October 17, 2005
Callaghan Elementary School Cafeteria

PRESENT: R. Joe Anderson; R. Wayne Botkins, Vice Chairman; H. Hunter Fridley; Robert A. Fridley; David W. Halsey; Randall S. Tucker; and Michael L. Whitehead, Chairman. Also present:  Robert P. Grimesey, Superintendent/Clerk and Terrie S. Wright, Deputy Clerk.

Chairman Whitehead presided and called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence followed by the recitation of the Pledge of Allegiance lead by Cole Bradley and Jonah Eggleston, Callaghan 5th grade students.  Music was performed by Callaghan 4th and 5th grade students under the director of Tammy Crane, music teacher.

(06-78)    APPROVAL OF MINUTES OF September 19, 2005 REGULAR MEETING
MOTION: That the Board approve the minutes of the September 19, 2005 meeting.
                    MOTION:  Mr. H. Fridley
                    SECOND: Mr. Halsey
                    VOTE:  Unanimous


(06-79) Opening remarks and welcome by Nancy Moga, Principal, Callaghan Elementary School  

Nancy Moga, Principal, Callaghan Elementary School welcomed everyone to Callaghan Elementary.  She said this was the sixth school board meeting to be held there in 17 years.  She also welcomed Ms. Michaela Klotz, an intern teacher from Germany, who is working with Julia Linthicum’s third grade class and Mikako Nakamura, an intern from Germany, who will teach Japanese language and culture for three months in the various classes.  Mrs. Moga said that this was Callaghan’s sixth year of full state accreditation and its third year of making Annual Yearly Progress.  She congratulated all her staff, students and their parents for their hard work in achieving this accomplishment.

(06-80)    Joy Tingler, President of Callaghan PTO and representative of Alleghany County Council of PTOs & PTAs
Ms. Tingler was not in attendance to give her report

(06-81) School Board Commendations

Hunter Fridley and Mrs. Moga presented commendations to Callaghan Elementary students Brittany Keyser, Tyler Cline for being role models for “The Six Pillars of Character Counts.”  Commendations were also given to Matthew Anderson, Cody Bates, Christopher Canterbury, Joseph Cochran, Cody M. O’Connor, Zoe Stein, Lacey Waid and Mikala Webb for perfect attendance at Callaghan for the 2004-05 school year.  Commendations were given to Donna Rhodes and Julia Linthicum, teachers, for development and leadership of Callaghan Book Club.

(06-82) Presentation of VSBA Academy Awards

Dr. Grimesey presented Virginia School Boards Association certificates of recognition for effective school board governance to Board members Wayne Botkins, David Halsey and Joe Anderson.  One also was presented to Terrie Wright, Deputy Clerk.

(06-83) School Board Member Questions and Reports

Mr. Halsey thanked Mrs. Moga for her hospitality and the excellent meal.  He also acknowledged the certificates that were presented to the students.  He said the parents of the students who received perfect attendance for the 2004-05 school year could feel blessed since their children had not been sick.

Mr. Botkins echoed Mr. Halsey and was pleased with all the certificates that were handed out.

Mr. Anderson thanked Mrs. Moga and also thanked her for allowing the Board to be an extended part of the Callaghan family.

Mr. Tucker thanked everyone and said that it was good to see all the parents and staff in attendance.  He also appreciated the Callaghan Book Club demonstration prior to the meeting.

Mr. H. Fridley thanked everyone and said that he drove by the school every day on his way home from work and could see all the parents that were involved in their children’s activities.  He also said that it was good to meet the exchange teachers.

Mr. Whitehead thanked Mrs. Moga and the faculties of all our schools for their hard work.  He also recognized two former school board members in attendance:  Mr. Ed. Stein and Dr. Susan Rollinson.  Mr. Whitehead said that a lot of decisions will be made in the near future.  He mentioned that the School Boards of Alleghany County and Covington City would meet on Wednesday, October 19 to discuss school consolidation/merger.  He said that this would be a big decision and would need everyone’s help by talking to their representatives on the Board of Supervisors.


 (06-84)    PAYMENT OF BILLS
                 MOTION:  That the Board approve the payment of the bills as presented.
                                MOTION:  Mr. Botkins
                                SECOND: Mr. Anderson
                                VOTE:  Unanimous


Dr. Grimesey reported the following fund balances:

Fund I Operating                              $ 757,717.68
Fund 2 Textbook                              $ 176,008.96
Fund 3 ARF                                       $   31,757.74
Fund 4 Gov. School                         $   31,431.53
Fund 4 CIP                                        $ 338,354.52
Fund 6 Scholarship                        $    70,650.01

(06-86) September 30, 2005 Student Membership Report

Dr. Grimesey reported a division membership of 2,939 as of September 30, 2005.  This figure includes eleven (11) Community Service Act (CSA) students. This number represents an increase of four (4) students over the September, 2004 report of 2,935. 

(06-87) Budget development calendar & designation of 6:00 p.m. Monday, December 12, 2005 as date for public hearing on 2006-07 budget
MOTION: That the Board approved the proposed budget calendar with the public hearing as presented.
              MOTION: Mr. Tucker
              SECOND: Mr. H. Fridley
              VOTE:  Unanimous

(06-88) Appointment of school board liaisons to administrative budget committee

Chairman Whitehead appointed Mr. Anderson and Mr. Tucker to serve as liaisons to the administrative budget committee.

(06-89) School Activity Fund and Cafeteria Fund Audit Reports for 2004-05

Ingrid Barber, Director of Budget and Finance, reported that the school activity funds and cafeteria fund audit reports for 2004-05 were complete and that there were no major recommendations.

(06-90) Cafeteria Report 

Mrs. Violet Paxton, Cafeteria Manager, reported that the cafeteria fund balance for the end of September was $3,263.35. 


(06-91) Resolution designating November 13-19, 2005 as American Education Week            Attachment I

Mr. Tucker read a resolution recognizing American Education Week during the week of November 13-19, 2005
      MOTION: That the Board recognize the week of November 13-19, 2005 as American Education Week in Alleghany
                       County Public Schools.
                   MOTION: Mr. Botkins
                   SECOND: Mr. Halsey
                   ROLL CALL VOTE:              Mr. Whitehead      Yes                         Mr. R. Fridley         Yes
                                                                   Mr. Botkins            Yes                         Mr. Halsey             Yes
                                                                   Mr. Anderson        Yes                         Mr. Tucker             Yes
                                                                   Mr. H. Fridley         Yes                        

(06-92) Annual Jackson River Governor’s School Report

Dr. Susan Rollinson, Director of the Jackson River Governor’s School, provided an update on the program at the Jackson River Governor’s School.  She noted that the 2005-06 enrollment included 9 seniors and 14 juniors from Alleghany County.  Over all, the enrollment for the Governor’s School is 33, 12 students above the19 for the 2004-05 school year.  She said that while all courses are dual enrollment, not all courses will transfer to all schools in all disciplines. Most of the Governor’s School graduates start college with at least one to two semesters of elective college credits.   

(06-93) Update on Revisions to School Division’s Six-Year Comprehensive Improvement Plan

Mary Jane Mutispaugh, Supervisor of Instruction, said that Sarah Campbell, Assistant Superintendent of Instruction, would like any input from the Board members, or any other participants  on the school division’ Six-Year Plan. Mrs. Campbell would like any feedback by e-mail, letter or phone calls before November 1, 2005.  Mrs. Mutispaugh provided Board members with a feedback sheet to assist them in assessing the current plan and offering their suggestions.

(06-94) Designation of 6:00 p.m. Monday, November 21, as date of Public Hearing on Revisions to Six-Year Plan

Mrs. Mutispaugh recommended the designation of Monday, November 21 at 6:00 P.M. as the date of the public hearing on the revisions to the Six-Year Plan.  The public hearing will be conducted as part of the School Board’s regular monthly meeting at Mountain View Elementary School.
       MOTION: That the Board approve the date of Monday, November 21, as the date for the public hearing on revisions to the
                        Six- Year Plan.
                    MOTION: Mr. H. Fridley
                    SECOND: Mr. Mr. R. Fridley
                    VOTE:  Unanimous

(06-95)    Capital improvement update

Dr. Grimesey gave the board an update on the Boiling Spring water project.  He said that the building to house the new water filtration plant was 90% complete.  He also mentioned that the school board had saved approximately $25,000 by using our maintenance staff.

(06-95)    Certification of Joint Work Session With Board of Supervisors to Discuss Capital Improvement Plan
MOTION: That the Board approve establishment of October 27, 2005 at 5:30 p.m. at Jackson River Technical Center
                  as a joint work session with the Board of Supervisors and the School Board.
              MOTION: Mr. R. Fridley
              SECOND: Mr. Botkins
              VOTE:  Unanimous 


 (06-96)    Three AHS Concert Choir Students to VMEA Honors Choir Performance in Norfolk, VA, November 17-19, 2005
                 MOTION: That the Board approve the trip for 3 AHS students to go to
Norfolk, VA on November 17-19, 2005
                              MOTION: Mr. H. Fridley
                              SECOND: Mr. Tucker
                              VOTE:  Unanimous 

(06-97)    41 AHS Concert Choir Students to New York City, April 19-22, 2006
MOTION: That the Board approve the trip for 41 AHS students to go to New York, April 19-22, 2006
             MOTION: Mr. Tucker
             SECOND: Mr. Halsey
             VOTE:  Unanimous

(06-98)    Policy Revision

Dr. Grimesey recommended approval a new regulation, GCBD-RFB, “Leave without Pay for First Year Employees.”  This regulation places Alleghany County Public Schools in compliance with the Code of Virginia §§22.1-296 which provides first year employees leave without pay who otherwise would not qualify for Family and Medical Leave benefits.
                MOTION: That the Board approve the policy GCBD-RFB, “Leave without Pay for First Year Employees.”
                             MOTION: Mr. R. Fridley
                             SECOND: Mr. Botkins
                             VOTE:  Unanimous

(06-100) Revised Regulation GCBD-RF, “Leave Without Pay for Sabbatical Purposes.”

Dr. Grimesey recommended the revised regulation, with its revised title, would clarify the reasons under which approval for leaves-of-absence without pay may be granted.
                 MOTION: That the Board approve the policy the revisions to GCBD-RF, “Leave Without Pay for Sabbatical Purposes.”
                              MOTION: Mr. Mr. H. Fridley
                              SECOND: Mr. Anderson
                              VOTE:  Unanimous              

(06-101) Communications:  The School Board received the following communication:
  Teacher Advisory Committee to the Superintendent
  Classified Employees Advisory Committee to the Superintendent
  Safe School committee Minutes  
  Monthly School Resource Officer Reports


(06-102) CODE OF VIRGINIA: Personnel 2.2-3711.A.1; Personal Privacy 2-2-3711.A.4; Real Property 2.2-3711.A.3 and Special Awards 2.2-3711.A.10
               MOTION:  That the School Board enter closed session to discuss Personnel, Personal Privacy, Real Property and
                                  Special Awards as authorized by the Code of
Virginia Sections 2.2-3711.A.1, 2.2-3711.A.4, 2.2.3711.A.3
                                  and 2.2-3711.A.10
                           MOTION:  Mr. H. Fridley
                           SECOND: Mr. Botkins
                           VOTE: Unanimous
                           TIME: 7:00 p.m.

                MOTION:  That the School Board return to open session from closed session.
                         MOTION:  Mr. Tucker
                         SECOND: Mr. Anderson
                         VOTE:  Unanimous
7: 55 p.m.

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 22.1-.3712.D of the Code of Virginia requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law:

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.       
                  MOTION: Mr. Anderson
                  SECOND: Mr. Tucker
                  ROLL CALL VOTE: Mr. Anderson –  Yes                        Mr. Halsey - Yes
                                                     Mr. Botkins –   Yes                           Mr. Tucker - Yes
                                                     Mr. H. Fridley -  Yes                          Mr. Whitehead – Yes
                                                     Mr. R. Fridley - Yes




(06-103) PERSONNEL                                                     ATTACHMENT II    
MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
                                MOTION: Mr. H. Fridley
                                SECOND: Mr. R. Fridley
                                VOTE:  Unanimous


(06-104) Additions to Agenda

None reported

               MOTION:  That the October 17, 2005 meeting of the Alleghany County School Board be adjourned.
                           MOTION: Mr. R. Fridley
                           SECOND: Mr. Tucker
                           VOTE:  Unanimous
                           TIME:  7:57 p.m.