1-22-07


MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
January 22, 2007

The Alleghany County School Board held its regular meeting on January 22, 2007, at 6:00 p.m. at the Alleghany County School Board Office Complex in Low Moor, VA.

PRESENT: R. Joe Anderson; R. Wayne Botkins; H. Hunter Fridley; Robert A. Fridley; David W. Halsey; Randall S. Tucker, Vice Chairman; and Michael L. Whitehead, Chairman. Also present: Robert P. Grimesey, Superintendent/Clerk and Terrie Wright, Deputy Clerk.

Chairman Whitehead presided and called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

(07-164) APPROVAL OF MINUTES OF DECEMBER 11, 2006, REGULAR MEETING
MOTION: That the Board approve the minutes of the December 11, 2006, regular meeting.
MOTION: Mr. H. Fridley
SECOND: Mr. Halsey
VOTE: Unanimous

(07-165) APPROVAL OF MINUTES OF JANUARY 8, 2007, Work Session
MOTION: That the Board approve the minutes of the January 8, 2007, work session.
MOTION: Mr. Tucker
SECOND: Mr. R. Fridley
VOTE: Unanimous

COMMUNITY PARTICIPATION

(07-166) RECOGNITION OF SCHOOL RESOURCE OFFICERS AND PROGRAM UPDATE

Mr.Tucker and Fred Vaughan, Director of Student Services,presented commendations to William W. “Billy” Angle, Resource Officer at Clifton Middle and then Alleghany High School from 1999-2006; and to Matt Booze, Resource Officer at Clifton Middle School from 2003-06. Mr. Vaughan said that this is the 8th year of the school division’s relationship with the Alleghany County Sheriff’s Office and the School Resource Officer (SRO) program. He continued by saying past surveys have revealed high levels of support for this program by students, staff, and parents. Mr. Vaughan said that this year we have two new SROs serving our schools. Sergeant Dewey Knick is assigned to Alleghany High School and Deputy Chris Fisher is assigned to Clifton Middle School. Both officers respond to needs in all schools within the division. Mr. Vaughan then introduced Sheriff Dale Muterspaugh. Sheriff Muterspaugh said that he appreciated the working relationship that his department has with the school division. He said that the State had implemented another program where officers could stop by the schools at other times and that his officers will be supporting this program.

(07-167) OTHER SCHOOL BOARD COMMENDATIONS

A commendation was presented to Deborah L. Farmer, Principal, Falling Spring Elementary School, for her selection as a 2006 Sarah D. Barder National Fellow. Commendations were also presented to the following Alleghany High School students: Emily Arritt, best actress award at the Blue Ridge District One Act Play Festival; the Alleghany High School Yearbook Staff for earning a Virginia High School League Trophy Class Award; Alleghany High School senior Jamey Smith for being the Blue Ridge District Cross Country Champion and for earning honors as All Region III and All Timesland First Team; Jay Nagel for being the Blue Ridge District Offensive Player of the Year and for earning honors as first Team All District and All Region III quarterback; Brandon Morris for earning 2nd Place in log throwing competition at Virginia StateFair Competition; and to Chance Breeden and Jonathan Mongold for being the Virginia State Fair champions in the two-man saw competition.

(07-168) School Board Member Questions and Reports

Mr. Botkins thanked everyone for attending the meeting and congratulated all those who received awards. Mr. Botkins thanked Dr. Grimesey for maintaining watch over state and federal legislative action and for keeping board members informed.

Mr. H. Fridley congratulated all the young people for their awards. He said that he keeps up with all the sports and is proud of our student-athletes’ accomplishments. He added that he appreciated all the work the school resource officers do for our schools.

Mr. Halsey thanked everyone for their attendance and congratulated those who received awards. He also thanked the two resource officers who left to take new positions and welcomed the two officers who are taking their place.

Mr. Tucker congratulated the students for their achievements and he said that he knew they were “hard earned.” He said their accomplishments make our school system shine. He thanked Sheriff Mutispaugh and his department for their support

Mr. R. Fridley thanked everyone for coming out and congratulated the students for their achievements. He also thanked Sheriff Mutispaugh for his support and for the caliber of officers who serve as our School Resource Officers. He also thanked Lt. Barry Rose for his work as our DARE officer. Mr. Fridley said we are fortunate to live in the community we do and that we do not have some of the problems others have.

Mr. Anderson said that he endorsed everything said and he was also glad to live in this community. He congratulated Debbie Farmer for being chosen for the 2006 Sarah D. Barder Fellow and said it is a great reflection on our whole school system. Mr. Anderson also said that he continues to be amazed over the talent we have in our school system.

Mr. Whitehead said it seemed like yesterday that we started school and now we had finished the first semester. He said that he appreciated each and every employee. Mr. Whitehead said, as a parent, he appreciated knowing that the school resource officers were in the buildings. He said we are blessed to have the wonderful school system that we have.

BUDGET AND FINANCE

(07-169) Payment of bills
MOTION: That the Board approve the payment of the bills as presented.
MOTION: Mr. Botkins
SECOND: Mr. H. Fridley
VOTE: Unanimous

(07-170) Budget report

Dr. Grimesey reported the following fund balances:

1

School Operating Fund

$1,236,668.48

2

School Textbook Fund

$326,671.99

3

Alleghany Foundation Nursing Grant

$239,261.07

4

Governor’s School

$27,453.20

5

Construction

$00

6

Scholarship

$76,816.61

7

Alleghany Foundation School Efficiency Study Grant

$0.00

8

Alleghany Foundation Falling Spring Walking Track

$0.00

9

Alleghany Foundation Teacher Recruitment Grant

$45,662.37

Grand Total

$1,952,533.72

(07-171) Estimated fiscal impact of a consolidated composite index

Dr. Grimesey provided a summary of a letter he had received from Dr. Billy Cannaday, Virginia’s Superintendent of Public Instruction. At the request of their respective school boards, Dr. Grimesey and Covington City school superintendent Mr. Eddie Graham asked Dr. Cannaday if the Department of Education could provide an estimate of the financial impact of a hypothetical consolidation of the composite indexes of the Alleghany and Covington school divisions. Dr. Cannaday’s letter addressed the request of the local superintendents, Dr. Grimesey said. An attachment to the letter displayed three options, but Dr. Grimesey said only “option 2” would be consistent with the Code of Virginia and previous applications of the Code with the consolidations of South Boston-Halifax County and Clifton Forge-Alleghany County. In each of those cases, the State Board of Education, the Governor and the General Assembly all used the lower of the two indexes to determine state funding to the resultant consolidated school division. In addition, the lower composite index remains in effect for a 15-year “hold harmless” period. In the report issued by Dr. Cannaday’s office, Dr. Grimesey said the “option 2” scenario would combine Covington’s students and Alleghany’s composite index. The result would be an increase of $311,856 in annual state revenue to the consolidated school division. Over the 15-year “hold harmless” period, the state revenue increase would total $4,677,840. Dr. Grimesey added, however, that the consolidation of composite indexes and the potential for application of the lower of the two indexes becomes available only in response to a consolidation of governments. Jointly operated school divisions, such as the former Alleghany Highlands School Division, must continue to function with two separate indexes, he said. While there may be other expense-related benefits to shared services and a more limited merger of school divisions, Dr. Grimesey said, it is not accurate to claim that state revenues may increase in response to these more restricted options.

Given the very clear message from Covington City officials that they are not interested in governmental consolidation, Dr. Grimesey concluded that his report was intended to serve informational purposes only. He said he had no further recommendation to offer.

(07-172) Cafeteria Report

Keven Rice, Director of Administrative Services, reported that the cafeteria fund net cash balance at the end of December was $114,757.32.He said that this was a decline of $9,000 from last month due to the number of days caused by the Holidays. But, he said it was an improvement over this period last year.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(07-173) Calendar Information

Dr. Grimesey reminded the Board members of the following meeting dates: February 5 at 6:00 p.m., work session at School Board Office Complex in Low Moor; February 19 at 6:00 p.m., regular monthly meeting at Jackson River Technical Center; February 21 at 7:00 p.m., joint meeting with Covington School Board to be held at Covington High School Curfman Hall; and February 28 at 7:00 p.m., joint meeting with Covington School Board to be held at the Clifton Middle School Gleason Forum Hall.

(07-174) Annual School Resource Officer Report and Introduction of New Officers

This report was presented under (07-166).

(07-175) Report on Bullying Awareness Activities in Schools

Mr. Vaughan said that the Virginia School Boards Association (VSBA) has set aside this January as Bullying Awareness Month. He introduced Mrs. Debbie Whiteside of the Alleghany County Community Services Board to report on her work within our schools. Mrs. Whiteside has taught the ‘Second Step’ and ‘Steps to Respect’ curriculum in all our elementary schools. Both of these curriculums are considered evidence based in reducing the targeted behaviors. Mrs. Whiteside said that the ‘Second Step’ curriculum addressed problems, anger, impulse control and empathy. She said it was a stepping stone for the students to be able to open up and talk about their feelings. Mrs. Whiteside said that everyone had to take a part in the solution of bullying.

(07-176) Report on 2006 Employee Survey

Dr. Wayne Worner, Dean Emeritus of the College of Education at Virginia Tech, gave a report on the recent November 2006 employee survey on the organizational climate in our schools and the 2007-08 budget priorities. He said 83% of the school division employees participated in the survey and positive scores were received on all 20 items of the organizational climate survey.“Whatever you’re doing, keep doing it,” Dr. Worner said. The 2007-08 budget priority survey was modified to exclude salary and health benefits since previous surveys confirmed that they are assured of remaining the employees’ top two priorities every year. The two items that secured the highest level of employee support on this year’s budget survey were: (1) Increased spending on debt service to promote renovation or replacement of Alleghany High School; and (2) wage increases for aides and teacher assistants at a rate that exceeds the rate provided to other employee classifications. “Those two are head-and-shoulders above everything else,” Dr. Worner said.

(07-177) “Improving Smiles Forever” Student Dental Health Program

Mr. Vaughan introduced the “Improving Smiles Forever” mobile dental program. He said that this program is a joint venture of Total Action Against Poverty, the Roanoke City/Alleghany Public Health District, the Alleghany Foundation, and the Alleghany County Public Schools. Mr. Vaughan said the program will require no funds from the Alleghany County School Board.
MOTION: That the Board approve the “Improving Smiles Forever”
Mobile Dental Program.
MOTION: Mr. R. Fridley
SECOND: Mr. Botkins
VOTE: Unanimous

(07-178) Trends in Advanced Placement and Dual Enrollment Courses

Sarah Campbell, Assistant Superintendent for Instruction, reviewed the Advanced Placement and dual enrollment participation trends for the past five years. She noted an overall increase in enrollments due to increased financial support from the Board with respect to tuition and textbooks fees.

(07-179) Final Draft of 2007-08 School Calendar

Ms. Campbell presented the final draft of the 2007-2008 school calendar for approval. She explained that the draft had not been altered since it was presented for the first review in December.
MOTION: That the Board approve the 2007-08 School Calendar
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(07-180) Mental Health Counselor Job Description

Mr. Vaughan introduced the job description for the mental health counselor. He said the funding for the position will be provided by the Alleghany Foundation during the first year of existence. The School Board will assume a greater share of the salary during the next three years, he added.
MOTION: That the Board approve the Mental Health Counselor Job Description.
MOTION: Mr. R. Fridley
SECOND: Mr. Anderson
VOTE: Unanimous

(07-181) Projected State Revenues Based on Governor’s Proposed 2007-2008 Budget

Ingrid Barber, Director of Finance, reported that the Governor’s proposed entitlements will provide Alleghany County Public Schools with $719,987 in increased state funds. Due to anticipated cuts in various Federal programs, she reported potential decreases in Title I in the amount of $48,000, forest reserve funds in the amount of $82,313, and special education in the amount of $40,000. With these anticipated reductions, Alleghany County Public Schools is projected to receive $549,674 increased non-local funds. The projected total includes an increase in sales tax revenues of $58,057 and in basic aid of $661,930. She also provided the board with an update on the financial history of Medicaid from 2004 to present, as well as a range of costs associated with salary increase up to 4 percent plus step. Dr. Grimesey outlined his three priorities for the budget process: first, provide wage and salary increases that match or exceed the annual cost of living; second, maintain the School Board’s annual targeted percentage contributions to employee health insurance premiums; and third, avoid requesting any new spending from the Board of Supervisors in order to enable their investment in anticipated debt service associated with the construction of a new Alleghany High School.

(07-182) Capital Improvement Update

Mr. Rice provided the Board with a report developed from the new maintenance management system. This software shows the approximate cost of labor and materials used in all the buildings.He also provided an overview of the following capital projects:

· New exterior doors were installed at Sharon Elementary School.

· The breezeway at a Callaghan Elementary School was 98% complete;

· Replaced the tile floor in the Central gym and stripped the tile in the locker room;

· Installed an outside speaker system at Boiling Spring Elementary, Callaghan Elementary, Falling Spring Elementary and Sharon Elementary Schools. This was done as a safety precaution and is tied into the existing intercom system; and

· The restrooms and nurse’s station received new tile at Boiling Spring Elementary.

Field Trip Requests

(07-183) 15 AHS Marine Biology students to the St. John, U.S. Virgin Islands, April 4-11, 2007
MOTION: That the Board approve 15 AHS students to the
St. John, U.S. Virgin Islands, April 4-11, 2007.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(07-184) Communications

The School Board received summary notes from the following meeting:
Classified Advisory Committee to the Superintendent

CLOSED SESSION

(07-185) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1; PUPIL PERSONNEL 2.2-3711.A.2, REAL PROPERTY 2.2-2711.A.3 and
PUBLIC SAFETY 2.2-3711.A.12.
MOTION: That the School Board enter closed session to discuss Personnel, Pupil Personnel, Real Property and Public Safety
as authorized by the Code of
Virginia Sections 2.2-3711A.1, 2.2-3711.A.2, 2.2-3711.A.3 and 2.2-3711.A.12
MOTION: Mr. H. Fridley
SECOND: Mr. R. Fridley
VOTE: Unanimous
TIME: 8:07 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Tucker
SECOND: Mr. Botkins
VOTE: Unanimous
TIME: 9:17 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION:Mr.Botkins
SECOND: Mr.Tucker
ROLL CALL VOTE: Mr. Anderson – Yes Mr. Halsey - Yes
Mr. Botkins – Yes Mr.Tucker - Yes
Mr. H. Fridley – Yes Mr. Whitehead – Yes
Mr. R. Fridley – Yes

___________________________________________________

Clerk

PERSONNEL ATTACHMENT I

(07-186) PERSONNEL
MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
MOTION: Mr. R. Fridley
SECOND: Mr. Anderson
VOTE: Unanimous

ADJOURNMENT

MOTION: That the January 22, 2007, meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. H. Fridley
SECOND: Mr. R. Fridley
VOTE: Unanimous
TIME: 9:19 p.m.