5-9-05

MINUTES
REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
May 9, 2005

The Alleghany County School Board held its regular meeting on May 9, 2005, in the Multi-Purpose Room at Mountain View Elementary School.

PRESENT: R. Joe Anderson; Robert A. Fridley, David W. Halsey, Randall S. Tucker, Vice-Chairman and Michael L. Whitehead, Chairman. Also present: Robert P. Grimesey, Superintendent/Clerk and Terrie S. Wright, Deputy Clerk.

ABSENT: R. Wayne Botkins, H. Hunter Fridley,

Chairman Whitehead presided and called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence followed by the recitation of the Pledge of Allegiance.

(05-252) APPROVAL OF MINUTES OF APRIL 18, 2005, REGULAR MEETING

MOTION: That the Board approve the minutes of the April 18, 2005 meeting.
MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: Unanimous

COMMUNITY PARTICIPATION

(05-253) Opening remarks and welcome by Teresa Johnson, Principal, Mountain View Elementary School.

Mrs. Teresa Johnson, Principal, Mountain View Elementary School, welcomed everyone in attendance. She was especially pleased with the turnout of parents for the recognition of the students that would receive school board commendations during the meeting.

(05-254) School Board Commendations

- Mr. Tucker and Donna Vaughn, Director of Guidance at Alleghany High School, presented commendations to the following recipients: Lauren Bennett, Sarah Grimesey and Rachel Vaughan for their appointments to the Virginia Girls’ State Leadership Conference and to Robbie Andrews, Robert McNown and Eric Schoppmeyer for their appointments to the Virginia Boys’ State Leadership Conference;

- Mr. Tucker and Mrs. Vaughn also presented commendations to Sarah Grimesey for being selected to attend the 2005 Virginia Summer Residential Governor’s School in Humanities and to Luke Walker for being selected to attend the 2005 Virginia Summer Residential Governor’s School in Visual and Performing Arts/Vocal Music;

- Mr. Halsey and Mrs. Vaughn presented commendations to Caitlin Mooney and Eric Schoppmeyer for their selection to the University of Virginia Four Star Summer Camp Program;

- Mr. Halsey and Anita Proffitt, Alleghany High School Year Book Sponsor, presented a commendation for Virginia High School League All State Second Place Rating to Kylene Riley and Megan Sampson, the co-editors of the year book;

- Mr. Anderson and Mr. James Smith, Guidance Counselor at Alleghany High School, presented a commendation to Sarah King for the Virginia High School League Female Student-Athlete Award;

- Mr. Rob Fridley and Mr. Fred Vaughan, Director of Student Services, presented commendations to the following Virginia School Board Association Art Contest Regional Qualifiers: Carly Almarez – Alleghany High School; Mathew Seldomridge – Clifton Middle School and Jonah Eggleston – Callaghan Elementary School; and

- Mr. Fridley and Mr. Vaughan also presented commendations to the following students as local school winners in the Virginia School Board Association Art Contest program: Cora Moyers – Boiling Spring Elementary, Whitney Sheppard – Falling Spring Elementary, Crystal Nicely – Mountain View Elementary and Meagan Walton – Sharon Elementary.

(05-255) School Board Members Questions and Reports

David Halsey thanked Mrs. Johnson for hosting the meeting. He also appreciated the fact that the parents were present to recognize the many commendations that were awarded to students. He said he was proud to be able to present the commendations and that people that live in the community who say that there is nothing going on are apparently not in the Alleghany County Schools. He said he is proud to be a member of the School Board. He concluded by saying that if the people in attendance had not taken the time to tour Alleghany High Schools they needed to take the time and do so.

Mr. Tucker thanked Mrs. Johnson for her hospitality. He said that he was very disappointed in the Board of Supervisors’ delay in approving the school board budget. Delaying the budget process could cause some of the staff to feel insecure in their jobs, he said. Mr. Tucker said that we have a wonderful staff and he didn’t want to lose any one. He indicated that the school system’s enrollment was up by 40 students this year and we needed to support our staff and students and to think and speak positively about our schools and our community. He concluded by saying that he hoped that everyone in attendance would take the time to tour Alleghany High School and attend the public hearing on the capital improvement plan on May 16 at Alleghany High School.

Mr. Rob Fridley thanked all the art winners. He said he was very proud of their accomplishments. He also promoted the public hearing on May 16. He told all those in attendance that the future is in your hands. He encouraged everyone to take a tour of Alleghany High School and keep an open mind. He also encouraged everyone to communicate their opinions to their neighbors and to the Board of Supervisors.

Mr. Anderson was pleased to see the students’ art work. He said that they would be taken to the Virginia School Board Association regional art contest. He also said that he, Mr. Halsey and Dr. Grimesey attended a conference in Charlottesville that dealt with Federal issues on No Child Left Behind and how it affects our school system. He said that the federal government has placed mandates on school systems but it has not provided adequate funding, which places a large burden on the localities. Mr. Anderson endorsed everything said by the other board members. He said that there has been much progress on renovating the elementary schools and now it is time to focus on our high school. He hoped to see everyone at the May 16 meeting.

Dr. Grimesey told the parents in attendance that he appreciated all of the students and that each had their own talent. He spoke highly of the recent performance at the Clifton Middle School. Dr. Grimesey also addressed Donna Vaughn, who is retiring at the end of the school year. He thanked her for her support and hard work helping the students.

BUDGET AND FINANCE

(05-256) Payment of Bills

MOTION: That the Board approve the payment of the bills as presented
MOTION: Mr. Halsey
SECOND: Mr. Tucker
VOTE: Unanimous

Budget Report

(05-257) Dr. Grimesey reported the following fund balances:

Fund 1 Operating$727,050.89

Fund 2 Textbooks 81,787.27

Fund 3 ARF 16,015.53

Fund 4 Gov. School 21,845.21

Fund 5 CIP 410,000.00

Fund 6 Scholarship 69,011.17

(05-258) Final Adjustment and Certification of 2005-06 operating budget

Dr. Grimesey said he could make no recommendation since the Board of supervisors still had not approved the School Board’s budget. He reported that the administration already was behind schedule in issuing contracts to employees and that he would continue to keep this item on the agenda until the Board of Supervisors approves the budget. Chairman Whitehead noted that a special called meeting likely will be needed as soon as possible following final approval of the School Board’s budget by the Board of Supervisors.

(05-259) Cafeteria Report

Mr. Alex Kessinger, Director of Administrative Services, presented the monthly cafeteria report. The fund balance increased to $19,729.32 as a result of strong participation and record federal reimbursements. Mr. Tucker thanked Mr. Kessinger for all the hard work in turning the cafeteria finances around.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(05-260) Summer School Board meeting schedule

Dr. Grimesey presented the summer School Board meeting schedule.

MOTION: That the School Board approve the summer school board meeting as presented.
MOTION: Mr. R. Fridley
SECOND: Mr. Anderson
VOTE: Unanimous

(05-261) Proposed 2005-06 School Board meeting calendar

Dr. Grimesey presented the proposed calendar of School Board meetings and other events for the 2005-06 school year. He indicated that the final draft would be presented at the organizational meeting on July 1.

(05-262) Proposed 2005-06 framework for assignment of extra-curricular coaches and sponsors

Mr. Rob Carpenter, Director of Human Resources and Program Development, presented the 2005-06 framework for extra-curricular assignments. He said that there would be eight changes from the 2004-05 schedule. Several assignments would be changed from a flat monetary compensation to a salary percentage.

MOTION: That the School Board approve the 2005-06 framework for assignment and appropriation of extra curricular coaches and sponsors.
MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: Unanimous

(05-263) Third quarter update on projected 2005-06 health insurance premium costs

Mr. Rob Carpenter presented an update on health insurance. He said that the health insurance committee met with Palmer and Cay representative, Tom Mackay, on May 3, 2005. Mr. MacKay reported a significant premium increase in health costs for 2005-06. Mr. Mackay justified the 26.7% increase on last calendar year’s claims history. The remainder of Mr. MacKay’s presentation included strategies to address the increase. His reported strategies included: (1) alternating our current Key Care 15 plan, to produce an 8.04% reduction; (2) selecting a dual plan option, in which employees can “buy up” to produce a 5.7% reduction. The core plan included in this option is Key Care 30; and (3) encourage division participants to take advantage of consumer strategies to lessen the burden of unexpected health events. Mr. Carpenter said that the health insurance committee directed Mr. MacKay to continue to negotiate with Anthem to reduce the projected increase.

(05-264) Revisions to selected job descriptions

Mr. Carpenter recommended several new job descriptions and revisions to others that had not been revised for a number of years. The job descriptions were brought into compliance with the Fair Labor Standards Act.

MOTION: That the School Board approve the revisions to selected job descriptions.
MOTION: Mr. R. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(05-265) Revisions to division-wide special education plan for 2005-06

Mrs. Sarah Campbell, Assistant Superintendent of Instruction, presented proposed minor revisions to the division-wide special education plan for 2005-06. She indicated that the plan will be revised in depth when state and federal regulations are finalized in 2006.

MOTION: That the School Board approve the revisions to the division-wide special education plan for 2005-06.
MOTION: Mr. Anderson
SECOND: Mr. R. Fridley
VOTE: Unanimous

(05-266) Appointments to Special Education Advisory Committee for 2005-06

Mrs. Campbell presented the following names to serve on the Special Education Advisory Committee for 2005-06: Anita Eggleston, Julie Liptrap, Debbie Byer, Sandi Hartley, Maureen Stec and Mr. & Mrs. Will Sales

MOTION: That the School Board approve the appointments to the Special Education Advisory Committee for 2005-06.
MOTION: Mr. Mr. Anderson
SECOND: Mr. Tucker
VOTE: Unanimous

(05-267) Contingency plan in the event of sudden flood loss of Alleghany High School

Dr. Grimesey presented a list of “guidelines and considerations” that would guide the administration’s actions in the event of the sudden loss of Alleghany High School, which would most likely occur as a result of a major flood. He noted that the most likely scenario would involve the shift of high school instruction to an evening shift at the Low Moor facility housing Mountain View Elementary School and Clifton Middle School. Middle and elementary school students and staff would finish their day and vacate the building prior to 3 p.m. and the high school session would end about 9 p.m. Dr. Grimesey went on to review the many issues that would need to be addressed in responses to such a catastrophe. He concluded by saying that he hoped we would never need to implement the plan.

(05-268) Capital Improvement Report

Mr. Alex Kessinger reported on immediate capital spending needs for Alleghany High School in the event of indecision on the school’s status. The primary items needed include storm drainage improvements and networking upgrades. Reducing the threat of flooding in the parking lot would require removal of existing asphalt, regrading and paving the parking lot (away from the school), the addition of an improved perimeter ditching system, and an increase in storm drain pipe capacity. The parking lot outfall is currently an 8-inch pipe. The estimated cost for these minimal drainage improvements would be $175,000 to $250,000. A comprehensive flood proofing project would be much costlier and would require extensive engineering. The primary issues with on-line testing at Alleghany High School could be addressed by adding a wired connection between JRTC and AHS, as well as running enough cable to change the existing switch-to-switch network system into a parallel system which would not make the entire school network vulnerable to an isolated problem. The cost of these upgrades is estimated to be $20,000. Mr. Kessinger also reminded the board that this would not provide the school with a modern best practice network but would suffice to maintain on-line testing capabilities for 4 or 5 years. To bring the high school’s technology infrastructure up to the same standard as Clifton Middle School, Mr. Kessinger said would require an investment of $250,000 in the infrastructure and another $250,000 to retrofit the school’s electrical grid.

(05-269) Communications:
· Parent Advisory Committee to the Superintendent

· Teacher Advisory Committee to the Superintendent

· Monthly School Resource Officer Reports

CLOSED SESSION

(05-270) CODE OF VIRGINIA: Personnel, 2.2-3711.A.1 & Real Property 2.2-3711.A.3

MOTION: That the School Board enter closed session to discuss Personnel, 2.2-3711A.1 & Real Property, 2.2-3711.A.3
MOTION: Mr. Anderson
SECOND: Mr. R. Fridley
VOTE: Unanimous
TIME:
7:43 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: Unanimous
TIME:
8:30 p.m.

CERTIFICATION OF EXECUTIVE SESSION

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 22.1-.3712.D of the Code of Virginia requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law:

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.

MOTION: Mr. R. Fridley
SECOND: Mr. Anderson
VOTE: Unanimous
ROLL CALL: Yes – 5
No – 0
Absent - 2 _________________________________

Clerk

PERSONNEL

(05-271) PERSONNEL ATTACHMENT I

MOTION: That the Board approve the personnel recommendations as presented by the Superintendent
MOTION: Mr. Tucker
SECOND: Mr. R. Fridley
VOTE: Unanimous

ADJOURNMENT ../Attachments

MOTION: That the May 9, 2005 meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. R. Fridley
SECOND: Mr. Anderson
VOTE: Unanimous
TIME:
8:31 p.m.