All use of the Alleghany County Public School
Division’s computer system shall be consistent with the school board’s goal of
promoting educational excellence by facilitating resource sharing, innovation
and communication. The term computer system includes, but is not limited to, hardware, software, data,
communication lines and devices, terminals, display devices, printers, CD, DVD
and other media devices, tape or flash drives, storage devices, servers,
mainframe and personal computers, tablets, laptops, telephones, cameras,
projectors, multimedia devices, workstations, the Internet and other electronic
services and any other internal or external network. This includes any device
that may be connected to or used to connect to the school division’s network or
electronically stored division material.
Use-Terms and Conditions:
to the division’s computer system shall be (1) for the purposes of
education or research and be consistent with the educational objectives of
the division or (2) for legitimate school business.
use of the division’s computer system is a privilege, not a right.
user is responsible for his or her actions on the computer system.
Prohibited conduct includes but is not limited to:
the network for any illegal or unauthorized activity, including violation of
copyright or contracts, or transmitting any material in violation of any
federal, state, or local law.
receiving, viewing or downloading illegal material via the computer system.
downloading of software.
the computer system for private financial or commercial purposes.
using resources, such as file space.
unauthorized access to resources or entities.
material created by another without his or her consent.
posting, publishing, or displaying any obscene, profane, threatening, illegal,
or other inappropriate material.
the computer system while access privileges are suspended or revoked.
the computer system, including destroying data by creating or spreading viruses
or by other means.
harassing, bullying, or coercing others.
illegal or immoral acts.
user is expected to abide by generally accepted rules of etiquette,
including the following:
shall not forge, intercept or interfere with electronic mail messages.
appropriate language. The use of obscene, lewd, profane, lascivious,
threatening or disrespectful language is prohibited.
shall not post personal information other than directory information as defined
in Policy JO Student Records about themselves or others.
shall respect the computer system’s resource limits.
shall not post chain letters or download large files.
shall not use the computer system to disrupt others.
shall not modify or delete data owned by others.
school board makes no warranties for the computer system it provides. The school
board shall not be responsible for any damages to the user from use of the
computer system, including loss of data, non-delivery or missed delivery
of information, or service interruptions. The school division is not
responsible for the accuracy or quality of information obtained through
the computer system. The user agrees to indemnify the school board for any
losses, costs, or damages incurred by the school board relating to or
arising out of any violation of these procedures.
system security is a high priority for the school division. If any user
identifies a security problem, the user shall notify the building
principal or system administrator immediately. All users shall keep their
passwords confidential and shall follow computer virus protection procedures.
destruction of or interference with any part of the computer system
through creating or downloading computer viruses or by any other means is
school division assumes no responsibility for any unauthorized charges or
fees as a result of using the computer system, including telephone, data,
or long-distance charges.
school division’s electronic mail system is owned, provided and controlled
by the school division. The school division may provide electronic mail to
aid students and staff in fulfilling their duties and as an education
tool. Electronic mail is not private. Students’ electronic mail will be
monitored. The electronic mail of staff may be monitored and accessed by
the school division. All electronic mail may be archived. Unauthorized
access to an electronic mail account by any student or employee is
prohibited. Users may be held responsible and personally liable for the
content of any electronic message they create or that is created under
their account or password. Downloading any file attached to an electronic
message is prohibited unless the user is certain of that message’s
authenticity and the nature of the file.
Media” refers to forms of electronic communication, such as Web sites for
social networking and microblogging, through which users create online
communities to share information, ideas, personal messages, and other
content, such as videos. Social media
includes, but is not limited to, sites such as Facebook, Twitter, and
MySpace. The use of social media on
the School Division’s computer network is addressed in regulation
GAB-R/IIBEA-R. This policy
addresses employees’ use of social media on personal devices. School Division employees are prohibited
from using personal devices to post to social media for personal reasons
during work hours. When using
social media outside of work hours, School Division employees should be
aware that such use and postings, even if personal or seemingly private,
may be viewed by students, parents, colleagues and others and that
offensive or inappropriate content could result in professional
repercussions. School Division
employees should also be aware that personal communications with students
via social media may be construed as inappropriate. It is recommended that School Division
employees refrain from engaging in personal communications with students
via social media or personal email accounts. The School Division’s computer system
shall not be used to access, post to, view, or otherwise use social media,
which includes, but it not limited to Facebook, Twitter, and MySpace, for
personal reasons, unless such use is consistent with Policy IIBEA/GAB and
this regulation and is approved in advance. School Division employees must get
approval from their immediate supervisor or building principal and student
Users must get approval from their teacher before using social media on the
School Division’s computer system. When
any User has been given approval to use the School Division’s network for
social media, the User must:
Identify himself and his position truthfully;
himself in a professional manner;
from posting confidential information regarding any student, parent, or
correct spelling and grammar; and
himself in a manner consistent with School Board policy, including but not
limited to, the policies prohibiting discrimination and harassment, Policies GB
will be installed on the division’s computers having Internet access to
filter or block Internet access through such computers to child
pornography and obscenity. The online activities of users may also be
monitored manually. Any violation
of these regulations shall result in loss of computer system privileges
and may also result in appropriate disciplinary action, as determined by school
board policy, or legal action.
Adopted: April 15, 2019
Approved: June 24, 2019
Refs: 18 U.S.C. §§ 1460, 2256.
47 U.S.C. § 254.
Code of Virginia, 1950, as amended, §§ 18.2-372,
18.2-374.1:1, 18.2-390, 22.1-70.2 and 22.1-78.
Cross Refs: GAB
/ IIBEA Acceptable Computer System Use
GCPD Professional Staff Discipline
JFC Student Conduct
JFC-R Standards of