6-18-07


 

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

June 18, 2007

The Alleghany County School Board held its regular meeting on June 18, 2007, at 6:00 p.m. at the School Board Office Complex in Low Moor, VA.

PRESENT: R. Joe Anderson; R. Wayne Botkins; H. Hunter Fridley; Robert A. Fridley (arrived at 6:40 p.m.); David W. Halsey. Also present:  Robert P. Grimesey, Superintendent/Clerk and Terrie Wright, Deputy Clerk.

ABSENT: Randall S. Tucker, Vice Chairman; and Michael L. Whitehead, Chairman

As Chairman pro tempore, Dr. Grimesey presided and called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Dr. Grimesey requested nominations for Chairman pro tempore of the Alleghany County School Board for the June 18, 2007 regular meeting. Hunter Fridley made a motion to appoint Wayne Botkins as Chairman pro tempore. Joe Anderson seconded the motion. Vote was unanimous. 

                        MOTION: That the Board approve
Wayne Botkins as Chairman Pro Tempore.
                                                            MOTION: Mr. Anderson
                                                            SECOND: Mr. H. Fridley
                                                            Roll Call Vote: Mr. Anderson – Yes       Mr. Halsey – Yes       
                                                                                  Mr. Botkins – Yes          Mr.Tucker - Absent
                                                                                  Mr. H. Fridley – Yes       Mr. Whitehead – Absent
                                                                                  Mr. R. Fridley – Absent

With permission of temporary Chairman Botkins, Dr. Grimesey announced the following additions to the agenda:  Item #07-345 – Parking lot paving at Boiling Spring Elementary School; Item #07-346 - Parking lot paving at Falling Spring Elementary School; Item #07-347 - Removal and replacement of quarry tile a Callaghan Elementary School; Item #07-348 - Carpet installation at Boiling Spring Elementary School and #07-349 - Improvement to walking paths and roadways paving at Clifton Middle School.

(07-322) Approval of Minutes of May 21, 2007, Regular Meeting
                        MOTION: That the Board approve the minutes of the May 21, 2007, regular meeting.
                                                            MOTION:  Mr. H. Fridley
                                                            SECOND:  Mr. Anderson
                                                            VOTE:  Unanimous

 (07-323) Approval of Minutes of May 30, 2007, Work Session
                        MOTION: That the Board approve the minutes of the May 30, 2007, work session
                                                            MOTION:  Mr. H. Fridley
                                                            SECOND:  Mr. Anderson
                                                            VOTE:  Unanimous

COMMUNITY PARTICIPATION

(07-324) Remarks by Stacey Bryant, representing the Alleghany County Council of PTAs & PTOs.

Mrs. Bryant reported to the School Board about her recent testimony before the Virginia Commonwealth Transportation Board.  She said she attended the hearing with Mr. Rickey May of the Board of Supervisors, Mr. John Strutner, County Administrator, Dr. Grimesey, Keven Rice and LeeAnn Gray, who also represented the County Council of PTAs and PTOs. She said they attended hearing in order to go on record as advocates for barriers to be installed between I-64 and Irvine Farm Road.  Ms. Bryant said the current plan has been moved to 2013. She said her daughter would attend Clifton Middle School in 2012 and she hoped that something would be done to ensure her daughter’s safety.  Mrs. Bryant also reported that she had attended the PTA Lobby Day during last winter’s session of the Virginia General Assembly where she met Delegate Jim Shuler.  She then read a letter that Delegate Shuler sent to Pierce Homer, Secretary of Transportation, requesting that VDOT address the matter quickly.  Mrs. Bryant concluded by stating her appreciation for the support that Delegate Shuler and State Senator Creigh Deeds have given to the community’s efforts to promote VDOT’s need to complete necessary improvements to I-64.

(07-325) SCHOOL BOARD COMMENDATIONS

- Dr. Grimesey and John Hutchison, Assistant Principal, Alleghany High School, honored Alleghany High School spring sports participants as follows:  Nathan Anderson, Darren Burdette, T.J. Deisher, Josh Ginger, Travis Hammond, Scott Herald, Matt Howard, Clay Jones, Kyle Jones, Trey Lewis, Seth Shreve, Matt Smith, Casey Thompson, Patrick Ward and Scott Wolfe were presented certificates for winning the 2007 Blue Ridge District Boys’ Tennis Regular Season and Tournament Championships;

- Certificates also were presented to Seth Shreve for being the 2007 Blue Ridge District Boys’ Tennis Player of the Year and to Seth Cranford for being the 2007 Blue Ridge District Boys’ Tennis Coach of the Year;

- Hollee Warlitner was presented a certificate for being the Blue Ridge District Softball Player of the Year & All Region III First Team Catcher; and

- Certificates also were presented to Mr. Hutchison on behalf of the following students who earned All Region III honors in Boys’ Track and Field: Zach Depriest, 5th in discus; Ryan Williamson, 6th in shot put; and Adrian Jordan, 5th in long jump.  Finally, a certificate was presented to Mr. Hutchison on behalf of Seth Wright for earning All Region and All Group AA State achievement in Boys’ Track and Field.  Seth placed 3rd at the Region III meet in discus and shot put, and 4th at the Group AA meet in discus.

(07-326) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Halsey congratulated all those that were presented certificates. He thanked everyone for another successful year and asked blessings on the year to come.

Mr. H. Fridley said he noticed that three “Seths” had been presented certificates and wondered if you had to be named Seth to be a good athlete!  He said he participated in a tennis class when he attended Virginia Tech, and had to play his instructor for a final grade.  Mr. Fridley said he ended up with five stitches over one eye.  He indicated that he watched Hollee Warlitner grow up and she always had a ball or a glove in her hand.  Mr. Fridley said that he always kept up with the sports teams in the Virginian Review.

Mr. Botkins congratulated everyone for their achievements.  He thanked Mrs. Bryant for going to meetings and commented on what a letter could do to promote improvement of our community.  Mr. Botkins added that he is Chairman of the Jackson River Governor’s School and he announced the hiring of Julie Drewry as full-time director. He said he was looking forward to the Governor’s School moving in a new direction.

BUDGET AND FINANCE

(07-327) PAYMENT OF BILLS
                        MOTION: That the Board approve the payment of the bills as presented.
                                                MOTION: Mr. Anderson
                                                SECOND: Mr. H. Fridley
                                                VOTE:  Unanimous

(07-328) BUDGET REPORT

Dr. Grimesey reported the following fund balances:

1

School Operating Fund

$1,432,814.85

2

School Textbook Fund

$333,895.47

3

Alleghany Foundation Nursing Grant

$180,206.21

4

Governor’s School

$ 6,853.89

5

Construction

$0.00

6

Scholarship

$77,515.21

7

Alleghany Foundation School Efficiency Study Grant

0.00

8

Alleghany Foundation Falling Spring Walking Track

$0.00

9

Alleghany Foundation Teacher Recruitment Grant

$37,644.23

Grand Total

$2,068,929.86

(07-329) Proposed Amendments to 2007-08 School Division Operating Budget

Ingrid Barber, Director of Budget and Finance, discussed two amendments to the 2007-08 school operating budget.  The first amendment was an accommodation of a 1.05% adjustment in the local VRS (Virginia Retirement System) contribution rate in the amount of $104,513.  She reported that a memorandum was received from VRS on July 1, 2006, which certified the rates for two years @16.41%. She stated that on May 26, 2007, a memorandum was received from VRS which certified the 2008 rate at 17.46%.  This memo was received after the budget was approved, thus reflecting the 1.05% difference and the necessity for an amendment.  She asked the Board to consider the amendment.  In addition, an amendment was also requested to fund a full-time versus a part-time Director for the Jackson River Governor’s School in the amount of $15,731.  She provided the Board a detailed breakdown of the offsets associated with both amendments.

                        MOTION: That the Board approve the amendments to the 2007-08 operating budget
                                                MOTION: Mr. H. Fridley
                                                SECOND: Mr. Halsey
                                                VOTE:  Unanimous

(07-330) Cafeteria Report

Keven Rice, Director of Administrative Services, reported that the cafeteria fund net cash balance at the end of April was $178,940.00 which represents an improvement of $22,609 over the prior month and $92,055 over the prior year (May 2006).

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS                                 

(07-331) Final Review of Proposed 2007-08 School Board Meeting Calendar

Dr. Grimesey presented the final draft of the 2007-08 calendar of Alleghany County School Board meetings and events. The calendar will be acted on at the June 29 meeting.

(07-332) Demonstration of New Alleghany County Public Schools Web Site

Debbie Bowyer, Instruction Technology Specialist, presented the Alleghany County Public School’s new web site to the School Board.  The Board members were shown the many ways they could look for information about our schools and school system.  Mr. Rob Carpenter, Director of Human Resources, showed the Board how they could use the new on-line application process to apply for positions in the school system. 

(07-333) Annual Jackson River Technical Center Report

Tom Beirne, Director of the Jackson River Technical Center (JRTC), presented the annual report of the Center.  He said that 81 students received dual enrollment credits in seven different programs; 30 students completed industry testing in four different programs; and 59 students received JRTC certificates of completion.  Also, Mr. Mick Strand, Marketing Instructor, earned an A.S.K. Certification which allows the Center to give marketing industry certification exams, Mr. Beirne reported.

Wayne Persinger, Alternative Education Instructor, said that students may continue academic studies toward a regular high school diploma or they may prepare to take the GED Test.  He said this year the program served a total of 81 students.  There were six seniors who completed the necessary coursework and graduated with their class and four students passed the GED test.

Jeff Alleman, Technology Coordinator, said they had another successful year.  There were 732 trouble tickets.  He said he thought that the desk top security system had cut down on the requests. Mr. Alleman said that out of four staff members, two had moved on and the new replacements had to learn the infrastructure to maintain our status quo.  The Center was involved in developing the infrastructure of the new Central office, wireless connection at Clifton Middle School (CMS) and Forum Hall and installing wireless carts, and intercom system at CMS.  Mr. Alleman said with a new network control, they have the ability to add software at anytime. 

(07-334) Revised School Division Plan for Gifted Education

Mary Jane Mutispaugh, Supervisor of Instruction, presented proposed revisions to the Alleghany County Public Schools Gifted Plan for 2006-2011.  The document was revised in accordance with changes requested as a result of a review by the Virginia Department of Education staff and peer review process.
                           MOTION: That the Board approve the Alleghany County Public Schools Gifted Plan for 2006-2011.
                                               MOTION: Mr. R. Fridley
                                               SECOND: Mr. Anderson
                                               VOTE:  Unanimous

(07-335) Federal Programs Consolidated Grant Application for 2007-08

Dr. Sarah Campbell, Assistant Superintendent of Instruction, requested approval for the submission of the 2007-08 federal programs grant application.  She explained that the budget reflected in the consolidated application was based on the current allocation of $717,575.50 due to the fact that the state has not released the funding allocations for the coming year.  Dr. Campbell also reported that as much as a 5% reduction in federal funds was anticipated which would result in a loss of almost $36,000.  She concluded by reminding the Board that $40,000 in local funds had been included in the budget to cover the anticipated funding loss.     
                        MOTION: That the Board approve the Federal Programs Consolidated Grant Application for 2007-08.
                                                MOTION: Mr. H. Fridley
                                                SECOND: Mr. Halsey
                                                VOTE:  Unanimous

 (07-336) Annual State Technology Funding Resolution

Dr. Campbell requested board approval of the state technology funding resolution. She noted that the state technology funds are used to upgrade technology infrastructure, to purchase security software and to replace computers.  Dr. Campbell explained that board adoption of the state technology funding resolution was required before the state would release the $282,000.
                        MOTION: That the Board approve state technology funding resolution.
                                                MOTION: Mr. Halsey
                                                SECOND: Mr. R. Fridley
                                                VOTE:  Unanimous

(07-337) Annual Certification of Compliance with the Children’s Internet Protection Act.

Dr. Campbell requested board approval of the Alleghany County Public Schools’ Acceptable Use Policy.  She explained that the 2006 Virginia General Assembly had passed house Bill 58 (Code of Virginia § 22.1-70.2) requiring the Acceptable Use Policy of each school division to “…include a component on Internet safety for students that is integrated in a division’s instructional program.”  Dr. Campbell concluded by stating that approval of this policy would ensure compliance with this Code.
                         MOTION: That the Board approve the Annual Certification of Compliance with the Children’s Internet Protection Act
                                                MOTION:  Mr. H. Fridley
                                                SECOND: Mr. Halsey
                                                VOTE:  Unanimous

 (07-338) Voluntary Student Accident Insurance

Fred Vaughan, Director of Student Services, recommended to the school board that First Services Insurance be approved as the sole provider of voluntary student accident insurance for the 2007-08 school year.  Participation is voluntary and the School Board assumes no cost or obligation.
                        MOTION: That the Board approve first Services Insurance as the Voluntary Student Accident Insurance.
                                               MOTION:  Mr. R. Fridley
                                               SECOND: Mr. Anderson
                                               VOTE:  Unanimous

(07-339) Capital Improvement Update

Mr. Rice presented the Work Requests Completion Report for May.  He reported that First Witness will begin installation of the security surveillance system at Alleghany High School on June 21.

(07-345) Boiling Spring Elementary School Paving

Mr. Rice presented a recommendation to approve Affordable Asphalt to pave and stripe the Boiling Spring Elementary School parking lot for $31,818.
                        MOTION: That the Board approve Affordable Asphalt to pave and stripe the
Boiling Spring Elementary School
                                       parking lot.
                                                MOTION:  Mr. H. Fridley
                                                SECOND: Mr. Halsey
                                                VOTE:  Unanimous

(07-346) Falling Spring Elementary School Paving

Mr. Rice presented a recommendation to approve Teddy J. Dressler, Sr. and Sons to pave and stripe the Falling Spring Elementary School parking lot for $36,000.
                        MOTION: That the Board approve Teddy J. Dressler, Sr. and Sons to pave and stripe the Falling Spring Elementary
                                       School parking lot.
                                                MOTION:  Mr. R. Fridley
                                                SECOND: Mr. H. Fridley
                                                VOTE:  Unanimous

 (07-347) Callaghan Elementary School Quarry Tile Replacement

Mr. Rice presented a recommendation to approve Whitt Carpet and Tile to replace the quarry tile in the corridors at Callaghan Elementary School for $52,102.
                        MOTION: That the Board approve Whitt Carpet and Tile to replace the quarry tile in the corridors at Callaghan
                                       Elementary School.
                                                MOTION:  Mr. H. Fridley
                                                SECOND: Mr. Halsey
                                                VOTE:  Unanimous

 (07-348) Boiling Spring Elementary School Carpet Installation

Mr. Rice presented a recommendation to approve Whitt Carpet and Tile to remove all of the existing carpet at Boiling Spring Elementary School and replace with new carpet for $49,334.61.
                         MOTION: That the Board approve Whitt Carpet and Tile to remove all of the existing carpet at Boiling
Spring
                                        Elementary School and replace with new carpet.                      
                                                MOTION:  Mr. R. Fridley
                                                SECOND: Mr. Anderson
                                                VOTE:  Unanimous

(07-349) Clifton Middle School Paving

Mr. Rice presented a recommendation to approve Teddy J. Dressler, Sr. and Sons to extend and pave existing roadways and walking paths at the Clifton Middle School recreational complex. This project is a component of the Alleghany Foundation grant to upgrade recreational facilities at the school $99,060.
                        MOTION: That the Board approve Teddy J. Dressler, Sr. and Sons to extend and pave existing roadways and
                                       walking paths at the Clifton Middle School recreational complex.                                  
                                                MOTION:  Mr. H. Fridley
                                                SECOND: Mr. Halsey
                                                VOTE:  Unanimous

Field Trip Requests

(07-340) 14 AHS Boys’ Basketball Players to E. Mennonite University Camp, Harrisonburg, VA July 13-15.
                       MOTION:  That the Board approve 14 AHS Boys’ Basketball Players to E. Mennonite University Camp,
                                       Harrisonburg, VA July 13-15.
                                                MOTION:  Mr. R. Fridley
                                                SECOND:  Mr. Halsey
                                                VOTE:  Unanimous 

POLICY REVISIONS

(07-341) Revisions to Policy FA, “Facilities Development,” and Regulation FEB-R, “Energy Conservation Guidelines” to fulfill
             efficiency review recommendations
                        MOTION: That the Board approve the Policy Revisions to Policy FA, “Facilities Development,” and Regulation FEB-
                                       R, Energy Conservation Guidelines” to fulfill efficiency review recommendations.            
                                                MOTION:  Mr. Anderson
                                                SECOND: Mr. R. Fridley
                                                VOTE:  Unanimous

(07-342) General Revisions Based on Recommendations from VSBA Policy Services          ATTACHMENT I

                        MOTION: That the Board approve the Policy Revisions Recommended by the
Virginia School Boards Association.
                                                MOTION:  Mr. H. Fridley
                                                SECOND: Mr. Halsey
                                                VOTE:  Unanimous

CLOSED SESSION

(07-343) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1; PUPIL PERSONNEL 2.2-3711.A.2, and REAL PROPERTY
              2.2-2711.A.3
                       MOTION:  That the School Board enter closed session to discuss Personnel, Pupil Personnel, and Real Property as                                        authorized by the Code of
Virginia Sections 2.2-3711A.1, 2.2-3711.A.2, and 2.2-3711.A.3.
                                                MOTION:   Mr. H. Fridley
                                                SECOND:   Mr. R. Fridley
                                                VOTE:  Unanimous
                                                TIME:  8:05 p.m.

                         MOTION:  That the School Board return to open session from closed session.
                                                MOTION:  Mr. Anderson
                                                SECOND:  Mr. R. Fridley
                                                VOTE:   Unanimous
                                                TIME: 8:59 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                                MOTION:   Mr. H. Fridley
                                                SECOND:   Mr. Anderson
                                                ROLL CALL VOTE:        Mr. Anderson – Yes       Mr. Halsey – Yes       
                                                                                    Mr. R. Fridley - Yes        Mr. H. Fridley – Yes
                                                                                    Mr. Botkins – Yes          Mr.Tucker - Absent
                                                                                    Mr. Whitehead – Absent

                                                                                                                                                                                                
______________________________________                              __________________________________

Chairman, Alleghany County School Board                                                               Clerk

PERSONNEL                                                      ATTACHMENT II

(07-344) PERSONNEL                                                                                                              
                       MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
                                                MOTION:  Mr. H. Fridley
                                                SECOND:  Mr. Halsey
                                                VOTE:   Unanimous

 ADJOURNMENT
                        MOTION:  That the June 18, 2007, meeting of the Alleghany County School Board be adjourned.
                                                MOTION:  Mr. Anderson
                                                SECOND:  Mr. H. Fridley
                                                VOTE:   Unanimous
                                                TIME:    9:01 p.m.