6-20-05

6-20-05

June 20, 2005

110 Rosedale Avenue, Suite A
Covington
, VA 24426
MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
June 20, 2005

The Alleghany County School Board held its regular meeting on June 20, 2005, at 4:30 p.m, in the School Board Conference Room in Rosedale.

PRESENT: Joe Anderson; R. Wayne Botkins; H. Hunter Fridley; Robert A. Fridley; David W. Halsey; Randall S. Tucker, Vice Chairman, and Michael L. Whitehead, Chairman. Also present: Robert P. Grimesey, Superintendent/Clerk and Terrie S. Wright, Deputy Clerk

Chairman Whitehead presided and called the meeting to order at 4:30 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

COMMUNITY PARTICIPATION

(05-281) APPROVAL OF MINUTES OF MAY 16, 2005, REGULAR MEETING

MOTION: That the Board approve the minutes of the May 16, 2005 meeting.
MOTION: Mr. H. Fridley
SECOND: Mr. Anderson
VOTE: Unanimous

BUDGET AND FINANCE

(05-282) Payment of Bills

MOTION: That the Board approve the payment of the bills as presented.
MOTION: Mr. R. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(05-283) Budget Report
Dr. Grimesey reported the following fund balances:
Fund I Operating $839,805.53
Fund 2 Textbooks 81,943.01
Fund 3 ARF 13,835.78
Fund 4 Gov. School 32,402.74
Fund 5 CIP 392,300.00
Fund 6 Scholarship 68,142.84

(05-284) Cafeteria Report

Mr. Alex Kessinger, Director of Administrative Services, presented the monthly cafeteria report. The end of period balance was $29,101.32. The summer feeding program is underway at CMS/Mt. View. Participation has exceeded projections.

(05-283) Annual certification of compliance with children’s internet protection act.

Mrs. Sarah Campbell, Assistant Superintendent or Instruction, said that the Children’s Internet Protection Act (CIPA) is a federal law enacted by congress in December, 2000 to address concerns about access in schools and libraries to the internet and other information. Under CIPA, schools and libraries are required to annually certify that they have certain internet safety measures in place. These include measures to block or filter pictures that are obscene, contain child pornography, or are harmful to minors. Schools subject to CIPA are required to adopt a policy to monitor online activities of minors. Therefore, she recommends that the annual certification of compliance with CIPA be approved.

MOTION: That the Board approve the annual certification of compliance with the Children’s Internet Protect Act.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(05-284) Adoption of state technology funding resolution

Mrs. Campbell said that the 2000 General Assembly authorized the Virginia Public School Authority to conduct an education technology grant program to focus on the establishment of a computer-based instructional and testing system for the Standards of Learning. In order to receive these funds, the School Board must annually adopt the “State Technology Funding Resolution” to certify compliance with the specified regulations. Approval of this resolution officially verifies that the $282,000 in-state funds will be spent in accordance with specified regulations.Therefore, she recommends the approval of this resolution.

MOTION: That the Board approve the adoption of the state technology funding resolution.
MOTION: Mr. Tucker
SECOND: Mr. H. Fridley
VOTE: Unanimous

(05-285) Submission of federal programs consolidated application.

Mrs. Campbell presented the Federal Programs consolidated Application under the No Child Left Behind Act of 2001. Mrs. Campbell noted that the final allotments have not yet been received from the state. However, she explained that she had been notified to anticipate up to a 20% reduction in total allotments which could amount to a loss of $142,505.13. Mrs. Campbell explained that any reduction in funds would be absorbed through the professional development and materials lines. She made it clear that personnel would not be affected.

(05-286) Jackson River Technical Center annual report

Mr. Tom Beirne, Director of Jackson River Technical Center, presented the annual program report. He noted that 61 certificates had been awarded from Alleghany High School. He also noted numerous activities and accomplishments achieved by the faculty and students. Educational Technology Center Director, Jeff Alleman, presented the annual program report. His report included a review of technical services performed during the past year. Mr. Alleman said that ETC had developed a software program that is used to track student discipline date. The software was developed based upon the DOE’s code requirements. Mr. Wayne Persinger, Alternative Education Instructor, reported on the Regional Alternative Program. He said that the Program had been in existence for the past twelve years and during that time, 595 students have gone through the program from Alleghany High School.Mr. Persinger also mentioned that 149 diplomas had been awarded and that this year 16 students had graduated from the program.

(05-283) Second draft of proposed 2005-06 school board meeting calendar.

Dr. Grimesey reviewed the proposed 2005-06 calendar of school board meetings and events. He then reminded the Board that approval of this calendar would be presented as an action item at the July 1 organizational meeting.

(05-284) Authorization of signatures in absence of division superintendent.

MOTION: That Sarah T. Campbell and Ingrid W. Barber be approved to sign documents in the absence of the superintendent during the 2005-2006 school year.
MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: Unanimous

(05-285) Authorization to administer Virginia Community Youth Survey in fall, 2005.

Fred Vaughan, Director of Student Services, presented a copy of the 2005 Virginia Community Youth Survey sponsored by the Virginia Department of Mental Health, Mental Retardation, and Substance Abuse Services. This survey is used to collect data and report on the behavior, attitudes, and level of knowledge of Virginia’s youth regarding the use of tobacco, alcohol, and other drugs. Clifton Middle School has been selected for inclusion in this survey to be completed this fall in randomly selected 8th grade classrooms. Participating school division will receive a comprehensive report on student responses within our region and across the state.

MOTION: That the Board approve the administration of the Virginia community Youth Survey in fall, 2005.
MOTION: Mr. Botkins
SECOND: Mr. H. Fridley
VOTE: Unanimous

(05-286) Updates and revisions of selected job descriptions.

Mr. Rob Carpenter, Director of Human Resources and Program Development, presented a set of revised job descriptions for principals, assistant principals, teachers, library/media specialists, guidance counselors, physical therapists, occupational therapists, physical therapist assistants, and occupational therapists assistants.

MOTION: That the Board approve the updates and revisions of selected job descriptions.
MOTION: Mr. R. Fridley
SECOND: Mr. Botkins
VOTE: Unanimous

(05-283) Updates on projected employee health insurance premiums costs.

Mr. Rob Carpenter, Director of Human Resources and Program Development, presented the results of the employee survey results and the “current vs. Alternative Medical Plan.” The employees expressed an overwhelming desire to maintain the Key Care 15 coverage and the commensurate 21.66% premium increase.

MOTION: That the Board approve the recommendation to renew the Keycare 15 health insurance plan with Anthem for 2005-2006.
MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: YES 6 – Mr. Whitehead, Mr. Tucker, Mr. Botkins, Mr. Halsey, Mr. R. Fridley, Mr. H. Fridley.
NO 1 – Mr. Anderson

(05-284) Renewal of access authorization to selected dental insurance provider.

Mr. Carpenter recommended the approval of Delta Dental as our division’s dental service provided. The dental plan is optional and the total cost is absorbed by the employee. There is no cost to the school division.

MOTION: That the Board approve the renewal of access authorization to Delta Dental as the selected dental insurance provider.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(05-285) Vehicle fuel and heating oil bids.

Mr. Alex Kessinger, Director of Administrative Services, reported that vehicle fuel and heating oil bids were received from Dixie Gas and Oil, Petroleum Traders, and Whiting-Jamison. He recommended that we continue utilizing Whiting-Jamison as the supplier of our petroleum products based on its provision of the most favorable cost differential.

MOTION: That the Board award the vehicle fuel and heating oil bid to Whiting-Jamison.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(05-286) Architectural and engineering study of Alleghany High School

Mr. Kessinger said that he had received six proposals and “short listed” four firms for further interviews. A panel of four individuals evaluated the final four firms and recommended Rodriguez, Ripley, Maddux and Motley (RRMM) to conduct the study as they have extensive experience in school design and feasibility studies. The study will be conducted with a cost not to exceed $40,000.

MOTION: That the Board approve the architectural and engineering firm of Rodriguez, Ripley, Maddux
and Motley to complete the architectural and engineering study of
Alleghany High School.
MOTION: Mr. Tucker
SECOND: Mr. Botkins
VOTE: Unanimous

(05-287) Purchase of school buses from state contract.

Mr. Kessinger recommended the purchase of two Thomas Built buses to replace two of the school division’s aging buses at a cost of $116,941.

MOTION: That the Board approve the purchase of two buses at a total cost of $116,941.
MOTION: Mr. H. Fridley
SECOND: Mr. Anderson
VOTE: Unanimous

AMENDED MOTION: To amend the total cost of the two buses to $116,491.
MOTION: Mr. Anderson
SECOND: Mr. H. Fridley
VOTE: Unanimous

(05-283) Capital Improvement Update.

Mr. Kessinger reported that the demolition portion of Central School is complete. The remainder of the project will go out to bid at the end of July. The window replacement bids have been rejected due to being 100% over budget. Alternate plans are being developed to address this item. The renovated elementary school project is still incomplete due to 21 unresolved air conditioning problems. The contractor will be given until August 1 to address these issues. Final funding is being retained until the problems are addressed.

(05-284) 7-16 Boys’ Basketball players to E. Mennonite University Camp, Harrisonburg, VA. July 22-24.

MOTION: That the Board approve the overnight trip to E. Mennonite University Boy’s Basketball camp in Harrisonburg, VA, July 22.24.
MOTION: Mr. H. Fridley
SECOND: Mr. R. Fridley
VOTE: Unanimous

(05-300) 12 AHS Girls’ Basketball players to High Point College Camp, High Point, NC, July 24-27.

MOTION: That the Board approve the overnight trip to High Point College Camp, High Point, NC, July 24-27.
MOTION: Mr. R. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

POLICY REVISIONS

(05-301) Policy revisions recommended by Virginia School Boards Association and division administration.

MOTION: That the Board approve the policy revisions recommended by the Virginia School Boards Association and division administration.
MOTION: Mr. Tucker
SECOND: Mr. H. Fridley
VOTE: Unanimous

(05-302) Communications:

· Safe Schools Committee Meeting Summary Notes
· Monthly School Resource Officer Reports

The Board adjourned at 5:40 p.m. and reconvened at 6:05 p.m.

COMMUNITY PARTICIPATION

(05-303) School Board Commendations

The following commendations were presented:

· Mr. Botkins and Ms. Ruth Fuhrman, Principal, Falling Spring Elementary School presented a commendation to Cindy Durham, a member of the Falling Spring Presbyterian Church Administrative Board for their outstanding service to Falling Spring Elementary School during the 2003-04 school renovations.

· Mr. Anderson presented commendations to Mrs. Mary Putman, Assistant Principal, Clifton Middle School, on behalf of three students who could not be present: Sabrina Cassabianca, 3rd place – Division I; Logan Herr, 1st Place – Division II; and Grace Parker 1st Place – Division I in the Elk’s Club Essay Contest on the State Level.

· Mr. H. Fridley and Mr. John Hutchison, Assistant Principal, Alleghany High School presented a commendation to Mrs. Faye Sizemore for eighteen years of outstanding volunteer service to the Alleghany High School Band Boosters.

· Mr. Halsey and Mr. Hutchison presented a commendation to Bosco Williams for outstanding athletic career achievement in football, basketball and track and field. They also awarded commendations to B.C. Williams, Jr., Bosco Williams, and Brittany Williams in recognition of all-time track and field records in one family at Clifton Forge High School and Alleghany High School.

· Mr. Tucker and Mr. Hutchison awarded commendations to P.J. Thomas, Wynton Wilkinson, Jonathon Jordan and Daniel Robinson, AHS Blue Ridge District and Region III track and field championships.

· Mr. Tucker and Mr. Hutchison awarded commendations to Seth Cranford, Head Boys’ Tennis Coach, and to Orlo Yeagley, team captain, on behalf of the boys’ tennis team for being the 2005 Group AA, Blue Ridge District Champions.

· Mr. Rob Fridley presented a commendation to Mr. Hutchison to pass on to Sarah King who could not be present. Ms. King was commended for winning the Blue Ridge district individual girls’ tennis championship.

· Mr. Rob Fridley and Mr. Hutchison awarded commendations to Gary Rice for being 2005 Blue Ridge District Baseball Coach of the Year.They also presented commendations to Matt Ballinger, David Dodson, Aaron Hall, team captains, on behalf of the AHS Baseball team for being 2005 Group AA, Blue Ridge District Champions.

(05-304) School Board Members Questions and Reports

Mr. H. Fridley said that there are a lot of terrific programs in our schools and the county, and he is happy to be a part of it. He also said that he appreciated working with the school board.

Mr. Anderson said that the awards were a good reflection of the staff and students we have in our school division.

Mr. R. Fridley also said that he was happy to be a part of awarding the many commendations to our students and staff. He also thanked Dr. Grimesey and his staff for doing an outstanding job in all the preparation needed to keep the Board informed. He said that we are fortunate to have the staff we have.

Mr. Botkins echoed the thoughts of the others.He also mentioned that he was very impressed by the many achievements of students who participate in programs at Jackson River Technical Center (JRTC), in the Jackson River Governor’s School, in dual enrollment classes and in all classes.

Mr. Halsey said that it seems we have had a busy year. He said that Dr. Grimesey and his staff have made some positive changes and he is happy about the changes.

Mr. Tucker said that we have a wonderful group of students and that we have presented many commendations during the year. He also recognized Doris Boitnott, Director, Virginia Education Association - District 4. Ms. Boitnott will be accepting a position in Richmond. Mr. Tucker wished her well.

Dr. Grimesey offered his compliments and best wishes to Ms. Boitnott, and he stated that he looked forward to working with her at the Virginia General Assembly.

Mr. Whitehead thanked the staff for all they do. He said that we are blessed with the students that we have. As Board chairman, Mr. Whitehead was one of the speakers at this year’s graduation. He particularly appreciated the opportunity that Mr. Higgins afforded him to award a diploma to his son, Chris, who was among the graduates. He concluded by thanking the School Board members for all they do.

CLOSED SESSION

(05-305) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, REAL PROPERTY 2.2-3711.A.3, AND PROBABLE LITIGATION 2.2-3711.A.7.

MOTION: That the School Board enter closed session to discuss personnel 2.2-3711.A.1, student matters 2.2-3711.A.2, real property 2.2-3711.A.3, and probable litigation 2.2-3711.A.7.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous
TIME: 6:35 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Botkins
SECOND: Mr. Halsey
VOTE: Unanimous
TIME:
8:20 p.m.

CERTIFICATION OF EXECUTIVE SESSION

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3712.D of the Code of Virginia requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law;

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.
MOTION: Mr. H. Fridley
SECOND: Mr. Anderson
ROLL CALL VOTE: YES 7
TIME:
8:21 p.m.

_______________________________________

Clerk

 

PUPIL PERSONNEL

(05-306) Disposition of pupil personnel case #s case #05-10, 05-11, 05-14, 05-15, 05-20 and 05-21

MOTION: That the Board approve the disposition of pupil case #05-10, 05-11, 05-14, 05-15, 05-20 and 05-21 as recommended by the Superintendent.
MOTION: Mr. H. Fridley
SECOND: Mr. R. Fridley
VOTE: Unanimous

PERSONNEL

(05-307) Personnel actions ATTACHMENT I

MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
MOTION: Mr. R. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(05-308) Resolution to extend the contract of the superintendent. ATTACHMENT II

MOTION: That the Board approve to the extension of the contract of the superintendent through June 30, 2009.
MOTION: Mr. Tucker
SECOND: Mr. R. Fridley
VOTE: Unanimous

ADJOURNMENT

MOTION: That the June 20, 2005 meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. H. Fridley
SECOND: Mr. R. Fridley
VOTE: Unanimous
TIME: 8:25 p.m.