3-20-06

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
March 20, 2006
Boiling Spring Elementary School
 

 

PRESENT: R. Joe Anderson; R. Wayne Botkins, Vice Chairman; H. Hunter Fridley; Robert A. Fridley; David W. Halsey; Randall S. Tucker; and Michael L. Whitehead, Chairman. Also present:  Robert P. Grimesey, Superintendent/Clerk and Terrie S. Wright, Deputy Clerk.

Chairman Whitehead presided and called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence followed by the recitation of the Pledge of Allegiance led by members of Cub Scout Pack 26, and Boy Scout Troop 26.  The cast of Clifton Middle School’s production of “Teens in Tinseltown” sang the Star Spangled Banner.

 (06-212)  APPROVAL OF MINUTES OF February 20, 2006 REGULAR MEETING
                  MOTION: That the Board approve the minutes of the
February 20, 2006 meeting.
                              MOTION:  Mr. H. Fridley
                              SECOND: Mr. Halsey
                              VOTE:  Unanimous

 COMMUNITY PARTICIPATION

 (06-213) Opening Remarks and Welcome by Jan Hobbs, Principal, Boiling Spring  Elementary School
Jan Hobbs, Principal, Boiling Spring Elementary School, welcomed the School Board members and visitors to Boiling Spring Elementary School.  She said that she and her staff were very proud of the fact that the school is fully accredited and has met the benchmarks for adequate yearly progress.  Ms. Hobbs continued by saying the school was celebrating “Reading Month” and she had challenged the students to earn 250 Accelerated Reader points by March 31.  So far the students had earned 231 points.  She concluded by saying that everyone is welcome to visit the school at any time.

 (06-214) Remarks by Kristie Morgan, Representative of the Boiling Spring Parent Advisory Committee
Kristie Morgan, representative of the Boiling Spring Parent Advisory Committee thanked the Board for all their support.  She said the Boiling Spring community was very proud of its school.  She said that community members hoped that their school needs would not be overshadowed by the other projects in the other schools.  She brought to the Board’s attention the need for a bigger kindergarten room, an art room and a separate room for the cafeteria.  As an open school, the students need a room where they can talk and socialize with other students during lunch and not be an interruption to the other students. 

 (06-215) School Board Commendations
Mr. Whitehead and Ms. Hobbs presented commendations to Allison “Allie” Tucker for Demonstration of the Six Pillars of Character Counts. Commendations were also presented to Gail Higgins, music teacher, and Rebecca Scott, media specialist for their outstanding employee service to Boiling Spring Elementary School. Also Kaitlin Nida, Katie Hinkle, Alexandria Morgan, Carli Nida, and James Switzer were presented commendations for being Covington Woman’s Club Writing Contest Award Winners.

 (06-216) Presentation by Cast of Clifton Middle School’s Production of “Teens in Tinseltown”
Under the direction of Robin Simpson, Clifton Middle School students, Kate Ballou, Alexa Rose, Corey Smith, Kirsten Holley, Anna Wilson, Cody Brantley, Stephen Caldwell, Alison Adkins, Neil Thompson and Emma Haynes introduced a few scenes and songs from the play, “Teens in Tinseltown.”  The play will be presented on March 31 and April 1 and 2.  Complimentary tickets to the production were presented to the Board members.

 (06-212) School Board Member Questions and Reports

Mr. H. Fridley congratulated the cast of “Teens in Tinseltown” and said that he would be attending the production.  He thanked Ms. Hobbs for her hospitality and said that he always liked to visit the schools and appreciated all those in attendance.  Mr. Fridley congratulated all those who received commendations and especially Allison “Allie” Tucker, a 1st grader.  Allie had donated eleven inches of hair for the “Locks of Love Program.”

Mr. Tucker thanked Ms. Hobbs for hosting the meeting.  He said that he was looking forward to seeing the play at CMS.

Mr. Halsey thanked Ms. Hobbs for her hospitality.  He also said that he enjoyed the presentation by the cast of “Teens in Tinseltown.”  Mr. Halsey said that there was a talented group at CMS and he hoped they continued their interest when they went to the high school. 

Mr. Botkins indicated that the Board was listening when Mrs. Morgan spoke to the needs of Boiling Spring Elementary and that the needs would be addressed in time.

Mr. R. Fridley thanked everyone and said that all schools are special and that it takes a special type of teacher to meet the various needs of the students.  He told Mrs. Morgan that he had heard what she had requested.  He also mentioned that he had met Ben Hobbs, Ms. Hobbs’ son, that day.  Ben had graduated from the State Police Academy on Saturday and he was on the job for the first time that day.  He congratulated Ms. Hobbs for being a part of her son’s success.

Mr. Anderson thanked everyone for their attendance and congratulated the students for their commendations.  He mentioned the “Celebration of the Arts” program that had been held at the high school on Friday, March 17.  He said that it was a great program and that there was standing room only.  The art work was excellent and he thanked the teachers and parents for taking the time to put on the program.  Mr. Anderson also thanked Ms. Kathy Crutchfield, who accompanied the students who sang tonight’s rendition of “The Star Spangled Banner.”

Mr. Whitehead asked the Boiling Spring parents to stand and be recognized.  He also recognized Mr. Dave Price, the newly elected member of the Board of Supervisor for the Boiling Spring area.  He thanked him for attending the meeting.  Mr. Whitehead said that the students from CMS did a wonderful job and he thanked Ms. Robin Simpson for her hard work.

Dr. Grimesey thanked the County Council of PTA/PTO’s for their work on the “Celebration of the Arts.”  He asked the Boiling Spring PTA folks to stand and be recognized.  He said that the “Celebration of the Arts” was an annual show case event sponsored by the County Council.  He said the students performed wonderfully, the auditorium was packed and it was a great night to be a citizen of Alleghany County.

BUDGET AND FINANCE

(06-218) PAYMENT OF BILLS
                 MOTION:  That the Board approve the payment of the bills as presented.
                                    MOTION:  Mr. Botkins
                                    SECOND: Mr. R. Fridley
                                    VOTE:  Unanimous
(06-219) BUDGET REPORT

Dr. Grimesey reported the following fund balances:

Fund I Operating                          $1,163,070.84
Fund 2 Textbook                          $   179,755.64
Fund 3 ARF                                   $     17,915.89
Fund 4 Gov. School                     $     10,650.80
Fund 4 CIP                                    $   338,354.52
Fund 6 Scholarship                    $     72,153.94

(06-220) School Division Financial Audit by Robinson, Farmer and Cox

Corbin Stone, an auditor from Robinson, Farmer and Cox, presented the financial statements for the fiscal year ended June 30, 2005.  He said the audit was a very good one and only a few recommendations were made.  Mr. Whitehead thanked Mrs. Barber and her staff for the excellent audit.

(06-221) Cafeteria Report

Violet Paxton, food services manager, reported that the February ending balance for the cafeterias was $56,023.71.  She also announced that “Point-of-Sales” computers has been installed and implemented in all the cafeterias.  With this system, the staff is able to run daily and monthly reports.  She said that the students like to be able to punch their ID numbers in and watch their picture come up on the computer.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(06-222) Calendar Information:

Dr. Grimesey reminded the Board of a budget work session with Board Supervisors at 6:00 p.m. Tuesday, March 28 at the County Government Complex.  He also reminded them of regular business meetings at 6:00 p.m. on Monday, April 3, at Gleason Forum Hall at Clifton Middle School and Monday, April 24, at Mountain View Elementary School’s multi-purpose room.

(06-223) Proposed 2006-07 operating budget:

Dr. Grimesey presented the final draft of the proposed 2006-2007 School Board budget.  He explained that student membership has continued to increase this year.  Coupled with the favorable student enrollment trend during the past two years, Dr. Grimesey noted that the final budget proposal is based on an average daily membership of 2,890.  He recommended that the School Board approved a proposed budget of $29,254,485, which represents an increase of $2,095,496 (or 7%) over the current year.  He said that the proposed budget shall rely completely on increased state revenues and will not require any additional funding from the Board of Supervisors.
                 MOTION: That the Board Approve the Proposed 2006-07 Operating Budget.
                                   MOTION:  Mr. Botkins
                                   SECOND: Mr. R. Fridley
                                   ROLL CALL VOTE:                              Mr. Anderson – Yes                             Mr. Botkins – Yes
                                                                                                   Mr. H. Fridley – Yes                             Mr. R. Fridley – Yes
                                                                                                   Mr. Halsey – Yes                                  Mr. Tucker – Yes
                                                                                                   Mr. Whitehead – No
                                                                                                                                              Yes – 6                  No - 1

(06-224) Update on Health Insurance Committee Activity

Rob Carpenter, Director of Human Resources and Program Development, reported on work to date that has been conducted by the employee health insurance committee.  He presented the health insurance options being considered by the committee relative to the projected 30% increase in health insurance premiums for the coming contract year. The committee considered four plan options for inclusion in the RFP document. (1) maintain current plan benefits and a 30% increase in premiums; (2) offer less attractive benefits; (3) provide a dual plan approach; and (4) “Local Choice” presented an alternative to selecting health care providers through the RFP process.  Mr. Anderson complemented Mr. Carpenter for his open mindedness in working with the committee.  He said that he had enjoyed attending the meetings and they had been very informative.

(06-225) Postponement of Installation of New Lights at Alleghany High School Baseball Field

Dr. Grimesey presented the cost of bids submitted by two vendors for installation of new lights at the Alleghany High School baseball field.  He noted that the bids were within the amount that had been budgeted for the project, but he said that updated information about the need for the project caused him to reconsider the timing of the project.  Dr. Grimesey explained that continued indecision about the future of Alleghany High School is making it increasingly difficult to make decisions about projects that require significant cost.  He noted that the replacement of baseball field lights remains important, but not as important as roof repairs and improvements to the electrical and technology infrastructures at the high school.  He also added that it is important that the Central renovation be completed before additional funds are invested in the high school facility.  As a result, he stated his preference to postpone the installation of baseball lights at AHS for at least one year.  Given no objection from Board members, Chairman Whitehead announced that the project would be postponed.

(06-226) Capital Improvement Update

Dr. Grimesey said new fencing and various other minor refinements have been completed at the AHS softball field.  He also reviewed his plan for re-arrangement of space assignments at the Central school facility following completion of renovation activity.  Final steps are being taken to execute a one-year extension of the lease agreement with the YMCA Child Care program, he reported.  Activity related to the Central renovation has picked up substantially.  The Board room has been redesigned.  Significant progress also has been made in the past week on the installation of plumbing, duct work and a new heat exchanger.  Dr. Grimesey also requested the Board’s permission to revisit the possibility of installing new windows at Central as part of the renovation.  Given no objections, Chairman Whitehead authorized Dr. Grimesey to solicit proposals and to return to the Board with a recommendation.  Dr. Grimesey concluded by announcing that he also is in the final process of developing a proposal solicitation for replacing the roof at Alleghany High School that covers the area from the girls’ locker room to the nurse’s office.

FIELD TRIP

(06-227) Field trip for 50 CMS SCA Representatives & Peer Helpers to New York City, June 5-7, 2006:
MOTION: That the Board approve the field trip to New York City on June 5-7, 2006 for 50 CMS SCA Representatives & Peer
                 Helpers.
                 MOTION: Mr. R. Fridley
                 SECOND: Mr. Tucker
                 VOTE:  Unanimous

(06-228)  Field Trip for 100 CMS 7th Graders to Washington, D.C., April 12-13, 2006:
 MOTION: That the Board approve the field trip to Washington, D .C. April 12-13, 2006 for 100 7th graders.
                  MOTION: Mr. H. Fridley
                  SECOND: Mr. Botkins
                  VOTE:  Unanimous

POLICY REVISIONS

(06-227) Add Regulation JC-R, “Guidelines for Student Transfers Among School Attendance Areas:”

Fred Vaughan, Director of Student Services, requested approval of Regulation JC-R.  He said this regulation would align the acceptance procedure of in-division transfers with similar regulations for non-district students.
                MOTION: That the Board approve the added Regulation JC-R “Guidelines for Student Transfers Among School Attendance 
                                  Areas.”
                                 MOTION: Mr. H. Fridley
                                 SECOND: Mr. Tucker
                                 VOTE:  Unanimous

(06-228) Revise Regulation GCBD-RAB, “Sick Leave Bank.”

Rob Carpenter, requested approval of Regulation GCBD-RAB, “Sick Leave Bank.”   The Regulation delegates the initial decision-making authority to grant or not grant sick leave bank requests to the Director of Human Resources.   The Regulation also would allow the petitioner to appeal the initial decision to the Division Superintendent.  In addition, the Division Superintendent may seek a “second medical opinion” at the School Board’s expense.
               MOTION: That the Board approve the added Regulation GCBD-RAB, “Sick Leave Bank”
                                 MOTION: Mr. Anderson
                                 SECOND: Mr. R. Fridley
                                 VOTE:  Unanimous

(06-229) Communications

The School Board received the following communications:

- Meeting summary notes of the Parent Advisory Committee to the Superintendent
- Meeting summary notes of the Safe Schools Committee
- Monthly School Resource Officer Reports

CLOSED SESSION

(06-232) CODE OF VIRGINIA: Personnel 2.2-3711.A.1; and Real Property 2.2-3711.A.3.
               
MOTION:  That the School Board Enter Closed Session to Discuss Personnel and Real Property Authorized by the Code of
                                  
Virginia Sections 2.2-3711.A.1; and 2.2.3711.A.3
                                   MOTION:  Mr. Botkins
                                   SECOND: Mr. Tucker
                                   VOTE: Unanimous
                                   TIME: 7:45 p.m.

               MOTION:  That the School Board Return to Open Session from Closed Session.
                                  MOTION:  Mr. H. Fridley
                                  SECOND: Mr. Tucker
                                  VOTE:  Unanimous
                                  TIME: 9:08 p.m.

CERTIFICATION OF EXECUTIVE SESSION

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 22.1-.3712.D of the Code of Virginia requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law:

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.       
                                                MOTION: Mr.  H. Fridley
                                                SECOND: Mr. Halsey
                                                ROLL CALL VOTE: Mr. Anderson –  Yes                        Mr. Halsey - Yes
                                                                                   Mr. Botkins –     Yes                         Mr. Tucker - Yes
                                                                                   Mr. H. Fridley - Yes                           Mr. Whitehead – Yes
                                                                                   Mr. R. Fridley - Yes                                                                                                                                                              
                                                                                                                                _________________________________
                                                                                                                                                                    Clerk

 

PERSONNEL

(06-233) PERSONNEL                                                                        Attachment I   
               
MOTION: That the Board Approve the Personnel Recommendations as Presented by the Superintendent.
                                 MOTION: Mr. R. Fridley
                                 SECOND: Mr. Tucker
                                 VOTE:  Unanimous

ADJOURNMENT
 
              MOTION:  That the March 20, 2006 Meeting of the Alleghany County School Board be adjourned.
                                  MOTION: Mr. H. Fridley
                                  SECOND: Mr. Anderson
                                  VOTE:  Unanimous
                                  TIME: 9:10 p.m.