5-21-07

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
May 21, 2007

 

The Alleghany County School Board held its regular meeting on May 21, 2007, at 6:00 p.m. at the School Board Office Complex in Low Moor, VA.

PRESENT: R. Joe Anderson; R. Wayne Botkins; H. Hunter Fridley; Robert A. Fridley; David W. Halsey; Randall S. Tucker, Vice Chairman; and Michael L. Whitehead, Chairman. Also present:  Robert P. Grimesey, Superintendent/Clerk and Terrie Wright, Deputy Clerk.

Chairman Whitehead presided and called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

(07-291) Approval of Minutes of April 23, 2007, Regular Meeting
                        MOTION: That the Board approve the minutes of the April 23, 2007, regular meeting.
                                                            MOTION:  Mr. H. Fridley
                                                            SECOND:  Mr. Tucker
                                                            VOTE:  Unanimous

 

COMMUNITY PARTICIPATION

(07-292) SCHOOL BOARD COMMENDATIONS

►Mr.Tucker  and J.R. Simpson, Principal, Sharon Elementary School, presented certificates to the Sharon Elementary School Faculty and Staff for being awarded a Title I Distinguished School and a Nomination for National Blue Ribbon School.

►Mr. Anderson and Sonya Howell, Guidance Counselor, Alleghany High School, presented  the following certificates: John Rollinson, Appointment to United States Military Academy; Elizabeth Nicely, Jerrica Siler and Brittany Walker, Selections for Girls’ State Conference; Ethan Craft, Steven Keener and Ryan Peters, Selections for Boys’ State Conference.

►Mr. Botkins and Michele Elmore, Guidance Counselor, Alleghany High School, presented certificates to the following students who have been selected to attend the Summer Residential Governor’s School:  Megan Burnette, Fine Arts; Michael Mason, NASA; David Moynihan, Humanities; and China Green, Russian.

►Mr. H. Fridley and Kenny Higgins, Principal, Alleghany High School,  presented certificates to: Michael Mason, All-Virginia Concert Band, 2nd Place Base Trombone; Katie Anderson, All-Virginia Symphonic Band, 4th Place Bassoon; Alleghany High School Symphonic Band, Fiestaval Invitational Competition, First Place in Division 3; Alleghany High School Marching Band, Fiestaval Invitational Competition, Overall Superior Rating.

►Mr. R. Fridley and Brenda Siple, Principal, Clifton Middle School,  presented a certificate to Kathryn Crutchfield, Clifton Middle School music teacher, for being honored as the Wal-Mart Teacher of the Year. Ms. Crutchfield was nominated by one of her students for this distinction.

(07-293) Rodriquez, Ripley, Motley and Maddox Scholarship in Honor of Dr. Grimesey as Region VI Superintendent of the Year.

Dr. Grimesey explained that a $500 scholarship would be awarded to Alleghany High School senior Krista S. Wolfe by the architectural firm of Rodriquez, Ripley, Motley and Maddux (RRMM).  He noted that Miss Wolfe could not be present due to her participation in the Blue Ridge District tennis tournament.  However, he said that he and Mr. Ben Motley of RRMM would award the scholarship to Miss Wolfe during the day on May 22.

(07-294) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Whitehead said that he has served on the school board for ten years and was honored to have been able to do so.  He said that we have hired a lot of staff over the years, and our schools have achieved full accreditation and attained Adequate Yearly Progress (AYP). We have opened two new schools, and renovated three other schools and the central office complex. Mr. Whitehead said five years ago a new superintendent was hired from a number of applicants.  He said that he was proud of the choice they made in selecting a good leader. Mr. Whitehead said he wouldn’t want Dr. Grimesey’s job as there are a lot of demands on the position. He congratulated Dr. Grimesey for being selected as Region VI Superintendent of the Year.

Mr. H. Fridley congratulated all the students for their accomplishments and wished them the best in the future.  He thanked the Sharon faculty for all they do, and he noted that the staff always makes him feel very welcome in their school.  Mr. Fridley congratulated Dr. Grimesey and said he was an excellent asset to our school system. He said he appreciates what everyone does.

Mr. Botkins congratulated the Sharon faculty for their award and said it speaks to their accomplishments.

Mr. Halsey congratulated everyone and said we are coming to the end of another school year.  “We have accomplished a great deal during the year and have a lot to be thankful for,” he concluded.

Mr. Tucker congratulated the Sharon faculty for their accomplishments and he cited J.R. Simpson’s leadership as vital to the success of his school.  He congratulated Dr. Grimesey for his award.  He said that Sharon’s entire staff has the same focus and goals for the students.  He visits the school often and sees the benefit of one-on-one as the need arises. 

Mr. R. Fridley thanked everyone for all they do.  He said he came on the school board at the time Dr. Grimesey was hired and he has proven to be the leader we thought he would be.

Mr. Anderson congratulated all who received commendations. He asked everyone to stand and give Dr. Grimesey a standing ovation.

Dr. Grimesey thanked everyone for their kind words. He said he couldn’t have received the award if it weren’t for the hard work of the folks in the school system.  He said he asked Mr. Simpson what it took to receive the distinction of a Blue Ribbon School.  Mr.
Simpson’s reply was “a lot of hard work and they cared about the children.”  He then asked the Board and the audience to join him in a standing ovation to Mr. Simpson for his leadership at Sharon.

Mr. Whitehead said we were at the end of a school year and he thanked all employees for a wonderful year.  “The students are blessed to have the quality of teachers we have,” he concluded.

 

BUDGET AND FINANCE

(07-295)PAYMENT OF BILLS
                        MOTION: That the Board approve the payment of the bills as presented.
                                                MOTION: Mr. Botkins
                                                SECOND: Mr. Tucker
                                                VOTE:  Unanimous 

(07-296) BUDGET REPORT

Dr. Grimesey reported the following fund balances:

1

School Operating Fund

$1,249,255.71

2

School Textbook Fund

$332,183.92

3

Alleghany Foundation Nursing Grant

$191,127.47

4

Governor’s School

$32,190.98

5

Construction

$0.00

6

Scholarship

$78,112.74

7

Alleghany Foundation School Efficiency Study Grant

$30,750.00

8

Alleghany Foundation Falling Spring Walking Track

$0.00

9

Alleghany Foundation Teacher Recruitment Grant

$44,782.03

Grand Total

$1,958,402.85

 

(07-297) Certification of 2007-08 School Board Budget

Ingrid Barber, Director of Budget and Finance, reported that on Tuesday, May 1, 2007, the Alleghany County Board of Supervisors approved our proposed 2007-08 operating budget as presented.  She informed the Board that we have received notification from the Virginia Retirement System of a change in rates, and The Alleghany Foundation did not fund the Governor’s School grant proposal. Mrs. Barber said she would give the Board an update on the impact this would have on the budget at the next meeting.
                        MOTION: That the Board approve the 2007-08 operating budget as presented.
                                                MOTION: Mr. R. Fridley
                                                SECOND: Mr. H. Fridley
                                                VOTE:  Unanimous

 

(07-298) Certification of 2007-08 Health Insurance Contribution Rates

Rob Carpenter, Director of Human Resources, recommended the Board approve the rate structure offered by Anthem Blue Cross Blue Shield for 2007-2008. The plan is a Key Care 20 with no changes in benefits.  There will also be a 2.5% reduction in premiums.  The contract period will begin on July 1, 2007, and end June 30, 2008.
                        MOTION: That the Board approve the 2007-2008 rate structure proposed by Anthem Blue Cross and Blue
                                       Shield.
                                                MOTION: Mr. H. Fridley
                                                SECOND: Mr. Tucker
                                                VOTE:  Unanimous

(07-299) Cafeteria Report

Keven Rice, Director of Administrative Services, reported that the cafeteria fund net cash balance at the end of April was $156,330.60 which represents an improvement of $15,754.32 over the prior month and $90,916.11 over the prior year (April 2006).

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS                                 

 (07-300) Designation of two Representatives to serve on Ad Hoc Schools Committee
                                                MOTION: That the Board appoint Michael Whitehead and Randall Tucker to the ad hoc
                                                school committee.
                                                MOTION: Mr. R. Fridley
                                                SECOND: Mr. Botkins
                                                VOTE: Unanimous                       

(07-301) Designation of two Representatives to serve on the Alleghany High School Facility Design Committee
                        MOTION: That the Board approve David Halsey and Wayne Botkins to serve on the Alleghany                                                             High School Facility Design Committee.
                                                MOTION: Mr. Tucker
                                                SECOND: Mr. R. Fridley
                                                VOTE:  Unanimous

(07-302) Authorization of Signature in Absence of Superintendent                      
                        MOTION: That Sarah T. Campbell and Ingrid W. Barber be approved to sign documents in the absence of the                                       superintendent during the 2007-08 school year
                                                MOTION: Mr. H. Fridley
                                                SECOND: Mr. Botkins
                                                VOTE:  Unanimous

 (07-303) Confirmation of School Board Meetings and Events for Summer of 2007

Dr. Grimesey added a May 30 called meeting to the summer calendar.
                         MOTION: That the Board approve the School Board Meetings and Events for Summer of 2007
                                                MOTION: Mr. H. Fridley
                                                SECOND: Mr. R. Fridley
                                                VOTE:  Unanimous

(07-304) First Draft of 2007-08 Calendar of School Board Meetings and Events

Dr. Grimesey presented the first draft of the proposed 2007-08 calendar of Alleghany County School Board meetings and events.                       

(07-305) Increase in Alleghany High School Class Dues

Mrs. Barber said she had examined the justifications of the high school proposal and said it was necessary to offset the additional costs to the classes for activities.  She said this action will formally change all class dues to $20.00 per student starting July 1, 2007.                       
                         
MOTION: That the Board approve the Increase in the Alleghany High School Class Dues for 2007-08
                                                MOTION:  Mr. R. Fridley                                               
                                                SECOND: Mr. Tucker
                                                VOTE:  Unanimous

 (07-306) Adoption of Textbooks for Mathematics and Work and Family Studies

Mary Jane Mutispaugh, Supervisor of Instruction, asked the Board to approve the adoption of the following textbooks at Alleghany High School:  Mathematics: Elementary Statistics: A Step by Step Approach and Work & Family Studies: Hospitality Services.                                  
                        MOTION: That the Board approve the adoption of Mathematics: Elementary Statistics: A Step by Step                                             Approach and Work & Family Studies: Hospitality Services to be used at
Alleghany High School.
                                                MOTION:  Mr. Botkins
                                                SECOND: Mr. H. Fridley
                                                VOTE:  Unanimous

 (07-307) Revisions to School Division Special Education Plan for 2007-08

Patricia King, Supervisor of Special Education, presented the revised special education plan for 2007-08.  The plan was reviewed by the Alleghany County Special Education Advisory Committee and was made available for public inspection and comment.
                       
MOTION:  That the Board approve the revision to the school division special education plan for 2007-08.       
                                               MOTION:  Mr. H. Fridley
                                               SECOND:  Mr. Tucker
                                               VOTE:  Unanimous

 
(07-308) Appointments to Special Education Advisory Committee for 2007-08

Mrs. King presented the following names to serve on the Special Education Advisory Committee for 2007-08: Anita Eggleston, Maureen Stec, Julie Liptrap, Sandi Hartley, Mr. & Mrs. Will Sales, John Herron and Lisa Tingler.  Dr. Campbell updated the proposed Special Education Advisory Committee.  She explained that Mrs. King would no longer be a member of the committee as of June 30 due to her retirement.  Dr. Campbell asked that the board approve the appointment of Dr. Elizabeth Heath, the incoming supervisor, as Mrs. King’s replacement.
                     MOTION:  That the Board approve the appointments to the Special Education Advisory Committee for 2007-08.
                                               MOTION:  Mr. H. Fridley
                                               SECOND:  Mr. Botkins
                                               VOTE:  Unanimous

(07-309) Renewal of access Authorization to Selected Dental Insurance Provider

Mr. Carpenter presented the proposed Delta Dental of Virginia as the school division dental provider for 2007-08.  He said the rates represent a 2% increase from the current year.
                  MOTION:  That the Board approve the Delta Dental rates for 2007-08
                                            MOTION:  Mr. R. Fridley
                                            SECOND:  Mr. Botkins
                                            VOTE:  Unanimous

(07-310) Framework for 2007-08 extra-curricular staff assignments.

Mr. Carpenter presented the 2007-08 framework for extra-curricular assignments. One new appropriated assignment for the 2007-08 school year will be a Technology Resident Expert in each school to be support for computer technology and technology users. They will work in collaboration with the Education Technology Center (ETC).
                  MOTION:  That the Board approve the framework for 2007-08 extra-curricular staff assignments.
                                               MOTION:  Mr. H. Fridley
                                               SECOND:  Mr. R. Fridley
                                               VOTE:  Unanimous

(07-311) Alleghany High School Security Surveillance System

Mr. Rice presented a recommendation to move forward with the installation, by First Witness, of a security surveillance system at Alleghany High School.  First Witness was the firm with the successful response to our 2005 RFP for surveillance systems and has agreed to honor the quote made for the high school two years ago. The quote was in the amount of $53,391.
                MOTION:  That the Board approve the purchase of a security surveillance system at
Alleghany High School in the
                                amount of $53,391.
                                               MOTION:  Mr. Tucker
                                               SECOND:  Mr. Halsey
                                               VOTE:  Unanimous

 (07-312) Vehicle fuel and heating oil bids

Mr. Rice presented a recommendation that the 2007-08 fuel and heating oil bid be awarded to Whiting Jamison Oil Company, the lowest responsible bidder.
                        MOTION:  That the Board award the vehicle fuel and heating oil bid to Whiting-Jamison.
                                               MOTION:  Mr. H. Fridley
                                               SECOND:  Mr. R. Fridley
                                               VOTE:  Unanimous

(07-313) Capital Improvement Update

Mr. Rice presented the Work Request Completion Report for April.  He also reported on the following capital improvements that were taking place or completed:

·         Installation of new flooring in the restrooms and clinic at Boiling Spring Elementary School was in process and  the rooms completed thus far were much improved;

·         The intercom repair and upgrade at the high school is complete, and work on repair and upgrade of the phone system began today; and

·         A bus parking area has been created at Sharon Elementary School and the area of the parking lot where the buses used to park is in the process of being striped for passenger vehicles for an increase of approximately 20 parking spots.  The bus parking was created by filling in and paving the unsightly ditch that ran parallel to the entrance drive; thus solving two problems at once.

Mr. Rice continued by saying bids for capital improvement projects over the summer have been awarded for the following projects:

·         Parking lot paving and striping at Boiling Spring and Falling Spring Elementary Schools;

·         Abatement of the remaining asbestos floor tile and replacement with vinyl composition tile at Sharon Elementary;

·         Removal and replacement of the quarry tile in the corridors at Callaghan Elementary School;

·         Replacement of the carpet at Boiling Spring Elementary.  The tiled “wet” areas will also be covered with sheet vinyl;

·         Sanding, painting, and refinishing of the gym floors at Boiling Spring and Callaghan Elementary Schools; and

·         Replace the kitchen exhaust hood at Callaghan Elementary School.

Bids in the process of being finalized for summer projects include:

·         Resealing the foam roof at Falling Spring Elementary; and

·         Paving the graveled road, service area, and access walkways at the Clifton Middle School football field.  The CMS walking track will also be extended and paved.  A generous grant from The Alleghany Foundation and assistance from the County have helped make this possible. 

In addition to the above noted contracted projects, the Maintenance Department will complete a variety of Capital Improvement Projects including the following:

·         Installation of a “wet” area with sink in the multipurpose room at Boiling Spring Elementary.  Also, the countertops in the four other wet areas at Boiling Spring will be replaced;

·         Resealing a section of foam roof at Alleghany High School;

·         Replacement of fixtures and partitions of two restrooms in the band area of Alleghany High School;

·         Installation of white boards at Callaghan and Falling Spring Elementary Schools;

·         Repair to the rock wall at Falling Spring Elementary School; and

·         Creation of a separate storage area at Sharon Elementary School for mowers and flammable products. 

Field Trip Requests

(07-314) 12 AHS Girls’ Basketball Players to High Point University Camp, High Point, NC, July 7-13, 2007
                        MOTION:  That the Board approve 12 AHS Girls’ Basketball Players to
High Point University Camp, High
                                        Point, NC, July 7-13, 2007
                                                MOTION:  Mr. Tucker
                                                SECOND:  Mr. Botkins
                                                VOTE:  Unanimous
(07-315) Communications:

                        • Parent Advisory Committee to the Superintendent
                        • Teacher Advisory Committee to the Superintendent
                        • Safe School Committee

 

CLOSED SESSION

(07-316) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1; PUPIL PERSONNEL 2.2-3711.A.2, and REAL PROPERTY 2.2-               2711.A.3

MOTION:  That the School Board enter closed session to discuss Personnel, Pupil Personnel, and Real Property as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2, and 2.2-3711.A.3
                       MOTION:   Mr. H. Fridley
                       SECOND:   Mr. R. Fridley
                       VOTE:  Unanimous
                       TIME:  7:25 p.m.

                         MOTION:  That the School Board return to open session from closed session.
                                                MOTION:  Mr. Tucker
                                                SECOND:  Mr. R. Fridley
                                                VOTE:   Unanimous
                                                TIME:
8:53 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                                MOTION:   Mr. H. Fridley
                                                SECOND:   Mr. Halsey
                                                ROLL CALL VOTE:     Mr. Anderson –Yes    Mr. Halsey – Yes      Mr. R. Fridley - Yes
                                                                                 Mr. Botkins – Yes      Mr.Tucker - Yes
                                                                                 Mr. H. Fridley – Yes   Mr. Whitehead – Yes

                                                                                                                                                                                          

______________________________________                              _________________________________________

Chairman, Alleghany County School Board                                                                      Clerk

 

 

PERSONNEL                                                       ATTACHMENT I

(07-317) PERSONNEL                                                                                                              

MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
                                   MOTION:  Mr. R. Fridley
                                   SECOND:  Mr. Tucker
                                   VOTE:   Unanimous

(07-318) The Chairman requested an addition to the agenda of pupil personnel case #05-19.

                        MOTION: That the Board approve the addition to the agenda.
                                                MOTION: Mr. H. Fridley
                                                SECOND: Mr. Botkins
                                                VOTE: Unanimous

 (07-319)  Disposition of Pupil Personnel Case # 05-19.

                        MOTION: That the Board approve the Superintendent’s recommendation in pupil personnel case #05-19.
                                                MOTION: Mr. Tucker
                                                SECOND: Mr. R. Fridley
                                                VOTE: Unanimous

ADJOURNMENT

                        MOTION:  That the May 21, 2007, meeting of the Alleghany County School Board be adjourned.
                                                MOTION:  Mr. H. Fridley
                                                SECOND:  Mr. Tucker
                                                VOTE:   Unanimous
                                                TIME:    8:57 p.m.