3-21-05

MINUTES

 REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
March 21, 2005

The Alleghany County School Board held its regular meeting on March 21, 2005, at Falling Spring Elementary School.

PRESENT: R. Wayne Botkins; H. Hunter Fridley; Robert A. Fridley; David W. Halsey; Randall Tucker, Vice Chairman and Michael L. Whitehead, Chairman. Also present:  Robert P. Grimesey, Superintendent/Clerk and Terrie S. Wright, Deputy Clerk.
ABSENT: R. Joe Anderson

Chairman Whitehead presided and called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence followed by the recitation of the Pledge of Allegiance led by Boy Scout Troop 31 & Girl Scout Troop 570.  The National Anthem was performed by Falling Spring Elementary students selected for All Alleghany County Choir.

 (05-196) APPROVAL OF MINUTES OF February 21, 2005, REGULAR MEETING

                MOTION:  That the Board approve the minutes of the February 21, 2005 meeting.
                                                MOTION:  Mr. H. Fridley
                                                SECOND: Mr. Halsey
                                                VOTE:     Unanimous

COMMUNITY PARTICIPATION

(05-197) Opening remarks and welcome by Ruth Fuhrman, Principal, Falling Spring Elementary School.

Ms. Ruth Fuhrman, Principal, Falling Spring Elementary School, welcomed everyone in attendance.  She was happy that the board members were able to see first hand some of the instruction taking place in several of the classrooms.  She also thanked Mrs. Gail Higgins, music teacher, for working with the students in performing the National Anthem.

(05-198) School Board Commendations

On behalf of the school board, Mr. Botkins and Ms. Fuhrman presented a commendation to the Alleghany County Public Schools Maintenance staff for all that they do for Falling Spring Elementary School.  Mr. Alex Kessinger, Director of Administrative Services, said he appreciated Ms. Fuhrman for recognizing the maintenance staff.  He said he is very impressed with the staff and that they make his job a lot easier.

Mr. Botkins and Ms. Fuhrman also presented a commendation to the Falling Spring Elementary PTO Executive Board for all that they do for Falling Spring Elementary School.

Mr. Botkins presented certificates of commendation to the following:

Alleghany High School Teacher of the Year Winner:  Kelly Huff
Clifton Middle School Teacher of the Year Winner: Bonnie Murray
Elementary School Teacher of the Year Winner: Robert Shaw, Callaghan Elementary School
Chamber of Commerce Elementary School Teachers of the Year Finalists: Valerie Humphreys, Rebecca Johnson, Sharon Campbell and Renee Warren.

 (05-199) Invitation to attend 2005 Celebration of the Arts, sponsored by Alleghany County Council of PTOs & PTAs

Mr. Fred Vaughan, Director of Student Services, introduced Mrs. Lee Ann Gray, spokesperson for the Alleghany County Council of PTO/PTAs.  Mrs. Gray informed the board of the planned Celebration of the Arts to be held March 23, 2005 at Alleghany High School.  Students from throughout the county will perform several musical selections under the direction of guest conductor Dr. Michael Jothen.

Student art work will also be displayed in the gymnasium.  Mr. Gray also invited the public to tour Alleghany High School to assess the problems of the facility.  She also outlined the goals of the County Council of PTO/PTAs that includes the reconstruction of Alleghany High School, the construction of the new YMCA, the construction of a barrier between I64 and Irvine Farm Road, and the continued support of current programs such as the school nurses.

 (05-200) School Board Members Questions and Reports

Mr. Hunter Fridley thanked Ms. Fuhrman for her hospitality.  Mr. Fridley also mentioned that the school board members receive an activity report from all the schools each month, and that the board appreciated knowing what was taking place in the schools.  He also mentioned the play “Once Upon A Mattress” that was performed at Alleghany High School.  He said that everyone in the cast deserved a 100-plus percent grade and that the people in Richmond needed to see and know that there is a lot of talent here in the Highlands.  He also acknowledged the Leadership Award that was presented to Dr. Grimesey in Richmond.

Mr. Tucker thanked Ms. Fuhrman and the teachers for their hospitality.  He said that they are doing a wonderful job and he was impressed with the presentations presented to the Board on the use of the “Smart Board.”  He said that we were putting our money in the right places.

Mr. Botkins also thanked Ms. Fuhrman and said that the school system was doing a lot of good things and that we are moving in the right direction.

Mr. Halsey thanked Ms. Fuhrman.  He also said that he was very proud of all the teacher-of-the-year award winners and for all the work that the maintenance department does.

Mr. Rob Fridley thanked Ms. Fuhrman and congratulated all the teachers.  “We have remarkable teachers and administrators and that certainly is a reflection on our schools,” he said.  

Mr. Whitehead said that he had once read something in the newspaper about “heroes.”  He thanked all of our teachers for being “heroes” and for all their accomplishments.

 Ms. Patricia Pleasant, Librarian at Callaghan Elementary School, shared some reflections on the “Read Across America” initiative that was conducted in all schools during February.  She said that being a part of “Read Across America” is an excellent way to show your support for our young people and for the importance of reading.

BUDGET AND FINANCE

(05-201) Payment of Bills

                MOTION:  That the Board approve the payment of the bills as presented.
                                               MOTION:  Mr. Botkins
                                               SECOND: Mr. Tucker
                                               VOTE:  Unanimous
(05-202) Budget Report

                Dr. Grimesey reported the following fund balances:
                           Fund 1 Operating                                    $862,636.52
                           Fund 2 Textbooks                                    $  81,315.95
                           Fund 3 ARF                                               $  25,171.12
                           Fund 4 Governor’s School                     $  33,657.61
                           Fund 5 CIP                                                             0.00
                           Fund 6 Scholarships                              $  68,612.85

 (05-203) Cafeteria Report

Mr. Alex Kessinger, Director of Administrative Services, presented the cafeteria report for February.  The fund is at a $4,500 deficit.  The deficit can be attributed to a 10% reduction in participation during the month of February, he said.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS     

 (05-204) Annual report on the energy management program

Mr. Kessinger introduced Mrs. Gayle McCue, Energy Manager for the school system.  Mrs. McCue presented a report that showed that fuel usage and electrical consumption have decreased during the first two years of the program.  The school system should see additional reductions once the renovated schools have fully functional control systems.  The Energy Management Data Analysis software program estimates that the cost avoidance to date is $150,000 after consulting costs are subtracted.

 (05-205) Declaration of used school buses as surplus property            

             MOTION:  That the Board approve the disposal of nine surplus school buses in accordance with School Board Policy DN.
                                               MOTION:  Mr. R. Fridley
                                               SECOND:  Mr. Tucker
                                               VOTE:  Unanimous

(05-206) Capital improvement report

Mr. Kessinger reported that asbestos removal will begin on Monday, March 23, at the old Central Elementary School.  A full mechanical and electrical demolition will begin in mid-April.  The elementary renovation project will be closed this summer after the air conditioning can be evaluated.

 (05-207) Application of “Hold Harmless” provision to composite index

Dr. Grimesey reported that the 2005 Virginia General Assembly approved budget language that secured the 15-year “hold harmless” provision of Va. Code 15.2-1302 as it pertained to the Virginia Board of Education’s application of the 0.2423 composite index that had been applied to the City of Clifton Forge just prior to its reversion in July of 2001.  Absent any revisions to future budget language, Dr. Grimesey said the 0.2423 index shall be applied through June 30, 2019.

 (05-208) Proposed 2005-06 Alleghany County Public Schools Budget

Mrs. Ingrid Barber and Dr. Grimesey presented a final draft of the proposed 2005-2006 operating budget of $26,748,989.  It included an overall spending increase of $1,415,405 and a projected increase in the local contribution of $576,763.  It provided a salary increase of 3.5%-plus-step for all employees.

               MOTION: That the Board approve the proposed 2005-06 Alleghany County Public Schools Budget, in the amount of  
                   $26,748,989 with a 3.5%-plus step salary increase and a proposed increase in the local contribution of $576,763.                                                      MOTION: Mr. Tucker
                                                SECOND: Mr. Botkins
                                                VOTE:  Unanimous

(05-209) 101 Clifton Middle School 7th graders to Washington, D.C., April 14-15, 2005

MOTION: That the Board approve the 7th grade trip to Washington, D.C. on April 14-15, 2005
                                                MOTION:  Mr. H. Fridley
                                                SECOND:   Mr. R. Fridley
                                                VOTE: Unanimous

(05-210) 18-20 students in Mountain View Elementary SCA to Washington, D.C., June 1-3, 2005

MOTION: That the Board approve the Mountain View Elementary SCA trip to Washington, D.C., June 1-3, 2005
                                                MOTION:  Mr. Botkins
                                                SECOND:    Mr. Tucker
                                                VOTE: Unanimous

(05-211)   Revisions recommended by VSBA Policy Services

   MOTION: That the Board approve policy revisions as recommended by the Virginia School Boards Association’s Policy
                                    Services
                                             MOTION: Mr. R. Fridley
                                             SECOND:  Mr. H. Fridley
                                             VOTE: Unanimous

(05-212)   Supplemental revisions recommended by administrative staff

                    MOTION: That the Board approve revisions to policies GCDB-R, JFCD, JO, JO-R and LEB as recommended by the
                                     administrative staff
                                     MOTION:  Mr. H. Fridley
                                     SECOND:   Mr. Tucker
                                     VOTE: Unanimous

(05-213) Communications:
        ·          Teacher Advisory Committee to the Superintendent
        ·          Parent Advisory committee to the Superintendent
        ·          Monthly School Resource Officer Reports

CLOSED SESSION

(05-214) CODE OF VIRGINIA: Personnel 2.2-3711.A.1
                     MOTION:  That the School Board enter closed session to discuss Personnel, 2.2-3711A.1
                                          MOTION:  Mr. H. Fridley
                                          SECOND:   Mr. R. Fridley
                                          VOTE: Unanimous
                                          TIME:  7:50 P.M.

                    MOTION:  That the School Board return to open session from closed session.
                                           MOTION:  Mr. H. Fridley
                                           SECOND:   Mr. R. Fridley
                                           VOTE:  Unanimous
                                           TIME: 8:20 P.M.
 

CERTIFICATION OF EXECUTIVE SESSION

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

 WHEREAS, Section 22.1-.3712.D of the Code of Virginia requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law:

 NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.

                                                MOTION: Mr. H. Fridley
                                                SECOND:  Mr. R. Fridley
                                                VOTE: Unanimous
                                                Roll Call:   6 – Yes

                                                               

                                                                                                                                                _________________________________

                                                                                                                                                                                Clerk

PERSONNEL                                                                                                                                                         ATTACHMENTS

(05-215) PERSONNEL                                                                                                                                                                                                 

MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
                               MOTION:  Mr. R. Fridley
                               SECOND:  Mr. H. Fridley
                               VOTE:  Unanimous

ADJOURNMENT

                MOTION:  That the March 21, 2005 meeting of the Alleghany County School Board be adjourned.
                                               MOTION: Mr. R. Fridley
                                               SECOND:  Mr. H. Fridley
                                               VOTE:  Unanimous
                                               TIME:  8:23 P.M