12-12-05


MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
December 12, 2005
Sharon Elementary School Gymnasium

PRESENT: R. Joe Anderson; R. Wayne Botkins, Vice Chairman; Robert A. Fridley; David W. Halsey; Randall S. Tucker; and Michael L. Whitehead, Chairman. Also present: Robert P. Grimesey, Superintendent/Clerk and Terrie S. Wright, Deputy Clerk.

ABSENT: H. Hunter Fridley

Chairman Whitehead presided and called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence followed by the recitation of the Pledge of Allegiance lead by Girl Scout Troop 2001.

(06-140) APPROVAL OF MINUTES OF November 21, 2005 REGULAR MEETING
MOTION: That the Board approve the minutes of the November 21, 2005 meeting.
MOTION: Mr. Botkins
SECOND: Mr. Halsey
VOTE: Unanimous

COMMUNITY PARTICIPATION

(06-140) Opening remarks and welcome by J.R. Simpson, Principal, SharonElementary School

J.R. Simpson, Principal, welcomed everyone to Sharon Elementary School. He asked his teachers and staff to stand and be recognized. Mr. Simpson thanked the Board for all their support and he pledged that he and his staff would continue to do their best to give their students the best education. Mr. Simpson then recognized Mr. Tucker for his dedication to the school in volunteering his time on different projects that have taken place over the years. On behalf of the student body, Mr. Simpson presented Mr. Tucker with a Sharon Elementary School shirt.

(06-142) Remarks by Jennifer Seckner, Sharon Elementary PTO

Jennifer Seckner, President of the Sharon Elementary PTO, spoke of the many activities and projects that the Sharon PTO has accomplished in the last five years. She also shared a list of priority goals the PTO has set for the coming year.

(06-143) School Board Commendations

Mr. Tucker and Mr. Simpson presented commendations to Sharon Elementary student Matthew Thomas Maydian for being a role model for “The Six Pillars of Character Counts.” Commendations also were given to Jennifer and Teresa Ratliff for their outstanding volunteer service to Sharon Elementary and to Shawn Truett for being an outstanding employee.Mr. Anderson presented commendations to Luke Walker for All-District “Best Actor” award during the Blue Ridge District Theater Festival and to Justin Paxton for “Best Actor” during the Region III Theater Festival. Rob Fridley and Brenda Siple, Principal of Clifton Middle School, presented coaches Gary Shepard and Bob Umstead with commendations for leading the Clifton Middle School’s 8th grade football team to an 8-0 undefeated season. Commendations were also presented to the football players.

(06-144) Remarks by Bob Umstead, President, Alleghany Education Association.

Mr. Umstead said the Alleghany Education Association would like to thank the School Board for all its support in the past. He said that 10 years ago the division was ranked 110th in teacher salary, but we are now ranked 73rd. Mr. Umstead said the he would like for the Board to consider a 4.5% increase for the next year if the General Assembly supported that funding. He said that the quality of our leadership and teachers is high and he would like to see it remain. He also expressed appreciation for the School Board’s support of employee health insurance costs and he encouraged the Board to continue its effort during the coming budget process.

(06-143) School Board members questions and reports

Mr. Anderson thanked Mr. Simpson for his hospitality, the meal and the teacher demonstrations before the meeting. He said that the School Board would take Mr. Umstead’s requests under advisement. He also said that we have the best teachers and knows that it is hard to replace any that leave each year. Mr. Anderson also wished everyone a Merry Christmas.

Mr. Halsey echoed what Mr. Anderson said. He thanked all the PTOs/PTAs for all their volunteer work in all the schools and he knows that it means a lot to the Board and the children.

Mr. R. Fridley thanked Mr. Simpson and said that the school always looked clean and neat. He congratulated all that had received commendations. He said that the Board would strive to do all it could, again this year, to present a workable budget.

Mr. Tucker thanked everyone for coming out. He thanked the PTO for all the great things they have accomplished and said he knows that they are still very active. Mr. Tucker said that the Board will look at all the options during the budget process but that a lot depends on the General Assembly.

Mr. Botkins congratulated everyone and said that we have a lot to be proud of.

Dr. Grimesey said that Mother Nature had not been very kind to us over the last several weeks and that he appreciated the public’s patience and support during the recent rash of weather-related school closings.

Mr. Whitehead thanked the Sharon PTO and everyone for the wonderful job done by each PTO. He said a few years ago that he was president of the Boiling Spring Elementary Schools PTO and that it was quite an undertaking. Mr. Whitehead also congratulated the 8th grade football team for an outstanding season, and thanked Josh Craft, director of the high school theater production, for his hard work. He acknowledged the presence of Alleghany High School varsity football coach Jack Baker and he encouraged all CMS football players to continue playing for Coach Baker when they move on to AHS. He then wished everyone a happy holiday.

Public Hearing: Proposed 2006-07 Alleghany County Public Operating Budget

Several people requested to speak at the public hearing.

Rachelle Nicely, secretary to the school nursing program, requested that the nurses be given full-time employment with benefits. She mentioned the following statistics: 24,473 office visits during the 2004-05 school year and 10,397 medications were distributed. Mrs. Nicely also said that, to date, there had been 6,698 office visits. She said that if all nurses could not be made full-time, then she would like for consideration to be given to nurses to full time status at Alleghany High School, Clifton Middle School and Mountain View Elementary since they are the three largest schools.

LeeAnn Gray, Chairman of the Alleghany County PTO/PTA’s, said her organization’s priority concerns for the coming year are: (1.) Construction of a new high school to bring it into the 21st Century; (2.) Capital improvements at Boiling Spring Elementary School; (3.) Construction of a concrete barrier to separate Irvine Farm Road from Interstate-64 at Clifton Middle and Mountain View; (4.) Maintaining competitive teacher salary and benefits; and expanding the nurse program.

Charlie Kahle, a Mountain View parent, said that he and his wife volunteer at Mountain View Elementary. On behalf of the Mountain View PTO, Mr. Kahle encouraged the School Board to consider: (1.) The addition of part-time aides to supervise lunch shifts at Mountain View; and (2.) The appropriation of a stipend to pay a teacher to serve as a coordinator to manage and increase parent and community volunteerism at Mountain View.

BUDGET AND FINANCE

(06-146) PAYMENT OF BILLS
MOTION: That the Board approve the payment of the bills as presented.
MOTION: Mr. Botkins
SECOND: Mr. Halsey
VOTE: Unanimous
(06-147) BUDGET REPORT

Dr. Grimesey reported the following fund balances:

Fund I Operating $ 493,668.76
Fund 2 Textbook $ 177,899.16
Fund 3 ARF $ 23,172.23
Fund 4 Gov. School $ 43,748.88
Fund 4 CIP $ 338,354.52
Fund 6 Scholarship $ 71,404.74

Dr. Grimesey also announced that Governor Mark R. Warner had authorized a $200,000 efficiency study of the Alleghany County and Covington City school systems. He explained that the study had been requested by the two School Boards during their joint meeting on October 19 with the hope that it would clarify options related to possible mergers of operations or full consolidation.

(06-148)Cafeteria Report

Mr. Alex Kessinger, Director of Administrative Services, reported that the cafeteria fund balance at the end of November was $54,201.32.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(06-149) Calendar adjustments

Given no concerns from Board members and given authorization from Chairman Whitehead, Dr. Grimesey announced that the meeting times for the budget work sessions on January 9, February 6 and March 6 would be 6 p.m. instead of 4:30 p.m. as scheduled originally. He also announced that the Board meeting scheduled for January 17 would be held on January 23.

(06-150) Annual report on School Resource Officer Program

Lieutenant Barry Rose, of the Alleghany County Sheriff’s Department, provided the Board with an update on the School Resource Officer (SRO) Program. The Alleghany High School SRO is Deputy Billy Angle and Deputy Matt Booze serves Clifton Middle School. Both officers also visit and assist all the elementary schools as needs arise. Lt. Rose advised the Board that both SROs are available for educational activities in all classrooms at staff request. The SRO program currently teaches the “Class Action” material to current 8th and 10th grade students as part of the physical education classes.

(06-151) Statement of Legislative Priorities: 2006 Attachment I

Dr. Grimesey presented the revised 2006 legislative priorities. He noted that the original draft had been presented to the School Board during its meeting on November 21, and that Board members had reviewed the priorities during the Virginia School Boards Association Conference on November 16-18, and during the annual joint legislative dinner meeting with the Covington City School Board and 12th District Delegate Jim Shuler on November 29. He noted that the only change to the original draft related to item #6. The revised item states that the Board will support full funding of the “pooled” actuarial VRS rates for employee retirement, retiree health insurance subsidies and group life insurance, as along as the state share reflects the actual salaries paid by the locality. At the same time, the revised item calls for the Board to oppose application of unpooled VRS rates, and oppose any effort to cap the state’s reimbursements associated with any VRS benefits. Dr. Grimesey explained that “pooling” the rate allows for the locality’s contribution to remain lower since it includes teachers with all other state employees. He recommended that the Board approve the revised legislative priorities.

MOTION: That the Board approve the Statement of Legislative Priorities: 2006
MOTION: Mr. R. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(06-150) Final draft of revised Alleghany County Public Schools Six-Year Comprehensive Improvement Plan

Sarah Campbell, Assistant Superintendent of Instruction, presented the final draft of the Alleghany County Public Schools Six-Year Comprehensive plan for approval. She noted that the plan had not undergone any major revisions since it had been presented for review at the November 21 meeting.

MOTION: That the Board approve the Alleghany County Public Schools Six-Year Comprehensive Improvement Plan
MOTION: Mr. Botkins
SECOND: Mr. Tucker
VOTE: Unanimous

(06-151) Adoption committees for supplemental Math and Work and Family Studies textbooks

Mrs. Campbell presented the following textbook adoption committees for the 2005-06 school year. The math committee will be selecting textbooks for the revised Alleghany High School math and work and family studies courses that were approved by the School Board during the November 21 meeting. Mrs. Campbell recommended that the Board approve the committee rosters as follows: (a.) Work & Family Studies textbook – Jackie Cheatham, Penny Murphy and Mary Jane Mutispaugh; and (b.) Math textbook - Valerie Foutz, Teresa Hammond, Allison Hicklin and Mary Jane Mutispaugh.

MOTION: That the Board approve the adoption committees for supplemental math & work and family studies
MOTION: Mr. R. Fridley
SECOND: Mr. Botkins
VOTE: Unanimous

(06-152) Proposed 2006-07 school calendar

Mrs. Campbell presented the board with two versions of proposed school calendar for 2006-07. She explained that the calendar committee had drafted two calendars: one for a pre-Labor Day opening of schools and one for a post-Labor Day opening. She further explained that the two drafts were being presented in the event that the division did not qualify for the pre-Labor Day opening waiver as was specified in Virginia Code Section 22.1-79.1. Mrs. Campbell stressed that it was a consensus of the committee that the board understand that the pre-Labor Day opening draft of the calendar was the committee’s preferred version. Dr. Grimesey encouraged Board members to consider the draft version carefully and to call Mrs. Campbell or him with any questions or idea. He expressed his hope that the Board would approve final versions for both possible Labor Day-related outcomes during its January meeting.

(06-153) Capital Improvement Update

Mr. Kessinger indicated that final changes to the Central renovation drawings are being made by the architect.The contract should be signed during the first week of January, 2006.Also, the Environmental Protection Agency issued a discharge permit variance for the Boiling Spring water plant. Work will continue on the plant in December. The project remains on schedule for a January, 2006 completion.

(06-154) Communications

The School Board received the following communications:

- Teacher Advisory Committee to the Superintendent;

- Classified Employee Advisory Committee to the Superintendent; and

- The Monthly School Resource Officer Report from Clifton Middle School. The November report from Alleghany High School will be included with the December report during the School Board’s January meeting.

CLOSED SESSION

(06-157) CODE OF VIRGINIA: Personnel 2.2-3711.A.1; Student Matters 2.2-3711.A.2; and Real Property 2.2-3711.A.3
MOTION: That the School Board enter closed session to discuss Personnel, Student Matters and Real Property
authorized by the Code of Virginia Sections 2.2-3711.A.1, 2.2-3711.A.2 and 2.2.3711.A.3.
MOTION:Mr. Anderson
SECOND: Mr.Tucker
VOTE: Unanimous
TIME: 7: 30 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION:Mr. Botkins
SECOND: Mr. Halsey
VOTE: Unanimous
TIME: 8:56 p.m.

CERTIFICATION OF EXECUTIVE SESSION

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 22.1-.3712.D of the Code of Virginia requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law:

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.

MOTION: Mr. R. Fridley
SECOND: Mr. Tucker
ROLL CALL VOTE: Mr. Anderson – Yes Mr. Halsey - Absent
Mr. Botkins – Yes Mr. Tucker - Yes
Mr. H. Fridley - Yes Mr. Whitehead – Yes
Mr. R. Fridley - Yes

_________________________________

Clerk

PERSONNEL

(06-158) PERSONNELATTACHMENT II
MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
MOTION: Mr. Botkins
SECOND: Mr. Tucker
VOTE: Unanimous

(06-159) PUPIL PERSONNEL
MOTION: That the Board approve the Superintendent’s recommendation in pupil personnel case #05-13.
MOTION: Mr. Botkins
SECOND: Mr. Tucker
VOTE: Unanimous

(06-160) Other Business

Mr. Botkins addressed the Board saying that The Alleghany Foundation helped to start the nursing program in our schools. He said that the Advisory Committees to the Superintendent and the PTOs/PTAs all stress the importance of the program. Mr. Botkins said that we need to do something to secure or expand the program, and he asked the superintendent to explore options to get us where we need to be. Dr. Grimesey responded by saying the central office staff would present information during the January 9 budget work session that would assist the Board in determining what, if any, nursing program changes it would like to consider.

ADJOURNMENT
MOTION: That the December 12, 2005 meeting of the Alleghany County School Board be adjourned.
MOTION: Mr.R. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous
TIME:9:01 p.m.