7-1-05

110 Rosedale Avenue, Suite A
Covington, VA 24426
MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
July 1, 2005

The Alleghany County School Board held its annual close-out and re-organizational meeting on July 1, 2005, at 4:30 p.m. in the School Board Conference Room at Rosedale.

PRESENT: R. Joe Anderson; Wayne Botkins; H. Hunter Fridley; Robert A. Fridley; Randall S. Tucker, Vice-Chairman; and Michael L. Whitehead, Chairman. Also present: Robert P. Grimesey, Superintendent and Terrie S. Wright, Deputy Clerk

ABSENT: David W. Halsey

Dr. Grimesey presided and called the meeting to order at 4:30 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Dr. Grimesey asked for nominations for Chairman. Mr. Randy Tucker nominated Michael L Whitehead.
MOTION:That the nominations for Chairman of the
Alleghany County School Board be closed.
MOTION: Mr. Anderson
SECOND: Mr. H. Fridley
VOTE: Unanimous

MOTION: That Michael L. Whitehead be elected as Chairman of the Alleghany County School Board.
MOTION: Mr. H. Fridley
SECOND: Mr. Anderson
VOTE: Unanimous

Chairman Mike Whitehead asked for nominations for Vice-Chairman. Mr. Anderson nominated Wayne Botkins.

MOTION: That the nominations for Vice-Chairman of the Alleghany County School Board be closed
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

MOTION:That Mr. Wayne Botkins be elected as the Vice-Chairman of Alleghany County School Board MOTION: Mr. Anderson
SECOND: Mr. Tucker
VOTE: Unanimous

MOTION:That Dr. Grimesey be elected as Clerk of the Board
MOTION: Mr. Anderson
SECOND: Mr. Tucker
VOTE: Unanimous

MOTION: That Ingrid Barber and Terrie Wright be elected as Deputy Clerks of the Board
MOTION: Mr. Anderson
SECOND: Mr. Tucker
VOTE: Unanimous

Chairman Whitehead, upon recommendation of the Superintendent, designated Mrs. Barber and Mrs. Wright to serve as recorders.
MOTION:That the 2005-06 school board meeting calendar with dates and times be approved as
presented.
MOTION: Mr. H. Fridley
SECOND: Mr. R. Fridley
VOTE: Unanimous

Chairman Whitehead appointed Mr. Anderson, Mr. Tucker, Mr. Halsey and Mr. Botkins as Alleghany County Public School representatives to the Jackson River Technical Center Joint Board of Control.

Chairman Whitehead appointed Mr. Botkins as Alleghany County Public School representative to the Jackson River Governor’s School Executive Committee.

Chairman Whitehead appointed Mr. Anderson as delegate and Mr. Halsey as alternate to represent Alleghany County Public Schools during the 2005 Virginia School Boards’ Association Convention in November.

Chairman Whitehead appointed himself and Mr. Botkins to serve as representatives to the Alleghany County Communications Committee.

(06-01) VIRGINIA FREEDOM OF INFORMATION ACT AND VIRGINIA CONFLICT OF INTEREST ACT

Pursuant to the Code of Virginia, Section 2.2-3702, Dr. Grimesey reminded School Board members that they are to read and familiarize themselves with the provisions of the Virginia Freedom of Information Act. Given that the Code requires newly appointed or re-appointed members to receive copies of the Act within two weeks following their appointment or reappointment, Dr. Grimesey exceeded the mandate by providing all members with a copy of the Act. Dr. Grimesey added that the Virginia School Boards’ Association also recommends that School Board members read and familiarize themselves with the Virginia Conflict of Interests Act. He said the essential elements of the Act can be found in the Alleghany County School Board Policy BBFA. He provided a copy of Policy BBFA to each Board member.

(06-02) LOCATION OF ALLEGHANY COUNTY SCHOOL BOARD POLICY MANUALS

Dr. Grimesey reported that copies of the Alleghany County School Board Policy Manual are available to the public at the School Board office at 110 Rosedale Avenue in Covington, in each school’s office and library, and at the public libraries in Covington and Clifton Forge.

(06-03) ACCEPTANCE OF VSBA CODE OF CONDUCT

MOTION: That the VSBA Code of Conduct be adopted as presented.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

COMMUNITY PARTICIPATION

(06-04) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Rob Fridley congratulated Mr. Whitehead for his outstanding job as chairman for the 2004-05 school year. He continued by saying that he was sure that he would continue to do so in the future.

Mr. Tucker congratulated everyone and said that we have a good school system and we will have an even better one next year.

BUDGET AND FINANCE

(06-05) FINAL 2004-2005 YEAR-END PAYMENT OF BILLS

MOTION: That the Board approves the year-end payment of the bills as presented.
MOTION: Mr. Botkins
SECOND: Mr. Tucker
VOTE: Unanimous

(06-06) FINAL 2004-2005 YEAR-END BUDGET TRANSFERS

MOTION: That the Board approves the year-end budget transfers and carry-over funds as presented.
MOTION: Mr. Tucker
SECOND: Mr. R. Fridley
VOTE: Unanimous

CLOSED SESSION

(06-01) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1

MOTION: That the School Board enter closed session to discuss Personnel as authorized by the Code of Virginia Sections 2.2-3711A.1.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous
TIME: 5:01 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. H. Fridley
SECOND: Mr. Botkins
VOTE: Unanimous
TIME:
5:24 p.m.

CERTIFICATION OF EXECUTIVE SESSION

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3712.D of the Code of Virginia Requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law;

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.
MOTION: Mr. R. Fridley
SECOND: Mr. Tucker
ROLL CALL: 6 Yes
1 Absent
TIME: 5:25 p.m.

_______________________________________

Clerk

PERSONNEL

(06-02) PERSONNEL ATTACHMENT I

MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

ADJOURNMENT

MOTION: That the July 1, 2005 meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. R. Fridley
SECOND: Mr. Anderson
VOTE: Unanimous
TIME: 5:30 p.m.