MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

February 19, 2018

 

The Alleghany County School Board held its regular meeting on February 19, 2018, at 6:00 p.m. at Jackson River Technical Center in Covington, Virginia.

 

PRESENT: Gerald E. Franson, Vice Chairman; R. Craig Lane; Danielle I. Morgan; Norman L. Persinger, Jr.; Jennifer S. Seckner; Randall S. Tucker, Chairman; and Jacob L. Wright.  Also present: Eugene P. Kotulka, Superintendent; and Lorie C. Bess, Clerk.

 

ABSENT: 

 

Chairman Tucker announced the following addition to the agenda:

1.   During Closed Session, the Board will discuss Real Property associated with potential land acquisition or disposal, pursuant to the Code of Virginia Section 2.2-3711.A.3.

 

COMMUNITY PARTICIPATION

(18-201) OPENING REMARKS AND WELCOME BY GLENN SPANGLER, DIRECTOR, JACKSON RIVER TECHNICAL CENTER

Mr. Spangler welcomed everyone to Jackson River Technical Center (JRTC).  He noted February is Career and Technical Education Month.  He reminded everyone JRTC would host an Open House on February 22 and encouraged everyone to visit and see the students in action.

 

(18-202) SCHOOL BOARD COMMENDATIONS

·         Division Spelling Bee Winner:  Jason Kang, Clifton Middle School

·         Spelling Bee Individual School Winners:

                               Callaghan Elementary School:  Keegan Morris

                               Mountain View Elementary School:  Adam Tremblay

                               Sharon Elementary School:  Kayden Jack

                               Clifton Middle School/Grade 6:  Jason Kang

                               Clifton Middle School/Grade 7:  Gunnar Swoope

                               Clifton Middle School/Grade 8:  Ben Tremblay

 

(18-203) RECOGNITION OF SCHOOL BOARD MEMBER APPRECIATION MONTH*

Mr. Kotulka read a resolution from Governor Northam declaring February as School Board Appreciation Month.  He also presented each Board member with a certificate of appreciation. He noted the gift left at each member’s seat was a collaborative effort from all of the schools.  He thanked each Board member for their service and dedication to the students and staff.

 

(18-204) RECOGNITION OF SCHOOL BOARD CLERK APPRECIATION WEEK*

The Board and Mr. Kotulka recognized Lorie Bess, School Board Clerk, and each thanked her for her service to the students and staff of Alleghany County Public Schools.   Mary Jane Mutispaugh was also recognized for serving as Deputy Clerk.  Mrs. Bess and Ms. Mutispaugh were presented with a certificate of appreciation.

 

 

(18-205) PUBLIC COMMENT

There were no citizens wishing to address the Board.

 

(18-206) SCHOOL BOARD MEMBERS AND SUPERINTENDENT COMMENTS

Mrs. Morgan thanked Mr. Spangler for hosting the meeting.  She congratulated the Spelling Bee winners and several other students on recent accomplishments. 

 

Mrs. Seckner stated JRTC is an amazing place for students to learn.  She noted the state conference was coming up in April and there are four JRTC students attending.  She congratulated the Spelling Bee winners and mentioned the middle school girls’ basketball team went undefeated this season.

 

Mr. Franson thanked Mr. Spangler for hosting the meeting.  He stated JRTC students represent our division well.  He congratulated the Spelling Bee winners and athletic teams on their accomplishments. 

 

Mr. Lane stated JRTC is very important to our community and commended Mr. Spangler for his leadership.  He congratulated the Spelling Bee winners and thanked Mr. Wright for serving as a judge. 

 

Mr. Persinger thanked Mr. Spangler for hosting the meeting and for all the teachers at JRTC that help produce well-rounded students.  He congratulated all the Spelling Bee participants and winners. 

 

Mr. Wright commended Mr. Spangler on his great job leading JRTC.  He congratulated the Spelling Bee winners and thanked the students for attending the meeting to accept their certificates. 

 

Mr. Tucker thanked Chris Fisher and Laura Rogers, School Resource Officers, for always staying on top of things and ensuring the safety of everyone in the buildings.  He stated the students trust them and have a good rapport with them.  He stated CTE programs at JRTC add a lot of value to our community because not all kids go to college.  He commended the Spelling Bee participants and winners and thanked their parents for being involved in their child’s education.  He commended his fellow Board members for their efforts in making our division successful. 

 

Mr. Kotulka thanked Mr. Spangler for hosting the meeting and encouraged everyone to visit JRTC sometime and see what goes on there on a daily basis.  He thanked Mary Jane Mutispaugh and Fred Vaughan for their leadership and assistance with the recent incidents at the high school.  He also thanked the Sheriff and his office for their efforts to keep everyone informed. 

 

(18-207) CONSENT AGENDA*

The following items were included for approval.   

A.  Approval of Minutes of January 11 Work Session/Called Meeting and January 24 Regular Meeting  

B.  Approval of payment of bills

C.  Cafeteria report

D.  Communications/Monthly Reports

1.       JRTC monthly report

E.   Field Trip – VHSL/AHS Student Leadership to Chesterfield, VA, April 13-14, 2018

MOTION: That the items listed on the consent agenda be approved as presented.

MOTION:  Mr. Lane       

SECOND: Mrs. Seckner       

ROLL CALL VOTE:  Unanimous   

 

BUDGET AND FINANCE

(18-208) BUDGET REPORT*

 

School Operating Fund

$2,592,332.02

School Textbook Fund

$1,136,532.30

Alleghany Foundation Nursing Grant

$54,085.85

Governor’s School

$149,726.92

Scholarship

$76,793.17

Alleghany Foundation Mental Health Initiative

$0

School Capital

$1,135,411.24

Medicaid Reimbursement

$447,203.70

Technology

$0

New Tech Program

$428,589.74

Grand Total

$6,020,674.94         

 

(18-209) 2018-2019 BUDGET UPDATE

The proposed budget will be presented to the Board at the March 5 work session, with final approval considered at the March 19 regular meeting.  

 

SUPERINTENDENT REPORTS AND RECOMMENDATIONS

(18-210) CALENDAR INFORMATION*

Mr. Kotulka reminded the Board of the following meetings:

- February 22, 9:00 a.m. -- Administrative Budget Committee at Central office

- March 5, 6:00 p.m. – Budget Work session at Central office

- March 13, 12:00 p.m. – Joint Board of Control meeting at JRTC

- March 19, 6:00 p.m. – Regular meeting at Alleghany High School

- March 24 – Celebration of the Arts- 1:00 p.m. -2:30 p.m. Art Show, 3:00 p.m. Concert (Bath County High School)

- March 28, 6:00 p.m. – Present budget to Board of Supervisors at Alleghany County Governmental Complex

- March monthly calendar

 

(18-211) TRENDS IN CTE CERTIFCATIONS, COMPLETERS, AND DUAL ENROLLMENT*

Glenn Spangler, Director of Jackson River Technical Center, reviewed the Alleghany High School JRTC Completers chart, the Alleghany High School Dual Enrollment Programs and Students chart, and the Alleghany High School DOE Recognized Industry Certification/Credential chart.

 

(18-212) TRENDS IN ADVANCED PLACEMENT, DUAL ENROLLMENT, GOVERNOR’S SCHOOL, AND VIRTUAL COURSE ENROLLMENT*

The category of Virtual Courses was added to the document five years ago.  These courses are being taken through Virtual Virginia.  Beginning with the ninth grade class of 2013-2014, completion of a virtual course will become a requirement for graduation.  The number of students enrolled in advanced placement courses showed a decrease of approximately 55%.  There number of dual enrollment courses, both at Alleghany High School/JRTC and at the Governor’s School remained relatively steady.

 

(18-213) APPROVAL TO SUBMIT REQUEST FOR PRE-LABOR DAY OPENING FOR 2018-2019*

Section §22.1-79.1 of the Code of Virginia prohibits the opening of public schools prior to Labor Day unless a school division qualifies for a waiver under the definition of good cause. The Code defines good cause as severe weather, energy shortages, power failure, or other emergency situations. In order to qualify for a waiver, a school division must have closed an average of eight days per year during any five of the last ten years and the wavier must be approved by the local school board.   Based on school closing data since the 2008-2009 school year, Alleghany County Public Schools have been closed an average of 12.8 days for good cause.

MOTION: That the Board approve the submission of Pre-Labor Day waiver request for 2018-2019.

MOTION:   Mr. Wright      

SECOND:  Mrs. Morgan      

ROLL CALL VOTE:  Unanimous   

 

(18-214) ONE-TO-ONE INITIATIVE UPDATE*

An update on the One-to-One initiative as it pertains to:

1.  One-to-One Device Selection for Grades 1-4: Cost of $191,476.  The purchase consideration for these Chromebooks will be presented as an action item during the regular meeting on March 19.

2.  Staff Training

3.  Other

 

(18-215) UPDATE ON THE ACADEMIC PERFORMANCE OF STUDENTS WITH DISABILITIES*

Currently the Division has 324 students with IEPs (students with disabilities or SWDs.) Students with 504 plans are not considered in this population. For SOL testing purposes these students are considered general education students. There are currently 239 students with IEPs in grades 3-12. Of these, 25 students participate in the Virginia Alternate Assessment Program within the Division. Seven students in private placements participate in the Virginia Alternate Assessment Program. This leaves 207 students at a grade level to participate in SOL assessment. For high school students, the course schedule for each individual student determines whether or not a student is participating in an SOL assessment.  

 

(18-216) FUSION READING RESEARCH GRANT PROGRAM*

Alleghany County Public Schools has been invited to participate in a research program and apply for grant funding with Martinsville City Public Schools and the University of Kansas Center for Research on Learning (KUCRL.) As a part of this grant funded research program, we would continue to provide professional development and instructional coaching on the use of the Fusion Reading program at Alleghany High School to ensure fidelity of implementation. We would continue to collect implementation fidelity data and share the data with project partners.  It is our hope that participation in this research program will not only improve our student outcomes, but will also help to attract and retain quality and progressive teachers to the Division.

MOTION: That the Board approve participation in the Fusion Reading Research Grant program, as presented.

MOTION:   Mr. Wright     

SECOND:  Mrs. Seckner      

ROLL CALL VOTE:  Unanimous   

 

(18-217) VSBA EXCELLENCE IN WORKFORCE READINESS AWARD APPLICATION*

VSBA is calling for applications for the VSBA Excellence in Workforce Readiness Award. This is the first annual application for this recognition. The application must be submitted to VSBA by March 5, 2018, and requires that the School Board approve applying for the award. This award seeks to recognize Virginia School Divisions who have achieved excellence in Workforce Readiness through an innovative program within the School Community.

MOTION: That the Board approve the TEACH Program for submission for the VSBA Excellence in Workforce Readiness Award.

MOTION:   Mrs. Morgan     

SECOND:  Mr. Lane      

ROLL CALL VOTE:  Unanimous 

 

(18-218) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE*

The reports were reviewed.     

 

(18-219) NEW TECH CLASSROOM MODIFICATION*

This is the Architect fee for professional services related to Alleghany High School’s New Tech project.  This includes modification of 4 classroom areas and installation of partition walls.  The estimated cost is $16,800.  Board members will tour the classrooms before the meeting on March 19.

 

(18-220) REVIEW REVISED JOB DESCRIPTIONS FOR TESTING AND TECHNOLOGY RESOURCE TEACHER, BUS DRIVER AND FULL-TIME UNASSIGNED BUS DRIVER*

·         Revision of TTRT reflecting a 210 day contract

·         Revision of Bus Driver amending outdated language

·         New Unassigned Bus Driver

 

POLICY REVISIONS

(18-221) POLICY GCBD-RA, SICK LEAVE*

Changes to Policy GCBD-RA will allow 10 and 11 month full-time employees to convert two sick leave days to personal leave days if they have been employed by the division for 10 years and have a balance of 50% earned sick leave.  It was recommended to add text clarifying this would be permitted on a yearly basis.

MOTION: That the Board approve revisions to Policy GCBD-RA, including adding text to clarify this would be permitted once per year.

MOTION:  Mr. Franson      

SECOND: Mrs. Morgan       

ROLL CALL VOTE:   Unanimous               

 

(18-222) POLICY GCBI, CIVIC DUTIES*

Policy GCBI clarifies employee court requirements for job-related purposes will continue as leave without loss of pay; however, court requirements for personal purposes will require use of personal/annual leave or be placed on leave without pay.   

MOTION: That the Board approve revisions to Policy GCBI, Civic Duties.

MOTION:   Mr. Wright       

SECOND:  Mr. Lane      

ROLL CALL VOTE:  Unanimous                

 

(18-223) POLICY JHCF, STUDENT WELLNESS*

When the Division Wellness Policy was reviewed by the VDOE Programs Specialist for School Nutrition Programs in the fall, a policy revision was recommended. The policy proposed was drafted by the Division Cafeteria Manager, the Director of Special Education, the Director of Instruction, the Director of Assessment and Accountability, the School Nurse Coordinator, and a health and physical education teacher based on the template recommended to the Division by the Program Specialist for the Office of School Nutrition Programs from VDOE. This policy was considered and approved by the School Health Advisory Board on Thursday, January 25, 2018.   This will be considered for approval at the March 19 regular meeting.

 

OTHER BUSINESS

(18-224) ADDITION TO AGENDA

 

CLOSED SESSION

(18-225) CODE OF VIRGINIA: PERSONNEL MATTERS 2.2-3711.A.1., STUDENT MATTERS 2.2-3711.A.2, REAL PROPERTY 2.2-3711-A.3, LEGAL MATTERS 2.2-3711.A.7, AND SCHOOL SAFETY REPORTS

MOTION: That the School Board enter closed session to discuss Personnel Matters, Student Matters, Real Property, Legal Matters, and School Safety Reports as authorized by the Code of Virginia Sections 2.2-3711.A.1, 2.2-3711.A.2, 2.2-3711.A.3, 2.2-3711.A.7, and 2.2-3711.A.19.

MOTION:   Mr. Lane

SECOND:  Mr. Franson

ROLL CALL VOTE:  Unanimous

TIME: 7:35 p.m.

 

 

MOTION: That the School Board return to open session from closed session.

MOTION:   Mr. Lane      

SECOND:  Mr. Franson

ROLL CALL VOTE:  Unanimous

TIME: 9:55 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                    MOTION:   Mr. Franson

                                    SECOND:  Mr. Lane

                                    ROLL CALL VOTE:        Mr. Franson – YES

                                                                        Mr. Lane - YES

                                                                        Mrs. Morgan - YES

                                                                        Mr. Persinger - YES

                                                                        Mrs. Seckner - YES

                                                                        Mr. Tucker - YES

                                                                        Mr. Wright - YES                                  

 

                                                                        7 -YES          0 - ABSENT          0 -NO   

TIME: 9:56 p.m.

           

 

________________________________________          _______________________________________

Chairman, Alleghany County School Board                     Clerk

 

PERSONNEL

(18-226) PERSONNEL ACTIONS*

MOTION: That the Board approve all personnel actions as discussed in closed session and recommended by the Superintendent. 

MOTION:   Mrs. Morgan       

SECOND:  Mrs. Seckner   

ROLL CALL VOTE:  Unanimous   

 

ADJOURNMENT

MOTION:  That the February 19, 2018 meeting of the Alleghany County School Board be adjourned.

MOTION:  Mrs. Morgan  

TIME: 9:57 p.m.

 

 

_______________________________________              _____________________________________

   Chairman, Alleghany County School Board                                                Clerk