6-30-06

MINUTES 

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
June 30, 2006
School Board Conference Room – 110 Rosedale Avenue
Covington, VA 24426
 

The Alleghany County School Board held its regular meeting on June 30, 2006, at 4:30 p.m. in the School Board Conference Room at Rosedale.

PRESENT: R. Joe Anderson; Wayne Botkins, Vice-Chairman; H. Hunter Fridley; David W. Halsey; Randall S. Tucker, and Michael L. Whitehead, Chairman. Also present:  Robert P. Grimesey, Superintendent and Terrie S. Wright, Deputy Clerk

ABSENT:  Robert A. Fridley

Dr. Grimesey presided and called the meeting to order at 4:30 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Dr. Grimesey asked for nominations for Chairman. Mr. Randy Tucker nominated Michael L. Whitehead.

            MOTION: That the nominations for Chairman of the Alleghany County School Board be closed.
                                    MOTION: Mr. Tucker
                                    SECOND: Mr. Botkins
                                    VOTE:      Unanimous

            MOTION:  That Michael L. Whitehead be elected as Chairman of the AlleghanyCounty School Board.
                                   MOTION: Mr. H. Fridley
                                   SECOND: Mr. Halsey
                                   ROLL CALL VOTE:         Mr. Anderson – Yes       Mr. Halsey - Yes
                                                                        Mr. Botkins – Yes          Mr. Tucker - Yes
                                                                        Mr. H. Fridley – Yes
                                                                        Mr. R. Fridley – Absent          5 – Yes             1 - Absent

Chairman Mike Whitehead asked for nominations for Vice-Chairman.

Wayne Botkins nominated Randall S. Tucker as Vice-Chairman of the Alleghany County School Board.

MOTION: That the nominations for Vice-Chairman of the Alleghany County School Board be closed.
            MOTION: Mr. Botkins
            SECOND: Mr. H. Fridley
            VOTE:     Unanimous

MOTION: That Randall S. Tucker be approved as the Vice-Chairman of Alleghany County School Board.   MOTION: Mr. Anderson
SECOND:  Mr. Halsey
ROLL CALL VOTE:        Mr. Anderson – Yes       Mr. Halsey - Yes
                                    Mr. Botkins – Yes          Mr. Whitehead - Yes
                                    Mr. H. Fridley – Yes
                                    Mr. R. Fridley – Absent              5 – Yes             1 - Absent

                                    MOTION: That Dr. Grimesey be approved as Clerk of the Board.
                                   MOTION: Mr. Anderson
                                   SECOND:  Mr. Tucker
                                   VOTE:  Unanimous

MOTION: That Ingrid Barber and Terrie Wright be approved as Deputy Clerks.
                                  MOTION:  Mr. Tucker
                                  SECOND:  Mr. Botkins
                                  VOTE:  Unanimous

 Chairman Whitehead, upon recommendation of the Superintendent, designated Mrs. Barber and Mrs. Wright to serve as recorders.         

MOTION: That the 2006-07 meeting calendar with dates and times be approved as presented.
                                    MOTION: Mr. H. Fridley
                                    SECOND: Mr. Tucker
                                    VOTE:  Unanimous 

Chairman Whitehead appointed   Mr. Anderson, Mr. Botkins, Mr. Halsey and Mr. Tucker as Alleghany County Public School representatives to the Jackson River Technical Center Joint Board of Control.

Chairman Whitehead appointed Mr. Botkins as Alleghany County Public School representative to the Jackson River Governor’s School Executive Committee.

Chairman Whitehead appointed Mr. Anderson as delegate and Mr. Halsey as alternate to represent Alleghany County Public Schools during the 2006 Virginia School Boards’ Association Convention in November.

Chairman Whitehead appointed himself and Mr. Tucker to serve as representatives to the Alleghany County Communications Committee.

(07-01)    VIRGINIA FREEDOM OF INFORMATION ACT AND VIRGINIA CONFLICT OF INTEREST ACT
Pursuant to the Code of Virginia, Section 2.2-3702, Dr. Grimesey reminded School Board members that they are to read and familiarize themselves with the provisions of the Virginia Freedom of Information Act.  A copy of the Freedom of Information Act was provided to all Board members.  Dr. Grimesey added that the Virginia School Boards’ Association also recommends that School Board members read and familiarize themselves with the Virginia Conflict of Interests Act.  He said the essential elements of the Act can be found in the Alleghany County School Board Policy BBFA.  A copy of Policy BBFA was provided to each Board member.

(07-02) LOCATION OF ALLEGHANY COUNTY SCHOOL BOARD POLICY MANUALS
           Dr. Grimesey reported that copies of the Alleghany County School Board Policy Manual are available to the
           public at the School Board office at 
110 Rosedale Avenue in Covington, in each school’s office and library,
          and at the public libraries in Covington and Clifton Forge.

 (07-03)    ACCEPTANCE OF VSBA CODE OF CONDUCT         ATTACHMENT I 

MOTION: That the VSBA Code of Conduct be adopted as presented.
                        MOTION: Mr. Botkins
                        SECOND: Mr. Tucker
                        VOTE:  Unanimous

 

COMMUNITY PARTICIPATION

 (07-04)    SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Whitehead thanked the Board members for electing him as their chairman.  He said it was an honor and privilege to be a part of the School Board which has a love and compassion for our children.  He thanked Dr. Grimesey and his staff for another great school year.

Mr. Halsey congratulated Mr. Whitehead and thanked the Board for a great job during the 2005-06 school year.  He said that he appreciated serving on the Board and that they all worked well together.

Mr. H. Fridley thanked each Board member for working well together.  He said that he appreciated being on the Board and thanked everyone for their help.

Mr. Tucker expressed appreciation for the re-appointments of Mr. Halsey and Mr. Botkins.  He said it was good to maintain the current chemistry of the Board.  He concluded that he looks forward to seeing what the efficiency study will show.

Mr. Botkins said he was pleased to have been re-appointed to the Board and that we needed to move on with the projects we have on the table.

Mr. Anderson congratulated Mr. Halsey, Mr. Tucker and Mr. Botkins for their re-appointments.  He thanked Mr. Whitehead for his leadership.

Dr. Grimesey said it was a privilege to serve with the best School Board in the Commonwealth of Virginia.

BUDGET AND FINANCE

(07-03)    Final 2005-06 year-end payment of bills:

Mrs. Ingrid Barber, Director of Budget & Finance, presented to the Board the final 2005-06 year-end payment of bills and year-end transfers.  She also discussed with the board the state carry over funds, request for carry over of construction funds associated with the Central renovation project, and the return of 2005-06 local contribution to the county.
                
MOTION: That the Board approve the payment of bills as presented.
                                    MOTION: Mr. H. Fridley
                                    SECOND: Mr. Tucker
                                    VOTE:  Unanimous

(07-04)    Final 2005-06 year-end budget transfers:

MOTION: That the Board approves the year-end budget transfer and state carry-over funds as presented:
                       MOTION: Mr. Tucker      
                       SECOND: Mr. H. Fridley
                       VOTE:  Unanimous

CLOSED SESSION

 (07-05)    CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1
             
MOTION:  That the School Board enter closed session to discuss Personnel as authorized by the Code of
                             
Virginia Sections 2.2-3711A.1.
                                    MOTION: Mr. H. Fridley
                                    SECOND: Mr. Botkins
                                    VOTE:  Unanimous
                                    TIME:    5:21 p.m.           

            MOTION:  That the School Board return to open session from closed session.
                                    MOTION: Mr. Tucker
                                    SECOND: Mr. H. Fridley
                                    VOTE:  Unanimous
                                    TIME:    5:44 p.m.

CERTIFICATION OF EXECUTIVE SESSION

 

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3712.D of the Code of Virginia Requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law;

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.
                                    MOTION: Mr. H. Fridley
                                    SECOND: Mr. Botkins
                                    ROLL CALL:         Mr. Anderson – Yes          Mr. Halsey - Yes
                                                               Mr. Botkins – Yes             Mr. Tucker - Yes
                                                               Mr. H. Fridley – Yes          Mr. Whitehead - Yes
                                                               Mr. R. Fridley – Absent              6 – Yes             1 - Absent
                                    TIME:    5:45 p.m.

                                                           

                                                                        _______________________________________

                                                                                                Clerk

PERSONNEL

(07-03)    PERSONNEL                                              ATTACHMENT II

MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
                        MOTION: Mr. Anderson
                        SECOND: Mr. H. Fridley
                        VOTE:  Unanimous

ADJOURNMENT

            MOTION:  That the June 30, 2006 meeting of the Alleghany County School Board be adjourned.
                                    MOTION: Mr. H. Fridley
                                    SECOND: Mr. Botkins
                                    VOTE:  Unanimous
                                    TIME: 5:46 p.m.