4-18-05

MINUTES
REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
April 18, 2005
 

The Alleghany County School Board held its regular meeting on April 18, 2005, in the Gleason Forum Hall at Clifton Middle School.

PRESENT: R. Joe Anderson; R. Wayne Botkins; H. Hunter Fridley; David W. Halsey, and Michael L. Whitehead, Chairman.  Also present:  Robert P. Grimesey, Superintendent/Clerk and Terrie S. Wright, Deputy Clerk.

ABSENT:   Robert A. Fridley and Randall S. Tucker, Vice-Chairman

Chairman Whitehead presided and called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence followed by the recitation of the Pledge of Allegiance led by members of the Clifton Middle School Builders Club.  The National Anthem was led by cast members of Clifton Middle School production of “The Lady Pirates of Captain Bree.”

Chairman Whitehead announced two additions to the agenda:  item 05-250, a request to amend the 2004-05 school calendar; and item 05-251, a bid award for demolition services as part of the renovation of the old Central Elementary building.

Chairman Whitehead also announced that due to the volume of business, the School Board would conduct an additional business meeting on Monday, May 9, at 6:00 p.m. in the multi-purpose room at Mountain View Elementary School.  There also will be a special meeting on June 7 at 5:00 p.m. in the School Board conference room to conduct several hearings related to five previous student discipline cases.

(05-228) APPROVAL OF MINUTES OF APRIL 4, 2005, REGULAR MEETING

                MOTION:  That the Board approve the minutes of the April 4, 2005 meeting.
                                                MOTION:  Mr. H. Fridley
                                                SECOND:  Mr. Anderson
                                                VOTE:     Unanimous

 COMMUNITY PARTICIPATION

(05-229) Opening remarks and welcome by Sherman Callahan, Assistant Principal, Clifton Middle School.

Mr. Sherman Callahan, Assistant Principal, Clifton Middle School, welcomed everyone in attendance. He thanked Robin Simpson, Kathy Crutchfield, and Bonnie Murray for the extra time they put in on extra curricular activities.  He also mentioned that he hoped that everyone would attend the play The Lady Pirates of Captain Bree, which will be presented on April 29th, 30th and May 1st.

(05-230) Special presentation by cast of Clifton Middle School production of The Lady Pirates of Captain Bree

Under the direction of Ms. Robin Simpson, Clifton Middle School students introduced scenes and songs from the play, The Lady Pirates of Captain Bree. Ms. Simpson said that the students were working very hard in preparation for the play.  She also presented each Board member with complimentary tickets to the production.

(05-231) School Board Commendations

·          On behalf of the School Board, Mr. Halsey and Mr. Callahan presented commendations to the following recipients:  Delores Swann-Hill on behalf of the Clifton Middle School Drama Club for the Club’s outstanding service to the school, and to Clifton Middle School and Mountain View Elementary food service employees for their outstanding service;   

·          Mr. Botkins and Mr. Tom Beirne, Principal of Jackson River Technical Center, presented commendations to two Alleghany High School students who recently earned honors during the Roanoke Region American Welding Societies competition.  Layne Harmon was recognized for his first-place award and Brian Smith was recognized for his fifth-place award;

·          Mr. Hunter Fridley and Mr. Kenny Higgins, Principal of Alleghany High School, and Dr. Sue Rollinson, Director of the Jackson River Governor’s School, recognized Alleghany High School students Adrian Lewis & Amanda Peterson for earning first place at the Western Virginia Regional Science Fair;

·          Mr. Fridley and Mr. Higgins also presented commendations to the Alleghany High School Destination Imagination Team 2 for earning First Place during the recent Roanoke Regional competition;

·          Mr. Anderson and Mr. Higgins presented commendations to Mr. Scott Humphries on behalf of the Alleghany High School Concert Band, and to Ms. Barbara Wygal on behalf of the Alleghany High School Concert Choir.  Both groups earned straight “superior ratings” during the recent District V Festival.  They also presented commendation to Ms. Wygal on behalf of the entire AHS music department for its designation as a “Blue Ribbon School” by the Virginia Music Educators Association.  Mr. Humphries noted that AHS was one of only 36 schools that received such a distinction from the Association;

·          Mr. Anderson and Mr. Higgins presented commendations to Crystal Laudermilk, Luke Walker & Nicole Shinault for being named to the All Virginia Choir, and to Christen Humphries for being named to the All Virginia Band; and

·          Mr. Whitehead and Mr. Higgins presented commendations to the Alleghany High School Sideline cheerleaders for winning the Blue Ridge District sideline cheerleading championship, and to Michael Martin, President of the Alleghany High School Student Council Association, in recognition of AHS receiving the Blue Ridge District Sportsmanship Award.

(05-232) School Board Members Questions and Reports

Mr. Halsey thanked Mr. Callahan for hosting the meeting.  He said that he was very honored to hand out the many commendations
          and added that a lot was to be said for our students.  He also mentioned that if anyone in the audience had not had a chance to
          take a tour of the high school then they needed to take the time;

Mr. Botkins thanked Mr. Callahan for his hospitality. He said all the commendations were well deserved.  He made a few comments related to a recent newspaper column that was written by the “Shadow” about Alleghany High School. He said that the School Board does not know whether it will build a new high school or renovate the current one.   He added that School Board members are in the process of seeking input from the community to see what the Board might be dealing with.  The School Board, over the years, has tried to get a flood wall built but the U.S. Army Corps of Engineers has denied the requests;

Mr. H. Fridley said that parents and the school age students have a lot going on and he thinks it is great.  He added that he hoped that the community would take the time to tour Alleghany High School to see for themselves.  “We need to do something as our other schools are in good shape,” he said.  “The Board does not make rash decisions,” he concluded. “We need help and support from the community;”

Mr. Anderson reiterated all the comments made by the other board members.  He said that he enjoyed seeing all the students and teachers recognized for their accomplishments.  He thought the rendition of The National Anthem was great; and

Mr. Whitehead thanked Mr. Callahan for his hospitality.  He said it was always good to see Mr. Beirne and Dr. Rollinson.  We have such wonderful people in our division that work and have a love for our children.  He also responded to the article published by the “Shadow” and expressed his determination to do what’s right for Alleghany County and its children.

BUDGET AND FINANCE

(05-233) Payment of Bills

                MOTION: That the Board approve the payment of the bills as presented
                                                MOTION: Mr. Botkins
                                                SECOND: Mr. H. Fridley
                                                VOTE:  Unanimous

(05-234)   Budget Report                                                                                                                                                                    ATTACHMENT I

Dr. Grimesey reported the following fund balances:
               Fund 1 Operating                                $625,562.06
               Fund 2 Textbooks                                    81,508.56
               Fund 3 ARF                                                 3,327.08
               Fund 4 Gov. School                                 32,408.81
               Fund 5 CIP                                                          0.00
               Fund 6 Scholarship                                 68,775.54

Dr. Grimesey reported on an adjustment that has been applied by the County Administration as it works with the Board of Supervisors to integrate the School Board’s proposed 2005-2006 operating budget into the overall budget development process.  The adjustment relates to the method by which the budget presentation displays the effects of the Virginia State Board of Education’s reduction of our local composite index in response to the 2001 reversion of Clifton Forge.  The adjustment is cosmetic and results in no change to the fundamental assumptions of the budget that was approved by the School Board on March 21.

Dr. Grimesey added that the budget presentation approved by the School Board on March 21 reduced the County’s revenues to the school budget by $410,000 on the assumption that costs associated with that $410,000 would be paid from the County administration’s side of the budget.  In other words, if the County administration was going to pay for the Central renovation and other school-related debt service costs, then it was prudent to reduce the County’s revenue to the school budget in accordance with those costs.  However, after further analysis, the County administration preferred to leave both the new $410,000 in revenue and its related costs within the school budget.  For both the current year of 2004-2005 and for 2005-2006, local revenues and expenses are increased by $410,000.  In turn, the total budget is increased by $410,000.  This adjustment does not impact the School Board’s request for new local funding.  Using both approaches, the School Board requests $576,763 in new local funding for 2005-2006 as compared with 2004-2005.

(05-235)   Annual School Division Audit Report by Robinson, Farmer and Cox

Mr. Corbin Stone of Robinson, Farmer and Cox presented a brief overview of our 2003-04 school audit.  Mr. Stone said that the audit went very well and that there were just a few minor suggestions.

(05-236) Cafeteria Report

Mr. Alex Kessinger, Director of Administrative Services, presented the monthly cafeteria report.   The end of period balance was $4,336.42.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(05-237) Grade K-12 math textbook adoption

Mrs. Mary Jane Mutispaugh, Supervisor of Instruction, asked the School Board to approve the math textbooks that were recommended by the math textbook committee.  The recommendations are: Harcourt Mathematics for JK-5th grades; Holt Virginia Middle School Mathematics for grades 6-8; and Glencoe for high school math, Algebra 1, Geometry and Algebra II and Thomson Learning for upper level math courses.  Mrs. Mutispaugh anticipated a purchase cost of $152,421.

MOTION:  That the School Board approve the adoption of Grade K-12 math textbooks as presented.
                                                MOTION: Mr. H. Fridley
                                                SECOND: Mr. Botkins
                                                VOTE:  Unanimous

(05-238) Grade 6-12 literature textbook adoption

Mrs. Mutispaugh reported that the English Textbook Committee recommended the Holt, Rinehart and Winston bundle (Elements of Literature and Elements of Language) for adoption in grades 6-12.  In addition, the committee recommended the Globe Be A Better Reader series and Great Source materials (Reader’s Handbook and Write Source) for use in the middle school remediation courses.  Transitional Language Arts 9 will be using the AGS series Exploring Literature.  Four elective tests were also recommended at the high school.  The anticipated cost of the English adoption is $128,632.

                MOTION:  That the School Board approve the adoption of Grade 6-12 literature textbooks as presented.
                                                MOTION:  Mr. Halsey
                                                SECOND: Mr. H. Fridley
                                                VOTE:  Unanimous

(05-239) Grade 7-12 Spanish textbook adoption

Mrs. Mutispaugh reported that the Foreign Language committee recommended the Glencoe Spanish series for adoption in the middle school and the high school Spanish classes.  The anticipated cost of these materials is $16,761.

                MOTION:  That the School Board approve the adoption of Grade 7-12 Spanish textbooks as presented.
                                                MOTION:  Mr. H. Fridley
                                                SECOND: Mr. Halsey
                                                VOTE:  Unanimous

 (05-240) Grade 7-12 French textbook adoption

Mrs. Mutispaugh reported that the Foreign Language committee recommended the Glencoe French series for adoption in the middle school and the high school French classes.  The anticipated cost of these materials is $2,278.

                MOTION:  That the School Board approve the adoption of Grade 7-12 French textbooks as presented.
                                                MOTION: Mr. H. Fridley
                                                SECOND: Mr. Botkins
                                                VOTE:  Unanimous

 (05-241) Preliminary staffing plan for K-8 summer school

Mrs. Mutispaugh recommended that the School Board approve the preliminary staffing plan for the K-8 summer school that will be held at Mountain View Elementary School and the Clifton Middle School.  The plan sets forth the number of teachers and other employees that are likely to be needed.  However, Mrs. Mutispaugh clarified that the final number of employees will be subject to the final enrollment of students.

                MOTION:  That the School Board approve the Preliminary staffing plan for K-8 summer school as presented.
                                                MOTION:  Mr. H. Fridley
                                                SECOND: Mr. Anderson
                                                VOTE:  Unanimous

 (05-242) Career and Technical Education local plan update and budget

Mrs. Sarah Campbell, Assistant Superintendent of Instruction, recommended that the School Board approve the submission of the Perkins Grant application in the amount of $47,541.  Funds from this grant are used to purchase and upgrade equipment for the Career and Technical Education Program.

MOTION:  That the School Board approve the Career and Technical Education local plan update and budget as presented.
                                                MOTION: Mr. H. Fridley
                                                SECOND: Mr. Halsey
                                                VOTE:  Unanimous

(05-243) Voluntary student accident insurance

Mr. Fred Vaughan, Director of Student Services, reviewed three proposals for voluntary student accident insurance for the 2005-06 school year.  He recommended the approval of Scholastic Insurors as the provider for our voluntary accident insurance for the 2005-2006 school year.

MOTION:  That the School Board approve the voluntary student accident insurance as presented.
                                                MOTION: Mr. Anderson
                                                SECOND: Mr. Botkins
                                                VOTE:  Unanimous

(05-244) Bid award for membrane filtration system at Boiling Spring water storage facility

Mr. Kessinger recommended that the School Board purchase a Pall ARIA AP-1 microfiltration system for the Boiling Spring Water Plant.  The total purchase amount for the system will be $108,000.

MOTION:  That the School Board approve the Bid award for membrane filtration system at Boiling Spring water storage facility.
                              
MOTION: Mr. H. Hunter
                               SECOND: Mr. Anderson
                               VOTE:  Unanimous

 

(05-245) Capital Improvement Update

Mr. Alex Kessinger said that the asbestos had been removed from the Central Annex and the project is on course. If the demolition bid is approved by the Board, demolition will begin the first of May.  He said he would provide the School Board with a review of the current 2004-2009 Five Year Capital Improvement Plan during its meeting on May 16.  He added that the Alleghany High School Building Evaluation Committee will report its findings on the same night and that a public hearing will be conducted to solicit public input on revisions to the Capital Improvement Plan that may be needed, especially as they pertain to the high school.  He encouraged members of the public to contact him, Mr. Higgins or Dr. Grimesey to share their thoughts and suggestions concerning the plan.

(05-250)    Adjustment to 2004-05 School Calendar

Mrs. Sarah Campbell, recommended that the February 28 snow make-up day be moved from May 30, Memorial Day, to Friday, June 10, and to establish our final two teacher work days as Monday and Tuesday, June 13-14.

MOTION:  That the School Board approve the recommendation that the February 28 snow make-up day be moved from May 30, to Friday, June 10, and to establish the final two teacher work days as Monday and Tuesday, June 13-14.
                              
MOTION: Mr. Anderson
                               SECOND: Mr. H. Fridley
                                VOTE:  Unanimous

(05-251)    Demolition Phase at Central Elementary School

Mr. Kessinger recommended that the bid award for the demolition work, which is part of the renovation project at Central Elementary School, be awarded to R.L. Johnston, Inc. in the amount of $39,143.67.

MOTION: That the Board approve the  award of the bid for demolition services at Central Elementary School to R.L. Johnston, Inc. in the amount of $39,143.67.
                              
MOTION:  Mr. Anderson
                               SECOND: Mr. H. Fridley
                               VOTE:  Unanimous

FIELD TRIP

(05-246) 50 Clifton Middle School SCA and Peer Helper students to New York City, June 1-3

MOTION:  That the School Board approve the field trip for 50 Clifton Middle School SCA and Peer helper students to go to New York. June 1-3.
                              
MOTION: Mr. H. Fridley
                               SECOND: Mr. Botkins
      
            VOTE:  Unanimous

(05-247) Communications:

·          Certification of March 31, 2005 average daily membership

·          Classified Advisory Committee to the Superintendent

·          Monthly School Resource Officer Reports

 

 CLOSED SESSION

 (05-248) CODE OF VIRGINIA: Personnel, 2.2-3711.A.1 & Real Property 2.2-3711.A.3

MOTION:  That the School Board enter closed session to discuss Personnel, 2.2-3711A.1 & Real Property, 2.2-3711.A.3
                              
MOTION:  Mr. H. Fridley
                               SECOND:  Mr. Botkins
                               VOTE: Unanimous
                               TIME:
8:01 p.m.

                MOTION:  That the School Board return to open session from closed session 
                                               MOTION:  Mr. Halsey
                                               SECOND: Mr. H. Fridley
                                               VOTE:  Unanimous
                                               TIME:
9:04 p.m.
 

CERTIFICATION OF EXECUTIVE SESSION

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

 WHEREAS, Section 22.1-.3712.D of the Code of Virginia requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law:

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.

                                                 MOTION: Mr. H. Fridley
                                                 SECOND: Mr. Halsey
 
                                                VOTE: Unanimous

                                                                                                                                                _________________________________

                                                                                                                                                                                Clerk

PERSONNEL                                                                                                                                                        

(05-249) PERSONNEL                                                                                                                                                                     ATTACHMENT II

MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
                               MOTION:  Mr. Anderson
                               SECOND: Mr. H. Fridley
                               VOTE:  Unanimous 

ADJOURNMENT  

                MOTION:  That the April 18, 2005 meeting of the Alleghany County School Board be adjourned.
                                                MOTION:  Mr. H. Fridley
                                                SECOND: Mr. Halsey
                                                VOTE:  Unanimous
                                                TIME:  9:05 p.m.