2018 - 2019 Parent-Student Handbook

 

of Selected Policies, Annual Notifications and Administrative Procedures

 

 

 

 

100 Central Circle

P.O. Drawer 140

Low Moor, Virginia 24457

(540) 863-1800

(540) 863-1804 (fax)

 

 

 

www.alleghany.k12.va.us


 

 

 

P.O. Drawer 140, 100 Central Circle

Low Moor, VA  24457

 

 

 

August 2018

 

 

Parents, guardians, and students,

 

Welcome to the 2018-19 school year!  My hope for our children this school year and every school year is one of providing each child with many wonderful opportunities to learn, grow and to foster life-long relationships.  First, I am very proud of all of our past accomplishments and achievements.  Whether those accomplishments were in the classroom, on the field, in visual and performing arts, in career and technical fields, or in other areas, our students have demonstrated determination, desire, dedication, self-discipline and resiliency.  Second, as the new school year begins, our staff remains committed to providing our children with the best education possible in a school environment that is both safe and conducive to learning.  Our commitment to improving student achievement and student success is second to none. 

 

The parent student handbook provides clear expectations and an understanding of our policies and procedures that will enhance a student’s educational experiences while attending Alleghany County Public Schools.  I encourage each parent to review the parent student handbook with your child(ren), paying particular attention to the Student Code of Conduct.

 

I look forward to working and partnering with you as we prepare our children for the future.  If I can be of any assistance, please do not hesitate to contact me.

 

Sincerely,

 

 

Gene Kotulka

Superintendent

 

 

 

 

 

 

 

 

 

 

Please cut out this page, sign, and return to your child’s school. 

 

 

 

Student Name _____________________________________________________________

 Please print

 

School ___________________________________________________________________

                        Please print

 

Homeroom/1st block teacher’s name ____________________________________________

                                                                        Please print

 

We (parents/guardians and student) have received a copy of the Alleghany County Public Schools Handbook and our individual school handbook.  As parents/guardians, we have reviewed the contents, including but not limited to, the required notices pertaining to:

 

Acceptable use policy, page 8

Administration of medication to students, page 8

Admission of homeless children, page13

Annual Notice – Special Education, page 17

Average cost per pupil, page 47

Bus safety and discipline, page 18

Compulsory school attendance, page 64

Directory information, page 83

Eating disorders awareness information, page 24

Parental Involvement and Responsibilities, pages 43-46

Scoliosis Information, page 61

Student Conduct, page 69

Student records, page 77

 

 

We understand that violations related to the Code of Student Conduct may result in disciplinary action for my son/daughter.  As the parent of the child named above and by my signature, I acknowledge that I have received the copy of §22.1-279.3 of the Code of Virginia entitled “Parental Responsibility and Involvement Requirements,” and a copy of the Alleghany County School Board’s Standards of Student Conduct (both included in the ACPS handbook).  By signing this statement of receipt, I do not waive or abdicate, but do expressly reserve, any rights protected by the constitutions or laws of the United States of Commonwealth of Virginia.  I further understand that I have the right to express disagreement with the school’s or school division’s policies or decisions.

 

I also understand that failure to return this form may affect my child’s eligibility to participate in school related events and/or activities.  (Principals have discretion to determine student eligibility.)

 

 

Parent Signature                                                                                   Date    

 

 

Student Signature                                                                                 Date

 

 

 

July 2018

 

TABLE OF CONTENTS

Civil Rights Certificate………………………………………........................................................................................... ..6

School Board Members and Administrative Staff…………………………………………………………………..................... ..7

Acceptable Computer System Use……………………………………………………………………………................……….…8

Administering Medicines to Students…………………………………………………………………………........................... ..8

Regulations on the Administration of Medicines to Students………………………………………………............................ 10

Administration of Surveys and Questionnaires………………………………………………………………….......................... 11

Admission of Homeless Children…………………………………………………………………………................................... 13

Advanced/Alternative Courses for Credit……………………………………………………………………..…………………….…16

Alternative School Programs……………………………………………………………………………….……........................... 17

Annual Special Education Notice……………………………………………………………………….…………........................ 17

Asbestos……………………………………………………………………………………………………………........................... 17

Bus Safety and Discipline……………………………………………………………………………………….............................. 18

Cafeterias………………………………………………………………………………………………………….............................. 18

School Lunch and Breakfast Program Charge Regulations…………………………………………………………………………..19

Career and Technical Education………………………………………………………………………………………………………….20

Channels of Communication………………………………………………………………………………………............................ 20

Character Education……………………………………………………………………………………………….............................. 21

Child Abuse and Neglect Reporting……………………………………………………………………………................................ 22

Communicable Diseases……………………………………………………………………………………….…..............................22

Destruction of Educational Records.............................................................................................................................. 22

Disposal of Surplus Items/Lost and Found……………………………………………………………………................................ 22

Distribution of Information/Materials………………………………………………………………………………............................. 23

Distribution of Non-school Materials…………………………………………………………………………….…............................23

Driver Education.......................................................................................................................................................... 24

Drugs in School........................................................................................................................................................... 24

Eating Disorders……………………………………………………………………………………………………………………………..24

Emergency Closings and Delays………………………………………………………………………………..….............................25

Equal Education Opportunity/Nondiscrimination…………………………………………………………………............................. 25

Family Life Education………………………………………………………………………………………..…................................... 25

Fundraising and Solicitation………………………………………………………………………………………................................ 26

Gifted Student Programs……………………………………………………………………………………….....................................26

Grading, Evaluation, and Reporting………………………………………………………………………….……............................... 27

Graduation Requirements & the Virginia Assessment System………………………………………………………………………....30

Guidance and Counseling Program………………………………………………………………………...........................................38

Homebound Instruction………………………………………………………………………………………….................................... 38

Homework……………………………………………………………………………………………………….......................................39

Internet Privacy…………………………………………………………………………………………………………………………………40

Limited English Proficient Students………………………………………………………………………….………………………………41

Locally Awarded Verified Credits………………………………………………………………………………………………………….....42

Make Up Work During Suspensions and Absences………………………………………………………........................................42

Moment of Silence and Pledge of Allegiance………………………………………………………………….....................................42

Noncustodial Parents………………………………………………………………………………………………..................................43

Parent and Family Involvement……………………………………………………………………………………………....…................. 43

Parental Responsibility………………………………………………………………………………………………................................ 46

Per Pupil Expenditures………………………………………………………………………………………………………………………….47

Policy Manual…………………………………………………………………………………………………………………………………....47

Procedure for Head Lice Control………………………………………………………………………………….….................................47

Prohibition Against Harassment and Retaliation………………………………………………………………………………………………48

Prosecution of Juveniles as Adults for Certain Crimes………………………………………………………….....................................52

Public Conduct of School Property/Animals on School Property………………………………………….…......................................54

Public Participation at School Board Meetings………………………………………………………….………….................................55

Remedial and Summer Instruction Program………………………………………………………………………………………................55

Reproduction of Copyrighted Materials………………………………………………………………………..…......................................56

School Admission……………………………………………………………………………………………………………………………...….57

School Admission Guidelines…………………………………………………………………………………………………………………….59

School Visitors…………………………………………………………………………………………………………...................................61

School Visitor Check-in/Check-out Procedure………………………………………………………………………………………………….61

Scoliosis Information ………………………………………………………………………………………………………………………………61

Screenings…………………………………………………………………………………………………………………………………………..62

Sex Offender Registry Notification…………………………………………………………………………..………....................................62

Sportsmanship, Ethics, and Integrity…………………………………………………………………………..…......................................64

State School Report Cards....................................................................................................................................................64

Student Absences/Excuses/Dismissal/Perfect Attendance………………………………………………………..................................64

Student Athlete Concussions During Extra-Curricular Activities…………………………………………………...................................67

Student Conduct…………………………………………………………………………………………………………................................69

Student Dress…………………………………………………………………………………………………………....................................76

Student Fees, Fines, and Charges……………………………………………………………………………...........................................76

Student Records………………………………………………………………………………………………………………………………….…77

Student Search and Seizure……………………………………………………………………………………...........................................88

Student Suspension/Expulsion……………………………………………………………………………………........................................97

Student Transcripts………………………………………………………………………………………………………………………………….97

Student Wellness...................................................................................................................................................................97

Teacher Qualifications…………………………………………………………………………………………………….................................101

Testing Transparency and Parent Opt-Out…………………………………………………………………………………………………….....101

Textbooks……………………………………………………………………………………………………………....................................... 102

Tobacco Free Schools……………………………………………………………………………………………..........................................102

Video Surveillance…………………………………………………………………………………………….…............................................102

Weapons in School…………………………………………………………………………………………………....................................... 102

2018-2019 School Calendar……………………………………………………………………………………..…….………………………….Back Cover

 

 

 

 

 

 

CIVIL RIGHTS CERTIFICATE

 

ASSURANCE OF COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964, SECTION 504 OF THE REHABILITATION ACT OF 1973, TITLE IX OF THE EDUCATION AMENDMENTS OF 1972, AND THE AGE DISCRIMINATION ACT OF 1975

 

Alleghany County Public Schools provides this assurance in consideration of and for the purpose of obtaining Federal grants, loans, contracts (except contracts of insurance of guaranty), property, discounts, or other Federal financial assistance to education programs or activities from the Department of Education.

 

Alleghany County Public Schools assures that it will comply with:

 

1.      Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 200d et seq., which prohibits discrimination on the basis of race, color, or national origin in programs and activities receiving Federal financial assistance. 

 

2.      Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794, which prohibits discrimination on the basis of handicap in programs and activities receiving Federal financial assistance.

 

3.      Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681 et seq., which prohibits discrimination on the basis of sex in education programs and activities receiving Federal financial assistance.

 

4.      The Age Discrimination Act of 1975, as amended, 42 U.S.C. 8101 et seq., which prohibits discrimination on the basis of age in programs or activities receiving Federal financial assistance.

 

5.      All regulations, guidelines, and standards lawfully adopted under the above statutes by the United States Department of Education.

 

Alleghany County Public Schools agrees that compliance with this assurance constitutes a condition of continued receipt of Federal financial assistance, and that it is binding upon Alleghany County Public Schools, its successors, transferees, and assignees for the period during which such assistance is provided.  Alleghany County Public Schools further assures that all contractors, subcontractors, sub grantees or other with whom it arranges to provide services or benefits to its students or employees in connection with its education programs or activities are not discriminating in violation of the above statues, regulations, guidelines, and standards against those students or employees.  In the event of failure to comply Alleghany County Public Schools understands that assistance can be terminated and the school system denied the right to receive further assistance.  Alleghany County Public Schools also understands that the Department of Education may at its discretion seek a court order requiring compliance with the terms of the assurance or seek other appropriate judicial relief.

 

 

 

 

        July 1, 2018                                            Mr. Eugene Kotulka

        Date                                             Superintendent, Alleghany County Public Schools



ALLEGHANY COUNTY PUBLIC SCHOOLS

 

School Board Members

 

Randall S. Tucker, Chairman............. ……………………………………………………Falling Spring District

Jennifer S. Seckner, Vice Chairwoman…………………………………………………………Sharon District

Gerald E. Franson…………………………………………………………………..…………Covington District

Donnie T. Kern………………………………………………………………….….Clifton Forge – West District

R. Craig Lane………………………………………………………………………………Jackson River District

Danielle I. Morgan………………………………………………………………….Clifton Forge – East District

Jacob L. Wright…………………………………………………………………………….Boiling Spring District

 

 

Administrative Staff

 

Eugene P. Kotulka………………………………………………………………………………..Superintendent

J. Jeff Alleman………………………........................................................................Director of Technology

Elizabeth V. Heath………………………………………………………………..Director of Special Education

Jan B. Hobbs………………………………………………………Director of Assessment and Accountability

Mary Jane Mutispaugh……………………………………………………………………Director of Instruction

J. Keven Rice…………………………………………………………………………………Director of Finance

Fred C. Vaughan, Jr. ......................... …………………Director of Human Resources and Pupil Personnel

 

 

Principals

 

Dwayne E. Ross…............................. ………………………………………………….Alleghany High School

Sarah A. Rowe................................... ……………………………………………………Clifton Middle School

Joshua S. Craft.................................. ………………………………………….Callaghan Elementary School

April C. Easton……………………………………………………………...Mountain View Elementary School

Sherman B. Callahan……………………………………………………………….Sharon Elementary School

 

 

 

 

Non-Discrimination Statement

The Alleghany County School Board does not discriminate on the basis of race, color, national origin, sex, political affiliation, disability, or age in its programs and activities.  The following have been designated as the contact regarding compliance issues associated with this non-discrimination policy and compliance with Title IX:  Director of Human Resources and Pupil Personnel and Director of Assessment and Accountability.  For questions and compliance with Section 504 and ADA contact the Director of Special Education.  Alleghany County School Board Office, 100 Central Circle/P.O. Drawer 140, Low Moor, Virginia 24457. 540-863-1800.

 

FOREWORD

This handbook contains selected policies and notifications that pertain to students in all Alleghany County Schools.  These policies have been adopted by the Alleghany County School Board for supervision of the public schools in accordance with the Code of Virginia, Standards of Quality, and Standards for Accrediting Public Schools.  All policies and regulations printed in this handbook remain subject to change by the School Board.  Patrons should reference the school division website for the most up-to-date version of the policy manual at www.alleghany.k12.va.us.  Alerts will be posted on the website whenever such revisions are made. 

ACCEPTABLE COMPUTER USE

The School Board provides a computer system, including the internet, to promote educational excellence by facilitating resource sharing, innovation and communication. The term computer system includes, but is not limited to, hardware, software, data, communication lines and devices, terminals, printers, CD-ROM devices, tape or flash drives, servers, mainframe and personal computers, tablets, cellular phones, smart telephones, the internet and other internal or external networks.

All use of the Division’s computer system must be (1) in support of education and/or research, or (2) for legitimate school business. Use of the computer system is a privilege, not a right. Any communication or material generated using the computer system, including electronic mail, instant or text messages, tweets, or other files deleted from a user’s account, may be monitored, read, and/or archived by school officials.

The Division Superintendent shall establish administrative procedures, for the School Board’s approval, containing the appropriate uses, ethics and protocol for the computer system.

The procedures shall include:

(1) a prohibition against use by Division employees and students of the division’s computer equipment and communications services for sending, receiving, viewing or downloading illegal material via the internet;

(2) provisions, including the selection and operation of a technology protection measure for the division’s computers having Internet access to filter or block Internet access through such computers, that seek to prevent access to:

(a) child pornography as set out in Va. Code § 18.2-374.1:1 or as defined in 18 U.S.C.

§ 2256;

(b) obscenity as defined by Va. Code § 18.2-372 or 18 U.S.C. § 1460; and

(c) material that the school division deems to be harmful to juveniles as defined in Va. Code § 18.2-390, material that is harmful to minors as defined in 47 U.S.C.

§ 254(h)(7)(G), and material that is otherwise inappropriate for minors;

(3) provisions establishing that the technology protection measure is enforced during any use of the Division’s computers;

(4) provisions establishing that all usage of the computer system may be monitored;

(5) provisions designed to educate students and employees about appropriate online behavior, including interacting with students and other individuals on social networking websites, blogs, in chat rooms, and cyberbullying awareness and response;

(6) provisions designed to prevent unauthorized online access by minors, including “hacking” and other unlawful online activities;

(7) provisions prohibiting the unauthorized disclosure, use, and dissemination of photographs and/or personal information of or regarding minors; and

(8) a component of internet safety for students that is integrated in the Division’s instructional program.

Use of the School Division’s computer system shall be consistent with the educational or instructional mission or administrative function of the Division as well as the varied instructional needs, learning styles, abilities and developmental levels of students.

The Division’s computer system is not a public forum.

Each teacher, administrator, student and parent/guardian of each student shall sign the Acceptable Computer System Use Agreement, GAB-F1 / IIBEA-F2, before using the Division’s computer system. The failure of any student, teacher or administrator to follow the terms of the Agreement, this policy or accompanying regulation may result in loss of computer system privileges, disciplinary action, and/or appropriate legal action.

The School Board is not responsible for any information that may be lost, damaged or unavailable when using the computer system or for any information retrieved via the Internet. Furthermore, the School Board will not be responsible for any unauthorized charges or fees resulting from access to the computer system.

The School Board will review, amend if necessary, and approve this policy every two years. (VSBA Policy GAB/IIBEA 06/13)

 

ADMINISTERING MEDICINES TO STUDENTS

Medications Prescribed for Individual Students

Employees of Alleghany County School Board may give medication prescribed for individual students only pursuant to the written order of a physician, physician assistant, or nurse practitioner and with written permission from the student’s parent or guardian. Such medicine must be in the original container and delivered to the principal, school nurse, or school division designee by the parent or guardian of the student.

 

Nonprescription Medications

Employees of Alleghany County School Board may give nonprescription medication to students only with the written permission of the parent or guardian. Such permission shall include the name of the medication, the required dosage of the medication, and the time the medicine is to be given. Such medicine must be in the original container and delivered to the principal, school nurse, or school division designee by the parent or guardian of the student.

 

Self-Care and Self-Administration of Medication

Each enrolled student who is diagnosed with diabetes, with parental consent and written approval from the prescriber, is permitted to

·        carry with him and use supplies, including a reasonable and appropriate short-term supply of carbohydrates, an insulin pump, and equipment for immediate treatment of high and low blood glucose levels, and

·        self-check his own blood glucose levels on school buses, on school property, and at school-sponsored activities.

A School Board employee, as defined in Va. Code § 22.1-274.E, who is a registered nurse, licensed practical nurse, or certified nurse aide and who has been trained in the administration of insulin, including the use and insertion of insulin pumps, and the administration of glucagon may assist a student who is diagnosed with diabetes and who carries an insulin pump with the insertion or reinsertion of the pump or any of its parts. Prescriber authorization and parental consent shall be obtained for any such employee to assist with the insertion or reinsertion of the pump or any of its parts. Nothing in this policy requires any employee to assist with the insertion or reinsertion of the pump or any of its parts.

 

Students may be permitted to carry and self-administer other medications when the following conditions are met:

·        Written parental permission for self-administration of specified non-prescription medication is on file with the school.

·        The non-prescription medication is in the original container and appropriately labeled with the manufacturer’s directions.

·        The student’s name is affixed to the container.

·        The student possesses only the amount of non-prescription medicine needed for one school day/activity.

 

Sharing, borrowing, distributing, manufacturing or selling any medication is prohibited. Permission to self-administer non-prescription medication may be revoked if the student violates this policy and the student may be subject to disciplinary action in accordance with the Standards of Student Conduct.

 

Self-Administration of Asthma Medications and Auto-Injectable Epinephrine

Students with a diagnosis of asthma or anaphylaxis, or both, are permitted to possess and self-administer inhaled asthma medications or auto-injectable epinephrine, or both, as the case may be, in accordance with this policy during the school day, at school-sponsored activities, or while on a school bus or other school property. A student may possess and self-administer asthma medication, or auto-injectable epinephrine, or both, when the following conditions are met:

·        Written parental consent that the student may self-administer inhaled asthma medications or auto-injectable epinephrine, or both, is on file with the school.

·        Written notice from the student’s health care provider is on file with the school, indicating the identity of the student, stating the diagnosis of asthma or anaphylaxis, or both, and approving self-administration of inhaled asthma medications or auto-injectable epinephrine, or both, that have been prescribed for the student; specifying the name and dosage of the medication, the frequency in which it is to be administered and the circumstances which may warrant its use; and attesting to the student’s demonstrated ability to safely and effectively self-administer the medication.

·        An individualized health care plan is prepared, including emergency procedures for any life-threatening conditions.

·        There is a consultation with the student’s parent before any limitations or restrictions are imposed on a student’s possession and self-administration of inhaled asthma medications and auto-injectable epinephrine, and before the permission to possess and self-administer inhaled asthma medications and auto-injectable epinephrine at any point during the school year is revoked.

·        Self-administration of inhaled asthma medications and auto-injectable epinephrine is consistent with the purposes of the Virginia School Health Guidelines and the Guidelines for Specialized Health Care Procedure Manual, which are jointly issued by the Virginia Department of Education and the Virginia Department of Health.

·        Information regarding the health condition of the student may be disclosed to school board employees in accordance with state and federal law governing the disclosure of information contained in student scholastic records.

 

Permission granted to a student to possess and self-administer asthma medications or auto-injectable epinephrine, or both, will be effective for a period of 365 calendar days, and must be renewed annually. However, a student’s right to possess and self-administer inhaled asthma medication or auto-injectable epinephrine, or both, may be limited or revoked after appropriate school personnel consult with the student’s parents.

 

Epinephrine

               Pursuant to an order or standing protocol issued by the prescriber within the course of his professional practice, any school nurse, School Board employee, employee of a local appropriating body or employee of a local health department who is authorized by a prescriber and trained in the administration of epinephrine may possess epinephrine and administer it to any student believed to be having an anaphylactic reaction. 

 

Regulation

The superintendent shall develop a regulation for administration of medicines to students.  The regulation shall include provisions for the handling, storage, monitoring, documentation and disposal of medication.  (ACPS Policy JHCD 06/17)

 

REGULATIONS ON THE ADMINISTERING OF MEDICINES TO STUDENTS

 

I. General Guidelines

A. No pupil shall be given prescription medication(s)/treatment(s) at school except upon the written request from a licensed health care provider who has responsibility for the medication management of the pupil. All such requests must be signed by the parent or guardian. Medication/treatments must be brought to school by a parent/guardian. Medications must be in the original container.

B. Over-the-counter medication(s) can be given to pupils only if the parent/guardian provides signed permission which shall include the name of the medication, the required dosage of the medication, and the time the medicine is to be given. The medication must be in the original container and delivered by the parent/guardian to the school administration, school nurse, and/or the school division designee.

 

II. Responsibility of the Parent or Guardian

A. Parents and guardians shall be encouraged to cooperate with the health care provider to develop a schedule so that necessity for taking medication/treatments at school will be minimized or eliminated.

B. Parents and guardians shall assume full responsibility for the supplying of all medications and other supplies, including asking the pharmacist to provide a separate container for the school. Parents/Guardians must deliver any medication as outlined above in Part I.B. Parents/Guardians must pick up any unused medication by the close of the school year.

C. Parents or guardians must personally deliver any medication/treatment to the school.

 

III. Responsibility of the Health Care Provider

A. A request form for each prescribed medication/treatment must be completed by the pupil’s health care provider, signed by the parent or guardian, and filed with the school nurse/designee.

B. Medication containers must be clearly labeled with the following information:

1. Pupil’s full name

2. Health Care Provider’s name

3. Health Care Provider’s telephone number

4. Dosage, schedule, and dose form

5. Date of expiration of prescription

C. Indicate to pharmacy if another container needs to be prepared for the school.

 

IV. Responsibility of School Personnel

A. The school nurse/designee will assume responsibility for placing medication in a locked cabinet. Controlled medication will be counted and documented at the time of acceptance.

B. The school nurse/designee will administer all medications/treatments as ordered by the physician and will document date/time.

C. Discontinued or unused medications must be picked up by the parent/guardian. If not claimed by the end of the school year, the school nurse/designee will properly dispose of the medication.

D. The principal will designate an alternate to the school nurse/designee to administer medications in the absence of the nurse/designee. The alternate will be trained by the school nurse/designee in the proper medication administration techniques. It is advisable to have a minimum of one trained alternate with additional persons as needed. Consistency is integral to accuracy and safety.

E. All new prescriptions will be reviewed by a school nurse.

F. Consulting with the tending health care provider and/or the school health facilitator is recommended when there is a discrepancy with a medication order. If there is reason to suspect that a student may be compromised by a medication order, the nurse is within his/her prerogative to question and hold the medication until a resolution is reached.

G. Appropriate confidentiality regarding student medication must be strictly maintained. Not all staff has a “legitimate health interest.” The “need to know” must always be inclusive of the parent’s consent.

 

V. Field Trip Medication Guidelines

A. Teachers are encouraged to give medication on field trips; otherwise, parents are encouraged to attend and administer their child’s medication. Teachers will be provided with a list of students needing medications when they prepare for field trips.

B. It is requested that teachers give the nurse/designee at least one week’s notice of upcoming field trip medication requests. The nurse/designee will notify the teacher of those students who have medication needs.

C. Teachers are not required to provide treatments on field trips. A meeting may be needed to determine the most appropriate way to meet the student’s needs during the time away from the school building. Parents should always be encouraged to attend and assume the child’s care. When this is not possible, other options are to be explored.

D. Field trip medications that will not be administered by the nurse/designee can be administered by the teacher if:

1. Signed health care provider’s orders are on file at the school giving permission for the school to administer the medication.

2. School nurse/designee arranges the field trip medication dosages. The needed medication will be properly labeled in an envelope or pharmacy container and will be given to the student’s teacher the morning of the field trip. Once medications are delegated, any medication incidents would be handled by the teacher.

E. Students may be allowed to carry their own inhalers on trips when they have demonstrated proper use to the nurse and health care provider and parents sign accordingly.

 

VI. Administration of Insulin and Glucagon General Guidelines

A. Every student diagnosed with diabetes should have the following documentation in a health care plan:

1. Emergency care plan.

2. Diabetes emergency kit.

3. Signed authorizations, updated annually, from the student’s parent or guardian and from the treating health care provider.

4. Medication administration that is signed and consistent with required procedures.

5. The individualized health care plan updated annually for each student.

6. Description of any complications.

B. The school nurse/designee will notify all appropriate school staff of students who may need insulin and glucagon. Relevant training for such staff will be done by the nurse/designee. (ACPS Regulation JHCD-R 06/12)

ADMINISTRATION OF SURVEYS AND QUESTIONNAIRES

I.      Instructional Materials and Surveys

A.     Inspection of Instructional Materials

All instructional materials, including teacher's manuals, films, tapes, or other supplementary material which will be used as part of the educational curriculum for a student or which will be used in connection with any survey, analysis, or evaluation as part of any federally funded program shall be available for inspection by the parents or guardians of the student in accordance with Policy KBA Requests for Information.

B.     Participation in Surveys and Evaluations

No student shall be required, as part of any federally funded program, to submit to a survey, analysis, or evaluation that reveals information concerning

(1)  political affiliations or beliefs of the student or the student's parent,

(2)  mental or psychological problems of the student or the student's family,

(3)  sex behavior or attitudes,

(4)  illegal, anti-social, self-incriminating, or demeaning behavior,

(5)  critical appraisals of other individuals with whom respondents have close family relationships,

(6)  legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers,

(7)  religious practices, affiliations, or beliefs of the student or student's parent, or

(8)  income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program), without the prior consent of the student (if the student is an adult or emancipated minor), or in the case of an un-emancipated minor, without the prior written consent of the parent.

C.     Surveys Requesting Sexual Information

In any case in which a questionnaire or survey requesting that students provide sexual information, mental health information, medical information, information on student health risk behaviors pursuant to Va. Code § 32.1-73.8, other information on controlled substance use, or any other information that the School Board deems to be sensitive in nature is to be administered, the School Board shall notify the parent concerning the administration of such questionnaire or survey in writing at least 30 days prior to its administration. The notice will inform the parent of the nature and types of questions included in the questionnaire or survey, the purposes and age-appropriateness of the questionnaire or survey, how information collected by the questionnaire or survey will be used, who will have access to such information, the steps that will be taken to protect student privacy, and whether and how any findings or results will be disclosed. In any case in which a questionnaire or survey is required by state law or is requested by a state agency, the relevant state agency shall provide the School Board with all information required to be included in the notice to parents. The parent has the right to review the questionnaire or survey in a manner mutually agreed upon by the school and the parent and to exempt the parent’s child from participating in the questionnaire or survey. Unless required by federal or state law or regulation, school personnel administering any such questionnaire or survey shall not disclose personally identifiable information.

               No questionnaire or survey requesting that students provide sexual information shall be administered to any student in kindergarten through grade six.

D.  Additional Protections

A parent or emancipated student may, upon request, inspect any instructional material used as part of the educational curriculum of the student and any survey created by a third party before the survey is administered or distributed to a student. Any inspection shall be in accordance with Policy KBA Requests for Information.

In addition, in the event of the administration or distribution of a survey containing one or more of the subjects listed in subsection I.B. above, the privacy of students to whom the survey is administered will be protected by: 

·             All student response sheets must not include any information which identifies the students who completed them.  Codes or numbers systems may not, in any way, identify the student respondent;

·             Survey administrators shall permit no discussion among classmates about their responses to any surveys or questionnaires; and,

·             Completed surveys shall be protected from casual observance by any individual other than the survey/questionnaire administer.  Whenever possible, completed surveys shall be inserted into an envelope immediately following submission by the student respondent.

 

II.    Physical Examinations and Screenings

If the Alleghany County School Division administers any physical examinations or screenings other than

·        those required by Virginia law, and

·        surveys administered to a student in accordance with the Individuals with Disabilities Education Act,

policies regarding those examinations or screenings will be developed and adopted in consultation with parents.

 

III.   Commercial Use of Information

Questionnaires and surveys shall not be administered to public school students during the regular school day or at school-sponsored events without written, informed parental consent when participation in such questionnaire or survey may subsequently result in the sale for commercial purposes of personal information regarding the individual student.

This subsection does not apply to the collection, disclosure, or use of personal information collected from students for the exclusive purpose of developing, evaluating, or providing educational products or services for, or to, students or educational institutions, such as the following:

·        college or other postsecondary education recruitment, or military recruitment;

·        book clubs, magazines, and programs providing access to low-cost literary products;

·        curriculum and instructional materials used by elementary schools and secondary schools;

·        tests and assessments used by elementary schools and secondary schools to provide cognitive, evaluative, diagnostic, clinical, aptitude, or achievement information about students (or to generate other statistically useful data for the purpose of securing such tests and assessments) and the subsequent analysis and public release of the aggregate data from such tests and assessments;

·        the sale by students of products or services to raise funds for school-related or education-related activities; and

·        student recognition programs.

IV. Notification

Notification of Policies

The Board shall provide notice of this policy directly to parents of students annually at the beginning of the school year and within a reasonable period of time after any substantive change in the policy. The Board will also offer an opportunity for the parent (or emancipated student) to opt the student out of participation in

·        activities involving the collection, disclosure, or use of personal information collected from students for the purpose of marketing or for selling that information (or otherwise providing that information to others for that purpose);

·        the administration of any survey containing one or more items listed in  subsection I.B. above; or

·        any nonemergency, invasive physical examination or screening that is

§  required as a condition of attendance;

§  administered by the school and scheduled by the school in advance; and

·        not necessary to protect the immediate health and safety of the student, or of other students.

 

Notification of Specific Events

The Board will directly notify the parent of a student, at least annually at the beginning of the school year, of the specific or approximate dates during the school year when the following activities are scheduled, or expected to be scheduled:

·        activities involving the collection, disclosure, or use of personal information collected from students for the purpose of marketing or for selling that information (or otherwise providing that information to others for that purpose);

·        the administration of any survey containing one or more items listed in subsection I.B. above; or

·        any nonemergency, invasive physical examination or screening that is

·        required as a condition of attendance;

·        administered by the school and scheduled by the school in advance; and

·        not necessary to protect the immediate health and safety of the student, or of other students.

 

V.    Definitions

Instructional material: the term "instructional material" means instructional content that is provided to a student, regardless of its format, including printed or representational materials, audio-visual materials, and materials in electronic or digital formats (such as materials accessible through the Internet). The term does not include academic tests or academic assessments.

Invasive physical examination: the term "invasive physical examination" means any medical examination that involves the exposure of private body parts, or any act during such examination that includes incision, insertion, or injection into the body, but does not include a hearing, vision, or scoliosis screening.

Parent: the term "parent" includes a legal guardian or other person standing in loco parentis (such as a grandparent or stepparent with whom the child lives, or a person who is legally responsible for the welfare of the child).

Personal information: the term "personal information" means individually identifiable information including

·        a student or parent's first and last name;

·        a home or other physical address (including street name and the name of the city or town);

·        a telephone number; or

·        a Social Security identification number.

Survey: the term “survey” includes an evaluation.  (VSBA Policy KFB 06/15)

 

ADMISSION OF HOMELESS CHILDREN

The Alleghany County School Board is committed to educating homeless children and youth. Homeless children and youth are not stigmatized or segregated on the basis of their status as homeless. The school division coordinates the identification and provision of services to such students with relevant local social services agencies and other agencies and programs providing services to such students, and with other school divisions as may be necessary to resolve interdivisional issues.

 

The Alleghany County School Division serves each homeless student according to the student’s best interest and will

·        continue the student's education in the school of origin for the duration of homelessness

o   if the student becomes homeless between academic years or during an academic year; or

o   for the remainder of the academic year, if the student becomes permanently housed during an academic year; or

·        enroll the student in any public school that non-homeless students who live in the attendance area in which the student is actually living are eligible to attend.

 

In determining the best interest of a homeless student, the Alleghany County School Board

·        presumes that keeping the student in the school of origin is in the student’s best interest, except when doing so is contrary to the request of the student’s parent or guardian, or (in the case of an unaccompanied youth) the youth;

·        considers student-centered factors related to the student’s best interest, including factors related to the impact of mobility on achievement, education, health and safety of homeless students, giving priority to the request of the student’s parent or guardian or (in the case of an unaccompanied youth) the youth;

·        if, after conducting the best interest determination based on consideration of the presumption and the student-centered factors above, the Alleghany County school division determines that it is not in the student’s best interest to attend the school of origin or the school requested by the parent or guardian, or (in the case of an unaccompanied youth) the youth, provides the student’s parent or guardian or the unaccompanied youth with a written explanation of the reasons for its determination, in a manner and form understandable to such parent, guardian or unaccompanied youth, including information regarding the right to appeal; and

·        in the case of an unaccompanied youth, ensures that the division homeless liaison assists in placement or enrollment decisions, gives priority to the views of such unaccompanied youth and provides notice to such youth of the right to appeal.

 

Enrollment

The school selected in accordance with this policy immediately enrolls the homeless student, even if the student

·        is unable to produce records normally required for enrollment, such as previous academic records, records of immunization and other required health records, proof of residency or other documentation; or

·        has missed application or enrollment deadlines during any period of homelessness.

The enrolling school immediately contacts the school last attended by the student to obtain relevant academic and other records.

If the student needs to obtain immunizations or other required health records, the enrolling school immediately refers the parent or guardian of the student or, (in the case of an unaccompanied youth) the youth, to the division’s homeless liaison, who assists in obtaining necessary immunizations or screenings, or immunization or other required health records.

If the documentation regarding the comprehensive physical examination required by Policy JHCA Physical Examinations of Students cannot be furnished for a homeless child or youth, and the person seeking to enroll the pupil furnishes to the school division an affidavit stating that the documentation cannot be provided because of the homelessness of the child or youth and also indicating that, to the best of his or her knowledge, such pupil is in good health and free from any communicable or contagious disease, the school division immediately refers the student to the division’s homeless liaison who, as soon as practicable, assists in obtaining the necessary physical examination by the county or city health department or other clinic or physician's office and immediately admits the pupil to school.

The decision regarding placement is made regardless of whether the student lives with the homeless parents or has been temporarily placed elsewhere.

 

Enrollment Disputes

If a dispute arises over eligibility, or school selection or enrollment in a school

·        the homeless student is immediately enrolled in the school in which enrollment is sought, pending final resolution of the dispute, including all available appeals;

·        the parent or guardian of the student or (in the case of an unaccompanied youth) the youth is provided with a written explanation of any decisions related to school selection or enrollment made by the school, the school division or the Virginia Department of Education, including the rights of the parent, guardian or student to appeal the decision;

·        the student, parent or guardian is referred to the division’s homeless liaison who carries out the appeal process as expeditiously as possible after receiving notice of the dispute; and

·        in the case of an unaccompanied youth, the homeless liaison ensures that the youth is immediately enrolled in the school in which the youth seeks enrollment pending resolution of the dispute.

 

Appeal Process

Oral Complaint

In the event that an unaccompanied student or the parent or guardian of a student (hereinafter referred to as the Complainant) disagrees with a school’s decision regarding the student’s eligibility to attend the school, the Complainant shall orally present his position to the division’s homeless liaison.

 

Written Complaint

If the disagreement is not resolved within five (5) school days, the Complainant may present a written complaint to the homeless liaison. The written complaint must include the following information: the date the complaint is given to the homeless liaison; a summary of the events surrounding the dispute; the name(s) of the school division personnel involved in the enrollment decision; and the result of the presentation of the oral complaint to the homeless liaison.

Within five (5) school days after receiving the written complaint, the homeless liaison will reach a decision regarding the contested enrollment and shall provide a written statement of that decision, including the reasons therefore, to the Complainant. The liaison will inform the Superintendent of the formal complaint and its resolution.

 

Appeal to Superintendent

If the Complainant is not satisfied with the written decision of the homeless liaison, the Complainant may appeal that decision to the Superintendent by filing a written appeal. The homeless liaison shall ensure that the Superintendent receives copies of the written complaint and the response thereto. The Superintendent or designee shall schedule a conference with the Complainant to discuss the complaint. Within five (5) school days of receiving the written appeal, the Superintendent, or designee, shall provide a written decision to the Complainant including a statement of the reasons therefore.

 

Comparable Services

Each homeless student is provided services comparable to services offered to other students in the school attended by the homeless student including the following:

·        transportation services;

·        educational services for which the student meets the eligibility criteria, such as services provided under Title I, educational programs for children with disabilities and educational programs for English learners;

·        programs in career and technical education;

·        programs for gifted and talented students; and

·        school nutrition programs.

 

Transportation

At the request of the parent or guardian (or in the case of an unaccompanied youth, the liaison), transportation is provided for a homeless student to and from the school of origin as follows:

·        if the homeless child or youth continues to live in the area served by the division in which the school of origin is located, the child's or youth's transportation to and from the school of origin is provided or arranged by the division in which the school of origin is located.

·        if the homeless child's or youth's living arrangements in the area served by the division in which the school of origin is located terminate and the child or youth, though continuing his or her education in the school of origin, begins living in an area served by another division, the division of origin and the division in which the homeless child or youth is living must agree upon a method to apportion the responsibility and costs for providing the child with transportation to and from the school of origin. If the divisions are unable to agree upon such method, the responsibility and costs for transportation are shared equally.

 

Definitions

The term “homeless student” means an individual who lacks a fixed, regular and adequate nighttime residence and includes:

1.      children and youths, including unaccompanied youths who are not in the physical custody of their parents, who

a.    are sharing the housing of other persons due to loss of housing, economic hardship or a similar reason; are living in motels, hotels, trailer parks or camping grounds due to the lack of alternative adequate accommodations or in emergency or transitional shelters; or are abandoned in hospitals;

b.    have a primary nighttime residence that is a public or private place not  designed for or ordinarily used as a regular sleeping accommodation for human beings; or

c.       are living in parked cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations or similar settings; and

2.      migratory children who qualify as homeless for the purposes of this policy because the children are living in circumstances described above.

The term “migratory child” means a child who moved from one residence to another and from one school division to another in the preceding 36 months as a migratory agricultural worker or migratory fisher or with, or to join, a parent or spouse who is a migratory agricultural worker or a migratory fisher.

The term "school of origin" means the school that the student attended when permanently housed or the school in which the student was last enrolled.

The term "unaccompanied youth" includes a youth not in the physical custody of a parent or guardian.

(VSBA Policy JECA 06/18)

 

ADVANCED / ALTERNATIVE COURSES FOR CREDIT

Alleghany County School Board has an agreement for postsecondary degree attainment with a community college in the Commonwealth specifying the options for students to complete an associate's degree or a one-year Uniform Certificate of General Studies from the community college concurrent with a high school diploma. The agreement will specify the credit available for dual enrollment courses and Advanced Placement courses with qualifying exam scores of three or higher.

Alleghany County School Board may enter into agreements for postsecondary credential, certification or license attainment with community colleges or other public institutions of higher education or educational institutions established pursuant to Title 23.1 of the Code of Virginia that offer a career and technical education curriculum. Such agreements shall specify (i) the options for students to take courses as part of the career and technical education curriculum that lead to an industry-recognized credential, certification or license concurrent with a high school diploma and (ii) the credentials, certifications or licenses available for such courses.

Beginning in the middle school years, students are counseled on opportunities for beginning postsecondary education and opportunities for obtaining industry certifications, occupational competency credentials, or professional licenses in a career and technical education field prior to high school graduation. Such opportunities include access to at least three Advanced Placement courses or three college-level courses for degree credit. Students taking advantage of such opportunities are not denied participation in school activities for which they are otherwise eligible. Wherever possible, students are encouraged and afforded opportunities to take college courses simultaneously for high school graduation and college degree credit (dual enrollment), under the following conditions:

·        Written approval of the high school principal prior to participation in dual enrollment must be obtained.

·        The college must accept the student for admission to the course or courses.

·        The course or courses must be given by the college for degree credits (no remedial courses will be accepted).

 

Dual Enrollment

               Dual enrollment is a program through which high school students may enroll in college courses while still enrolled in high school.  Students who wish to enroll in a dual enrollment course may petition the principal of Alleghany High School for permission to pursue this program of study.  Dual enrollment credits will be applied to a qualifying student’s graduation requirements if, and only if, the following criteria are met.

 

1.      The student is 16 years of age, enrolled as a junior or senior at Alleghany High School, and qualifies for admission to the sponsoring institution.

                     2.      The appropriate officials of the sponsoring institution assure that courses taken in the advanced program are comparable substitutes for those still lacking in the prescribed high school program and that the measure of comparability will be based on course content, course/grading expectations, 140 hours of instruction, and instructor qualifications.    

3.      The appropriate officials of the sponsoring institution assure that all diploma requirements can be met by student’s graduation date.

4.      The student completes all required assignments and earns a passing grade for all dual enrollment courses.

5.      The student assumes full responsibility to transmit all required data and final dual enrollment grades to the high school in order to have them apply toward his/her scholastic credentials and diploma requirements.

6.      The student and/or parent/guardian accept full responsibility to repay the Alleghany County Public Schools for any amount of tuition reimbursement for courses in which the student does not earn a passing grade.

 

 Independent Study

               Students, teachers, or others involved in special courses taught outside the standard secondary curriculum and who want these courses recorded on student transcripts and/or reflect credit applied toward diploma qualification will make requests through the school principal to the Director of Instruction.

 

               In order for the courses or programs to apply toward diploma qualification the following conditions must be met:

1.      A full program description containing goals and objectives is submitted for prior approval.

2.      The purpose, instructional content, and expected outcome for the course are clearly defined in the program description.

3.      A sequence of program events and activities are outlined.

4.      Time requirements both in and out of school are defined.

5.      Evaluation criteria are established that measure successful completion of the goals and objectives.

6.      All programs of study are supervised by certified Alleghany High School personnel.

7.      Proof of parental endorsement via signature is included on the program applications. (ACPS Policy LEB 05/17)

ALTERNATIVE SCHOOL PROGRAMS

               As special needs are determined, alternative programs may be established by the Board within existing schools or at separate sites that are within the jurisdiction of the Alleghany County Schools.  No person of school age meeting the residency requirements of § 22.1-3 may be charged tuition for enrollment in an alternative program offered as a regional or division-wide initiative by the School Board.

Students may enroll in, and receive a standard and verified unit of credit for, supervised correspondence courses with prior approval of the principal.  Standard units of credit shall be awarded for the successful completion of such courses when the course is equivalent to that offered in the regular school program and the work is done under the supervision of a licensed teacher, or a person eligible to hold a Virginia license, approved by the local school board.  Verified units of credit may be earned when the student has passed the SOL test associated with the correspondence course completed.  Guidelines governing this method of instruction will be in accordance with the provision of 8 VAC 20-131-110 and the administration of required SOL tests prescribed by 8 VAC 20-131-30.

Schools are encouraged to pursue alternative means to deliver instruction to accommodate student needs through emerging technologies and other similar means.  Standard units of credit shall be awarded for successful completion of such courses when the courses is equivalent to that offered in the regular school program and the work is done under the supervision of a licensed teacher, or a person eligible to hold a Virginia teaching license and approved by local school board.  Verified units of credit may be earned when the student has successfully completed the requirements and passed the SOL test associated with the course.  Guidelines governing this method of delivery of instruction that shall include the provisions of 8 VAC 20-131-110 and the administration of required SOL tests prescribed by 8 VAC 20-131-30.

Students enrolled in the alternative school may, upon prior approval of the building principal, participate in co-curricular and extra-curricular activities that include inter-scholastic athletics, field trips, and dances.  Students must meet the VHSL bona fide student rule to be eligible for inter-scholastic athletic participation.  Students assigned alternative education as a result of disciplinary reasons or failure to comply with school rules, including attendance, shall not be permitted to participate in co-curricular or extra-curricular activities. (ACPS Policy IGBH 6/08)

ANNUAL NOTICE (SPECIAL EDUCATION)

A free and appropriate public education is provided to persons with disabilities ages 2 through 21 who live in Alleghany County, Virginia.  Programs and services are provided to persons who are:

1.                Intellectually Disabled

2.                Specific Learning Disability

3.                Hearing Impairment

4.                Emotional Disability

5.                Orthopedic Impairment

6.                Multiple Disabilities

7.                Speech or Language Impairment

8.                Developmental Delay

9.                Autism

10.             Deafness

11.             Deaf-blindness

12.             Visual Impairment including Blindness

13.             Other Health Impairments

14.             Traumatic Brain Injury

For a definition of these disabilities, please go to www.alleghany.k12.va.us

 

Related Services, if needed, are available for students who are already eligible for special education services.

1.      Occupational Therapy

2.      Physical Therapy

3.      Counseling

4.      Nursing Support Services

            A Local Advisory Committee advises the county schools on the needs of special education in Alleghany County.  Members of the Local Advisory Committee are available to assist those seeking information concerning special education.   Persons interested in more information about special education or in making referrals should contact the Director of Special Education, Alleghany County Public Schools, at 863-1809.  Public comment is welcomed and encouraged.

ASBESTOS

            In compliance with the Asbestos Hazard Emergency Response Act (AHERA), a plan for the management of asbestos in the Alleghany County School Division was developed and implemented prior to July 9, 1989.  The plan may be inspected by any interested person during normal office hours by contacting the Director of Finance at the Alleghany County School Board Office.  Every three years, in accordance with AHERA regulations, a certified asbestos inspection company does a complete inspection of all pertinent buildings.  Also, semi-annual inspections by the maintenance department are completed in accordance with the management plan.  Any changes or concerns in asbestos containing material are recorded in the report, as required, as a result of the semi-annual inspection.


 

BUS SAFETY AND DISCIPLINE

               In order to provide for the safety of students, pupil rider safety instruction will be included in the school curriculum for all students.  Pupils in kindergarten or first grade will receive instruction during the first week of school and periodically thereafter.  Emergency exit drills will be practiced during the first six weeks of each semester.

               Although bus transportation is the safest form of travel, a continuous effort must be made to avoid the safety hazards which can occur.  Virginia law requires that school divisions notify each parent of bus rider rules every year; those rules are printed below.  As most students will ride on at least one activity trip during the school year, it is important that all children are aware of the rules even though they do not ride the bus daily.  In addition to explaining the rules to your child, it is requested that a parent or other adult accompany young children to the bus stop.  The use of book bags, lunch boxes, or paper bags to carry items to and from school will lessen the chance of a student dropping articles on the way to and from the bus.

1.      Be at the bus stop five (5) minutes before arrival time.

2.      Wait for the bus a safe distance from the edge of the road.

3.      Take to school only objects which can be held in your lap.  DO NOT take glass objects on the bus (bottles, jars, etc.)

4.      Cross the road in front of the bus only after a signal from the bus driver.

5.      Use the handrail to enter the bus and go quickly to your assigned seat.

6.      Remain seated facing the front of the bus.

7.      Eating or drinking on the bus is prohibited by state law.

8.      Keep head, arms, and hands inside the bus.

9.      Remain quiet and obey the bus driver’s directions promptly.

10.   Never throw objects in or out of the bus.

11.   When getting off the bus, do not leave your seat until the bus stops.

12.   Get quickly away from the loading zone.

13.   Never walk beside the bus or behind the bus.

14.   Bus will only stop at authorized stops approved by the Supervisor of Maintenance and Transportation.

15.   Students who wish to get off at an authorized stop other than their own need a daily bus pass signed by the school office.

               The Code of Student Conduct is applicable to rules for bus riders.  Violations of rules may result in disciplinary action. In the event of a bus accident or malfunction, transportation arrangements of affected students to school or home will be determined by the Supervisor of Maintenance and Transportation or his designee.  All students to be transported will be done so by an Alleghany County School Board employee with a valid driver’s license.

CAFETERIAS

               Alleghany County Public Schools participate in the National School Breakfast and National School Lunch programs administered through the U.S. Department of Agriculture (USDA). Participation in these programs requires that our cafeterias adhere to strict nutritional requirements as provided by the USDA and the Virginia Department of Education (DOE). To ensure compliance with these and other requirements, our cafeterias undergo regular, in-depth inspections by the DOE and the Virginia Department of Health (VDH). Our record with regard to these inspections has been excellent.  This institution is an Equal Opportunity Provider.

               Menu planning for our schools is much more challenging than one might believe.  Strict nutritional requirements established by the USDA must be balanced with our goal of providing varied and tasty meals at affordable prices.

               Menus are prepared on a monthly cycle and copies are provided to students each month. Menus may also be viewed online by school at www.alleghany.k12.va.us. The nutritional content of meals is posted in the cafeterias daily.

Our cafeterias offer nutritious and tasty meals that include:

Fresh fruit                                                                               100% fruit juice

Fresh and cooked vegetables                                             Two entrée choices for breakfast and lunch

Fresh salads                                                                          Snacks that contain 15% or less sugar

Trans fat free products                                                         1% fat and skim milk only

 

USDA Regulations

Breakfast:

ü Four meal components must be offered

ü Students must choose at least three components

ü The meal must provide 25% of the individual’s daily nutritional requirements

Lunch:

ü Five meal components must be offered

ü Students must choose at least three components

ü The meal must provide 33% of the individual’s daily nutritional requirements.

 


USDA Subsidy Program

              All lunch and breakfast meals are subsidized by the USDA.  Depending on income, families may qualify for free or reduced meals.  Contact your school administrator for an application.

 

LUNCH PRICES                                                                                                        BREAKFAST PRICES

Elementary lunch             $ 2.15                                                                Student breakfast             $  .80

Middle School lunch        $ 2.45                                                                Reduced breakfast           $  .30

High School lunch           $ 2.45                                                                Adult breakfast                  $1.35

Adult lunch                        $ 3.05                                                                              

Reduced lunch                 $   .40                                                                              

 

Lunch ala carte prices                                                                              Breakfast ala carte prices           

All entrees                          $ 1.75                                                                All entrees                        $ 1.65

Soup & saltines                 $ 1.75                                                                Cereal                               $ 1.35

French fries                       $ 1.50  All Types                                              Plain Biscuit                    $   .60

Vegetables                         $ 1.50  Large Bowl (12oz)                              Plain Toast                       $   .50

                                             $ 1.25  Small Bowl  (4oz)                               Carton juice                     $ 1.00

Fruit                                     $ 1.50  Large Bowl  (12oz)                             Fresh Fruit                       $ 1.15

                                             $ 1.25  Small Bowl   (4oz)                                                                                                                       

Baked potato                      $ 1.85  plain

               $ 1.95  w/topping

Tossed salad                    $ 3.00  Platter

                                             $ 2.25  Bowl       

 

Dessert                               $1.20                                                                 Frozen Yogurt                   $1.15/ $1.65              

Cookies                              $1.00                                                                 Switch drinks                     $1.40

Ice cream                            $ .70/ .95/ 1.00                                                 Minute Maid                       $1.40

Fruit snacks                       $1.35                                                                 Capri Sun                           $1.15

Saltines                              $  .50                                                                 All chips                              $1.00

Roll                                      $  .50                                                                 Breadsticks                        $  .95 (2 per serving)

Water (small)                      $1.15                                                                 Water (large/flavored)       $2.00

Milk                                      $  .45                                                                 Pickle spears                     $  .20

 

SCHOOL LUNCH AND BREAKFAST PROGRAM CHARGE REGULATIONS

     The National School Lunch and School Breakfast Programs are integral in ensuring that students have access to nutritious meals to support their academic success. It is also imperative to protect the financial stability of school nutrition program.

     The intent of this regulation is to establish a process and procedure to handle situations when children eligible for reduced-price or full-price meal benefits have insufficient funds to pay for school meals; as well as for the collection of unpaid meal charges and delinquent account debt.

1.      Students who qualify for free meals will not be denied a reimbursable meal even if they have accrued a negative balance on their cafeteria account;

a.      Students who have money to pay for a reduced-price or full price meal at the time of service must be provided a meal.  If the student intended to use the money for that day’s meal, the student’s money shall not be used to repay a negative balance or other unpaid meal charge debt;  

b.      Students without funds to pay for a reduced-price or full price meal are allowed to charge breakfast and lunch;

c.      Students are allowed to charge up to and not more than $20.00; and

d.      Students who charge a meal will receive a reimbursable meal. When students have charged to their limit they will be given an alternate meal which consists of a cheese sandwich, fruit and milk. Parents will be notified the day before the student is to receive the alternate meal.

2.      The written meal charge regulation will be communicated to the household by posting on the Alleghany County Public School division website, included in the student information packet distributed on the first day of school, distributed to all transfer students during the school year, and attached to the Meal Benefits Application.

a.      The written meal charge regulation will be communicated to all division staff prior to the first day of school:

b.      Child Nutrition Program staff will receive training on meal charge regulation and record of training will be maintained as part of the professional development portfolio: and

c.      Documentation of the communication and training plan will be maintained for the Federal Program Administrative Review.

3.      Notification to parents

a.      The student’s household will be notified when a student’s cafeteria account falls below $10.00.

b.      The staff will notify households of low or negative balances from letters generated from the point of sale computer and will be sent home with students in elementary and middle schools. High school letters will be sent to parents through the United States postal service. When parents do not respond to the letters they will be notified with a phone call.

c.      Notifications to households will include the amount of unpaid meal charges, expected payment dates, the consequences of non-payment and where to go for questions or assistance.

d.      The consequences of non-payment will be determined on a case-by-case basis.  The persons responsible for managing unpaid meal charges shall be:

                       i.     School-based staff will collect payment for meals at the point of service (POS); and

                     ii.     Central office will contact households if the charges are not paid.

4.      Delinquent debt is allowable in the School nutrition program and may be carried over to one successive school year.  Bad debt is defined as delinquent debt that is deemed uncollectible at the end of the school year. Bad debt is unallowable and cannot be carried over to the next school year. Funds resulting from bad debt cannot be recovered using food service funds and must be offset by non-federal sources.

a.      At the end of the school year, the food service director and the superintendent or designee will evaluate all delinquent debt for conversion to bad debt.  Bad debt will be restored to the food service fund from the general fund prior to the end of the same fiscal year.   Efforts to collect delinquent and/or bad debt will be handled by:

                                                     i.     Send First and Second Letters

                                                   ii.     Phone calls

                                                  iii.     Notice of Adverse Action/potential collections

                                                  iv.     Consequence

5.      Collection procedures for Delinquent and Bad Debt- Adverse Action

a.      The student’s household will be notified five days before repayment request.

b.      When a household has reached threshold of $20.00, and will not pay these charges after several attempts from the food service staff to collect the charges, collection procedures will be initiated.

c.      Household will receive a Notification/Notice of Adverse Action stating collection procedures have begun.

d.      If payment is not received, the debt will be turned over to the proper authorities for collection.

6.      Assistance to Households - Households with questions or needing assistance may contact the School Nutrition Program officer, Violet Paxton, at (540) 863-1812. The address is P.O. Drawer 140, Low Moor, Virginia 24457. 

E-mail: vpaxton@alleghany.k12.va.us   (ACPS Policy JHCH-R 06/17)

 

CAREER AND TECHNICAL EDUCATION (ANNUAL NOTICE)

               Alleghany County Public School’s Career and Technical Education offers a variety of career and technical programs to all students at the middle and high school levels.  The program areas include the following:

               Agriculture Education                                    Business and Information Technology

               Career Connections                                       Family and Consumer Sciences

               Technology Education

 

               Dual Enrollment opportunities are available for students who are entering the workforce and/or post-secondary education through agreements with Dabney S. Lancaster Community College.  For more information about Career and Technical Education, call the Director of Assessment and Accountability, at (540) 863-1809.

CHANNELS OF COMMUNICATION

Public Complaints

               Complaints involving a particular school are handled within the school through the established channel of responsibility. If the complaint cannot be resolved at the level of the principal, it is referred to the superintendent or superintendent’s designee. If the central office staff and complainant cannot reach a satisfactory solution, the matter may, at the School Board's discretion, be heard at a regular board meeting.

               Any parent, custodian, or legal guardian of a pupil attending the Alleghany County Public Schools who is aggrieved by an action of the School Board may, within thirty days after such action, petition the local circuit court to review the action of the School Board. The court will sustain the action of the School Board unless the School Board exceeded its authority, acted arbitrarily or capriciously or abused its discretion. (VSBA Policy KL 04/14)

 

Public Complaints About Learning Resources

The procedure for filing a complaint concerning learning resources is as follows:

               1.  The complaint should be filed in writing with the principal on the “Request for Reconsideration of Instructional Materials” form KLB-F.  This form may be obtained from the principal or the central office.

               2.  A review committee consisting of the principal, the library media specialist, the classroom teacher (if involved), a parent and/or student and the complainant will convene. The responsibilities of the committee are to:

a. read, view or listen to the challenged material;

b. read several reviews, if available;

c. check standard selection aids;

d. talk with persons who may be knowledgeable about the material in question and similar material;

e. discuss the material;

f.  make a decision to recommend retaining or withdrawing the material;

g. file the recommendation of the committee with the principal and the superintendent or superintendent’s designee;

h. notify the complainant of its recommendation  and the disposition of the challenged material.

               3.  The complainant may appeal the decision to the superintendent or superintendent’s designee and, then, to the School Board. (VSBA Policy KLB 04/14)

 

Public Participation at Board Meetings

            Members of the community are invited and encouraged to attend meetings of the Alleghany County School board to observe its deliberations.  Any member of the community may address the Board on matters related to the Alleghany County Public Schools at any regular meeting as provided in the accompanying regulation.  Persons wishing to address the School board are requested to contact the superintendent, the School Board chairman, or their designee for placement on the agenda.

The chairman is responsible for the orderly conduct of the meeting and shall rule on such matters as the appropriateness of the subject being presented and length of time for such presentation.  No one will be allowed to make additional presentations until everyone who wishes to speak has an opportunity to make an initial presentation.

               A reasonable period of time, as determined by the School board, will be allocated at each regular meeting for community members to present matters of concern.   (VSBA Policy KD/BDDH Amended 11/15)

 

Third Party Complaints Against Employees

               Any parent or guardian of a student enrolled in the Alleghany County Public Schools or any resident of Alleghany County may file a complaint regarding an employee of the Alleghany County School Board. Such complaint should be filed with the superintendent or superintendent’s designee. If the complaint involves allegations that an employee of the Alleghany County School Board has abused or neglected a child in the course of his employment, the complaint will be investigated in accordance with Va. Code §§ 63.2-1503, 63.2-1505 and 63.2-1516.1.

               Information determined to be unfounded after a reasonable administrative review will not be maintained in any employee personnel file, but may be retained in a separate sealed file by the administration if such information alleges civil or criminal offenses. Any dispute over such unfounded information, exclusive of opinions retained in the personnel file, or in a separate sealed file, notwithstanding the provisions of the Government Data Collection and Dissemination Practices Act, Va. Code §§ 2.2-3800 et seq., will be settled through the employee grievance procedure as provided in Va. Code §§ 22.1-306 and 22.1-308 through 22.1-314.

               Individuals lodging a complaint will be notified in writing that the complaint has been received and is being investigated.

               The complaint should be filed as soon as possible after the alleged incident, usually within 10 school days, and will be processed promptly, usually within 30 days (ACPS Policy GBLA 04/14)

 

CHARACTER EDUCATION

The Alleghany County School Board provides, within its existing program or as a separate program, a character education program in its schools. The character education program may occur during the regular school year, during the summer in a youth development academy offered by the school division, or both. The purpose of the program is to foster civic virtues and personal character traits so as to improve the learning environment, promote student achievement, reduce disciplinary problems and develop civic-minded students of high character. The program shall be cooperatively developed with students, parents and the community. Specific character traits emphasized may include trustworthiness, respect, responsibility, fairness, caring and citizenship.

Character education shall be interwoven into the school procedures and environment so as to instruct primarily by example, illustration and participation, in such a way as to complement the Standards of Learning. Classroom instruction may also be used to supplement the program. The program shall also address the inappropriateness of bullying, as defined in Va. Code § 22.1-276.01.

The character education program

·        specifies those character traits to be taught, selecting from those which are common to diverse social, cultural and religious groups;

·        is implemented at the elementary and secondary levels;

·        provides for relevant professional development and adequate resources; and

·        includes a method for program evaluation.

Character education is intended to educate students regarding those core civic values and virtues which are efficacious to civilized society and are common to the diverse social, cultural, and religious groups of the Commonwealth. It shall not include indoctrination in any particular religious or political belief. Consistent with this purpose, Virginia's civic values, which are the principles articulated in the Bill of Rights (Article I) of the Constitution of Virginia and the ideals reflected in the seal of the Commonwealth, as described in Va. Code § 1-500, may be taught as representative of such civic values. (VSBA Policy IGAI 06/16)

 

 

CHILD ABUSE AND NEGLECT REPORTING

Reporting Requirement

Every employee of Alleghany County School Board who, in his professional or official capacity, has reason to suspect that a child is an abused or neglected child, in compliance with the Code of Virginia § 63.2-1509 et seq. shall immediately report the matter to

·        the local department of social services where the child resides or where the abuse or neglect is believed to have occurred;

·        to the Virginia Department of Social Services’ toll-free child abuse and neglect hotline; or

·        to the person in charge of the school or department, or his designee, who shall make the report forthwith to the local or state agency. The person making the report to the local or state agency must notify the person making the initial report when the report of suspected abuse or neglect is made to the local or state agency, and of the name of the individual receiving the report, and must forward any communication resulting from the report, including any information about any actions taken regarding the report, to the person who made the initial report.

 

Notice of Reporting Requirement

The School Board posts in each school a notice that

·        any teacher or other person employed there who has reason to suspect that a child is an abused or neglected child, including any child who may be abandoned, is required to report such suspected cases of child abuse or neglect to local or state social services agencies or the person in charge of the relevant school or his designee; and

·        all persons required to report cases of suspected child abuse or neglect are immune from civil or criminal liability or administrative penalty or sanction on account of such reports unless such person has acted in bad faith or with malicious purpose. The notice shall also include the Virginia Department of Social Services' toll-free child abuse and neglect hotline.

 

Complaints of Abuse and Neglect

The School Board and the local department of social services have adopted a written interagency agreement as a protocol for investigating child abuse and neglect reports, including reports of sexual abuse of a student. The interagency agreement is based on recommended procedures for conducting investigations developed by the Departments of Education and Social Services.  (VSBA Policy JHG/GAE 06/15)

 

COMMUNICABLE DISEASES

The Alleghany County School Board recognizes the importance of protecting its students and employees from the transmission of communicable diseases which present a threat to their health and safety while also protecting the legitimate interests and rights of students and employees with communicable diseases. The Board directs the superintendent to act in compliance with applicable law to exclude from school attendance or work in the school setting any person who has a communicable disease. Both the decision to remove the student or employee and the decision to readmit the student or to permit the employee to return to work are made by the superintendent based upon consultation with the local health department, the student's or employee's physician, physician assistant, nurse practitioner and/or other medical authorities. (See policy JHCCA Blood Borne Contagious or Infectious Diseases).

          The identity of a student who has a communicable disease is kept confidential and revealed only in accordance with state law. An alternative educational program is made available to any student whose removal pursuant to this policy is expected to result in a prolonged absence from school or where otherwise required by law.

Administrative procedures concerning the exclusion of employees and students with communicable diseases are consistent with the requirements of law, including the policies of the Virginia Department of Education and reflect current medical knowledge and research.  (VSBA Policy JHCC 06/15)

DESTRUCTION OF EDUCATIONAL RECORDS

Notice is hereby given that Alleghany County Public Schools intends to destroy Alternate Assessments (VAAP and VGLA) for any students participating in these assessments prior to the 2016-17 school year.  All grade 3 through 7 assessments and grade 8 social studies and science assessments will be destroyed June 2019. 

Any parent or student 18 years or older who wants these records may review and/or receive these records by contacting Jan Hobbs at the School Board Office at (540) 863-1809 and scheduling an appointment prior to May 31, 2019. 

DISPOSAL OF SURPLUS ITEMS

               The school division shall apply trade-in allowances on equipment to be replaced against the purchase cost of the new equipment whenever possible.

               The school division may dispose of equipment having no trade-in value by informal bid, auction or pre-priced sale as appropriate to the public. If items are valued in excess of $500.00, formal authorization for negotiated sale or for putting the items to bid shall be obtained from the School Board.

               The bidder or purchaser shall certify whether he/she is an officer or employee of the division or a member of the immediate family of an officer or employee. Officers and employees of the school division, and members of their immediate families, may purchase surplus property from the school division only if the property is being sold at uniform prices available to the public or if the goods are sold for less than $500.00.

               If reasonable attempts through the bidding or direct sales process to dispose of the items are unsuccessful, then the superintendent is authorized to arrange for their disposal.  

               Obsolete educational technology hardware and software that is being replaced pursuant to Va. Code § 22.1-199.1(B)(4) may be donated to other school divisions, to students, as provided in Board of Education guidelines, and to preschool programs in the Commonwealth. (VSBA Policy DN 06/06)

 

Lost and Found Items

 Items that are lost and found on school division property will be maintained in a designated and secure location by the building administrator/principal or their designee for a minimum of 30 days. Reasonable effort will be made to determine the ownership of each item and, where possible, returned to the rightful owner. Items not claimed within 30 days of being placed in lost and found may be donated to a designated charitable organization or placed in the school division’s annual surplus auction sale. Items that are not accepted by a designated charitable organization or sold at surplus auction may be discarded as waste items.

 Personal items that are discarded by students or left in lockers at the end of the school year will be retained for a period of five business days from the last day of school. At the end of the five day waiting period the building administrator/principal or their designee will arrange for unclaimed items to be donated to a designated charitable organization, designated for the annual surplus sale, or discarded as waste. (ACPS Policy DN-R 10/07)

DISTRIBUTION OF INFORMATION / MATERIALS

A.     Distribution of Materials

Any materials that are to be distributed or made available in the schools, or on school property shall be approved in advance by the superintendent or his/her designee.  The superintendent or his/her designee may regulate the time, place and manner of such distribution.

 

B.     Relations with  Community Organizations

The schools shall cooperate with all non-profit and non-partisan agencies such as social services, recreation, health, safety, fire, civil defense, and law enforcement agencies in promoting the general public interest and the educational welfare of the students.

The superintendent authorizes each principal to act as his/her “designee” to evaluate the content of such materials, and to judge the most appropriate means by which to distribute such materials.  No distribution will be permitted during class time. No party associated with any such group listed in Policy KM needs to gain preliminary approval from the superintendent unless the principal, as the superintendent’s designee, deems such approval to be necessary. Such groups may include, but may not be limited to the Recreation Department, Little League, the Alleghany Arts Council, Douthat State Park, Boy Scouts, Girl Scouts, and Mill Mountain Theatre.  (ACPS Regulation KF-R 07/10)

 

DISTRIBUTION OF NONSCHOOL MATERIALS

The Alleghany County School Board seeks to minimize intrusions on the time of students and employees by communications from sources other than the school division. The division superintendent, or his/her designee, must approve, in advance, any materials sought to be distributed or made available by non-school organizations, including parent-teacher organizations and booster clubs. Approval will be granted only for materials from governmental organizations and nonprofit community organizations regarding activities related to the educational mission of the Alleghany County School Division.

               Approval will not be given for materials which

·        are likely to cause substantial disruption of, or a material interference with, school activities;

·        endorse or encourage the use of alcohol, tobacco, electronic cigarettes or any illegal substance or action;

·        endorse or encourage any violation of the Standards of Student Conduct (see Policy JFC-R); or

·        are obscene, pornographic, or defamatory.

               Materials from nonprofit community organizations approved for distribution must clearly indicate their source and must include the following statement: “These materials and the activity described herein, are not sponsored or endorsed by the Alleghany County School Board.”

               The superintendent, by regulation, will establish the time, place, and manner of distribution of approved materials. No distribution will be permitted during class time.

 

Political Communications

               Students shall not be required to convey or deliver any material that advocates (1) the election or defeat of any candidate; (2) the passage or defeat of any referendum question or (3) the passage or defeat of any matter pending before a local school board, local governing body, the General Assembly or Congress.

               This Policy shall not be construed to prohibit the discussion or use of political or issue-oriented materials as part of classroom discussions or projects.  (VSBA Policy KF 06/14)

DRIVER EDUCATION

Behind-the-wheel driver education training will be offered before school, during physical education classes, after school, on weekends, on holidays, or on any non-instructional day.  Students enrolling in behind-the-wheel training will be charged a $125.00 fee payable prior to the commencement of any actual instruction.  Any student who fails to successfully complete the required competencies within the established instructional timeframe will be charged an additional fee of $125.00 to reenroll. (ACPS Policy IGAJ-R 09/13)

 

DRUGS IN SCHOOL

I.        Generally

Possession and/or use of alcohol, a controlled substance, imitation controlled substance or marijuana, as defined in Va. Code § 18.2-247, or drug paraphernalia, on school property or at a school-sponsored activity is prohibited.

A.     Expulsion

A student who is determined to have brought alcohol, a controlled substance, imitation controlled substance or marijuana or drug paraphernalia onto school property or to a school-sponsored activity may be expelled in accordance with Policy JGD/JGE Student Suspension/Expulsion. The School Board may determine, based on the facts of the particular case that special circumstances exist and another form of discipline is appropriate. In addition, the School Board may, by regulation, authorize the superintendent or superintendent’s designee to conduct a preliminary review of such cases to determine whether a disciplinary action other than expulsion is appropriate.  Any such disciplinary action shall be taken in accordance with Article 3 of Chapter 14 of Title 22.1 of the Code of Virginia.

B.     Prevention and Intervention

Any student who violates this policy shall participate in the prevention and intervention activities identified in Alleghany County school division’s drug and violence prevention plan.

The School Board may require any student who is in possession of or under the influence of drugs at school or school-sponsored activities to: (1) undergo evaluation for drug abuse and (2) participate in a drug treatment program if recommended by the evaluator and if the student’s parent consents.

C.     Required Reporting to Parents and Local Law Enforcement

The Principal shall report a violation of this policy to parents and local law enforcement as required by Policy CLA. 

 

II.      Students with Disabilities

A.     Students with disabilities are subject to the provisions of Section I of this policy and may be disciplined to the same extent as a nondisabled student provided the manifestation review committee determines that the violation was not a manifestation of the student’s disability. The provisions of Policy JGDA Disciplining Students with Disabilities will be followed in addition to the regular disciplinary procedures.

B.     Additional authority to remove a student with a disability from school for a drug violation.

1.      In addition to the authority granted in subsection A above, a student with a disability may be removed without parent consent and assigned to an interim alternative education program by school personnel for not more than forty-five (45) school days when the student knowingly possesses or uses illegal drugs, or sells or solicits the sale of a controlled substance, while at school, on school premises, or at a school function under the jurisdiction of a state or local educational agency. This option is available regardless of whether a manifestation exists. The removal should not be in excess of any removal imposed on a student without a disability for the same offense.

2.      For purposes of this forty-five (45) school day removal, “illegal drugs” and “controlled substance” are defined as follows:

a.      Controlled substance means a drug or other substance identified under schedules I, II, III, IV, or V in § 202(c) of the Controlled Substances Act at 21 U.S.C. § 812(c).

b.      Illegal drug means a controlled substance, but does not include a controlled substance that is legally possessed or used under the supervision of a licensed health-care professional or that is legally possessed or used under any other authority under the Controlled Substances Act or under any other provision of federal law. (ACPS Policy JFCF 12/15)

 

EATING DISORDERS

Eating disorders are serious health problems that usually start in childhood or adolescence and affect both girls and boys. With early diagnosis, eating disorders are treatable with a combination of nutritional, medical, and therapeutic supports. Recognizing the importance of early identification of at-risk students, the 2013 Virginia General Assembly passed a law requiring each school board to provide parent educational information regarding eating disorders on an annual basis to students in the fifth through twelfth grades.

It is important to note that eating disorders are not diagnosed based on weight changes as much as behaviors, attitudes, and mindset. Symptoms may vary between males and females and in different age groups. Often, a young person with an eating disorder may not be aware that he/she has a problem or keeps the issues secret. Parents/guardians and family members are in a unique position to notice symptoms or behaviors that cause concern. Noting behaviors common to people with eating disorders may lead to early referral to the primary care provider. It is important for eating disorders to be treated by someone who specializes in this type of care.

After reviewing the information on the reverse side of this letter, if you think your child may be showing signs of a possible eating disorder, please contact your primary health care provider, school nurse, or one of the resources listed below.

• Academy for Eating Disorders (AED)

http://www.eatingdisorderhope.com/information/help-overcome-eating-disorders/non-profits-organizations/aed

• Families Empowered and Supporting Treatment of Eating Disorders (F.E.A.S.T.)

www.feast-ed.org

• National Eating Disorders Association

www.nationaleatingdisorders.org

Toll free, confidential Helpline, 1-800-931-2237

 

Additional resources may be found at:

• Virginia Department of Education

 

http://www.doe.virginia.gov/support/health_medical/index.shtml, under the section titled, Eating Disorders

EMERGENCY CLOSINGS AND DELAYS

               When conditions require “short notice” changes in the school schedule, announcements will be made through the following media:


              

               WKEY 93.7 Big Country FM

               WSLQ, Q99 FM

               WXLK, K92 FM                 

 

WDBJ-TV-Channel 7

WSLS-TV-Channel 10

WSET-TV-Channel 13

WFXR: Fox 21/27


               Parents are encouraged to bookmark the ACPS website (www.alleghany.k12.va.us), as this site most likely will provide the most up to date school status.  Parents and students should not call schools, school officials, TV stations, or radio stations to find out if schools are being closed.  Alleghany County Public Schools will also employ the use of a rapid notification system to notify parents.  Parents and guardians must provide up to date contact information to be contacted.   When possible, decisions regarding the change in schedule will be made by 10:00 p.m. the preceding night.  Weather conditions may warrant a decision to be made the morning of school, typically by 6:00 a.m. 

EQUAL EDUCATIONAL OPPORTUNITY / NON-DISCRIMINATION

Equal educational opportunities shall be available for all students.  Educational programs shall be designed to meet the varying needs of all students. The Alleghany County School Board is committed to nondiscrimination with regard to sex, gender, race, color, national origin, disability, religion, ancestry, age, marital status, genetic information or any other characteristic protected by law. This commitment prevails in all of its policies and practices concerning staff, students, educational programs and services, and individuals and entities with whom the Board does business.

 (ACPS Policy JB 09/13 and AC 05/18)

FAMILY LIFE EDUCATION

Generally

The Alleghany County School Board provides Family Life Education (FLE) based on the FLE Standards of Learning (SOL) objectives developed by the Department of Education. The SOL objectives related to dating violence and the characteristics of abusive relations are taught at least once in middle school and at least twice in high school. The high school FLE curriculum incorporates age-appropriate elements of effective and evidence-based programs on the prevention of dating violence, domestic abuse, sexual harassment, including sexual harassment using electronic means, and sexual violence and may include instruction that increases student awareness of the fact that consent is required before sexual activity and age-appropriate elements of effective and evidence-based programs on the law and meaning of consent. The FLE curriculum offered in any school incorporates age-appropriate elements of effective and evidence-based programs on the importance of the personal privacy and personal boundaries of other individuals and tools for a student to use to ensure that he respects the personal privacy and personal boundaries of other individuals.

The FLE curriculum may incorporate age-appropriate elements of effective and evidence-based programs on the prevention, recognition, and awareness of child abduction, child abuse, child sexual exploitation and child sexual abuse.

 

 

Community Involvement Team

Under procedures approved by the School Board, a community involvement team is established. The team includes but is not limited to school administrators, teachers, parents, clergy, medical professionals, mental health professionals and others in the community.

 

Staff Training

Teachers in the FLE program participate in the training program sponsored by the Department of Education.

 

Separate Sessions

A plan for teaching sensitive conduct in gender-separated classes is announced publicly.

 

"Opt‑out" Procedures

An "opt-out" procedure is provided to ensure communication with the parent or guardian for permission for students to be excused from all or part of the program.

 

Annual Review

The FLE curriculum is reviewed annually. Such review allows for community input.

 

Right of Parental Review

A parent or guardian has the right to review the family life curricula, including all supplemental materials used in the program.

The School Board develops and distributes to the parents or guardians of students participating in the FLE program a summary designed to assist them in understanding the program implemented in its school division and to encourage parental guidance and involvement in the instruction of the students. Such information reflects the curricula of the program as taught in the classroom. The following statement is included on the summary: "Parents and guardians have the right to review the family life education program offered by their school division, including written and audio-visual educational materials used in the program. Parents and guardians also have the right to excuse their child from all or part of family life education instruction."   (VSBA Policy IGAH 06/18)

FUNDRAISING AND SOLICITATION

               All fundraising activities conducted for the benefit of Alleghany County school division must provide an educational benefit to students and must not interfere with the instructional program. All fundraising activities conducted by school-sponsored organizations or clubs must be approved in advance by the principal. Fundraising refers to the raising of non‑appropriated funds by students, parents or others for the educational benefit of students and their schools.

               Students may participate in fundraising activities provided such activities are approved in writing and carefully monitored and regulated by the school principal or principal's designee. Elementary school students may not participate in door-to-door solicitation. No grade will be affected by a student's participation, or lack of participation, in a fundraising activity.

               Each principal shall develop and maintain a list of all approved fundraising activities and report all activities to the superintendent pursuant to procedures issued by the superintendent.  (ACPS Policy JL 04/14)

 

GIFTED STUDENT PROGRAMS

The Alleghany County School Board shall approve a comprehensive plan for the education of gifted students that includes the components identified in Board of Education regulations. The plan for the education of gifted students shall be accessible through the division’s website and the division will ensure that printed copies of the plan are available to citizens who do not have online access.

The school division has uniform procedures for screening, referring, identifying, and serving students in kindergarten through twelfth grade who are gifted in general intellectual aptitude.

The school division will provide written notification to and seek written consent from parents and legal guardians to conduct any required assessment to determine a referred student’s eligibility for the division’s gifted education program, and provide services for an identified gifted student in the division’s gifted education program.

The school board may establish a local advisory committee composed of parents, school personnel, and other community members appointed by the school board. The committee will reflect the ethnic and geographical composition of the school division. If established, the committee will annually review the division’s plan for the education of gifted students, including revisions, and determine the extent to which the plan for the previous year was implemented. The findings of the annual program effectiveness and the recommendations of the committee will be submitted annually in writing to the division superintendent and the school board.  (ACPS Policy IGBB 06/12)

The Alleghany County Public Schools Gifted Program serves students in grades K-12.  The K-7 program is comprised of the Explorer’s program which serves potentially gifted students in grades K-3 and the ASPIRE program (Alleghany Schools Program in Independent Research and Enrichment) which serves identified gifted students in grades 4-7.  Students in grades 8-12 are offered a continuum of services ranging from advanced courses to participation in the Jackson River Governor’s School.  Identification for gifted services is made through a procedure which involves screening, referral, and multiple criteria evaluation.  Alleghany County serves students in the area of General Intellectual Aptitude.

The Alleghany County Public Schools Gifted Program is designed to serve the individual needs of students through group and individual differentiation, enrichment activities and special projects.  Students in the Explorers and ASPIRE programs participate in a pull-out program once per week at their home school.  Specialized courses are available within the curricular offerings at the middle and high school levels.  High school students may participate in distance learning opportunities, independent study, mentorship, and/or Jackson River Governor’s School for Science, Mathematics and Technology.

Each school has a school gifted contact and the county has two full time gifted resource teachers (who serve students in grades K-7) and a division gifted coordinator.  The high school has appropriately trained advanced placement and dual enrollment instructors.  Locally developed workshops and in-service programs, along with college-level graduate courses, provide education and training in facets of gifted education.

Parents, teachers, and community members serve on the local Gifted Advisory Committee.  The local advisory committee meets three times per year.  Information concerning the gifted program is made available through each school in the division and on the division website.

GRADING, EVALUATION, AND REPORTING

Introduction

Evaluation is an integral part of learning and teaching.  The process used must be understood by teachers, parents and students.  It must convey, in specific terms, the status of progress, or lack thereof, and provide direction for further teaching and learning.

Of primary importance in student evaluation is the attainment of well-defined competencies of the particular subject.  At the same time, the components which comprise the evaluation should be numerous and varied.  They may include tests, homework, constructive class participation, regular school attendance, promptness, earnest desire to learn, attempts to complete assignments, initiative, capability, and respect for the dignity and rights of others may be considered.

Ultimately, the teacher shall be responsible for the grading and evaluation of the achievement of students in his or her class(es).  The principal shall maintain the prerogative to review the grades assigned by teachers and to resolve questionable matters.  The superintendent shall be responsible for establishing and implementing division-wide uniform procedures for evaluating student progress and for promotion, retention and acceleration of students.

 

Pupil Reporting

1.      Regular formal progress reports shall be sent to parents and guardians by way of their student, or directly to emancipated students.  Report cards shall reflect both the standard of work the student has achieved, his/her attitudes, and his/her work habits.

2.      While these regular formal reports are very important, many other methods of communicating with parents/guardians regarding the progress of their student are essential.  Some of the following should be used as additional methods of reporting:

a. parent conferences;

b. folders of the student’s work;

c. written narratives, such as letters and comments on report cards;

d. reports of student performance on standardized tests, such as SOL tests; and

e. mid-term reports.

3.      The following reporting symbols shall be used:

Junior Kindergarten:

A scale of O, S and N will be used to assess and report all areas of student performance.

Kindergarten:

A scale of O, S, N and U will be used to assess and report all areas of student performance.

Grades 1-2:

A scale of A, B, C, D and U will be used to assess and report student performance in reading and math.  A scale of O, S, N and U will be used to assess and report their performance in all other subject areas.

Grades 3:

A scale of A, B, C, D and U will be used to assess and report student performance in reading, math, science and social studies.  A scale of O, S, N and U will be used to assess and report their performance in all other subject areas.

Grades 4-5:

A scale of A, B, C, D and U will be used to assess and report student performance in reading, English, math, spelling, science and social studies.  A scale of O, S, N and U will be used to assess and report their performance in all other subject areas.

Grades 6-12:

A scale of A, B, C, D and F will be used to assess and report student performance in all subject areas.

 

 

4.      The interpretation of symbols shall be as follows:

JK-Grade 5:                                                      Grades 1-12:

O – Outstanding                                              A - Excellent / Exemplary

S – Satisfactory                                               B - Above Average

N – Needs Improvement                                C - Average

U – Unsatisfactory                                          D - Below Average

                                                                           U or F - Unsatisfactory / No Credit

5.      Many of the components in the evaluation of student work cannot be given a numerical equivalent.  Where numerical equivalent is appropriate, the county standard is:

A = 94-100

B = 85-93

C = 76-84

D = 70-75

U or F = 69 and below

6.      To determine grade point average (GPA) for high school credit courses, the scale shall be:

Regular                                              Weighted Courses*

A = 4                                                          A = 5

B = 3                                                          B = 4

C = 2                                                          C = 3

D = 1                                                          D = 2

F = 0                                                           F = 0

     * “Weighted Courses” are limited to “advanced placement” courses, and to “dual enrollment” courses that qualify for “academic college transfer credit.”

7.      Official student transcripts shall display letter grade symbols as defined in this policy.  Numeric averages and/or plus (+) or minus (-) may be used for reporting purposes at the discretion of the teacher, subject to final approval of the principal.

8.      When students transfer credits from other schools, correspondence course programs, distance learning programs and/or dual enrollment programs, their letter grades will be accepted in accordance with the grading scale applied by the “sending institution.”  For example, if the student earned a “B” in a course taken with the sending institution, then the transfer credit will be received as a “B” for GPA and class rank purposes in Alleghany County.  Numeric averages associated with letter grades earned at sending institutions will not serve as justification for altering letter grades associated with transfer credit.

 

Weighted Grade Status

1.      “Weighted Courses” are limited to “advanced placement” courses, and to “dual enrollment” courses that qualify for “academic college transfer credit.”

2.      All dual enrollment courses that the given college defines as “academic college transfer credits” shall be considered for weighted grade status.

3.      Before he/she is allowed to enroll in a dual enrollment course, the student must secure acceptance from the given college program and prior approval of the principal.

4.      A student must declare, at registration, whether a college class will count as part of the high school transcript.

5.      Withdrawal from a dual enrollment class, which was declared as a part of the high school transcript, will be treated the same as a withdrawal from a high school class.

 

Examinations

All high school students, and middle school students enrolled in courses for high school credit, shall participate in some appropriate form of end-of-course cumulative learning assessment as follows:

1.      In SOL-based courses tied to verified credits, and/or in CTE courses tied to credentialing tests, the test shall serve as the final exam.  Students who pass their test on their first attempt shall gain a five-point bonus added to their average in the respective course.  Students who do not pass their SOL test on their first attempt will receive no bonus points for the respective course;

2.      In all other courses, the instructor shall determine the most appropriate method of end-of-course cumulative assessment.  Activities may include traditional final exams, projects, portfolios, presentations and so forth.  Students who obtain an “acceptable” level of achievement on the cumulative assessment will receive a three-point bonus added to their final average in the respective class.  Students who obtain an “exemplary” level of achievement on the assessment will receive a five-point bonus, similar to that afforded to students who pass their SOL tests.  A student shall qualify for the bonus if, and only if, his/her exam grade is a minimum of one letter grade higher than the letter grade equivalent of his/her course average immediately prior to the administration of the exam.  Students who fail to demonstrate an acceptable level of achievement on the assessment will receive no bonus points.  Criteria for “exemplary” and “acceptable” performance on cumulative assessments shall be made at the high school level, and shall be subject to final approval of the high school principal.

Participation in the cumulative assessment represents a fundamental expectation for earning credit in all courses.  Students who fail to participate in the respective cumulative assessment, or who, in the judgment of their teacher, fail to demonstrate acceptable effort with the cumulative assessment may receive a failing grade of “F” for the course.  Upon approval of the respective teacher, such students may be allowed to remedy their failure to participate and/or their failure to demonstrate acceptable effort through the final day of the given semester.  Any arrangement that deviates from this guideline shall require prior approval of the principal.

3.      An exception to participation in an end-of-course cumulative assessment will be granted to any student who has earned an average of “A” in a non-SOL course immediately prior to the administration of the cumulative assessment.

 

Academic Awards and Distinctions

1.      Alleghany County Public Schools recognizes the distinctions of “valedictorian” and/or “salutatorian” based solely on the highest statistical grade point averages.  Procedures for the determination of additional academic honors and/or distinctions shall be made at the school level, and shall be subject to final approval of the principal.

2.      Students in grades 4-12 shall be recognized through an honor roll system.  Qualifications for honor roll status shall be established at the school level, and shall be subject to final approval of the principal.  (ACPS Policy IZ 05/11)

 

Promotion/Retention/Acceleration

A.        Junior-Kindergarten-Grade 5

1.     A student who does not attain a passing grade in reading and/or math shall be considered for retention.

2.     Other factors shall be considered when determining promotion or retention.  These factors are as follows:

·         Level of mastery of the Virginia Standards of Learning

·         Instructional level of the student, i.e. on or below grade level

·         Attendance

·         Academic ability

·         Chronological age

·         Physical and emotional maturity

B.           Grades 6-8

1.     A student who does not attain a passing grade in any two of the four core subjects shall be considered for retention.

2.     Other factors shall be considered when determining promotion or retention.  These factors are as follows:

·         Level of mastery of the Virginia Standards of Learning

·         Instructional level of the student, i.e. on or below grade level

·         Attendance

·         Academic ability

·         Chronological age

·         Physical and emotional maturity

C.          Grades 9-12

1.    The total number of high school credits earned within one academic year will determine the grade level classification of the student.  Grade level classifications are as follows:

·         Grade 9        Earned Credits                        0 - 4

·         Grade 10      Earned Credits                        5 - 10

·         Grade 11      Earned Credits                        11-14

·         Grade 12      Earned Credits                        14 or more

2.    Earning a specified number of credits is one of several criteria that must be met in order for a student to earn a Virginia high school diploma. The credit requirements are as follows:

·         Advanced Studies Diploma             24

·         Standard Diploma                             22

·         Modified Standard Diploma             20

D.        Acceleration

            The guidelines cited below will be followed in implementing Policy IKEB.

1.  Composition of the Screening Committee

                        The screening committee will be composed of the following people

a.      Principal and guidance counselor

b.      Teacher in the area of proposed acceleration

c.      Receiving teacher or principal in proposed area of acceleration      

d.      School psychologist

e.      Appropriate central office representative

f.       Parent/guardian

 

 

2.      Referral for Screening

a.      A teacher, other professional staff member, or parent/guardian of a student may initiate referral by obtaining a referral form from the principal or central office.

b.      The principal initials the form to signify initiation.  The parent/guardian is provided a copy.

3.      Procedures for Screening

a.    The screening committee in the student’s school will meet within ten days of referral to consider the educational needs of the student. 

b.     If data is to be released from other agencies, written permission to obtain such information must be secured from the parent/guardian and the data garnered.

c.     If individual assessments are to be administered, parents/guardians must be informed of their rights and permission to evaluate must be obtained.

d.    The screening committee may meet again in other sessions after meeting the ten-day requirement if additional information is needed to determine the student’s educational needs.

e.    The committee will review and keep a record of all data relevant to the student’s placement.  The following data is to be reviewed:

·         Educational

·         Psychological

·         Interpersonal/Social

·         Maturational

f.     Minutes of the meeting will be filed in the student’s permanent record.

g.    The committee will make a recommendation regarding proposed acceleration of the   student.

h.    Notification of the committee’s recommendation will be sent to the parent/guardian.

i.     Notification of the committee’s recommendation and the basis upon which it is made will be forwarded to the division superintendent.

4.      Appeal

        A parent/guardian who believes the committee decision is not in the best interest of the student may appeal the decision of the screening committee to the Director of Instruction. (ACPS Policy IZ-R 05/03)

 

GRADUATION REQUIREMENTS AND THE VIRGINIA ASSESSMENT SYSTEM

Generally

The Board of Education has established educational objectives known as the Standards of Learning (SOLs), which form the core of Virginia’s educational program, and other education objectives, which together are designed to ensure the development of the skills that are necessary for success in school and in preparation for life in the years beyond.        

The Alleghany County School Board has developed and implemented a program of instruction that is aligned to the Standards of Learning and that meets or exceeds the requirements of the Board of Education. It awards diplomas to all secondary school students, including students who transfer from nonpublic schools or from home instruction, who meet the requirements prescribed by the Board of Education.

Alleghany County School Board awards diplomas and certificates in accordance with state laws and regulations. The requirements for a student to earn a diploma and graduate from high school are those in effect when the student enters ninth grade for the first time.

 

Virginia Assessment Program

In kindergarten through eighth grade, where the administration of Virginia Assessment Program tests are required by the Board of Education, each student is expected to take the tests following instruction. Students who are accelerated take the test aligned with the highest grade level, following instruction in the content. No student takes more than one test in any content area in each year, except in the case of expedited retakes as provided for in 8 VAC 20-131-30. Schools use the test results in kindergarten through eighth grade as part of a set of multiple criteria for determining the promotion or retention of students.

Each student in middle and secondary school takes all applicable end-of-course SOL tests following course instruction. The superintendent certifies to the Department of Education that the division’s policy for dropping courses ensures that students’ course schedules are not changed to avoid end-of-course SOL tests. Students who achieve a passing score on an end-of-course SOL test will be awarded a verified unit of credit in that course in accordance with 8 VAC 20-131-110. Students may earn verified credits in any courses for which end-of-course SOL tests are available. Students are not required to take an end-of-course SOL test in an academic subject after they have earned the number of verified credits required for that academic content area for graduation unless such test is necessary in order for the school to meet federal accountability requirements. Middle and secondary schools may consider the student’s end-of-course SOL test score in determining the student’s final course grade.

Participation in the Virginia Assessment Program by students with disabilities is prescribed by provisions of their Individualized Education Program (IEP) or 504 Plan. All students with disabilities are assessed with appropriate accommodations and alternate assessments where necessary.

Any student identified as an English Learner (EL) participates in the Virginia Assessment Program. A school-based committee convenes and makes determinations regarding the participation level of EL students in the Virginia Assessment Program. In kindergarten through eighth grade, EL students may be granted a one-time exemption from SOL testing in the areas of writing, and history and social science.

 

DEFINITIONS

 

Authentic Performance Assessment

               An “Authentic Performance Assessment” is a test that complies with guidelines adopted by the Board of Education that requires students to perform a task or create a product that is typically scored using a rubric.

 

Standard Unit of Credit

               A “standard unit of credit” or “standard credit” is a credit awarded for a course in which the student successfully completes 140 clock hours of instruction and the requirements of the course. A standard unit of credit may be awarded based on a waiver of the 140 clock hour requirement as provided in Policy IKFD Alternative Paths to Attaining Standard Units of Credit.

 

Verified Unit of Credit

               A “verified unit of credit” or “verified credit” is a credit awarded for a course in which a student earns a standard unit of credit and completes one of the following:

1.                Achieves a passing score on a corresponding end-of-course SOL test.

2.                Achieves a passing score on an additional test, as defined in 8 VAC 20-131-5, as a part of the Virginia Assessment Program.

3.                Meets the criteria for the receipt of a locally awarded verified credit when the student has not passed a corresponding SOL test.

4.                Meets the criteria for the receipt of a verified credit in history and social science by demonstrating mastery of the content of the associated course on an authentic performance assessment that complies with guidelines adopted by the Board of Education.

5.                Meets the criteria for the receipt of a verified credit for English (writing) by demonstrating mastery of the content of the associated course on an authentic performance assessment that complies with guidelines adopted by the Board of Education.

 

               Students may also earn verified credits by taking alternative tests to the SOL assessment. Such tests may only be those approved by the Virginia Board of Education, and the student may earn verified credits only by achieving that score established by the Board of Education.

 

Virginia Assessment Program

               The “Virginia Assessment Program” is a system used to evaluate student achievement that includes SOL tests and additional tests that may be approved from time to time by the Board of Education.  (VSBA Policy IKF 05/18)

 

 

GRADUATION REQUIREMENTS FOR ADVANCED STUDIES DIPLOMA

 

For students entering the ninth grade for the first time in 2018-2019 and beyond

To graduate with an Advanced Studies Diploma for students entering the ninth grade for the first time in 2018-2019 and beyond, a student must earn at least 26 standard units of credit and five verified units of credit. Students earn standard credits by successfully completing required and elective courses. Students earn verified credits by successfully completing required courses and passing associated end-of-course SOL tests or other assessments approved by the state Board of Education.

Please note: Your school counselor can tell you which courses are offered by your school to fulfill the requirements for an Advanced Studies Diploma.

Advanced Studies Diploma Course Requirements (8 VAC 20-131-51) for Students Entering the Ninth Grade for the First Time in 2018-2019 and Beyond

Subject Area

Standard Credits

Verified Credits

Specifications

English

4

2

N/A

Mathematics

4

1

Courses completed to satisfy this requirement shall include at least three different course selections from among: algebra I, geometry, algebra II, or other mathematics courses above the level of algebra II. The board shall approve courses to satisfy this requirement. Per the Standards of Quality, a computer science course credit earned by students may be considered a mathematics course credit.

Laboratory Science

4

1

Courses completed to satisfy this requirement shall include course selections from at least three different science disciplines from among: earth sciences, biology, chemistry, or physics or completion of the sequence of science courses required for the International Baccalaureate Diploma and shall include interdisciplinary courses that incorporate Standards of Learning content from multiple academic areas. The board shall approve additional courses to satisfy this requirement. Per the Standards of Quality, a computer science course credit earned by students may be considered a science course credit.

History and Social Sciences

4

1

Courses completed to satisfy this requirement shall include Virginia and U.S. history, Virginia and U.S. government, and two courses in either world history or geography or both. The board shall approve additional courses to satisfy this requirement.

World Language

3

0

Courses completed to satisfy this requirement shall include three years of one language or two years of two languages.

Health and Physical Education

2

0

N/A

Fine Arts or Career and Technical Ed

1

0

Per the Standards of Quality, a computer science course credit earned by students may be considered a career and technical credit.

Economics & Personal Finance

1

0

N/A

Electives

3

0

Courses to satisfy this requirement shall include at least two sequential electives as required by the Standards of Quality.

Total Credits

26

5

N/A

 

Additional Requirements for Graduation

§  Advanced Placement, Honors, or International Baccalaureate Course or Career and Technical Education Credential - In accordance with the Standards of Quality, students shall either (i) complete an Advanced Placement, honors, or International Baccalaureate course or (ii) earn a career and technical education credential approved by the board, except when a career and technical education credential in a particular subject area is not readily available or appropriate or does not adequately measure student competency, in which case the student shall receive satisfactory competency-based instruction in the subject area to satisfy the advanced studies diploma requirements. The career and technical education credential, when required, could include the successful completion of an industry certification, a state licensure examination, a national occupational competency assessment, or the Virginia workplace readiness assessment.

§  Virtual Course - Students shall successfully complete one virtual course, which may be a non-credit-bearing course or a required or elective credit-bearing course that is offered online.

§  Training in emergency first aid, cardiopulmonary resuscitation (CPR), and the use of automated external defibrillators (AED) - Students shall be trained in emergency first aid, CPR, and the use of AED, including hands-on practice of the skills necessary to perform cardiopulmonary resuscitation. Students with an IEP or 504 Plan that documents that they cannot successfully complete this training shall be granted a waiver from this graduation requirement, as provided in 8VAC20-131-420 B.

§  Demonstration of the five Cs - Students shall acquire and demonstrate foundational skills in critical thinking, creative thinking, collaboration, communication, and citizenship in accordance with the Profile of a Virginia Graduate approved by the board.

For students entering the ninth grade for the first time in 2011-2012 through 2017-2018

To graduate with an Advanced Studies Diploma for students entering the ninth grade for the first time in 2011-2012 through 2017-2018, a student must earn at least 26 standard units of credit and at least nine verified units of credit:. Students earn standard credits by successfully completing required and elective courses. Students earn verified credits by successfully completing required courses and passing associated end-of-course SOL tests or other assessments approved by the state Board of Education.

Please note: Your school counselor can tell you which courses are offered by your school to fulfill the requirements for an Advanced Studies Diploma.

Advanced Studies Diploma Course Requirements (8 VAC 20-131-51) for Students Entering the Ninth Grade for the First Time in 2011-2012 through 2017-2018

Discipline Area

Standard Credits

Verified Credits

Specifications

English

4

2

N/A

Mathematics

4

2

Courses completed to satisfy this requirement shall include at least three different course selections from among: Algebra I, Geometry, Algebra II, or other mathematics courses above the level of Algebra II. The board shall approve courses to satisfy this requirement. Per the Standards of Quality, a computer science course credit earned by students may be considered a mathematics course credit.

Laboratory Science

4

2

Courses completed to satisfy this requirement shall include course selections from at least three different science disciplines from among: earth sciences, biology, chemistry, or physics or completion of the sequence of science courses required for the International Baccalaureate Diploma. The board shall approve additional courses to satisfy this requirement. Per the Standards of Quality, a computer science course credit earned by students may be considered a science course credit.

History & Social Sciences

4

2

Courses completed to satisfy this requirement shall include U.S. and Virginia History, U.S. and Virginia Government, and two courses in either world history or geography or both. The board shall approve additional courses to satisfy this requirement.

World Language

3

0

Courses completed to satisfy this requirement shall include three years of one language or two years of two languages.

Health & Physical Education

2

0

N/A

Fine Arts or Career & Technical Education

1

0

Per the Standards of Quality, a computer science course credit earned by students may be considered a career and technical education course credit.

Economics and Personal Finance

1

0

N/A

Electives

3

0

N/A

Student Selected Test

0

1

A student may utilize additional tests for earning verified credit in computer science, technology, career or technical education, economics or other areas as prescribed by the board in 8VAC20-131-110.

Total

26

9

N/A

Additional Requirements for Graduation

§  Virtual Learning - Students shall successfully complete one virtual course, which may be a noncredit-bearing course, or may be a course required to earn this diploma that is offered online.

§  Training in emergency first aid, cardiopulmonary resuscitation (CPR), and the use of automated external defibrillators (AED) - Beginning with first-time ninth-grade students in the 2016–2017 school year, students shall be trained in emergency first aid, cardiopulmonary resuscitation, and the use of automated external defibrillators, including hands-on practice of the skills necessary to perform cardiopulmonary resuscitation. Students with an IEP or 504 Plan that documents that they cannot successfully complete this training shall be granted a waiver from this graduation requirement, as provided in 8VAC20-131-420 B.

 

GRADUATION REQUIREMENTS FOR STANDARD DIPLOMA

For students entering the ninth grade for the first time in 2018-2019 and beyond

To graduate with a Standard Diploma for students entering the ninth grade for the first time in 2018-2019 and beyond, a student must earn at least 22 standard units of credit and five verified units of credit. Students earn standard credits by successfully completing required and elective courses. Students earn verified credits by successfully completing required courses and passing associated end-of-course SOL tests or other assessments approved by the state Board of Education.

Please note: Your school counselor can tell you which courses are offered by your school to fulfill the requirements for a Standard Diploma.

 

Standard Diploma Course Requirements (8 VAC 20-131-51) for Students Entering Ninth Grade for the First Time in 2018-2019 and Beyond

Subject Area

Standard Credits

Verified Credits

Specifications

English

4

2

N/A

Mathematics

3

1

Courses completed to satisfy this requirement shall include at least two different course selections from among: algebra I, geometry, algebra functions, and data analysis, algebra II, or other mathematics courses approved by the board to satisfy this requirement. Per the Standards of Quality, a computer science course credit earned by students may be considered a mathematics course credit.

Laboratory Science

3

1

Courses completed to satisfy this requirement shall include course selection from at least two different science disciplines: earth sciences, biology, chemistry, or physics, or completion of the sequence of science courses required for the International Baccalaureate Diploma and shall include interdisciplinary courses that incorporate Standards of Learning content from multiple academic areas. The board shall approve courses to satisfy this requirement. Per the Standards of Quality, a computer science course credit earned by students may be considered a science course credit.

Students who complete a career and technical education program sequence and pass an examination or occupational competency assessment in a career and technical education field that confers certification or an occupational competency credential from a recognized industry, or trade or professional association, or acquires a professional license in a career and technical education field from the Commonwealth of Virginia may substitute the certification, competency credential, or license for either a laboratory science or history and social science verified credit when the certification, license, or credential confers more than one verified credit. The examination or occupational competency assessment must be approved by the board as an additional test to verify student achievement.

History and Social Sciences

3

1

Courses completed to satisfy this requirement shall include Virginia and U.S. history, Virginia and U.S. government, and one course in either world history or geography or both. The board shall approve courses to satisfy this requirement.

Students who complete a career and technical education program sequence and pass an examination or occupational competency assessment in a career and technical education field that confers certification or an occupational competency credential from a recognized industry, or trade or professional association, or acquires a professional license in a career and technical education field from the Commonwealth of Virginia may substitute the certification, competency credential, or license for either a laboratory science or history and social science verified credit when the certification, license, or credential confers more than one verified credit. The examination or occupational competency assessment must be approved by the board as an additional test to verify student achievement.

Health and Physical Education

2

0

N/A

World Language, Fine Arts or Career and Technical Education

2

0

Per the Standards of Quality, credits earned for this requirement shall include one credit in fine or performing arts or career and technical education. Per the Standards of Quality, a computer science course credit earned by students may be considered a career and technical course credit.

Economics & Personal Finance

1

0

N/A

Electives

4

0

Courses to satisfy this requirement shall include at least two sequential electives as required by the Standards of Quality.

Total

22

5

N/A

Additional Requirements for Graduation

§  Advanced Placement, Honors, or International Baccalaureate Course or Career and Technical Education Credential - In accordance with the Standards of Quality, students shall either (i) complete an Advanced Placement, honors, or International Baccalaureate course, or (ii) earn a career and technical education credential approved by the board, except when a career and technical education credential in a particular subject area is not readily available or appropriate or does not adequately measure student competency, in which case the student shall receive satisfactory competency-based instruction in the subject area to satisfy the standard diploma requirements. The career and technical education credential, when required, could include the successful completion of an industry certification, a state licensure examination, a national occupational competency assessment, or the Virginia workplace readiness assessment.

§  Virtual Course - Students shall successfully complete one virtual course, which may be a non-credit-bearing course or a required or elective credit-bearing course that is offered online.

§  Training in emergency first aid, cardiopulmonary resuscitation (CPR), and the use of automated external defibrillators (AED) - Students shall be trained in emergency first aid, CPR, and the use of AED, including hands-on practice of the skills necessary to perform cardiopulmonary resuscitation. Students with an IEP or 504 Plan that documents that they cannot successfully complete this training shall be granted a waiver from this graduation requirement, as provided in 8VAC20-131-420 B.

§  Demonstration of the five Cs - Students shall acquire and demonstrate foundational skills in critical thinking, creative thinking, collaboration, communication, and citizenship in accordance with the Profile of a Virginia Graduate approved by the board.

 

For students entering the ninth grade for the first time in 2011-2012 through 2017-2018

To graduate with a Standard Diploma for students who entered the ninth grade for the first time in 2011-2012 through 2017-2018, a student must earn at least 22 standard units of credit and six verified units of credit. Students earn standard credits by successfully completing required and elective courses. Students earn verified credits by successfully completing required courses and passing associated end-of-course SOL tests or other assessments approved by the state Board of Education.

Please note: Your school counselor can tell you which courses are offered by your school to fulfill the requirements for a Standard Diploma.

Standard Diploma Course Requirements (8 VAC 20-131-51) for Students Entering Ninth Grade for the First Time in 2011-2012 through 2017-2018

Discipline Area

Standard Credits

Verified Credits

Specifications

English

4

2

N/A

Mathematics

3

1

Courses completed to satisfy this requirement shall include at least two different course selections from among: Algebra I, Geometry, Algebra, Functions, and Data Analysis, Algebra II, or other mathematics courses above the level of Algebra II. The board shall approve courses to satisfy this requirement. Per the Standards of Quality, a computer science course credit earned by students may be considered a mathematics course credit.

Laboratory Science

3

1

Courses completed to satisfy this requirement shall include course selections from at least two different science disciplines: earth sciences, biology, chemistry, or physics, or completion of the sequence of science courses required for the International Baccalaureate Diploma. The board shall approve courses to satisfy this requirement. Per the Standards of Quality, a computer science course credit earned by students may be considered a science course credit.

Students who complete a career and technical education program sequence and pass an examination or occupational competency assessment in a career and technical education field that confers certification or an occupational competency credential from a recognized industry, or trade or professional association, or acquire a professional license in a career and technical education field from the Commonwealth of Virginia may substitute the certification, competency credential, or license for (i) the student-selected verified credit and (ii) either a science or history and social science verified credit when the certification, license, or credential confers more than one verified credit. The examination or occupational competency assessment must be approved by the board as an additional test to verify student achievement.

History & Social Sciences

3

1

Courses completed to satisfy this requirement shall include U.S. and Virginia History, U.S. and Virginia Government, and one course in either world history or geography or both. The board shall approve courses to satisfy this requirement.

Students who complete a career and technical education program sequence and pass an examination or occupational competency assessment in a career and technical education field that confers certification or an occupational competency credential from a recognized industry, or trade or professional association, or acquire a professional license in a career and technical education field from the Commonwealth of Virginia may substitute the certification, competency credential, or license for (i) the student-selected verified credit and (ii) either a science or history and social science verified credit when the certification, license, or credential confers more than one verified credit. The examination or occupational competency assessment must be approved by the board as an additional test to verify student achievement.

Health & Physical Education

2

0

N/A

World Language, Fine Arts or Career and Technical Education

2

0

Pursuant to § 22.1-253.13:4 of the Code of Virginia, credits earned for this requirement shall include one credit in fine or performing arts or career and technical education. Per the Standards of Quality, a computer science course credit earned by students may be considered a career and technical education course credit.

Economics and Personal Finance

1

0

N/A

Electives

4

0

Courses to satisfy this requirement shall include at least two sequential electives as required by the Standards of Quality.

Student Selected Test

0

1

A student may utilize additional tests for earning verified credit in computer science, technology, career and technical education, economics or other areas as prescribed by the board in 8VAC20-131-110.

Career and Technical Education Credential

0

0

Students shall earn a career and technical education credential approved by the Board of Education, except when a career and technical education credential in a particular subject area is not readily available or appropriate or does not adequately measure student competency, in which case the student shall receive satisfactory competency-based instruction in the subject area to satisfy the standard diploma requirements. The career and technical education credential, when required, could include the successful completion of an industry certification, a state licensure examination, a national occupational competency assessment, or the Virginia workplace readiness assessment.

Total

22

6

N/A

Additional Requirements for Graduation

§  For students entering the ninth-grade class for the first time in 2013-2014 and beyond: Students shall successfully complete one virtual course, which may be a noncredit-bearing course or a required or elective credit-bearing course that is offered online.

§  For students entering the ninth-grade class for the first time in 2016-2017 and beyond: Students shall be trained in emergency first aid, cardiopulmonary resuscitation, and the use of automated external defibrillators, including hands-on practice of the skills necessary to perform cardiopulmonary resuscitation. Students with an Individualized Education Program (IEP) or 504 Plan that documents that they cannot successfully complete this training shall be granted a waiver from this graduation requirement, as provided in 8VAC20-131-420 B.

REQUIREMENTS FOR APPLIED STUDIES DIPLOMA

 

As of July 1, 2015, state legislation eliminated the term “Special Diploma”.  The Applied Studies Diploma is a diploma option available to students identified as having a disability who complete the requirements of their individualized education programs (IEPs) and meet certain requirements prescribed by the Board of Education pursuant to regulations, but do not meet the requirements for any named diploma.

 

GUIDANCE AND COUNSELING PROGRAM

School Guidance and Counseling Services

Each school provides the following guidance and counseling services to all students:

·        Academic guidance which assists students and their parents to acquire knowledge of the curricula choices available to students, to plan a program of studies, to arrange and interpret academic testing and to seek post-secondary academic opportunities.

·        Career guidance which helps students to acquire information and plan action about work, jobs, apprenticeships and post-secondary educational and career opportunities.

·        Personal/social counseling which assists a student to develop an understanding of themselves, the rights and needs of others, how to resolve conflict and to define individual goals, reflecting their interests, abilities and aptitudes. Information and records of personal/social counseling will be kept confidential and separate from a student's educational records and not disclosed to third parties without prior parental consent or as otherwise provided by law. Parents may elect, by notifying their child’s school in writing, to have their child not participate in personal/social counseling.

No student is required to participate in any counseling program to which the student's parents object.

The guidance and counseling program does not include the use of counseling techniques which are beyond the scope of the professional certification or training of counselors, including hypnosis, or other psychotherapeutic techniques that are normally employed in medical or clinical settings and focus on mental illness or psychopathology.

Parents are notified annually about the counseling programs which are available to their children. The notification will include the purpose and general description of the programs, information regarding ways parents may review materials to be used in guidance and counseling programs at their child's school and information about the procedures by which parents may limit their child's participation in such programs.

 

Employment Counseling and Placement Services

The School Board provides to secondary students employment counseling and placement services to furnish information relating to the employment opportunities available to students graduating from or leaving the schools in the school division. Such information includes all types of employment opportunities, including, but not limited to, apprenticeships, the military, career education schools and the teaching profession. In providing such services, the School Board consults and cooperates with the Virginia Employment Commission, the Department of Labor and Industry, local business and labor organizations and career schools.

               If the School Board provides access to one or more of its high schools and contact with such high school's student body or other contact with its high school students during a school or school division-sponsored activity to persons or groups for occupational, professional or educational recruitment, it provides equal access on the same basis to official recruiting representatives of the military forces of the Commonwealth and the United States. (VSBA Policy IJ 06/18)

HOMEBOUND INSTRUCTION

Homebound instruction shall be made available to students who are confined at home or in a health care facility for periods that would prevent normal school attendance (8VAC20-131-180). The term "confined at home or in a health care facility" means the student is unable to participate in the normal day-to-day activities typically expected during school attendance; and, absences from home are infrequent, for periods of relatively short duration, or to receive  health care treatment. Students receiving homebound instruction may not work or participate in extra-curricular activities, non­academic activities (such as field trips), or community activities unless these activities are specifically outlined in the students medical plan of care or the Individualized Education Program (if applicable).

Homebound instruction is designed so the student does not fall significantly behind during the period of confinement. It is necessary for the student to participate in the instructional process and complete assignments. Homework should be expected. Not all work will be completed in the presence of the homebound teacher. Every effort will be made to ensure academic progress; however, course credit must still be earned according to class requirements. Priority will be given to core academic subjects. Specialty classes (i.e., those requiring labs, special facilities or equipment) may not be comparable. Elective courses are not guaranteed.

The policy of the Alleghany County School Division regarding homebound instruction incorporates the eligibility criteria of the State Department of Education.

 

The following stipulations have been delineated for clarification:

 A student may become eligible for homebound instruction upon his/her fifth consecutive absence from school. Exceptions may be made for expected delivery dates for pregnancies or scheduled treatments or procedures. Prior to the fifth consecutive absence, the acquisition, completion and evaluation of all assignments shall be the responsibility of the student and/or the parent working in collaboration with the regular classroom teacher(s). Upon the fifth consecutive absence, the parent (or the student if he/she is at least 18 years old) may apply for homebound instruction.

Only a Physician or Clinical Psychologist can certify a child eligible for homebound instruction.

High School students are permitted two hours per core academic subject per week; other accommodations may be made on an individualized basis.

Middle school students are permitted a minimum of forty (40) hours of instruction per month in selected subjects.

Elementary students are permitted a minimum of twenty (20) hours of instruction per month in selected subjects.            

A student served by homebound instruction remains in school membership and is marked present each day on the    school register for the duration of homebound instruction.

       In determining the appropriate teacher to provide homebound instruction for students with disabilities, the same requirements that must be met for “in school” instruction must be met for those students receiving instruction at home. Matching teacher credentials/qualifications to student needs will need to be done on a case-by case basis.  If the person delivering the service does not meet all of the qualifications, he or she must be supervised by someone who does and is actively involved in the child’s case.

       The homebound instructor is responsible for preparation of assignments, delivery of actual instruction, and grading of student’s work (including tests).  If the student is on this plan during six-week, mid-semester, and final examinations, the homebound instructor is responsible for preparation and grading of these examinations.  Final grades should be submitted to appropriate personnel for recording.  Exceptions of these procedures will be discussed as individual cases.

       Homebound instructors must hold a valid Virginia teaching license and be approved as a division employee to be employed by the local School Board.

       At the secondary and middle school levels, the principal shall be responsible for determining courses eligible for the homebound delivery.  It is recognized that some courses cannot logically be offered in a homebound situation.

       For students with an IEP, the medical certification must be completed, verified by the supervisor of homebound services, and then forwarded to the IEP team for review. As part of its review and determination of a change in placement, the IEP team must review the approved medical certification of need for homebound instruction and determine the appropriate placement for the student based on the student’s educational needs. Parental consent must be obtained to amend the IEP, prior to initiation of homebound services. The team must amend the IEP upon the ending period of homebound services in order to either return the student to the school setting or continue the homebound placement. If the IEP team determines that homebound services are appropriate, the team must include language in the IEP that clearly defines the time period for the frequency and duration of the homebound services. The IEP may also include a statement that the IEP team will reconsider the need for continuation of services by a specified date. The IEP team should add a statement that addresses the fact that these services are temporary and thus do not constitute a permanent change in placement and are not the “stay put’ placement should the IEP team and parents later disagree over the continuation of homebound services. The supervisor of homebound services must be sent a copy of the amended document to be placed in the student’s homebound services file and as notification to provide the instructor for the services.

       The principal may, when appropriate, review and modify the homebound student’s schedule upon his/her return to school.

       The principal may revise and alter the status of a particular case when deemed appropriate, due to irregularities or breach of the homebound criteria.

       This regulation may, in some instances, result in a student’s return to school with less than five subjects.

        Students receiving homebound instruction will not be permitted to participate in co-curricular or extra-curricular activities, including, but not limited to, interscholastic athletics, field trips, and dances.  Students receiving homebound instruction associated with an IEP may engage in limited participation as designated by the student’s IEP.  (ACPS Policy IGBG-R 06/18)

 

HOMEWORK

               Homework provides an essential communication link between the school and the home. One measure of a program or course is the quality of the work done at home by the student. A strong home‑school partnership, with many lasting benefits for the individual student and the student’s family, can be greatly enhanced by a sound program of homework. In addition, homework should be an important tool in developing independent thought, self‑direction and self‑discipline. It assists the student in developing good work habits and in the wise use of time.

Guidelines for homework include:

·        Homework should be assigned after introduction and thorough explanation of the skills necessary to successfully complete the assignment.

·        Homework should be assigned in such a manner that it will be clearly understood by all students.

·        Homework should serve a valid purpose and be closely related to classroom activities.

·        A student's access to resource materials should be considered when making assignments.

·        Homework should be evaluated promptly and returned to the student. Appropriate rewards should be given to those students who successfully complete assigned work. Effort and competency should be recognized and rewarded.

·        Teachers should seek to determine the cause if a student regularly fails to complete assigned work. Teachers should not avoid giving homework because they believe students will not do the work.

·        Excessive homework, like the absence of homework, should be avoided.

·        Homework should not be used for disciplinary purposes.

·        Teachers and administrators should take appropriate steps to communicate with parents regarding the division's homework policy and to solicit their support.  (VSBA Policy IKB 04/14)

INTERNET PRIVACY

               The Alleghany County School Board is committed to complying with the Government Data Collection and Dissemination Practices Act and the Virginia Freedom of Information Act. The Alleghany County School Board does not collect unnecessary personal information by means of its website, and collects only appropriate personal information to the extent necessary to serve its constituents and the community.

               Personal information collected and retained by the school division’s website is maintained in compliance with the Government Data Collection and Dissemination Practices Act. Any individual wishing to learn the purpose for which information has been recorded and the particulars of its use and dissemination may contact the superintendent or the superintendent’s designee regarding this information. Any person wishing to correct, erase or amend inaccurate, obsolete or irrelevant information may do so by procedures established by the superintendent or the superintendent’s designee.

               The School Board informs the public of any personal information collected through its website by posting the following privacy statement or a link to this privacy statement in a conspicuous fashion at the top of the website home page:  http://www.alleghany.k12.va.us.

 

Alleghany County School Board Internet Privacy Policy Statement

               The following information explains the Internet Privacy Policy, which the Alleghany County School Board has adopted for its website. The following is intended to explain our current Internet privacy practices, but shall not be construed as a contractual promise. We reserve the right to amend our Internet Privacy Policy Statement at any time without notice.

 

Virginia law

               We protect our records in accordance with our obligations as defined by applicable Virginia statutes, including, but not limited to, Government Data Collection and Dissemination Practices Act and the Virginia Freedom of Information Act and by any applicable federal laws.

 

Links to other websites

               Our website may contain links to other public or private entities websites, whose privacy practices we do not control.

 

Information we collect

               When you access our website, the routing information, and the essential and nonessential technical information listed below, is automatically collected. No other information is collected through our website except when you deliberately decide to send it to us (for example, by clicking on a link to send us an e-mail). The information you might choose to send us is listed below as "optional information."

Routing information: the Internet domain and Internet address of the computer you are using.

Essential technical information: identification of the page or service you are requesting, type of browser and operating system you are using and the date and time of access.

Nonessential technical information: the Internet address of the website from which you linked directly to our website.

Optional information: when you send us an e-mail, your name, e-mail address, and the content of your e-mail, and/or when you fill out online forms, all the data you choose to fill in or confirm.

 

Cookies

               Our website does not place any "cookies" on your computer.

 

How the collected information is used

               Routing information is used to route the requested web page to your computer for viewing. We send the requested web page and the routing information to our Internet Service Provider (ISP) or other entities involved in transmitting the requested page to you. We do not control the privacy practices of those entities.

               Essential and nonessential technical information helps us respond to your request in an appropriate format, or in a personalized manner and helps us plan website improvement.

               Optional information enables us to provide services or information tailored more specifically to your needs or to forward your message or inquiry to another entity that is better able to do so, and also allows us to plan website improvements.

               We may keep your information indefinitely, but we ordinarily delete the routing information from our computer within 60 days after the web page is transmitted and do not try to obtain any information to link it to the individuals who browse our website. We use this routing information primarily in a statistical summary type format to assess site content and server performance. We may share this summary information with our business partners when needed.

               However, on rare occasions when a “hacker” attempts to breach computer security, logs of routing information are retained to permit a security investigation and in such cases may be forwarded together with any other relevant information in our possession to the appropriate law enforcement agency.

               Optional information is retained in accordance with the Records Retention Schedules promulgated by the Library of Virginia.

               Under the Freedom of Information Act, any records in our possession at the time of a request for information, including the collection of logs and data of a website, may be subject to being inspected by or disclosed to members of the public for any purpose.

 

Choice to provide information

               There is no legal requirement for you to provide any information at our website. However, our website will not work without routing information and the essential technical information. Failure of your browser to provide nonessential technical information will not prevent your use of our website but may prevent certain features from working. Failure to provide optional information may mean that the particular feature or service associated with that part of the web page will not be available to you.

 

Comments or review

               If you have questions about this privacy statement or the practices of this website or if you choose to review or correct any information, please contact the Director of Instruction.  (VSBA Policy KBE 04/14)

LIMITED ENGLISH PROFICIENT STUDENTS

Generally

The Alleghany County School Board provides programs to improve the education of English learners by assisting the children to learn English and meet Virginia’s challenging academic content and student academic achievement standards.

 

Assessments

The School Board annually assesses the English proficiency of all English learners.

 

Notification

The School Board, not later than 30 days after the beginning of the school year, informs a parent or the parents of an English learner identified for participation in, or participating in, a program for English learners, of

·        the reasons for the identification of their child as an English learner and in need of placement in a language instruction education program;

·        the child’s level of English proficiency, how that level was assessed and the status of the child’s academic achievement;

·        the method of instruction used in the program in which their child is, or will be, participating, and the methods of instruction used in other available programs, including how such programs differ in content, instruction goals, and use of English and a native language in instruction;

·        how the program in which their child is, or will be, participating will meet the educational strengths and needs of the child;

·        how such program will specifically help their child learn English, and meet age appropriate academic achievement standards for grade promotion and graduation;

·        the specific exit requirements for such program, the expected rate of transition from such program into classrooms that are not tailored for English learners, and the expected rate of graduation from high school (including four-year adjusted cohort graduation rates and extended-year adjusted cohort graduation rates for such program);

·        in the case of a child with a disability, how such program meets the objectives of the individualized education program of the child; and

·        information pertaining to parental rights that includes written guidance

·        detailing the right that parents have to have their child immediately removed from such program upon their request and the options that parents have to decline to enroll their child in such program or to choose another program or method of instruction, if available, and

·        assisting parents in selecting among various programs and methods of instruction, if more than one program or method is offered by the school division.

For a child who has not been identified as an English learner prior to the beginning of the school year but is identified as an English learner during the school year, the School Board provides the notice detailed above within 2 weeks of the child being placed in the program.

The information described above is provided to parents in an understandable and uniform format and, to the extent practicable, in a language that the parent can understand.

The School Board accepts and provides programs for students for whom English is a second language who entered school in Virginia for the first time after reaching their 12th birthday, and who have not reached age 22 on or before August 1 of the school year. No tuition is charged such students, if state funding is provided for such programs.  (VSBA Policy IGBF 06/17)

 

LOCALLY AWARDED VERIFIED CREDITS 

Generally

The Alleghany County School Board awards verified credits in English, mathematics, science and history and social science in accordance with Board of Education regulations and guidance.

To be eligible to earn locally awarded verified credits, a student must

·        pass the high school course and not pass the related Standards of Learning test

·        take the Standards of Learning test at least twice

·        score within a 375-399 scale score range on any administration of the Standards of Learning test

·        demonstrate achievement in the academic content through the appeal process described below

 

Locally Awarded Verified Credits as Credit Accommodations

In addition to verified credits in science and history/social sciences, the School Board may also award verified credits toward a standard diploma in reading, writing and mathematics to students with disabilities as credit accommodations for the standard diploma. To be eligible for such credit accommodations, students with disabilities must meet all criteria established by Virginia law or regulation and eligibility for such credit accommodations must be established in the student’s Individualized Education Program (IEP) or Section 504 plan. There is no maximum number of locally awarded verified credits that a student with a disability may earn toward a standard diploma.

 

Appeal Process

The Alleghany County School Board shall appoint a review panel comprised of at least three educators. Different panels may be appointed for individual schools or groups of schools.

The review panel will review information which provides evidence of the student’s achievement of adequate knowledge of the Standards of Learning content. The panel will have discretion in determining the information it will consider. That information may include, but is not limited to, results of classroom assignments, division wide exams, course grades and additional academic assignments (e.g. papers, projects, essays or written questions) as the panel deems appropriate.

Based on the evidence it reviews, the review panel may:

·        award the verified credit;

·        deny the verified credit;

·        suggest participation in a remedial program and retesting; or

·        make additional academic assignments prior to determining whether to award the verified credit.

The decision of the review panel will be final.   (VSBA Policy IKFA 06/18)

MAKE-UP WORK DURING SUSPENSIONS AND ABSENCES

The following guidelines shall be followed by the principal when implementing Policy JGE for make-up work by students with excused absences, unexcused absences, and absences due to suspension.

·        The student or parent/guardian is responsible for initiating contact with a school official to make up work.

·        For students who make up work following an excused absence, full credit will be available to the student upon successful completion of the work.  Students will be given a reasonable amount of time to complete make-up work, generally one day for each day of absence.

·        For students who make up work due to an unexcused absence or suspension, all work is due upon the student’s return to school.  Assignments completed after that date may reflect a grade reduction. Alternate assignments will be available for performance-based classes and labs.

·        In-school procedures for handling requests for make-up work will be the same/similar as those used for other absences.

·        The student’s teacher(s) is(are) not obligated to teach, or reteach, material that the student may have missed as a result of unexcused absences or suspensions. (ACPS Regulation JGE-R 06/16)

MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE

               The Alleghany County School Board recognizes that a moment of silence before each school day prepares students and staff for their respective work or school days.  Therefore, each teacher shall observe a moment of silence at the beginning of the first class of each school day.

               The teacher responsible for each class shall make sure that each student: (1) remains seated and silent and (2) does not disrupt or distract other students during the moment of silence.  The moment may be used for any lawful silent activity, including personal reflection, prayer and meditation.  Teachers shall not influence, in any way, students to pray or meditate or not to pray or meditate during the moment of silence.  (ACPS Policy IE 09/13)

               The Pledge of Allegiance, as established in 4U.S.C. §4, shall be recited daily in each classroom of the Alleghany County Public Schools.  During the recitation of the Pledge, students shall stand and recite the Pledge while facing the flag with their right hands over their hearts or in an appropriate salute if in uniform.

               No student shall be compelled to recite the Pledge if he, his parent or legal guardian objects on religious, philosophical, or other grounds to his participating in this exercise.  Students who are exempt from reciting the Pledge shall quietly stand or sit at their desks while others recite the Pledge and shall make no display that disrupts or distracts those who are reciting the Pledge.  Appropriate accommodations shall be made for students who are unable to comply with the procedures described herein due to disability.  (VSBA Policy IEA 08/01)

NON-CUSTODIAL PARENTS

Parental Rights and Responsibilities:  Estrangement, Separation, and Divorce

 

When parents of a student are estranged, separated, or divorced, building personnel will uphold the parental rights of both parents.  Unless there is a court order to the contrary, both parents have the right to:

1.      view the child’s school records, in accordance with Policy JO;

2.      receive school progress reports, the school calendar, and notices of major school events;

3.      visit the school in accordance with Policy KK;

4.      participate in parent-teacher conferences; in the case of the non-custodial parent, after a timely request is made;

5.      receive all notifications in accordance with the Individuals with Disabilities Education Act; and

6.      receive notice of the student’s extended absence, as defined in and pursuant to Policy JED, if both parents have joint physical  custody.

               The custodial parent has the responsibility to:

1.      keep the school office informed as to the address of residence and how he or she may be contacted at all times;

2.      on the Alleghany County Schools registration form, list the current address and phone number of the non-custodial parent, unless such address is unknown and the parent signs a statement to that effect, or unless a court order restricts the educational or contact rights of the parent; and

3.      provide a copy of any legal document which restricts the educational and/or contact rights of the non-custodial parent.

               The non-custodial parent has the responsibility to keep the school office apprised of changes in his or her current phone number and address.  Further, the non-custodial parent may make timely requests to participate in parent-teacher conferences.  At the request of a non-custodial parent, such parent will be included as an emergency contact for the student’s activities unless a court order has been issued to the contrary. (ACPS Policy KP 05/05)

PARENT AND FAMILY INVOLVEMENT

Generally           

The Alleghany County School Board recognizes that the education of each student is a responsibility shared by the school and the student’s family. The Alleghany County School Board endorses the parent and family engagement goals of Title I (20 U.S.C. § 6318) and encourages the regular participation by parents and family members of all children including those eligible for Title I and English learner programs in all aspects of those programs.

 

In keeping with these beliefs, the Alleghany County School Board cultivates and supports active parent and family engagement in student learning. The Alleghany County School Board:

·        provides activities that educate parents regarding the intellectual and developmental needs of their children. These activities promote cooperation between the division and other agencies or school/community groups (such as parent-teacher groups, the Head Start program, the Reading First program, Early Reading First program, Even Start program, and Parents as Teachers program) to furnish learning opportunities and disseminate information regarding parenting skills and child/adolescent development

·        implements strategies to involve parents in the educational process, including:

o   keeping families informed of opportunities for involvement and encouraging participation in various programs

o   providing access to educational resources for parents and families to use with their children

o   keeping families informed of the objectives of division educational programs as well as of their child’s participation and progress with these programs

·        enables families to participate in the education of their children through a variety of roles. For example, family members may 

o   provide input into division policies

o   volunteer time within the classroom and school program

·        provides professional development opportunities for teachers and staff to enhance their understanding of effective parent involvement strategies

·        performs regular evaluations of parent involvement at each school and in the division

·        provides access, upon request, to any instructional material used as part of the educational curriculum

·        if practicable, provides information in a language understandable to parents

In addition, for parents of students eligible for English learner programs, the School Board informs such parents of how they can be active participants in assisting their children

·        to learn English;

·        to achieve at high levels in core academic subjects; and

·        to meet the same challenging academic content and student academic achievement standards as all children are expected to meet.

 

Parental Involvement in Title I Plan

The Alleghany County School Board encourages parents of children eligible to participate in Title I, Part A, programs to participate in the development of the Board’s Title I plan. Parents may participate by

 

§  Provide assistance to parents of children served by the school or district, as applicable in understanding topics such as Virginia’s academic content standards and student academic achievement standards, state and local academic assessments, and how to monitor a child’s progress and work with educators to improve achievement for their children;

§  Provide materials and training to help parents work with their children to improve their children’s achievement, such as literacy training and using technology, as appropriate, to foster parental involvement;

§  Ensure that information related to school and parent programs, meetings, and other activities is sent to the parents of participating children in a format and, to the extent practicable, in a language the parents can understand; and

§  Provide such other reasonable support for parental involvement activities as parents may request.

 

Parental Involvement in School Review and Improvement

The Alleghany County School Division encourages parents of children eligible to participate in Title I, Part A, and English learner programs to participate in the process of school review and, if applicable, the development of support and improvement plans under 20 U.S.C. § 6311(d)(1) and (2). Parents may participate by

Parent Advisory Committees at the school and district level;

§  Textbook adoption committees;

§  Parent Teacher Organization and/or Parent Teacher Association at each school;

§  Open computer labs;

§  Volunteer programs;

§  Parent conferences; and

§  Newsletters.

 

Division Responsibilities

The Alleghany County School Division and each school which receives Title I, Part A, funds:

·        provides assistance to parents of children served by the school or division, as applicable, in understanding topics such as Virginia’s challenging academic standards, state and local academic assessments and how to monitor a child's progress and work with educators to improve the achievement of their children

·        provides materials and training to help parents work with their children to improve their children’s achievement, such as literacy training and using technology (including education about the harms of copyright piracy), as appropriate, to foster parental involvement

·        educates teachers, specialized instructional support personnel, principals, and other school leaders, and other staff, with the assistance of parents, in the value and utility of contributions of parents and in how to reach out to, communicate with, and work with parents as equal partners, implement and coordinate parent programs and build ties between parents and the school

·        to the extent feasible and appropriate, coordinates and integrates parental involvement programs and activities with other federal, state and local programs, including public preschool, and conduct other activities, such as parent resource centers, that encourage and support parents in more fully participating in the education of their children

·        ensures that information related to school and parent programs, meetings and other activities is sent to the parents of participating children in a format and, to the extent practicable, in a language the parents can understand

·        provides such other reasonable support for parental involvement activities as parents may request.

 

The Alleghany County School Division, and each school which receives Title I, Part A, funds, MAY:

·        involve parents in the development of training for teachers, principals, and other educators to improve the effectiveness of such training

·        provide necessary literacy training from Title I funds if the division has exhausted all other reasonably available sources of funding for such training

·        pay reasonable and necessary expenses associated with local parental involvement activities, including transportation and child care costs, to enable parents to participate in school-related meetings and training sessions

·        train parents to enhance the involvement of other parents

·        arrange school meetings at a variety of times, or conduct in-home conferences between teachers or other educators who work directly with participating children and parents who are unable to attend such conferences at school in order to maximize parental involvement and participation

·        adopt and implement model approaches to improving parental involvement

·        establish a division wide parent advisory council to provide advice on all matters related to parental involvement in programs supported by Title I

·        develop appropriate roles for community-based organizations and businesses in parental involvement activities

 

School Parent and Family Engagement Policies

Each school served under Title I, Part A, jointly develops with and distributes to parents and family members of participating children a written parent and family engagement policy, agreed on by such parents, that describes the means for carrying out the following:

·        convening an annual meeting, at a convenient time, to which all parents of participating children are invited and encouraged to attend, to inform parents of their school’s participation in Title I, Part A, and to explain the requirements of Title I, Part A, and the rights of parents to be involved

·        offering a flexible number of meetings, such as meetings in the morning or evening. Schools may provide, with funds provided under this part, transportation, child care, or home visits, as such services relate to parental involvement

·        involving parents, in an organized, ongoing, and timely way, in the planning, review, and improvement of Title I, Part A, programs including the planning, review, and improvement of the school parent and family engagement policy and the joint development of the school wide program plan under 20 U.S.C. § 6314(b), except that if a school has in place a process for involving parents in the joint planning and design of the school’s programs, the school may use that process, if such process includes an adequate representation of parents of participating children

·        providing parents of participating children:

-         timely information about Title I, Part A, programs;

-         a description and explanation of the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the achievement levels of the challenging state academic standards; and

-         if requested by parents, opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children, and responding to any such suggestions as soon as practicably possible

·        if the school wide program plan under 20 U.S.C. §6314(b) is not satisfactory to the parents of participating children, submitting any parent comments on the plan when the school makes the plan available to the School Board

 

Parent and Family Involvement in Allocation of Funding

Parents and family members of children receiving services under Title I, Part A, are involved in the decisions regarding how funds provided under Title I, Part A, are allotted for parental involvement activities.

 

Policy Review

               The School Board conducts, with the meaningful involvement of parents and family members, an annual evaluation of the content and effectiveness of this policy in improving the academic quality of all schools served under Title 1, Part A, including identifying

·        barriers to greater participation by parents (with particular attention to parents who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy or are of any racial or ethnic minority background);

·        the needs of parents and family members to assist with the learning of their children, including engaging with school personnel and teachers; and

·        strategies to support successful school and family interactions.  (VSBA Policy IGBC 06/17)

 

 

 

 

 

PARENTAL RESPONSIBILITY

               The Code of Virginia §22.1-279.3 (2004) outlines the following responsibilities of parents in regard to student conduct and attendance.

A.  Each parent of a student enrolled in a public school has a duty to assist the school in enforcing the standards of student conduct and attendance in order that education may be conducted in an atmosphere free of disruption and threat to persons or property, and supportive of individual rights.

B.  A school board shall provide opportunities for parental and community involvement in every school in the school division.

C.  Within one calendar month of the opening of school, each school board shall, simultaneously with any other materials customarily distributed at that time, send to the parents of each enrolled student (i) a notice of the requirements of this section and (ii) a copy of the school board’s standards of student conduct.  These materials shall include a notice to the parents that by signing the statement of receipt, parents shall not be deemed to waive, but to expressly reserve, their rights protected by the constitutions or laws of the United States or the Commonwealth and that a parent shall have the right to express disagreement with a school’s policies or decisions.  Each parent of a student shall sign and return to the school in which the student is enrolled a statement acknowledging the receipt of the school board’s standards of student conduct and the notice of the requirements of this section.  Each school shall maintain records of such signed statements.

D.  The school principal may request the student’s parent or parents, if both parents have legal and physical custody of such student, to meet with the principal or his designee to review the school board’s standards of student conduct and the parent’s or parents’ responsibility to participate with the school in disciplining the student and maintaining order, and to discuss improvement of the child’s behavior and educational progress.

E.  In accordance with the due process procedures set forth in this article and the guidelines required by §22.1-279.6, the school principal may notify the parents of any student who violates a school board policy when such violation could result in the student’s suspension, whether or not the school administration has imposed such disciplinary action.  The notice shall state (i) the date and particulars of the violation; (ii) the obligation of the parent to take actions to assist the school in improving the student’s behavior, and (iii) that, if the student is suspended, the parent may be required to accompany the student to meet with school officials.

F.  No suspended student shall be admitted to the regular school program until such student and his parent have met with school officials to discuss improvement of the student’s behavior, unless the school principal or his designee determines that readmission, without parent conference, is appropriate for the student.

G.  Upon the failure of a parent to comply with the provisions of this section, the school board may, by petition to the juvenile and domestic relations court, proceed against such parent for willful and unreasonable refusal to participate in efforts to improve the student’s behavior, as follows:

1.  If the court finds that the parent has willfully and unreasonably failed to meet, pursuant to a request of the principal as set forth in subsection D of this section, to review the school board’s standards of student conduct and the parent’s responsibility to assist the school in disciplining the student and maintaining order, and to discuss improvement of the child’s behavior and educational progress, it may order the parent to so meet; or

2.  If the court finds that a parent has willfully and unreasonably failed to accompany a suspended student to meet with school officials pursuant to subsection F, or upon the student’s receiving a second suspension or being expelled, it may order (i) the student or his parent, or both, to participate in such programs or such treatment as the court deems appropriate to improve the student’s behavior, including participation in parenting counseling or a mentoring program, as appropriate or (ii) the student or his parent, or both, to be subject to such conditions and limitations as the court deems appropriate for the supervision, care, and rehabilitation of the student or his parent, or both, to be subject to such conditions and limitations as the court deems appropriate for the supervision, care, and rehabilitation of the student or his parent.  In addition, the court may order the parent to pay a civil penalty not to exceed $500.

H.  The civil penalties established pursuant to this section shall be enforceable in the juvenile and domestic relations court in which the student’s school is located and shall be paid into a fund maintained by the appropriate local governing body to support programs or treatments designed to improve the behavior of students as described in subdivision G2.  Upon the failure to pay the civil penalties imposed by this section, the attorney for the appropriate county, city, or town shall enforce the collection of such civil penalties.

I. All references in this section to the juvenile and domestic relations court shall be also deemed to mean any successor in interest of such court.

 

PER PUPIL EXPENDITURES

The Code of Virginia requires school divisions to prepare and distribute notification of the estimated, average per pupil cost for public education in the school division for the coming year and the actual per pupil state and local expenditures for the previous school year. The following table provides per pupil expenditures for Alleghany County Public Schools as of April 3, 2018:

 

Sources of Financial Support for Operations

2015/2016  

State Average

2016/2017  ACPS Actual

2017/2018  ACPS Estimate

2018/2019  ACPS Estimate

Avg. Daily Membership

9,690

2,187

2,182

2,068

State Funds

$3,813

$5,693

$5,744

$6,048

Sales & Use Tax

$1,036

$1,087

$1,170

$1,176

Federal Funds

$812

$865

$929

$938

Local Funds

$6,084

$4,361

$4,213

$4,284

Total Funds

$11,745

$12,005

$11,956

$12,446

 

Notes:

 

1.      Operations expenditures, for the purposes of the above report, include expenditures related to instruction, administration, student health and safety, transportation, maintenance, food service, and technology. Certain expenditures associated with debt service, facility improvement, fiscal agent transfers, and capital outlay are not included. The actual average daily membership totals reflected are per the Virginia Department of Education’s End of Year Record Collection. Effective for fiscal year 2012, the Virginia Department of Education requires that Pre-kindergarten expenditures and average daily membership be included in the above.

 

2.      The state average amounts provided are for fiscal year 2015-2016 and are the most current available.

 

For questions or comments regarding this information please contact Keven Rice, Director of Finance via phone at (540) 863-1813 or via e-mail at krice@alleghany.k12.va.us.

POLICY MANUAL

               A policy manual containing the policies and regulations of the Alleghany County School Division is located in the administrative offices located at 100 Central Circle, Low Moor, Virginia.  Interested persons may see this manual at their convenience at any time during normal business hours. The Alleghany County Public Schools also provides the manual online at www.alleghany.k12.va.us.

PROCEDURE FOR HEAD LICE CONTROL

Based on the revised recommendations of the Center for Disease Control (CDC), the American Academy of Pediatrics (AAP) and the National Association of School Nurses (NASN). ACPS will follow the following procedures when managing head lice infestations in schools. 

 

When a student is found to have live lice:

1)      The student’s parent(s) will be notified by telephone, if possible, and information will be sent home about detecting and treating head lice.  The school nurse may use professional judgment to determine if the student may be permitted to remain in school until the end of the school day or be sent home upon discovery of lice (a few lice vs. hundreds).

2)      The parent will receive instructions on how to detect and treat head lice and will be informed that the student may not return to school until undergoing an appropriate treatment. 

3)      The student will be examined upon returning to school and will not be permitted to return to class if live lice are detected.  Parents will be instructed to remove all live lice before the student may return to class. 

4)      If nits or eggs are found, the parent will be instructed to continue to work toward removing them, especially those close to the scalp (within 1cm) but the student may remain in school. 

5)      The school nurse will check the student in 10 days and the student will be excluded again for live lice. 

 

When a student is found to have nits/eggs but no live lice:

1)        The parent will be notified by telephone, if possible and by letter if not, and encouraged to check the student frequently for the presence of live lice and to minimize the chances of infestation by removing nits/eggs. 

2)        The student will NOT be excluded from school. 

3)        The nurse will check the student again in 7 days and the student will be excluded for live lice as above but not for nits/eggs only.

 

Screening or checking beyond the student with an identified infestation:

1)      If the student has siblings in the school, those siblings may be checked and the above procedures will be followed for evidence of live lice or nits. 

2)      Other close contacts may be checked per the judgment of the school nurse. 

3)      The nurse may check all classmates if there is evidence that more than one classmate is infested. 

4)      Entire grade or school screening will not be done routinely.  In the rare cases involving widespread infestation, the school nurse may use professional judgment in determining when to conduct more extensive head checking or screening. 

 

Classroom environment:

1)      Normal cleaning and vacuum procedures will be followed. 

2)      Pesticides will not be used in the classroom.

3)      Students will be instructed to avoid sharing hats, combs and hair accessories, as well as to avoid direct head to head contact. 

4)      Since head lice do not live long on inanimate objects, efforts to separate coats and backpacks do not need to occur. 

5)      The school nurse may use judgment when unusual measures should be undertaken due to widespread infestation. 

 

Notification Procedure:

1)      Parents of students with live lice or nits only will be notified as stated above.

2)      If a parent cannot be reached at home, notification will be via the student in a sealed envelope or via certified mail. 

3)      The school nurse and principal may determine if a general notification to parents of classmates is warranted.  Sending letters to entire grades or the entire school is discouraged. 

 

Exclusion procedures in cases of chronic lice:

Because the presence of severe infestations of untreated head lice can be disruptive to the educational environment, cases of chronic lice will be handled on a case by case basis in consultation with the school nurse, principal, school nurse coordinator and advising physician panel or health department.  Measures may include:

-         Continued support of the family in attempting eradication

-         Provision of effective lice treatment kits if financial hardship is suspected

-         Referral to physician for additional support

-         School nurse assistance with the manual removal of live lice with such devices as a robi-comb

-         Recommendation of short haircuts (buzz or crew cut for boys – short cuts for girls)

-         Extended monitoring with daily checks over time

-         Repeated school exclusion for active infestations with no progress toward eradication.

 

Additional considerations:

-         Confidentiality must be maintained for students identified with lice.

-         Confidential record logs with cases, dates of onset, treatment and follow-up will be kept in a secure place and shredded at determined intervals.  (ACPS Policy JHCCAB 06/12)

 

PROHIBITION AGAINST HARASSMENT AND RETALIATION

I.                  Policy Statement

The Alleghany County School Board is committed to maintaining an educational environment and workplace that is free from harassment. In accordance with law, the Board prohibits harassment against students, employees, or others on the basis of sex, gender, race, color, national origin, disability, religion, ancestry, age, marital status, genetic information or any other characteristic protected by law or based on a belief that such characteristic exists at school or any school sponsored activity. The Alleghany County School Board is an equal opportunity employer.

It is a violation of this policy for any student or school personnel to harass a student or school personnel based on sex, gender, race, color, national origin, disability, religion, ancestry, age, marital status, genetic information or any other characteristic protected by law or based on a belief that such characteristic exists at school or any school sponsored activity. Further, it is a violation of this policy for any school personnel to tolerate harassment based on a student’s or employee’s sex, gender, race, color, national origin, disability, religion, ancestry, age, marital status or genetic information or any other characteristic protected by law or based on a belief that such characteristic exists at school or any school sponsored activity, by students, school personnel or third parties participating in, observing or otherwise engaged in school sponsored activities.

For the purpose of this policy, school personnel includes School Board members, school employees, agents, volunteers, contractors or other persons subject to the supervision and control of the school division.

The school division

·        promptly investigates all complaints, written or verbal, of harassment based on sex, gender, race, color, national origin, disability, religion, ancestry, age, marital status, genetic information or any other characteristic protected by law or based on a belief that such characteristic exists at school or any school sponsored activity;

·        promptly takes appropriate action to stop any harassment; 

·        takes appropriate action against any student or school personnel who violates this policy; and

·        takes any other action reasonably calculated to end and prevent further harassment of school personnel or students.

 

II.                Definitions

 

A.     Harassment Based on Sex

Harassment based on sex consists of unwelcome sexual advances, requests for sexual favors, sexually motivated physical conduct or other verbal or physical conduct or communication, which may include use of cell phones or the internet, of a sexual nature when

·        submission to that conduct or communication is made a term or condition, either explicitly or implicitly, of obtaining or retaining employment or education;

·        submission to or rejection of the conduct or communication by an individual is used as a factor in decisions affecting that individual’s employment or education; or

·        that conduct or communication substantially or unreasonably interferes with an individual’s employment or education, or creates an intimidating, hostile or offensive employment or educational environment (i.e. the conduct is sufficiently serious to limit a student’s or employee’s ability to participate in or benefit from the educational program or work environment).

 

Examples of conduct which may constitute harassment based on sex if it meets the immediately preceding definition include:

·        unwelcome sexual physical contact

·        unwelcome ongoing or repeated sexual flirtation or propositions, or remarks

·        sexual slurs, leering, epithets, threats, verbal abuse, derogatory comments or sexually degrading descriptions

·        graphic comments about an individual’s body

·        sexual jokes, notes, stories, drawings, gestures or pictures

·        spreading sexual rumors

·        touching an individual’s body or clothes in a sexual way

·        displaying sexual objects, pictures, cartoons or posters

·        impeding or blocking movement in a sexually intimidating manner

·        sexual violence

·        display of written materials, pictures, or electronic images

·        unwelcome acts of verbal, nonverbal, written, graphic, or physical conduct based on sex or sex stereotyping

 

B.     Harassment Based on Race, National Origin, Disability or Religion

Harassment based on race, national origin, disability or religion consists of physical or verbal conduct, which may include use of cell phones or the internet, relating to an individual’s race, national origin, disability or religion when the conduct

·        creates an intimidating, hostile or offensive working or educational environment;

·        substantially or unreasonably interferes with an individual’s work or education; or

·        otherwise is sufficiently serious to limit an individual’s employment opportunities or to limit a student’s ability to participate in or benefit from the education program.

 

Examples of conduct which may constitute harassment based on race, national origin, disability or religion if it meets the immediately preceding definition include:

·        graffiti containing racially offensive language

·        name calling, jokes or rumors

·        physical acts of aggression against a person or his property because of that person’s race, national origin, disability or religion

·        hostile acts which are based on another’s race, national origin, religion or disability

·        written or graphic material which is posted or circulated and which intimidates or threatens individuals based on their race, national origin, disability or religion

 

C.     Additional Prohibited Behavior

Behavior that is not unlawful may nevertheless be unacceptable for the educational environment or the workplace. Demeaning or otherwise harmful actions are prohibited, particularly if directed at personal characteristics including, but not limited to, socioeconomic level, sexual orientation, perceived sexual orientation or gender identity.

 

III.               Complaint Procedure

 

A.     Formal Procedure

                  1.        File Report

Any student or school personnel who believes he or she has been the victim of harassment prohibited by law or by this policy by a student, school personnel or a third party should report the alleged harassment to one of the Compliance Officers designated in this policy or to any school personnel. The alleged harassment should be reported as soon as possible, and the report generally should be made within fifteen (15) school days of the occurrence. Further, any student who has knowledge of conduct which may constitute prohibited harassment should report such conduct to one of the Compliance Officers designated in this policy or to any school personnel. Any school personnel who has notice that a student or other school personnel may have been a victim of prohibited harassment shall immediately report the alleged harassment to one of the Compliance Officers designated in this policy.

The reporting party should use the form, Report of Harassment, GBA-F/JFHA-F, to make complaints of harassment. However, oral reports and other written reports are also accepted. The complaint should be filed with either the building principal or one of the Compliance Officers designated in this policy. The principal shall immediately forward any report of alleged prohibited harassment to the Compliance Officer. Any complaint that involves the Compliance Officer or principal shall be reported to the superintendent.

The complaint, and identity of the complainant and alleged harasser, will be disclosed only to the extent necessary to fully investigate the complaint and only when such disclosure is required or permitted by law. Additionally, a complainant who wishes to remain anonymous shall be advised that such confidentiality may limit the School Division’s ability to fully respond to the complaint.

 

                  2.        Investigation

Upon receipt of a report of alleged prohibited harassment, the Compliance Officer shall immediately authorize or undertake an investigation. The investigation may be conducted by school personnel or a third party designated by the school division. The investigation shall be completed as soon as practicable, which generally should be not later than 14 school days after receipt of the report by the Compliance Officer. Upon receiving the complaint, the Compliance Officer shall acknowledge receipt of the complaint by giving written notice that the complaint has been received to both the person complaining of harassment and the person accused of harassment. Also upon receiving the complaint, the Compliance Officer shall determine whether interim measures should be taken pending the outcome of the investigation. Such interim measures may include, but are not limited to, separating the alleged harasser and the complainant and, in cases involving potential criminal conduct, determining whether law enforcement officials should be notified. If the Compliance Officer determines that more than 14 school days will be required to investigate the complaint, the complainant and the accused shall be notified of the reason for the extended investigation and of the date by which the investigation will be concluded. If the alleged harassment may also constitute child abuse, then it must be reported to the Department of Social Service in accordance with Policy JHG, Child Abuse and Neglect Reporting.

The investigation may consist of personal interviews with the complainant, the alleged harasser and any others who may have knowledge of the alleged harassment or the circumstances giving rise to the complaint. The investigation will consider witnesses and evidence from both the alleged harasser and the person allegedly harassed. The investigation may also consist of the inspection of any other documents or information deemed relevant by the investigator. The school division shall take necessary steps to protect the complainant and others pending the completion of the investigation.

In determining whether alleged conduct constitutes a violation of this policy, the division shall consider, at a minimum: (1) the surrounding circumstances; (2) the nature of the behavior; (3) past incidents or past or continuing patterns of behavior; (4) the relationship between the parties; (5) how often the conduct occurred; (6) the identity of the alleged perpetrator in relation to the alleged victim (i.e. whether the alleged perpetrator was in a position of power over the alleged victim); (7) the location of the alleged harassment; (8) the ages of the parties and (9) the context in which the alleged incidents occurred. Whether a particular action or incident constitutes a violation of this policy requires a case by case determination based on all of the facts and circumstances revealed after a complete and thorough investigation.

The Compliance Officer shall issue a written report to the superintendent upon completion of the investigation. If the complaint involves the superintendent, then the report shall be sent to the School Board. The report shall include a determination of whether the allegations are substantiated, whether this policy was violated and recommendations for corrective action, if any.

All employees shall cooperate with any investigation of alleged harassment conducted under this policy or by an appropriate state or federal agency.

 

                  3.        Action by Superintendent

Within 5 school days of receiving the Compliance Officer’s report, the superintendent or designee shall issue a decision regarding whether this policy was violated. This decision must be provided in writing to the complainant and the alleged perpetrator. If the superintendent or superintendent’s designee determines that it is more likely than not that prohibited harassment occurred, the Alleghany County School Division shall take prompt, appropriate action to address and remedy the violation as well as prevent any recurrence. Such action may include discipline up to and including expulsion or discharge. Whether or not the superintendent or superintendent’s designee determines that prohibited harassment occurred, the superintendent or superintendent’s designee may determine that school-wide or division-wide training be conducted or that the complainant receives counseling.

 

                  4.        Appeal

If the superintendent or superintendent’s designee determines that no prohibited harassment occurred, the employee or student who was allegedly subjected to harassment may appeal this finding to the School Board within 5 school days of receiving the decision. Notice of appeal must be filed with the superintendent who shall forward the record to the School Board. The School Board shall make a decision within 30 calendar days of receiving the record. The School Board may ask for oral or written argument from the aggrieved party, the superintendent and any other individual the School Board deems relevant. Written notice of the School Board’s decision will be given to both the alleged harasser and the person allegedly harassed.

If the superintendent or superintendent’s designee determines that prohibited harassment occurred and discipline is imposed, the disciplined person may appeal the disciplinary sanction in the same manner as any other such sanction would be appealed.

Employees may choose to pursue their complaints under this policy through the relevant employee grievance procedure instead of the complaint procedure in this policy.

 

                  5.        Compliance Officers and Alternate Compliance Officers

 

The Alleghany County School Board has designated

 

Principal                                                                          Principal

Alleghany High School                                                Mountain View Elementary School

210 Mountaineer Drive                                                 100 Gleason Drive

Covington, VA 24426                                                    Covington, VA 24426

(540) 863-1700                                                               (540) 863-1737

 

Principal                                                                          Principal

Clifton Middle School                                                   Sharon Elementary School

1000 Riverview Farm Road                                         100 Sharon School Circle

Covington, VA 24426                                                    Clifton Forge, VA 24422

(540) 863-1726                                                               (540) 863-1712

 

Principal

Callaghan Elementary School

4018 Midland Trail

Covington, VA 24426

(540) 965-1810

 

as the Compliance Officers responsible for identifying, investigating, preventing and remedying prohibited harassment.

 

Complaints of harassment may also be made to the Alternate Compliance Officers:

 

Fred Vaughan, Director of Human Resources and Pupil Personnel

Alleghany County Public Schools

100 Central Circle

Low Moor, VA 24457

(540) 863-1814

fvaughan@alleghany.k12.va.us

 

Jan Hobbs, Director of Assessment and Accountability

Alleghany County Public Schools

100 Central Circle

Low Moor, VA 24457

(540) 863-1809

jhobbs@alleghany.k12.va.us

 

The Compliance Officer shall

·        receive reports or complaints of harassment;

·        conduct or oversee the investigation of any alleged harassment;

·        assess the training needs of the school division in connection with this policy;

·        arrange necessary training to achieve compliance with this policy; and

·        ensure that any harassment investigation is conducted by an impartial investigator who is trained in the requirements of equal employment/education opportunity and has the authority to protect the alleged victim and others during the investigation.

 

B.     Informal Procedure

If the complainant and the person accused of harassment agree, the student’s principal or principal’s designee may arrange for them to resolve the complaint informally with the help of a counselor, teacher or administrator.

If the complainant and the person accused of harassment agree to resolve the complaint informally, they shall each be informed that they have the right to abandon the informal procedure at any time in favor of the initiation of the Formal Procedures set forth herein. The principal or principal’s designee shall notify the complainant and the person accused of harassment in writing when the complaint has been resolved. The written notice shall state whether prohibited harassment occurred.

 

IV.              Retaliation

Retaliation against students or school personnel who report harassment or participate in any related proceedings is prohibited. The school division shall take appropriate action against students or school personnel who retaliate against any student or school personnel who reports alleged harassment or participates in related proceedings. The Compliance Officer will inform persons who make complaints, who are the subject of complaints, and who participate in investigations of how to report any subsequent problems.

 

V.               Right to Alternative Complaint Procedure

Nothing in this policy shall deny the right of any individual to pursue other avenues of recourse to address concerns relating to prohibited harassment including initiating civil action, filing a complaint with outside agencies or seeking redress under state or federal law.

 

VI.              Prevention and Notice of Policy

Training to prevent harassment prohibited by law or by this policy is included in employee and student orientations as well as employee in-service training. 

This policy is (1) displayed in prominent areas of each division building in a location accessible to students, parents and school personnel (2) included in the student and employee handbooks; and (3) sent to parents of all students within 30 calendar days of the start of school. Further, all students, and their parents/guardians, and employees are notified annually of the names and contact information of the Compliance Officers.

 

VII.             False Charges

Students or school personnel who knowingly make false charges of harassment shall be subject to disciplinary action as well as any civil or criminal legal proceedings.  (VSBA JFHA/GBA Policy 12/15)

PROSECUTION OF JUVENILES AS ADULTS FOR CERTAIN CRIMES

               The following information has been developed by the Office of the Attorney General regarding the prosecution of juveniles as adults:

Section §22.1-279.4 (1997) of the Code of Virginia states:

School boards shall provide information developed by the office of the Attorney General to students regarding laws governing the prosecution of juveniles as adults for the commission of certain crimes. Methods of providing such information may include, but not be limited to, public announcements in the schools, written notification to parents, publication in the student conduct manual, and inclusion in those materials distributed to parents pursuant to § 22.1-279.3.

The following information in question and answer format provides the notice required by this section of the Code.

 

Who is a juvenile? Section §16.1-228 of the Code of Virginia defines a juvenile as “a person less than 18 years of age.” Section §16.1-269.1 of the Code permits juveniles, 14 years of age or older at the time of an alleged offense, to be prosecuted as adults for specific crimes under certain circumstances. This process is called a transfer to the appropriate circuit court for trial as an adult.

 

How is the age of the juvenile calculated? Section §16.1-241 of the Code of Virginia provides that for the purpose of transferring a juvenile to circuit court for trial as an adult, the child must have been age 14 or older at the time of the offense.

 

Under what circumstances does the law permit the transfer of juveniles for trial as adults?

The Code of Virginia permits the transfer of juveniles for trial as adults under three specific circumstances. Following is a description of each circumstance and the procedure that is followed in order to determine whether the student is transferred to circuit court.

 

Circumstance #1

A transfer can occur when a juvenile, who is age 14 or older at the time of the offense, is charged with a crime which would be a felony if committed by an adult (§ 16.1-269.1 A. of the Code of Virginia). Offenses are either felonies or misdemeanors. Those offenses that are punishable by confinement in a state correctional facility or death are felonies; all other offenses are misdemeanors. Felonies are classified for the purposes of punishment and sentencing into six classes. The authorized punishments for conviction of a felony are as follows:

·        Class 1 felony – death if the person convicted was 18 years of age or older at the time of the offense and is not determined to be mentally retarded and a fine of not more than $100,000. If the person was under 18 years of age at the time of the offense or is determined to be mentally retarded, the punishment shall be imprisonment for life or imprisonment for life and a fine of not more than $100,000.

·        Class 2 felony – imprisonment for life or for any term not less than twenty years or imprisonment for life or for any term not less than twenty years and a fine of not more than $100,000.

·        Class 3 felony – a term of imprisonment of not less than five years nor more than twenty years or a term of imprisonment of not less than five years nor more than twenty years and a fine of not more than $100,000.

·        Class 4 felony – a term of imprisonment of not less than two years nor more than ten years or a term of imprisonment of not less than two years nor more than ten years and a fine of not more than $100,000.

·        Class 5 felony – a term of imprisonment of not less than one year nor more than ten years, or in the discretion of the jury or the court trying the case without a jury, confinement in jail for not more than twelve months and a fine of not more than $2,500, either or both.

·        Class 6 felony – a term of imprisonment of not less than one year nor more than five years, or in the discretion of the jury or the court trying the case without a jury, confinement in jail for not more than twelve months and a fine of not more than $2,500, either or both.  (§§ 18.2-9 and 18.2-10 of the Code of Virginia)

In this circumstance, the Commonwealth’s Attorney’s office makes a formal request to the judge of the juvenile court for the juvenile to be transferred to the circuit court. The juvenile court holds a transfer hearing and may retain jurisdiction or transfer the juvenile to the appropriate circuit court for criminal proceedings. Any transfer to the circuit court is subject to the following conditions: (1) notice; (2) probable cause to believe that the juvenile committed the alleged delinquent act or a lesser included delinquent act; (3) the juvenile is competent to stand trial; and, (4) the juvenile is not a proper person to remain within the jurisdiction of the juvenile court.

The decision regarding whether the juvenile is not a proper person to remain within the jurisdiction of the juvenile court is based upon, but not limited to, the following factors:

·        The juvenile’s age

·        The seriousness and number of alleged offenses

·        Whether the juvenile can be retained in the juvenile justice system long enough for effective treatment and rehabilitation

·        The appropriateness and availability of the services and dispositional alternatives in both the criminal justice and juvenile justice systems needed by the juvenile

·        The record and previous history of the juvenile in the jurisdiction where the alleged crime occurred or in other jurisdictions

·        Whether the juvenile has escaped from a juvenile correctional entity in the past

·        The extent, if any, of the juvenile’s degree of mental retardation or mental illness

·        The juvenile’s school record and education

·        The juvenile’s mental and emotional maturity

·        The juvenile’s physical condition and maturity

 

Circumstance #2

A transfer can occur when a juvenile 14 years of age or older is charged with an offense which would be a felony if committed by an adult. (§ 16.1-269.1 C of the Code of Virginia)

In this circumstance, transfer is requested at the discretion of the Commonwealth’s Attorney. If the Commonwealth’s Attorney wishes to transfer the juvenile for trial as an adult, the juvenile court holds a preliminary hearing to determine whether there is probable cause to believe the juvenile committed the alleged delinquent act. Upon a finding of probable cause, the juvenile is transferred for prosecution as an adult. (§16.1-269.1 C of the Code of Virginia)

 

Circumstance #3

A transfer occurs when a juvenile 14 years of age or older at the time of the alleged offense is charged with capital murder, first or second degree murder, lynching or aggravated malicious wounding. (§ 16.1-269.1 B of the Code of Virginia)

Transfer under this circumstance is automatic. Whenever a juvenile 14 years of age or older is charged with capital murder, first or second degree murder, lynching or aggravated malicious wounding, he or she must be tried as an adult. The juvenile court holds a preliminary hearing to determine whether there is probable cause to believe the juvenile committed the alleged delinquent act. Upon a finding of probable cause, the juvenile is transferred for prosecution as an adult. (§ 16.1-269.1 B of the Code of Virginia) Attachment A, Memo No. 057-12 February 24, 2012

 

If a juvenile is transferred for prosecution as an adult on one offense, what happens if he or she has also been charged with other offenses? If any one charge is transferred, all other charges of delinquency arising out of the same act will be transferred. (§ 16.1-269.6 of the Code of Virginia)

 

Does the transfer impact subsequent alleged criminal offenses? Yes. Once a juvenile is convicted of a crime as an adult in circuit court, all subsequent alleged criminal offenses of whatever nature will be treated as adult offenses and no transfer hearing will be required. (§ 16.1-269.6 of the Code of Virginia)

 

What happens when an adult is sentenced for a crime he or she committed as a juvenile? When the juvenile court sentences an adult who has committed, before attaining the age of 18, an offense which would be a crime if committed by an adult, the court may impose a penalty up to a maximum of 12 months in jail and/or a fine up to $2,500. (§ 16.1-284 of the Code of Virginia)

 

What can happen if a juvenile is tried as an adult? There are significant differences between a juvenile being tried as a juvenile and a juvenile being tried in the circuit court as an adult. In the juvenile system, a juvenile is given added protections because of his or her youth. First, records pertaining to the charge and adjudication of delinquency are confidential and may not be available to the public unless the crime was a felony. Second, if the adjudication is for a misdemeanor, the juvenile court record is expunged when the juvenile reaches the age of majority and is considered an adult. Third, a juvenile who is adjudicated delinquent remains in the juvenile system where a judge has discretion in the determination of the punishment or consequences to be imposed. In the juvenile system, the emphasis is on treatment and education.

               In contrast, if a juvenile is prosecuted as an adult the issues and information related to the charge and the conviction of a crime are part of the public record. Because the information becomes an adult criminal record, it is not expunged when the juvenile reaches the age of 18. Additionally, the judge does not have the same discretion in sentencing. The judge in circuit court must impose at least the mandatory minimum sentence that is prescribed in sentencing guidelines. The circuit court does have the discretionary power to commit the juvenile to the juvenile system even if prosecuted as an adult.

PUBLIC CONDUCT ON SCHOOL PROPERTY

               All visitors must register at the school office on arrival.

               No one may possess or consume any alcoholic beverage in or on the grounds of any public school during school hours or school or student activities. In addition, no one may consume, and no organization shall serve, any alcoholic beverage in or on the grounds of any public school after school hours or school or student activities, except for religious congregations using wine for sacramental purposes only.

               In accordance with Policy KGC Use of Tobacco and Electronic Cigarettes on School Premises, smoking and the use of electronic cigarettes is not permitted in schools or school vehicles.

               Any person found to be engaged in or advocating illegal activity while on school property, including school buses, shall be reported by the principal to the local law enforcement authorities.

               Any person who willfully and maliciously damages, destroys or defaces any school district building, or damages or removes any school property from a school building, will be required to compensate the school division and may be prosecuted.

               Any person who willfully interrupts or disturbs the operation of any school or, being intoxicated, disturbs the same, whether willfully or not, may be ejected and/or prosecuted.  (VSBA Policy KGB 06/14)

 

Animals on School Property

Alleghany County Public Schools is committed to promoting the health and safety of students, teachers, staff, and visitors.

Animals are not permitted on Alleghany County Public School property during normal operating hours or extracurricular activities without prior, written authorization. Service animals permitted under the Americans with Disabilities Act are excluded from this prohibition.

Animals are permitted on school grounds only at times other that those previously noted provided they are properly leashed and controlled in order to avoid unwanted contact with other individuals and damage to school property. Animal owners are required to remove and properly dispose of any pet excrement deposited on school grounds.

Reasonable efforts will be made to cooperate with owners to remove animals and comply with this regulation.  However, any animal judged to be a danger as defined by the Alleghany County Code § 10-42 and § 10-43, will be referred to law enforcement. 

Teaching staff shall obtain prior approval to use animals for instructional purposes from the building principal. (ACPS Policy KGB-R 07/08)

 

PUBLIC PARTICIPATION AT SCHOOL BOARD MEETINGS

            Members of the community are invited and encouraged to attend meetings of the Alleghany County School board to observe its deliberations.  Any member of the community may address the Board on matters related to the Alleghany County Public Schools at any regular meeting as provided in the accompanying regulation.  Persons wishing to address the School board are requested to contact the superintendent, the School Board chairman, or their designee for placement on the agenda.

The chairman is responsible for the orderly conduct of the meeting and shall rule on such matters as the appropriateness of the subject being presented and length of time for such presentation.  No one will be allowed to make additional presentations until everyone who wishes to speak has an opportunity to make an initial presentation.

               A reasonable period of time, as determined by the School board, will be allocated at each regular meeting for community members to present matters of concern.   (ACPS Policy KD/BDDH 11/15)

 

REMEDIAL AND SUMMER INSTRUCTION PROGRAM

Generally                                                                                                                                                   

The School Board develops and implements programs of prevention, intervention, or remediation for students who are educationally at risk, including but not limited to those who fail to achieve a passing score on any Standards of Learning assessment in grades three through eight, or who fail an end-of-course test required for the award of a verified unit of credit. Such programs shall include components that are research based.

Any student who achieves a passing score on one or more, but not all, of the Standards of Learning assessments for the relevant grade level in grades three through eight may be required to attend a remediation program.

Any student who fails to achieve a passing score on all of the Standards of Learning assessments for the relevant grade level in grades three through eight or who fails an end-of-course test required for the award of a verified unit of credit is required to attend a remediation program or to participate in another form of remediation. The superintendent requires such students to take special programs of prevention, intervention, or remediation, which may include attendance in public summer school programs.

Remediation programs include, when applicable, a procedure for early identification of students who are at risk of failing the Standards of Learning assessments in grades three through eight or who fail an end-of-course test required for the award of a verified unit of credit. Such programs may also include summer school for all elementary and middle school grades and for all high school academic courses, as defined by regulations promulgated by the Board of Education, or other forms of remediation. Summer school remediation programs or other forms of remediation are chosen by the superintendent to be appropriate to the academic needs of the student.

Students who are required to attend such summer school programs or to participate in another form of remediation are not charged tuition.

The requirement for remediation may, however, be satisfied by the student's attendance in a program of prevention, intervention or remediation which has been selected by his parent, in consultation with the superintendent or superintendent’s designee, and is either (i) conducted by an accredited private school or (ii) a special program which has been determined to be comparable to the required public school remediation program by the superintendent. The costs of such private school remediation program or other special remediation program are borne by the student's parent.

Targeted mathematics remediation and intervention are provided to students in grades six through eight who show computational deficiencies as demonstrated by their individual performance on any diagnostic test or grade-level Standards of Learning mathematics test that measures non-calculator computational skills.

The School Board annually evaluates and modifies, as appropriate, the remediation plan based on an analysis of the percentage of students meeting their remediation goals and consideration of the pass rate on the Standards of Learning assessments.

 

Summer School

The courses offered and the quality of instruction in the summer school program shall be comparable to that offered during the regular school term. Students must meet the requirements for SOL testing if appropriate.

Summer school instruction at any level which is provided as part of a state-funded remedial program is designed to improve specific identified student deficiencies.

 

Compulsory Attendance

When a student is required to participate in a remediation program pursuant to this policy, the superintendent may seek immediate compliance with the compulsory school attendance laws if a reasonable effort to seek the student’s attendance, including direct notification of the parents of such student of the attendance requirement and failure of the parents to secure the student’s attendance, have failed and the superintendent determines that remediation of the student's poor academic performance, passage of the Standards of Learning Assessment in grades three through eight, or promotion is related directly to the student's attendance in the remediation program. (VSBA Policy IGBE 05/18)

 

Remedial Options

K-3

Failing OR working below grade level in reading OR math

Options for remediating the student who needs a little additional time to succeed

· Attend summer school

· In-school tutoring

· After-school tutoring

Grade 4 and 5

Failing OR working below grade level in reading or math AND/OR failing the reading or math SOL