4-4-05

MINUTES

 REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
April 4, 2005

The Alleghany County School Board held its regular meeting on April 4, 2005, at Mountain View Elementary School.

PRESENT: R. Joe Anderson; R. Wayne Botkins; H. Hunter Fridley; Robert A. Fridley; David W. Halsey.  Also present:  Robert P. Grimesey, Superintendent/Clerk and Terrie S. Wright, Deputy Clerk.
ABSENT:  Randall S. Tucker, Vice Chairman and Michael L. Whitehead, Chairman

In the absence of Chairman, Michael Whitehead and Vice-Chairman, Randy Tucker, Dr Grimesey presided and called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence followed by the recitation of the Pledge of Allegiance and the National Anthem, which was led by the new Mountain View Elementary School choir.

Dr. Grimesey asked for nominations for an individual to serve as interim chairman.  Mr. Halsey nominated Mr. Hunter Fridley.

Motion to close the process of the nomination.
                                MOTION: Mr. Anderson
                                SECOND: Mr. Botkins
                                VOTE:  Unanimous

Motion to approve Mr. Hunter Fridley as interim chairman.
                                MOTION:  Mr. Anderson
                                SECOND:  Mr. Botkins
                                VOTE:  Unanimous

(05-216) APPROVAL OF MINUTES OF MARCH 21, 2005, REGULAR MEETING
                MOTION:  That the Board approve the minutes of the March 21, 2005 meeting.
                                                MOTION:  Mr. Halsey
                                                SECOND:  Mr. Botkins
                                                VOTE:     Unanimous

COMMUNITY PARTICIPATION

(05-217) Opening remarks and welcome by Teresa Johnson, Principal, Mountain View Elementary School.

Mrs. Teresa Johnson, Principal, Mountain View Elementary School, welcomed everyone in attendance.  She hoped all enjoyed the classroom presentations.  Mrs. Johnson said that she enjoyed the participation of the new school choir and thanked the parents for their support.

(05-218) School Board Commendations

Mr. Fred Vaughan, Director of Student Services, and Mr. Anderson presented a commendation to Spencer Wilhelm, of Sharon Elementary School, for being the 2005 Alleghany County Spelling Bee winner. On March 19, Spencer participated in the Roanoke Times Regional Spelling Bee held at the Clarion Hotel Roanoke Airport.  Spencer represented the school division well and advanced through the fourth round of the competition, Mr. Vaughan reported.

On behalf of the school board, Mr. Halsey and Mrs. Johnson presented commendations to Kathy Crutchfield and Janice Campbell for their creation of a new Mountain View Elementary Choir.

Mr. Botkins and Mrs. Johnson presented commendations to Jane Greenwood for her implementation of an after-school tutoring program for Mountain View kindergartners.  Commendations were also presented to: Brandi Elmore, Roxanne DePriest, Cameron Callahan, 5th grade student helpers in the after-school tutoring Program at Mountain View Elementary School.

(05-219) School Board Members Questions and Reports

 Hunter Fridley differed his time for his own opening remarks to Mr. Tony Wolfe, a parent, who had expressed a desire to address the School Board regarding concerns about a set of administrative decisions.  Mr. Wolfe asked the Board to consider three actions.  First, he asked the Board to rescind a recent administrative decision that required multiple sports teams to share buses when they traveled to the same location, and especially when their games or meets were scheduled for the same times.  Mr. Wolfe said he felt that each team should be permitted to travel on its own individual bus.  Second, he asked the Board to require the head varsity baseball coach to allow the members of the varsity baseball team and the junior varsity softball team to talk, listen to music and eat food while traveling to their games.  The coach currently requires team members to remain quite and to refrain from listening to music and eating while traveling to their games.  Finally, Mr. Wolfe claimed the varsity baseball coach had, in the past, prohibited athletes from eating after games when they lost.  He asked the Board to investigate this practice and to make sure that the coach did not engage in such practices in the future.  Mr. Hunter Fridley said Mr. Wolfe’s concerns would be discussed during closed session and agreed to add Board discussion and possible action to the agenda under item #05-227.

Dr. Grimesey clarified that only Mr. Wolfe’s second and third concerns could be discussed during closed session since they related to the individual performance of a specific employee.  He said that the first concern, about the administration’s requirement that team share buses, must be discussed during public session.  Mr. Fridley agreed and clarified further that the two personnel concerns would be discussed during closed session and that the board would direct Dr. Grimesey accordingly.  He repeated his intent to offer the first concern to the Board for public discussion and possible action under “additions to the agenda.”

Mr. Halsey said he had attended the “Celebration of the Arts” and he thought it was an excellent program.  He enjoyed the choir and the jazz band.  He heard people from out of the area express their appreciation.  He thanked Mrs. Johnson for her hospitality and congratulated all that had received commendations.

Mr. Anderson thanked Mrs. Johnson and the teachers for their presentations prior to the meeting.  He thanked the teachers and students for their commitment.

Mr. Botkins thanked the teachers for their presentations. He enjoyed learning how to “raise worms” during Mrs. Lori Dressler’s presentation prior to the meeting.   He also thanked teachers for making learning fun.

Mr. R. Fridley said he was sorry that he had missed the presentations.  He spoke in support of the article that Dr. Grimesey had published in Board Bits concerning the renovation or building of Alleghany High School. He said that we need the support of the community as to where we go from here: to build a new high school or renovate the current one.  He encouraged the public to contact their representatives on the Board of Supervisor to express their support for the project.

Mr. H. Fridley:  Thanked Mrs. Johnson for her hospitality and said that he was sorry that he had missed the presentation on how to “raise worms.”  He also asked members of the audience to raise their hands if they had taken a tour of Alleghany High School in order to experience its need for renovation or replacement.  He then told the audience that he expected to repeat the question during the School Board’s next meeting and that he expected to “see a whole lot more raised hands.”  He told the audience that it is very important that as many people as possible learn about the school’s needs and come to an informed opinion.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS     

(05-220) Preliminary report on March 31, 2005 average daily membership

Dr. Grimesey reported to the School Board that the preliminary March 31, 2005 average daily membership (ADM) was 2,921.  He said this was good news, especially since the 2004-2005 operating budget had been built on a projected ADM of 2,865.  He noted that the original ADM was adjusted to 2,880 last fall after it became clear that student membership was going to exceed the original projections.  Overall student membership was 2,909 as of March 31, and the average daily attendance rate through March 31 was 95.38%.  Dr. Grimesey concluded that more County residents are choosing to keep their children in the County schools instead of home schooling or enrolling them in private schools or in neighboring school divisions.

 (05-221) Report on first-year implementation of technology resource specialist program

Mrs. Carol Almarez and Mrs. Deborah Bowyer, Instructional Technology Specialists, gave the School Board a brief summary of the services that they have performed during the first year of the program.  They help teachers to conduct internet searches, create multi-media projects and develop templates. One of their major projects has been to redesign the division’s web page.

(05-222) Capital improvement update

Mr. Alex Kessinger, Director of Administrative Services, indicated that during a recent work session with the Alleghany County Board of Supervisors, a question had been asked pertaining to flood insurance on Alleghany High School.  He reported that Alleghany High School maintains a total of $1 million in flood insurance.  This includes $500,000 on the main building and $500,000 on the weight room/locker room.  The school does not qualify for Corps of Engineers flood prevention measures due to an unfavorable cost benefit analysis.  The corps has revisited the project several times in each decade going back to the early 1970s.  The Virginia Department of Emergency Management provides oversight for FEMA in Virginia.  They have agreed to review Alleghany High School and assess the
school for future pre-mitigation funding.  A FEMA team will be visiting the sight on April 28.  He has also asked the office which oversees FEMA flood mapping to re-evaluate the flood plain designations in the area adjacent to Alleghany High School.

(05-223) Communications:

·          Teacher Advisory Committee to the Superintendent

·          Minority Advisory Committee to the Superintendent

 CLOSED SESSION

(05-224) CODE OF VIRGINIA: Personnel, 2.2-3711.A.1 & Student Matters, 2.2-3711.A.2
                MOTION:  That the School Board enter closed session to discuss Personnel, 2.2-3711A.1 & Student Matters, 2.2-3711.A.2
                                                MOTION:  Mr. Halsey
                                                SECOND:  Mr. Anderson
                                                VOTE: Unanimous
                                                TIME:  7:07 p.m. 

                MOTION:  That the School Board return to open session from closed session.
                                                MOTION:  Mr. Halsey
                                                SECOND: Mr. Anderson
                                                VOTE:  Unanimous
                                               TIME:  8:22 p.m.

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 22.1-.3712.D of the Code of Virginia requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law:

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.

                                                MOTION: Mr. Anderson
                                                SECOND: Mr. Halsey
                                                Roll Call Vote:      Yes - 5                                                  
                                                                                Absent - 2

                                                                                                                                                _________________________________

                                                                                                                                                                                Clerk

PERSONNEL                                                                                                                                                         ATTACHMENTS

(05-225) PERSONNEL    
                MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
                                                MOTION:  Mr. R. Fridley
                                                SECOND: Mr. Anderson
                                                VOTE:  Unanimous

(05-226) PUPIL PERSONNEL 
                 MOTION:  That the Board approve the Superintendent’s recommendation in pupil personnel case #05-20.
                                                MOTION:  Mr. Anderson
                                                SECOND: Mr. R. Fridley
                                                VOTE:  Unanimous

(05-227) ADDITIONS TO AGENDA

As previously announced by Chairman Fridley, the Board discussed Tony Wolfe’s concern about the administration’s policy requiring teams to share buses when they are traveling to athletic events at the same location.

MOTION:  That the School Board affirm its support for the administration’s decision to require teams to share buses when they are traveling to athletic events at the same location, and especially when the events are conducted at the same time.
                            MOTION:  Mr. Botkins
                            SECOND: Mr. R. Fridley
                            VOTE: Unanimous 

ADJOURNMENT  

                MOTION:  That the April 4, 2005 meeting of the Alleghany County School Board be adjourned.
                                                MOTION:  Mr. R. Fridley
                                                SECOND: Mr. Anderson
                                                VOTE:  Unanimous
                                                TIME:  8:30 p.m.