11-21-05

MINUTES 

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
November 21, 2005
Mountain View Elementary School Multi-Purpose Room
 

PRESENT: R. Joe Anderson; R. Wayne Botkins, Vice Chairman; H. Hunter Fridley; David W. Halsey; Randall S. Tucker; and Michael L. Whitehead, Chairman. Also present:  Robert P. Grimesey, Superintendent/Clerk and Terrie S. Wright, Deputy Clerk.

ABSENT:  Robert A. Fridley

Chairman Whitehead presided and called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence followed by the recitation of the Pledge of Allegiance lead by Mountain View Elementary Chorus.  The chorus also sang “The Star Spangled Banner” and “America the Beautiful.”

(06-110)  APPROVAL OF MINUTES OF October 17, 2005 REGULAR MEETING
MOTION: That the Board approve the minutes of the October 17, 2005 meeting.
                 MOTION:  Mr. H. Fridley
                 SECOND: Mr. Halsey
                 VOTE:  Unanimous

(06-111) APPROVAL OF MINUTES OF October 19, 2005 CALLED MEETING
MOTION: That the Board approve the minutes of the October 19, 2005 meeting.
                 MOTION:  Mr. Botkins
                 SECOND: Mr. Tucker
                 VOTE:  Unanimous

(06-112) APPROVAL OF MINUTES OF October 27, 2005 CALLED MEETING
MOTION: That the Board approve the minutes of the October 27, 2005 meeting.
                 MOTION:  Mr. Tucker
                 SECOND: Mr. Anderson
                 VOTE:  Unanimous

(06-113) APPROVAL OF MINUTES OF November 7, 2005 CALLED MEETING
MOTION: That the Board approve the minutes of the November 7, 2005 meeting.
                 MOTION:  Mr. H. Fridley
                 SECOND: Mr. Halsey
                 VOTE:  Unanimous
 

(06-110) Opening remarks and welcome by Teresa Johnson, Principal, Mountain View Elementary School

Teresa Johnson, Principal, welcomed everyone to Mountain View Elementary School and said she wanted to “brag a little” about her school.  She said 300 students participated in this year’s back-to-school night, where they received school supplies donated by several area businesses.  On October 29, a Fall Family Night was held and 745 staff, students and parents attended.  On November 19, awards were presented to 260 students who had perfect attendance for the 2nd six weeks.  The students also received free ice cream.  She also thanked the School Board for the nice tote bags that everyone received in recognition of American Education Week. 

(06-111) Remarks by Joleen Feazell, Mountain View Elementary PTO

Joleen Feazell, President of the Mountain View Elementary PTO, welcomed the School Board and invited everyone to several events that will take place during December.
 

(06-110) Special presentation of books written and illustrated by first-grade class of Ms. Anne Koethcke

Ms. Koethcke’s first grade class wrote and illustrated a book for each School Board member titled, “A School Board Member.”  Sydney Gordon, Wyatt Gray, David Halsey, Jr., Kenzie Hampton and Chase Woodward each read for the School Board and those in attendance.  At the end of the recitation, Mr. Halsey presented Ms. Koethcke and her first grade students with a commendation.

 

(06-111) School Board Commendations

 Mr. Halsey and Mrs. Johnson presented commendations to Mountain View Elementary students Kenzie Hampton and Bentleigh Asboth for being role models for “The Six Pillars of Character Counts.”  Commendations also were given to Carol Claytor and Cecille McDowell for establishment of a health club for Mountain View Elementary students and staff.  A commendation also was given to Joleen Feazell for qualifying for Blue Ridge Public Television Master Teacher Program.

Dr. Grimesey also presented a commendation to Linda Staley, Public Relations, for her outstanding contributions to the positive regional, state and national image of Alleghany County Public Schools and the Alleghany Highlands community.

(06-112) School Board members questions and reports

Mr. Tucker thanked Mrs. Johnson for her hospitality.  He thanked Mrs. Staley for her wonderful job in helping to publicize the Alleghany County Schools and the Alleghany Highlands.  He mentioned the statement that is part of our logo “Education at a Higher Level” and said that in the future he would like to see it become, “Education at the Highest Level.”  Mr. Tucker continued by saying that our schools have a lot for which to be proud.  

Mr. H. Fridley thanked Mrs. Johnson and all in attendance.  He said that he appreciated the demonstration on the “Smartboard”  that Mrs. Feazell presented to the board members prior to the meeting.  He said that she had given them an education.  Mr. Fridley also thanked Ms. Koethcke and her students for their book.  He said he appreciated the fact that we were starting the reading process at an early age.

Mr. Halsey thanked Mrs. Johnson and congratulated all individuals who received commendations.  He said he, Mr. Anderson and Dr. Grimesey had attended the Virginia School Board Association’s convention in Williamsburg, VA.  In mingling with other board members throughout the state, he had heard positive things about Alleghany County.  He thanked Ms. Koethcke and said he enjoyed listening to the students read.

Mr. Botkins thanked Mrs. Johnson and said he also had enjoyed the demonstration by Mrs. Feazell.  He said that great things are happening in our schools.

Mr. Anderson thanked Mrs. Johnson.  He also congratulated Mr. Gary Shepard and his 8th grade football team for having an undefeated football season.  Mr. Anderson then mentioned his attendance to the VSBA Convention.  He said he looks forward to meeting and talking with other School Board members during the annual convention.  He said that this was the 100th year for the Virginia School Board Association and that Virginia has the third oldest school boards association in the nation.

Mr. Whitehead thanked everyone and said that the school looks wonderful.  He asked Mr. Alex Kessinger, Director of Administrative Services, to go back and tell the custodians and maintenance workers what a good job they are doing in maintaining our buildings.  He also wanted to thank the bus drivers for their dedication and the mechanics for keeping the buses on the road.
 

Public Hearing:  Revisions to School Division’s Six-Year Comprehensive Improvement Plan                           Back to top

There were no comments during the public hearing.

BUDGET AND FINANCE

(06-119) PAYMENT OF BILLS
               MOTION:  That the Board approve the payment of the bills as presented.
                                  MOTION:  Mr. Botkins
                                  SECOND: Mr. H. Fridley
                                  VOTE:  Unanimous
(06-120)  BUDGET REPORT
                 Dr. Grimesey reported the following fund balances:

Fund I Operating                              $ 275,612.47
Fund 2 Textbook                              $ 176,008.96
Fund 3 ARF                                       $   11,690.60
Fund 4 Gov. School                         $   31,431.53
Fund 4 CIP                                        $ 338,354.52
Fund 6 Scholarship                        $   70,650.01 

(06-121) Cafeteria Report

Mr. Alex Kessinger, Director of Administrative Services, reported that the cafeteria fund balance at the end of October was $44,357.91.  He attributed the balance to increased participation and an increase in State reimbursements.  He indicated that this was a good balance going into the winter months.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS 

(06-122) Calendar reminders:

Dr. Grimesey reminded Board members and the public that the Alleghany and Covington School Boards would conduct their annual legislative dinner meeting with Delegate Jim Shuler at 6:00 p.m. on November 29, 2005 at the Court Street Restaurant. Senator Creigh Deeds has been invited, but is not likely to attend due to the continued closeness of the state attorney general’s race.  Dr. Grimesey added that the School Board’s public hearing on the proposed 2006-07 operating budget would be conducted during the Board’s next meeting on December 12, 2005. 

(06-123) Proposed School Board priorities for 2006 state and federal legislative action

Dr. Grimesey proposed a set of 11 statements that the School Board could consider as priorities for its activity with the United States Congress and the Virginia General Assembly in the coming year.  He told the Board members to evaluate the proposed statements and to discuss them with Delegate Jim Shuler and the Covington City School Board during their annual legislative dinner meeting on November 29.  Dr. Grimesey said he hoped the Board would approve a final draft of the priorities during its December 12 meeting.

(06-124) Final state accreditation results for 2004-05.

Sarah Campbell, Assistant Superintendent for Instruction, reported that we had received formal notice from the Virginia Department of Education that all seven of our schools had achieved full state accreditation for the second year in a row.  She explained that full accreditation is based on student performance as measured by the Virginia Standards of Learning Assessments. 

(06-125) Summary of current draft of revised Six-Year Improvement Plan

Mrs. Campbell said that the most current draft of the revised Six-Year Improvement Plan had been published in the local newspaper.  She reported that she had solicited input from the School Board, the parent and teacher advisory committees, and the administrative staff.  The draft that appeared in the newspaper incorporated input she had received from the various groups.  Given that no individuals had signed up to speak during this evening’s public hearing, Mrs. Campbell concluded that there does not appear to be any community concern with our goals and objectives.  Therefore, she said she intends to seek School Board approval of the final draft of the plan during the December 12 meeting at Sharon Elementary School.

 (06-126) Annual Report of pupil-teacher rations

Mrs. Campbell reported the 2005-06 annual pupil/teacher ratio as required by the Virginia Standards of Quality. She noted that the student-to-classroom teacher ratio for the school district was 18.2 to 1, and that the overall pupil/teacher ratio (including resource teachers) was 13.6 to 1. 

(06-127) Resolution certifying the effective teaching of values and ideals of Western Civilization                  Attachment I

Mrs. Campbell presented Virginia “House Resolution 17” to encourage Virginia’s local School Boards to ensure that the values and ideals of Western Civilization are taught effectively in the commonwealth’s classrooms.
              MOTION: That the Board certify its compliance with “House Resolution 17” as presented.
                                MOTION: Mr. Halsey
                                SECOND: Mr. Tucker
                                ROLL CALL VOTE:              Mr. Anderson – Yes                             Mr. Halsey - Yes
                                                                                Mr. Botkins – Yes                                 Mr. Tucker - Yes
                                                                                Mr. H. Fridley – Yes                             Mr.  Whitehead - Yes
                                                                                Mr. R. Fridley - Absent 

(06-126) Approval of 2005-06 Special Education Advisory Committee membership

Mrs. Campbell presented a list of parents of disabled students, persons with disabilities, agency representative and other interested citizens to the Special Education Advisory Committee.  She asked the Board to approve the appointment of the following individuals: Anita Eggleston, Debbie Byer, Maureen Stec, Julie Liptrap, Sandi Hartley, and Mr. & Mrs. Will Sales.
                MOTION: That the Board approved the 2005-06 Special Education Advisory Committee membership as presented.
                                  MOTION: Mr. Tucker
                                  SECOND:  Mr. H. Fridley
                                  VOTE:  Unanimous

 (06-127) Proposed revisions to Alleghany High School course offerings                                                         Back to top

Mrs. Campbell presented several new course proposals to be considered for inclusion in the district curriculum.  The first proposal was a three-year phase in of dual enrollment courses to replace current Advanced Placement courses.  Mrs. Campbell also proposed the addition of intermediate band to focus on the individual instrumental skill level through ensemble activities.  Spanish V, dual enrollment, was recommended for students who were interested in developing skills in speaking, listening, reading, and writing.  Math courses presented for approval included calculus I and statistics.  Courses would enhance math elective selections for college bound students.
                  MOTION: That the Board approve the revisions to Alleghany High School’s course offerings as presented.
                                   MOTION: Mr. Botkins
                                   SECOND: Mr. Tucker
                                   VOTE:  Unanimous 

(06-130) Parent and community survey                                                                                                                                         

Fred Vaughan, Director of Student Services, informed the Board and sought approval for a comprehensive, scientific community phone survey to be completed by Virginia Tech’s Center for Survey Research.  The survey will be completed during early December with a report due in January.  Mr. Vaughan will create a paper and pencil version of the survey that will be placed in each of the division’s schools for individuals who are not contacted by phone and wish to provide input.  Given no further concerns or suggestions from Board members, Mr. Vaughan asked that the Board approve the final draft of the survey questions as presented.
                   MOTION: That the Board approve the Parent and Community Survey
                                    MOTION: Mr. H. Fridley
                                    SECOND: Mr. Halsey
                                    VOTE:  Unanimous

(06-131) Capital Improvement Update

Alex Kessinger, Director of Administrative Services, reported that the Boiling Spring water filtration project was going well and should be operational by the first of the year.  The Central renovation final plans will be completed in December based on the latest layout changes.  Work is scheduled to begin in January, 2006.

(06-132) Final draft of five-year capital improvement plan

Mr. Kessinger presented a final draft of the proposed 2006-2011 Five-Year Capital Improvement Plan.  The document is the culmination of feedback received from a public hearing held in May, an October work session between the School Board and the Board of Supervisors, and on-going community input between May and October.  The disposition of Alleghany High School continues to be the area of greatest concern for our division, Mr. Kessinger said.  Mr. Anderson asked if the plan could be amended to include a goal to install security cameras at the bus garage.  Mr. Kessinger and Dr. Grimesey agreed to include the amendment as part of their final recommendation.  Given no further additions, revisions or concerns from Board members, Dr. Grimesey requested the Board’s approval of the plan as amended.
                    MOTION: That the Board approve the Five-Year Capital Improvement Plan as amended.
                                     MOTION: Mr. H. Fridley
                                     SECOND: Mr. Halsey
                                     VOTE:  Unanimous 

FIELD TRIPS

(06-131) 104 CMS 7th grade students to Washington, D.C., December 1-2, 2005
MOTION: That the Board approve the trip for 104 CMS 7th grade students to Washington, D.C. December 1-2, 2005
                 MOTION: Mr. H. Fridley
                 SECOND: Mr. Halsey
                 VOTE:  Unanimous

(06-132) 13 AHS marine biology students to National Aquarium, Baltimore, MD, March 24, 2006
MOTION: That the Board approve the trip for 13 AHS marine students to go to the National Aquarium, in Baltimore, MD. March 24, 2006
                 MOTION: Mr. Halsey
                 SECOND: Mr. Botkins
                 VOTE:  Unanimous 

(06-133) 13 AHS marine biology students to academic competition, Norfolk, VA, February 10-11, 2006
MOTION: That the Board approve the trip for 13 AHS marine biology students to Norfolk, VA, February 10-11, 2006
                  MOTION: Mr. Botkins
                  SECOND: Mr. Halsey
                  VOTE:  Unanimous

(06-134) 13 AHS marine biology students to St. John Research Center, U.S. Virgin Islands, April 12-18, 2006
MOTION: That the Board approve the trip for 13 AHS marine biology students to U.S. Virgin Islands, April 12-18, 2006
                  MOTION: Mr. H. Fridley
                  SECOND: Mr. Tucker
                  VOTE:  Unanimous

(06-131) Communications:  The School Board received the following communication:
Parent Advisory Committee to the Superintendent – October 5, 2005
Teacher Advisory Committee to the Superintendent – October 13, 2005
Minority Advisory Committee to the Superintendent – October 18, 2005
Parent Advisory Committee to the Superintendent – November 2, 2005
Monthly School Resource Officer Reports

CLOSED SESSION                                                                                                                                                                      Back to top

(06-138) CODE OF VIRGINIA: Personnel 2.2-3711.A.1; Real Property 2.2-3711.A.3
                 MOTION:  That the School Board enter closed session to discuss Personnel and Real Property authorized by the Code
                 of
Virginia Sections 2.2-3711.A.1 and 2.2.3711.A.3.
                                   MOTION:  Mr. H. Fridley
                                   SECOND: Mr. Botkins
                                   VOTE: Unanimous
                                   TIME: 7:35 p.m.

                MOTION:  That the School Board return to open session from closed session.
                                  MOTION:  Mr. Tucker
                                  SECOND: Mr. Anderson
                                  VOTE:  Unanimous
                                  TIME:
8:25 p.m.
 

CERTIFICATION OF EXECUTIVE SESSION

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 22.1-.3712.D of the Code of Virginia requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law:

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.       
                                               MOTION: Mr. H. Fridley
                                               SECOND: Mr. Halsey
                                               ROLL CALL VOTE: Mr. Anderson –  Yes                        Mr. Halsey - Yes
                                                                                  Mr. Botkins –     Yes                         Mr. Tucker - Yes
                                                                                  Mr. H. Fridley - Yes                           Mr. Whitehead – Yes
                                                                                  Mr. R. Fridley - Absent                                                                                                                                                              

                                                                                                                                _________________________________

                                                                                                                                                                Clerk
 

PERSONNEL

(06-139) PERSONNEL                                                                                                                                     ATTACHMENT II
                
MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
                                  MOTION: Mr. H. Fridley
                                  SECOND: Mr. Tucker
                                  VOTE:  Unanimous

OTHER BUSINESS

(06-140) Additions to Agenda

None reported

 ADJOURNMENT

                MOTION:  That the November 21, 2005 meeting of the Alleghany County School Board be adjourned.
                                  MOTION: Mr.  Botkins
                                  SECOND: Mr. Anderson
                                  VOTE:  Unanimous
        
                         TIME:  8:27 p.m.