6-19-06

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
June 19, 2006
School Board Conference Room – 110 Rosedale Avenue
Covington, VA 24426

PRESENT: R. Wayne Botkins; R. Joe Anderson; Hunter Fridley; Robert A. Fridley; David W. Halsey; Randall S. Tucker and Michael L. Whitehead, Chairman.Also present: Robert P. Grimesey, Superintendent/Clerk and Terrie S. Wright, Deputy Clerk.

Chairman Whitehead presided and called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence followed by the recitation of the Pledge of Allegiance.

(06-296) APPROVAL OF MINUTES OF May 15, 2006 REGULAR MEETING
MOTION: That the Board Approve the Minutes of the May 15, 2006 Meeting.
MOTION: Mr. H. Fridley
SECOND:Mr. Tucker
VOTE: Unanimous

(06-297) APPROVAL OF MINUTES OF May 17, 2006 CALLED MEETING
MOTION: That the Board Approve the Minutes of the
May 17, 2006 Called Meeting.
MOTION: Mr. Botkins
SECOND: Mr. Anderson
VOTE: Unanimous

COMMUNITY PARTICIPATION

(06-298) School Board Commendations: Mr. Tom Beirne, Director of Jackson River Technical, and Mr. Tucker presented a commendation to Christine Visscher for her Outstanding Community Service to Jackson River Technical Center. Mr. Tucker presented a commendation to Mr. Beirne on behalf of Layne Harman for Layne’s participation in the National Skills USA Welding Competition. Mr. Anderson presented a commendation to Kenneth Higgins, principal of Alleghany High School, on behalf of Daniel Robinson for earning All Group AA track and field honors, and for being the Region III & Blue Ridge District Discus Champion. Mr. Anderson also presented a commendation to Holly Warlitner for being named first team All Region III and All Blue Ridge District in softball. Mr. Rob Fridley presented commendations to 17 baseball players along with their coaches, Gary Rice and Gary Burdette, for being the Blue Ridge District Baseball Tournament Champions. Finally, Mr. Halsey presented a commendation to Marlene Chapman for being chosen the Blue Ridge District Girls’ Soccer Coach of the Year.

(06-299) Mr. Halsey and Sue Rollinson, Director Jackson River Governor’s School, presented Chris Shepard, an Alleghany High School rising senior, with a commendation for his presentation, “Growing Plants in Simulated Martian Soil and Atmosphere,” to the National Student Research Conference in Troy, NY. Chris then provided the Board with a summary of his presentation.

(06-300) Scott Humphries, AHS Band Director, presentation of AHS Band compact disk
Mr. Humphries was not present at the meeting.

(06-301)School Board Member Questions and Reports:
Mr. Botkins said that it was hard to believe that another school year had come and gone. He said that he has enjoyed
serving on the school board the last four years.

Mr. Anderson said that he hoped to see Mr. Botkins on the Board for another four years. He thanked everyone in attendance and said that he was proud of the students who had received commendations. He also mentioned that he had attended the Virginia School Boards Association Law Conference in Charlottesville recently and that it was a wonderful program. He noted that his only hope is that we don’t have some of the problems that were discussed at the conference.

Mr. Rob Fridley thanked everyone for coming to the meeting. He said that the Board strives to do the best it can for the students. Mr. Fridley went on to say that he felt that the budget for next school year was a good one even though the General Assembly has been slow in approving the state budget. He said he hoped that we would be able to do some extra things during the 2006-07 school year.

Mr. Hunter Fridley thanked everyone for attending and said he could see that a lot of good things were going on in our schools as was reflected in all the commendations that were awarded to the students.

Mr. Tucker said that he thought that the administrative staff had done an outstanding job this year and knew that next year would be just as successful. He thanked Marlene Chapman for her hard work with the soccer team. He noted that she has been with the program since its inception and has watched it grow.

Mr. Halsey congratulated everyone who received a commendation. He also thanked the central office staff for all they do. He complimented the other board members by saying that we have had good meetings this year with very few disagreements.

Dr. Grimesey thanked Mrs. Visscher for her work with the Skills Advisory Committee at JRTC. She was instrumental in developing the partnership with Dabney S. Lancaster Community College and the Jackson River Technical Center, he said. He also congratulated Chris Shepard and told him he was proud of his accomplishment and that he had represented Alleghany County Public Schools well.

Mr. Whitehead congratulated all those who received commendations. He congratulated Mrs. Chapman for being the first soccer coach at Alleghany High School to be recognized as the coach of the year. Mr. Whitehead also commended Mr. Beirne for the accomplishments at JRTC and he thanked Sue Rollinson for the wonderful job she has done with the Jackson River Governor’s School.Given that many of our students are able to earn college credit by attending the classes offered, Mr. Whitehead said he hoped to see the program grow. Mr. Whitehead said that he had attended the high school graduation and that seven of his former t-ball players had been among the graduates. He said he was glad to be able to see the smiles on their faces. He said the Board has done the best it can for each student. He concluded by complimenting Board members for the effective way in which they have worked together this year.

BUDGET AND FINANCE

(06-302) PAYMENT OF BILLS
MOTION: That the Board approve the payment of the bills as presented.
MOTION: Mr. Botkins
SECOND: Mr. H. Fridley
VOTE: Unanimous

(06-303) BUDGET REPORT

Dr. Grimesey reported the following fund balances:

Fund 1 Operating$1,215,911.88
Fund 2 Textbook 185,429.73
Fund 3 ARF 26,677.48
Fund 4 Gov. School 49,096.82
Fund 5 CIP 10,688.77
Fund 6 Scholarship 73,431.54

(06-304) Cafeteria Report

Keven Rice, Director of Administrative Services, reported that the cafeteria fund balance at the end of May was $86,884.86. Mr. Rice noted that this balance will erode somewhat over the summer months due to 12-month payroll and benefit obligations without offsetting revenue.

(06-305) School Lunch Prices for 2006-07

Mr. Rice presented a recommendation to increase school breakfast and lunch prices by $.05 for students and $.10 for adults for the 2006-07 school year. Mr. Rice had presented a meal price analysis to the School Board at the May meeting.
MOTION: That the Board approve the increase for cafeteria meals for the 2006-07 school year.
MOTION: Mr. H Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(06-302) Calendar Information:

Dr.Grimesey reminded the Board members of the year-end close-out and re-organizational meeting, 4:30 p.m., Friday, June 30 at Rosedale and the first regular meeting of 2006-07, 6:00 p.m. Monday, July 10, also at Rosedale.

(06-303) Final review of proposed 2006-07 School Board meeting calendar

Dr. Grimesey presented a draft of the proposed 2006-2007 Board meeting calendar. Board members agreed that they preferred for the next draft of the calendar to show June 29, 2007 as the date for next year’s close-out meeting. Dr. Grimesey said the final draft of the calendar will be presented for action during the Board re-organizational meeting on June 30.

(06-304) Annual Jackson River Technical Center report

Tom Beirne presented the annual JRTC program report. Mr. Beirne shared with the Board a brochure that highlighted the different programs being offered at the Center. This brochure will be given to the Chamber of Commerce, and the Welcome Center. Mr. Beirne introduced Mr. Wayne Persinger, Alternative Education Instructor. Mr. Persinger said that 24 Alleghany High School students had completed the program and graduated this year. He said that the alternative education program would be concentrating on improving SOL scores next year, although they were proud of the 95% passing rate in English, this year. Mr. Jeff Alleman, Educational Technology Center Director, presented the annual program report. He said ETC had a successful year in supporting the schools. Mr. Alleman said ETC had installed new servers in each elementary school and at Clifton Middle School that would help during testing days. He also said that ETC had installed 129 new workstations at Mountain View Elementary School and the staff was also working with the architect in the renovation of the old Central Elementary School.

(06-305) New school division plan for gifted education

Mary Jane Mutispaugh, Supervisor of Instruction, presented the 2006-2011 Alleghany County Plan for the Education of the Gifted. This plan must be completely revised every five years and was approved by the local Advisory Committee on Gifted Education prior to being submitted to the Board for approval. Mrs. Mutispaugh reviewed the primary changes in the plan which included the addition of a full-time teacher (replacing three part-time positions), serving ASPIRE students in grades 4 and 5 at their home schools, and efforts to solicit more community involvement through the local advisory committee.
MOTION: That the Board approve the 2006-2011 school division plan for gifted education.
MOTION: Mr. R. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(06-306) Dual enrollment textbook adoptions

Mrs. Mutispaugh requested approval of several textbooks for the instructional program. These included Algebra and Trigonometry (2007) Thomson Learning for the new Advanced Algebra and Trigonometry course at Alleghany High School. In addition, three textbooks were requested as a result of teaching dual enrollment classes on site at Alleghany High School: English 11-112, The Little Brown Compact Handbook Package – 5th Edition (2004) and The Norton Reader – 11th Edition (2003); Political Science 135-136: Government by the People: National, State and Local – 21st Edition (2006).
MOTION: That the Board approve the dual enrollment textbook adoptions.
MOTION: Mr. H. Fridley
SECOND: Mr. Botkins
VOTE: Unanimous

(06-302) Federal programs consolidated grant application for 2006-07

Sarah Campbell, Assistant Superintendent for Instruction, presented the federal programs grant application to the Board for approval. She noted that the allocations for 2006-07 had not been received and neither had the SOL scores. Therefore, the grant application allocations and goals and objectives were based on 2005-06 information. Mrs. Campbell concluded by explaining that the grant had to be approved by the Board in order to meet the June 30 deadline for submission.
MOTION: That the Board approve the Federal Programs consolidated grant application for 2006-07.
MOTION: Mr. Tucker
SECOND: Mr. Anderson
VOTE: Unanimous

(06-303) Annual state technology funding resolution

Mrs. Campbell presented the state technology funding resolution. She noted that this is an annual resolution that must be approved in order to expend the appropriated funds.
MOTION: That the Board approve the adoption of the state technology funding resolution.
MOTION: Mr. Botkins
SECOND: Mr. Anderson
VOTE: Unanimous

(06-313) Annual certification of compliance with the children’s internet protection act.

Mrs. Campbell presented the annual certification of compliance with the children’s internet protection act. She noted that this is an annual approval that is required by the state.
MOTION: That the Board approve the annual certification of compliance with the Children’s Internet Protection Act.
MOTION: Mr. R. Fridley
SECOND: Mr. H. Fridley
VOTE: Unanimous

(06-314)Revisions to 2006-07 school calendar

Mrs. Campbell presented proposed revisions to the 2006-07 academic calendar. She explained that the calendar contained two changes. First, the teacher in-service day in October had been moved to adjust for the state testing schedule. Second, Martin Luther King, Jr. Day had been added as a protected holiday.
MOTION: That the Board approve the recommendations to amend the 2006-07 school calendar.
MOTION: Mr. H. Fridley
SECOND: Mr. R. Fridley
VOTE: Unanimous

(06-315) Contract to provide services for property and casualty insurance, and worker’s compensation insurance.

Dr. Grimesey reported that proposals for the provision of property and casualty insurance services, and for worker’s compensation insurance services, had been submitted by the Virginia Municipal League (VML), the Virginia Association of Counties (VACo) and the Virginia School Boards Association (VSBA). He noted that each proposal had been evaluated by John Newby, the School Board’s consultant for insurance services, and by Mrs. Barber. He said both Mr. Newby and Mrs. Barber had recommended that the Board award the contract to VACo. While Mr. Newby and Mrs. Barber acknowledged that VSBA’s proposal offered a projected premium that was slightly lower than VACo’s project premium, Dr. Grimesey said they based their ultimate recommendations based on strengths in VACo’s proposal related to: (a.) quality of insurance policy forms; (b.) agent/company experience with similar accounts; and (c.) the financial capacity of the pool to pay claims. Dr. Grimesey said the school division had a very positive experience with VACo as its provider during the past three years. However, he added that Board members should also consider loyalty to VSBA in making their final decision. He withheld a formal recommendation and concluded by stating that he would be happy to work with either of the two finalist insurance pools.
MOTION: That the Board approve the contract with VACo to provide services for property & casualty insurance, and
worker’s compensation for
July 1, 2006 through June 30, 2009.
MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: Unanimous

(06-315) Voluntary student accident insurance.

Fred Vaughan, Director of Student Services, presented the Board with information regarding voluntary student accident insurance. During the 2005-06 school year, 11 students took advantage of this insurance. Based upon the few number of students who participated, level premiums, and past service, he asked the Board to approve Scholastic Insurors as the provider of voluntary accident insurance for the 2006-07 school year.
MOTION: That the Board approve Scholastic Insurors as the voluntary student accident insurance provider.
MOTION: Mr. R. Fridley
SECOND: Mr. Botkins
VOTE: Unanimous

(06-316) Contract to provide vehicle fuel and heating oil for 2006-07

Mr. Rice recommended approval of the fuel and heating oil bid submitted by Whiting-Jamison Oil Company.
MOTION: That the Board award the vehicle fuel and heating oil bid to Whiting Jamison Oil Company
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(06-317) Adjustment to substitute bus driver compensation for 2006-07

Mr. Rice presented two recommendations regarding bus driver compensation: (1) to increase the substitute bus driver daily pay for all substitute drivers from $54 to $65. (2) To reimburse new drivers, whether regular or substitute, $252 after 100 hours of total driving for the school division. This is an incentive for applicants to complete the required 48 hours of training to become a bus driver. Dr. Grimesey said funds for the increase are available as a result of lower-then-expected overtime costs during the past two years.
MOTION: That the Board approve the recommendation to increase the substitute bus driver daily rate to $65.
MOTION: Mr. Tucker
SECOND: Mr. H. Fridley
VOTE: Unanimous

(06-318) Capital improvement update

Mr. Rice provided an overview of capital projects.The Central renovation continues to progress well although the projected completion date is being pushed back to mid-August due to delays with the window installation. The gym floor and stage at Sharon Elementary School are scheduled to be sanded, repainted, and refinished beginning the last week of June or the first week of July. Scott Floors from Roanoke will be doing the work for $5,800. The other two schools with wood gym floors, Boiling Spring and Callaghan, will also be done this summer if Scott Floors can fit them into their schedule. If not, they will be done next summer. Evidently, these floors have never been resurfaced since they were installed, Mr. Rice reported.

Field Trip Requests

(06-319) 12 AHS girls’ basketball players to High Point, NC Girls’ basketball camp, July 9-13, 2006
MOTION: That the Board approve the overnight trip to High Point, NC, July 9-13, 2006.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(06-320) 17 AHS boys’ basketball players to Catawba, NC boys’ basketball camp, June 25-28, 2006
MOTION: That the Board approve the overnight trip to Catawba, NC, June 25-28, 2006.
MOTION: Mr. R. Fridley
SECOND: Mr. H. Fridley
VOTE: Unanimous

(06-321) Policy revisions based on recommendations from Virginia School Boards Association Policy Services

ATTACHMENT I

MOTION: That the Board approve the policy revisions recommended by the Virginia School Boards Association.
MOTION: Mr. Tucker
SECOND: Mr. Anderson
VOTE: Unanimous

(06-322) Selected policy revisions associated with student services

Mr. Vaughan presented three policy revisions related to student service activity. Policy JEC – Student Conduct now includes language that students are subject to corrective action for misconduct that occurs off school property when the act negatively impacts the school. Regulation JFC-R Standards of Student Conduct now ties student conduct with the pillars of Character Counts. Policy JHFC – Student Wellness is a new policy related to nutrition education, physical activity, and nutrition guidelines.
MOTION: That the Board approve the policy revisions recommended by the division administration.
MOTION: Mr. Anderson
SECOND: Mr. R. Fridley
VOTE: Unanimous

(06-315) New regulation GDD-R to require all teacher assistants to maintain “highly qualified” status.

Mrs. Mutispaugh and Robert Carpenter, Director of Human Resources and Program Development, presented proposed regulation GDD-E to the Board for consideration. This regulation requires all teacher assistants in Alleghany County Public Schools to meet the “highly qualified” definition of No Child Left Behind legislation. This would allow assistants one year to meet the provisions and the county would fund the cost of one administration of the ParaPro assessment in order to assist employees in becoming “highly qualified.”
MOTION: That the Board approve the new policy requiring all teacher assistants to maintain “highly qualified”
status.
MOTION: Mr. H. Fridley
SECOND: Mr. Botkins
VOTE: Unanimous

(06-316) Communications

· Safe School Committee Meeting Summary Notes

CLOSED SESSION

(06-317) CODE OF VIRGINIA: Personnel 2.2-3711.A.1; Student Matters 2.2-3711.A.2 and 2.2-3711.A.3 Real Property; 2.2-3711.A.7 Legal Matters and 2.2-3711.A.10 Discussion or consideration of special awards/Nominations received for special award.
MOTION: That the School Board Enter Closed Session to Discuss Personnel, student matters, real property , legal
matters and to discuss or consider special awards/nominations received for special awards as
authorized by the Code of Virginia Sections 2.2-3711.A.1; 2.2.3711.A.2, 2.2-3711.A.3, 2.2-3711.A.7 and
2.2-3711.A.10
MOTION:Mr. Tucker
SECOND: Mr. H. Fridley
VOTE: Unanimous
TIME: 7:35 p.m.

MOTION: That the School Board Return to Open Session from Closed Session.
MOTION:Mr. Anderson
SECOND: Mr. Halsey
VOTE: Unanimous
TIME:
9:50 p.m.

CERTIFICATION OF EXECUTIVE SESSION

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 22.1-.3712.D of the Code of Virginia requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law:

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.

MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
ROLL CALL VOTE: Mr. Anderson – Yes Mr. Halsey - Yes
Mr. Botkins – Yes Mr. Tucker - Yes
Mr. H. Fridley - Yes Mr. Whitehead – Yes
Mr. R. Fridley - Yes

_________________________________

Clerk

PERSONNEL
(06-327) PERSONNEL
Attachment II

MOTION: That the Board approve the Personnel Recommendations as Presented by the Superintendent.
MOTION: Mr. R. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(06-328) Dispositions associated with pupil personnel case #s 06-12 and 06-13.
MOTION: That the Board approve the Superintendent’s recommendation in pupil personnel case #06-12.
MOTION: Mr. H. Fridley
SECOND: Mr. Botkins
VOTE: Unanimous

MOTION: That the Board approve the Superintendent’s recommendation in pupil personnel case #06-13
MOTION: Mr. Botkins
SECOND: Mr. H. Fridley
VOTE: Unanimous

ADJOURNMENT
MOTION: That the June 19, 2006 meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. H. Fridley
SECOND: Mr. R. Fridley
VOTE: Unanimous
TIME: 9:53 p.m.