Virginia Public School Authority

Educational Technology Notes Series XVIII

 REIMBURSEMENT RESOLUTION

 

 

RESOLUTION NO. ________

 

 

RESOLUTION OF THE ALLEGHANY COUNTY SCHOOL BOARD OF ALLEGHANY COUNTY PUBLIC SCHOOLS DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEEDS OF ONE OR MORE GRANTS MADE BY THE COMMONWEALTH OF VIRGINIA FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH CERTAIN CAPITAL IMPROVEMENTS

 

            WHEREAS, ALLEGHANY COUNTY PUBLIC SCHOOLS (the “Division”) is a political subdivision organized and existing under the laws of the Commonwealth of Virginia; and

 

            WHEREAS, the Division has paid, beginning no earlier than June 18, 2018 and will pay, on and after the date hereof, certain expenditures (the “Expenditures”) in connection with the capital project (the “Project”), as more fully described in Appendix A attached hereto; and

 

            WHEREAS, the ALLEGHNY COUNTY SCHOOL BOARD of the Division (the “Board”) has determined that the money previously advanced no more than 60 days prior to the date hereof and to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the Division for the Expenditures from the proceeds of one or more grants to be made by the Commonwealth of Virginia (the “Grants”) from the proceeds of its tax exempt equipment notes (the “Notes”).

 

            NOW, THEREFORE, BE IT RESOLVED BY THE BOARD AS FOLLOWS:

 

            Section 1.  The Board hereby declares the Division’s intent to reimburse the Division with the proceeds of the Grants for the Expenditures with respect to the Project made on and after June 18, 2018 which date is no more than 60 days prior to the date hereof.  The Division reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of the Grants.

 

            Section 2.  Each Expenditure was and will be of a type properly chargeable to capital account under general federal income tax principles (determined in each case as of the date of the Expenditure).

 

            Section 3.  The maximum cost of the Project is expected to be $_230,000.00__.

 

            Section 4.  The Division will make a reimbursement allocation, which is a written allocation by the Division that evidences the Division’s use of proceeds of the Grants to reimburse an Expenditure, no later than 18 months after the later of the date on which the Expenditure is paid or the Project is placed in service or abandoned, but in no event more than three years after the date on which the Expenditure is paid.  The Division recognizes that exceptions are available for certain “preliminary expenditures,” costs of issuance, certain de minimis amounts, expenditures by “small issuers” (based on the year of issuance and not the year of expenditure) and expenditures for construction projects of at least 5 years.

 

            Section 5.  This resolution shall take effect immediately upon its passage.

 

            PASSED AND ADOPTED this ____18th____ day of __June_____, 2018_

 

 

 

                                                                                                                                                          ____________________________

                                                            (Name)

                                                            (Title)

 

 

Attested to:

 

_____________________________

(Name)

(Title)

 

 


DESCRIPTION OF PROJECT

 

Check the Applicable Box(es):

 

 

(1) Classroom Multimedia Network Computers

Requests in this category include only the cost of the new computer system itself (e.g., monitor, CPU, keyboard, mouse, operating system software).  Additional software or peripherals such as printers or modems should not be included in this category

 

 

(2) Internet-Ready Local Area Network (LAN) Capability

Requests in this category include costs related to networking, retrofitting, upgrading of school buildings, and operating software related to Internet-ready local area network capability (e.g., wiring, servers, power upgrade, etc.).

 

 

(3) Assure Adequate High-Speed, High-Bandwidth Capability

Requests in this category include costs related to networking, retrofitting, upgrading of school buildings, and operating software related to access the Internet (e.g., wiring, servers, power upgrade, etc.).

 

 

(4) Instructional Software

Requests in this category shall not exceed 1/13th of the amount spent on Classroom Multimedia Network Computers (see A1 on the reimbursement form).  Software purchased must have a useful life of at least one year and be included in the division’s approved technology plan.

 

 

(5) Handheld Devices

Requests in this category include handheld multi-functional computing devices that support a broad range of applications and that are controlled by operating systems providing full multimedia support and mobile Internet.