2-20-06


MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
February 20, 2006
Jackson River Technical Center

PRESENT: R. Joe Anderson; R. Wayne Botkins, Vice Chairman; H. Hunter Fridley; Robert A. Fridley; David W. Halsey; Randall S. Tucker; and Michael L. Whitehead, Chairman. Also present: Robert P. Grimesey, Superintendent/Clerk and Terrie S. Wright, Deputy Clerk.

Chairman Whitehead presided and called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence followed by the recitation of the Pledge of Allegiance led by Brittani Green, Brandi Bruce and Brandon Harrison.

(06-187) APPROVAL OF MINUTES OF January 23, 2006 REGULAR MEETING
MOTION: That the Board approve the minutes of the January 23, 2006 meeting.
MOTION: Mr. H. Fridley
SECOND: Mr. Halsey
VOTE: Unanimous

Mr. Whitehead announced one addition to the agenda: Item 06-211, Field Trip.

COMMUNITY PARTICIPATION

(06-187) Presentation by Cast of Alleghany High School Production of “Nunsense”

Under the direction of Josh Craft, Alleghany High School students, Sarah Grimesey, Rhianna Herr, Crystal Laudermilk , Adrian Lewis,and Elizabeth Nicely introduced a scene and song from the play, “Nunsense,” which will occur on March 3rd, 4th and 5th at Alleghany High School. Mrs. Cathy Lowry, teacher at Mountain View Elementary, will be the piano driver. Mr. Craft and the cast members presented each board member with complimentary tickets to the production.

(06-188) Opening Remarks and Welcome by Tom Beirne, Director, Jackson River Technical Center

Tom Beirne, Director, Jackson River Technical Center welcomed everyone. He said that the previous week had been Career and Technical Education Week and that he was pleased with the turnout of people touring the Center. Another highlight of the week was the opportunity for students to record an announcement for broadcast on the local radio station. He invited anyone to come by the Center at anytime for a tour. Mr. Beirne thanked the Board for all they do to make the Center a success.

(06-189) School Board Commendations:

Mr. Beirne and Mr. Tucker presented commendations to Brittani Green, Amy Gilbert, Brandi Bruce, Brandon Harrison and Holly Howard for being model CTE Students at Jackson River Technical Center. Mr. Botkins, Bob Umstead, AEA President, and Becky Johnson, AEA representative for Falling Spring Elementary School, presented a commendation to Falling Spring Fire Department for their service to Falling Spring Elementary School worthy of Statewide Recognition by the Virginia Education Association. This award is referred to as the “Whole Village Award.” Mr. Botkins and Debbie Farmer, Principal, Falling Spring Elementary School, presented a commendation to Patricia S. Howard, third grade teacher, for her selection as a 2005 Sarah D. Barder National Fellow.

(06-190) Recognition of Virginia School Board Appreciation Month

In recognition of School Board Member Appreciation Month, Dr. Grimesey offered his most sincere congratulations and thanks on behalf of the division to the school board members. He then presented each board member with a gift and certificates of commendation from the Virginia School Boards Association and Alleghany County Public Schools.

(06-187) School Board Member Questions and Reports

Mr. H. Fridley said that it had been a good month for all in the schools as was reflected in the things that had been presented in tonight’s Board meeting. He enjoyed the presentation by the “Nunsense” cast. Mr. Fridley said that Board members work to set up opportunities for the school division to be successful, but it remains up to everyone together to make sure that our success is achieved. He concluded that Board members are proud of all that everyone does.

Mr. Anderson started off by saying “God Bless the USA and the Alleghany County School System.” He thanked the schools for the gifts that had been presented to the board members in recognition of Virginia School Board Appreciation Month. Mr. Anderson said that he had accompanied Dr. Grimesey and two parents from the PTO/PTA Council, Shari Peterson and Karma Tucker, to Richmond and was very impressed with their dedication to the schools and their willingness to make the trip to Richmond. He also said he was glad to see “the superintendent’s wife,” Mrs. Carol Grimesey, in attendance at the meeting.

Mr. Tucker thanked Mr. Beirne for his hospitality and said he sees tomorrow’s leaders when he looks at student such as those who had been recognized earlier in the meeting. He added that the Falling Spring Fire Department has shown good leadership in all that they do for their both Falling Spring Elementary Scholl and for the entire community.

Mr. R. Fridley thanked Mr. Beirne for hosting the meeting. He thanked Josh Craft for his hard work and dedication to the drama students. He expressed appreciation for the gifts associated with School Board Appreciation Month, he added that it was he who is grateful to the community for letting him serve. Mr. Fridley concluded by thanking all the administrators for the notes and newsletters they send to keep the Board informed of what goes on in the schools.

Mr. Halsey thanked all in attendance and congratulated everyone who had received commendations. He also thanked the schools for gifts associated with School Board Appreciation Month, and he said that it remains a privilege to work with the Board. Mr. Halsey said that he had accompanied Dr. Grimesey to Richmond for the Virginia School Boards Association’s Legislative Conference last week.He said Senator Creigh Deeds and Delegate Jim Shuler both expressed their gratitude for the many ways that Dr. Grimesey supports Alleghany County schools through his various visits, phone calls and emails. Mr. Halsey said the legislators’ comments assured him that Dr. Grimesey’s hard work had had a positive impact on behalf of our schools and our community. Mr. Halsey also thanked the administrators for all the invitations and newsletters.

Mr. Whitehead thanked Mr. Beirne and recognized the presidents of the various JRTC clubs that had been recognized. He said that he had noticed a billboard on which their pictures were displayed. He thanked Mr. Craft and cast for clarifying the story line of “Nunsense” and he offered his best wishes for success with their performance. He thanked Mr. Bob Umstead for accepting the leadership of the Alleghany Education Association. He added that he was honored to be a member of the School Board and that his greatest joy comes from the types of activities that had taken place during the opening of tonight’s Board meeting.. He concluded by thanking all of the School Board members for their dedication.

Dr. Grimesey recognized the three seniors in the “Nunsense” cast. He noted that Adrian Lewis, Crystal Laudermilk and Sarah Grimesey each had made significant contributions to the re-emergence of musical theater at Alleghany High School during their four years as students. He also complimented the JRTC club presidents for the effective leadership they provide.

BUDGET AND FINANCE

(06-193) PAYMENT OF BILLS
MOTION: That the Board approve the payment of the bills as presented.
MOTION: Mr. Botkins
SECOND: Mr. Tucker
VOTE: Unanimous

(06-194) BUDGET REPORT

Dr. Grimesey reported the following fund balances:

Fund I Operating $1,092,030.14
Fund 2 Textbook $ 178,992.66
Fund 3 ARF $20,175.94
Fund 4 Gov. School $ 43,555.13
Fund 4 CIP $338,354.52
Fund 6 Scholarship $71,847.69

(06-195) Cafeteria Report

Mr. Alex Kessinger, Director of Administrative Services, reported that the January ending balance for the cafeterias was $57,355.15. He said that he was pleased with the progress that the cafeterias have accomplished over the past 18 months. They have had to increase prices, but there also has been an increase in participation. Mr. Whitehead thanked Mr. Kessinger for his dedication over the past 18 months, as Mr. Kessinger will be leaving the system at the end of the month. He also thanked him for enlightening the Board on other projects that are ongoing.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(06-196) Calendar Information

Dr. Grimesey reminded the Board of an In-service training on Public-Private Partnership in Education Act, 5:00 p.m., March 2 at Mountain View Elementary and a budget work session, 6:00 p.m. on March 6 at the Rosedale conference room.

(06-197) Report on Parent-Community Survey Conducted by VA. Tech Center for Survey Research

Susan Willis-Walton, Co-Director of the Virginia Tech Center for Survey Research, presented an overview of the parent-community telephone survey that was conducted in late November and December of last year. This scientific survey provides the school division with valuable information regarding school safety, public support of our schools and the public’s perceptions of our schools. The school division will be conducting further content analysis of the comments received. Ms. Willis-Walton’s Power Point presentation and the complete survey will be posted on the school division’s website, according to Fred Vaughan, Director of Student Services.

(06-198) Waiver of Pre-Labor Day Opening Requirement

Sarah Campbell, Assistant Superintendent for Instruction, presented an updated request for approval of the Pre-Labor Day opening waiver for the 2006-07 school year. She noted that since the submission of the board packet, schools had been closed an additional two days; and that these days now qualify the division to open prior to Labor Day of 2006.
MOTION: That the Board approve the waiver of Pre-Labor Day opening requirements for the 2006-07 school year.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(06-196) Preliminary Fall, 2005 SOL Score Report

Mrs. Campbell presented a preliminary Fall 2005 Standards of Learning test pass rate report for both Alleghany High School and Clifton Middle School. She said that they are on track for full accreditation. Mrs. Campbell continued by saying that overall the scores were outstanding. In all but one area, these scores have exceeded the fall scores from this same time a year ago. Of concern is the geometry pass rate at Alleghany High School. She said that a thorough analysis of the performance data has been completed and an instructional improvement plan has been implemented.

(06-197) Student Attendance Summary Report for First Semester, 2005-06

Mr. Vaughan presented the mid-year attendance report for the Board. Current No Child Left Behind requirements of 94% attendance are being met by all schools within the division. School attendance significantly impacts direct instruction and student performance on the SOLs. As a division, we currently report an attendance rate of 95.9% up 0.7% when compared to the end of the 2004-05 school year.

(06-198) Annual Report of Alleghany County Public Schools Nursing Program

Acting nurse coordinator Susan Fey and Mr. Vaughan presented the annual nursing program update. Nurses have reported 29,712 clinic encounters during last school year, up over 3, 000 from the previous year. Nurses also reported 11, 549 telephone contacts. Among the many duties performed, the nurses conduct the state mandated vision and hearing screens, the recommended scoliosis screens, and the state mandated training for faculty and staff. These represent a small sample of how the nurse program relieves principals, teachers, and secretaries from performing these duties, as well as the reduction of legal risk to the division. Parents report a marked increase in medication allergies and migraine/chronic headaches. Also over 500 students have been identified as not having health insurance. Nurses provide information about state and federal health insurance opportunities to the families of these students. Medication and procedure encounters have risen sharply as a result of increased medication needs, asthma, and diabetic procedures. A summary of Body Mass Index (BMI) data generated from last fall for students in grades K, 3, 7, and 10 was included for the Board. About 25% of our students are in the overweight range, which is similar to national data, Mr. Vaughan reported. Based these benchmarks, we are seeking a minimum 5% reduction in the number of overweight students, he added. The staff of Mountain View Elementary School has applied for a grant to expand student exercise options. Also, the school division administration also is implementing procedures to comply with Virginia’s new school wellness requirements, Mr. Vaughan said.

(06-199) Alleghany Foundation Grant Proposal: Phase II of Teacher Recruitment and Retention Campaign.

Executive summaries and budgets for two-part grant proposal to the Alleghany Foundation to assist with funding Phase II of our school division’s teacher recruitment initiative, were presented. Part I focuses on enhancing our web page to improve its outreach capability for attracting candidates for teaching and administrative positions. Part II is entitled “Alleghany Induction and Mentoring Program.” It seeks to improve our ability to retain new teachers beyond three years.
MOTION: That the Board approve the Alleghany Foundation Grant Proposal: Phase II of Teacher Recruitment and
Retention Campaign.
MOTION: Mr. R. Fridley
SECOND: Mr. Anderson
VOTE: Unanimous

(06-196) Alleghany Foundation Grant Proposal: Mental Health Counselor

An executive summary of a proposed grant to the Alleghany Foundation for a mental health counselor, shared with the Covington City Public Schools was presented Data generated from the Youth Risk Behavior Survey has shown that our students exceed national averages in the degree to which they experience depression and contemplate suicide. They also meet or exceed national averages in the degree to which they experiment with drugs, alcohol, tobacco and sex. Based on these data, the administrative staff is seeking the grant to employ a full-time professional to address ongoing comprehensive mental health counseling, family support, mental health screenings and referrals.
MOTION: That the Board approve the Alleghany Foundation Grant Proposal: Mental Health Counselor.
MOTION: Mr. Tucker
SECOND: Mr. Botkins
VOTE: Unanimous

(06-197) Alleghany Foundation Grant Proposal: Falling Spring Elementary Walking Track

A grant proposal to the Alleghany Foundation for funding to support the construction of a walking track at Falling Spring Elementary School was presented. It is hoped that the track would enable the school to provide students and the community with a safe resource that will promote physical fitness. The projected cost of the track would be $15,750. The current proposal includes a minimum $1,000 commitment from the Falling Spring PTO and a request for up to $14,570 from the Foundation. Other in-kind contributions have been committed by the Falling Spring Ruritans and the Falling Spring Volunteer Fire Department.
MOTION: That the Board approve the Alleghany Foundation Grant Proposal: Falling Spring Elementary Walking
Track.
MOTION: Mr. Botkins
SECOND: Mr. H. Fridley
VOTE: Unanimous

(06-198) Presentation of Proposed 2006-07 Operating Budget

Dr. Grimesey presented the first formal draft of the proposed 2006-2007 school operating budget. Anticipated state revenues based on the budget proposed by former Governor Mark Warner appear to be increasingly certain as the General Assembly continues its work on the proposed state budget, Dr. Grimesey said. As a result, he remains confident that Alleghany County will receive $2,039,135 in additional state revenues in 2006-2007. He reviewed a list of anticipated non-discretionary expenditures that are projected to cost an additional $1,919,146 and another $119,093 in other proposed costs for a total of $2,038,239. The total cost of all non-discretionary and other projected costs comes within $896 of the projected increase in state revenues, Dr. Grimesey explained. He then reviewed a list of additional expenditure considerations totaling another $331,759. In order to fund any costs beyond $2,039,135, Dr. Grimesey said the School Board will need to depend on reductions in current cost projections or on an increase in local funds contributed by the Board of Supervisors. He invited School Board members to study the budget in anticipation of further discussion during the March 6 budget work session. He also expressed his hope that the Board will be able to approve a final draft of the proposed budget during its March 20 meeting.

(06-206) Capital Improvement Update

Mr. Kessinger reported that the Boiling Spring Water Plant was complete. The Department of Health reviewed the plant Friday, February 17, 2006, and gave the go ahead for producing water. The finished water turbidity registered a .02 NTU, well below the standard threshold of .3 NTU. Mr. Kessinger credited the maintenance staff with an outstanding effort on the project. He also reported that work had begun on the new administrative offices at Central with a projected completion date of July 30, 2006.

FIELD TRIP

(06-211) Approval for two Alleghany High School students to New York City, March 15-18, 2006 for Yearbook Editor Training with Josten’s Publishing.
MOTION: That the board approve two AHS student editors to go to New York City, March 15-18, 2006 for Yearbook
Editor Training with Josten’s Publishing.
MOTION: H. Fridley
SECOND: Halsey
VOTE: Unanimous

(06-207) Communications

The School Board received the following communications:
- Parent Advisory Committee to the Superintendent
- Minority Advisory Committee to the Superintendent
- Teacher Advisory Committee to the Superintendent
- Monthly School Resource Officer Reports

CLOSED SESSION

(06-208) CODE OF VIRGINIA: Personnel 2.2-3711.A.1; Student Matters 2.2-3711-A-2; and Real Property 2.2-3711.A.3.
MOTION: That the School Board enter closed session to discuss Personnel, Student Matters and Real Property
authorized by the Code of
Virginia Sections 2.2-3711.A.1; 2.2-3711.A.2 and 2.2.3711.A.3
MOTION:Mr. Botkins
SECOND: Mr. H. Fridley
VOTE: Unanimous
TIME: 7:58 P.M.

MOTION: That the School Board return to open session from closed session.
MOTION:Mr. R. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous
TIME: 10:01 P.M.

CERTIFICATION OF EXECUTIVE SESSION

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 22.1-.3712.D of the Code of Virginia requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law:

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.
MOTION: Mr.Botkins
SECOND: Mr. Tucker
ROLL CALL VOTE: Mr. Anderson –Yes Mr. Halsey - Yes
Mr. Botkins –Yes Mr. Tucker - Yes
Mr. H. Fridley -YesMr. Whitehead – Yes
Mr. R. Fridley - Yes

_____________________________________

Clerk

PERSONNEL

(06-209) PERSONNEL Attachment I
MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
MOTION: Mr. Botkins
SECOND: Mr. R. Fridley
VOTE: Unanimous

(06-210) Dispositions Associated With Pupil Personnel Case #s 06-08 and 06-09.

MOTION: That the Board approve the Superintendent’s recommendation in pupil personnel case #06-08.
MOTION: Tucker
SECOND: R. Fridley
VOTE: Unanimous

MOTION: That the Board approve the Superintendent’s recommendation in pupil personnel case #06-09.
MOTION: R. Fridley
SECOND: Tucker
ROLL CALL VOTE: Mr. Anderson – YesMr. Halsey - Yes
Mr. Botkins – No Mr. Tucker - Yes
Mr. H. Fridley – No Mr. Whitehead – Yes
Mr. R. Fridley – Yes
Yes – 5 No – 2

ADJOURNMENT

MOTION: That the February 20, 2006 meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. R. Fridley
SECOND: Mr. Halsey
VOTE: Unanimous
TIME: 10:05 P.M.