7-10-06

MINUTES 

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
July 10, 2006
School Board Conference Room – 110 Rosedale Avenue
Covington, VA 24426
 

The Alleghany County School Board held its regular meeting on July 10, 2006, at 6:00 p.m. in the School Board Conference Room at Rosedale.

PRESENT: R. Joe Anderson; Wayne Botkins; H. Hunter Fridley; Robert A. Fridley; David W. Halsey; and Randall S. Tucker, Vice-Chairman. Also present:  Robert P. Grimesey, Superintendent/Clerk and Deputy Clerk Terrie Wright.

ABSENT:               Michael L. Whitehead, Chairman

Vice-Chairman Tucker presided and called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

(07-10) APPROVAL OF MINUTES OF JUNE 19, 2006 REGULAR MEETING
                MOTION:   That the Board approve the minutes of June 19, 2006.
                                 MOTION:  Mr. R. Fridley   
                                 SECOND:  Mr. Anderson
                                 VOTE:    Unanimous

(07-11) APPROVAL OF MINUTES OF JUNE 30, 2006 REGULAR MEETING             
                MOTION:  That the Board approve the minutes of
June 30, 2006.
                MOTION:   Mr. Botkins
                SECOND:  Mr. H. Fridley
                VOTE:  Unanimous 

COMMUNITY PARTICIPATION

 (07-12) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. H. Fridley said that he was looking to another good year.  He said that he enjoyed working with everyone.

Mr. Halsey said that he agreed with Mr. Fridley.

Mr. Tucker said that he had good feelings for the coming year.  He also said that he enjoyed working with the Board.

BUDGET AND FINANCE

(07-13) AMENDMENT TO 2006-07 OPERATING BUDGET TO INCREASE MILEAGE REIMBURSEMENT
           ALLOWANCE                                                               ATTACHMENT  I

                MOTION:  That the Board approve a $25,662 amendment to the 2006-07 operating budget and to increase
                                mileage reimbursement allowance from 32.5 cents per mile to 44.5 cents per mile.
                                MOTION:   Mr. H. Fridley
                                SECOND:  Mr. Halsey
                                VOTE:  Unanimous

(07-14) CAFETERIA REPORTS FOR JUNE 2006 AND FOR THE 2005-06 SCHOOL YEAR.

Violet Paxton, cafeteria manager, reported that cafeteria fund balance at the end of June was $81,739.59.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(07-15)      CALENDAR INFORMATION

Dr. Grimesey reminded the Board of two upcoming meetings.  (1) a called meeting, 6:00 p.m. Monday, July 24, at Rosedale; (2) division-wide teacher convocation, August 15 at Gleason Forum Hall at Clifton Middle School.

(07-16)      NOMINATION RESOLUTIONS FOR VSBA MEDIA HONOR ROLL

Dr. Grimesey recommended that Darrell Gleason and Mark Pifer be submitted for the Virginia School Boards Association’s (VSBA) 2006 Medial Honor Roll.              
               MOTION:  That the Board approve the resolution nominating Darrell Gleason and Mark Pifer for the     
                               VSBA  2006 Media Honor Roll 
                               MOTION:  Mr. R. Fridley
                               SECOND:   Mr. H. Fridley
                               VOTE:      Unanimous 

(07-17) STATUS OF PRELIMINARY REPORT ON 2005-06 SOL TEST PERFORMANCE

Mary Jane Mutispaugh, Supervisor of Instruction, reported that SOL scores for math and reading have not yet been received from Harcourt, which is the contractor responsible for the Virginia’s State testing process.  Since these are new tests, the testing company had to conduct equating of the various versions of the tests.               

(07-18) ANNUAL REPORT ON STUDENT ATTENDANCE AND TRUANCY ENFORCEMENT.

Mr. Fred Vaughan, Director of Student Services, presented a student attendance summary for the 2005-06 school year.  Once again, each school and the division has exceeded the required 94% attendance rate as required by “No Child Left Behind.”  Mr. Vaughan also reported that Mr. B.C. Williams, Attendance Officer, had received 84 attendance related referrals from school administrators, an increase from the previous year.  Of these referrals, 20 were handled by the Truancy Team and 37 were referred to court.

(07-19) ANNUAL REPORT ON HOMEBOUND EDUCATION.

Mr. Vaughan presented a summary of homebound instruction provided to students during the 2005-06 school year.  A total of 56 students received homebound instruction, similar to previous year’s experience.  The total cost associated with homebound instruction was $41,228, down nearly $4,000 from the 2004-05 school year.

(07-20) AWARD OF CONTRACT FOR HEALTH INSURANCE SERVICES PROVIDER AND CERTIFICATION OF PREMIIUM RATES FOR 2006-07.

Mr. Robert Carpenter, Director of Human Resources, presented the 2006-07 Anthem Blue  Cross/Blue Shield premium rates.  The final rate increase was 8.9%. He said that the Health Insurance Committee unanimously voted to recommend Key Care 20 as the division insurance plan.  Mr. Carpenter also requested permission to change the traditional 12- month Anthem contract to nine months for 2006-07 only.  This change will align the employee and health carrier contracts so that each covers July 1-June 30.  He said that our current contract and all previous contracts have covered October 1 – September 30.
                  MOTION:  That the Board award the contract for health insurance services to Anthem; certify premium
                                  rates for 2006-07; accept the recommendation of the employee health insurance committee to
                                  shift its plan from Key Care 15 to Key Care 20, and align the health insurance contract  year
                                  to cover July 1-June 30.
                                  MOTION:  Mr. Halsey
                                  SECOND:  Mr. Botkins
                                  VOTE:   Unanimous

(07-21)
     
RENEWAL OF ACCESS AUTHORIZATION AND PREMIUM RATES FOR SELECTED DENTAL INSURANCE PROVIDER FOR 2006-07.

Mr. Carpenter recommended authorization of Delta Dental as our division’s sole source dental service provider.
                    MOTION:  That the Board approve the recommendation that Delta Dental be the division’s dental service
                                    provider for the 2006-07 school year.
                                    MOTION:  Mr. H. Fridley
                                    SECOND:  Mr. R. Fridley
                                    VOTE:   Unanimous

 (07-22) ANNUAL ENERGY MANAGEMENT REPORT

Gayle McCue, Energy Manager, reported that the school division continues to do well in energy conservation.  She said that the total BTU consumption for 2005-06 is 28% less than our 2002-03 base year.  Mrs. McCue said that this was especially noteworthy given that we have air conditioned three schools since the base year.  She also indicated that we achieved cost avoidance of $215,539 this year.

(07-21)      CAPITAL IMPROVEMENT UPDATE

Dr. Grimesey brought the School Board up-to-date on several ongoing projects. He said that the walking track at Falling Spring Elementary School has been graded and gravel placed and rolled.  Dr. Grimesey also said that completion of the Central project has been pushed back until the middle of September because of the window installation, but that all other work is on schedule.  Also an air conditioning unit has been installed in the art room at Alleghany High School by our maintenance staff.               

FIELD TRIP REQUESTS

(07-24) APPROVAL OF 16 AHS STUDENTS TO UNIVERSITY OF VA CHEERLEADING CAMP, CHARLOTTESVILLE VA, AUGUST 4-8, 2006.
                     MOTION:  That the Board approve 16 students to go to the University of VA Cheerleading Camp,
                                     Charlottesville, VA, August 4-8, 2006.
                                     MOTION:  Mr. Anderson
                                     SECOND:  Mr. Botkins
                                     VOTE:   Unanimous

 (07-25) APPROVAL OF ALL OVERNIGHT AND OUT-OF-STATE TRIPS ASSOCIATED WITH VIRGINIA HIGH SCHOOL LEAGUE, DESTINATION IMAGINATION AND DISTRICT/STATE BAND AND CHORAL COMPETITIONS.
                    MOTION:  That the board approve all overnight and out-of-state trips associated with the Virginia High
                                    School League, Destination Imagination and District/State band and choral competitions for
                                    2006-07.
                                    MOTION:   Mr. Anderson
                                    SECOND:   Mr. R. Fridley
                                    VOTE:  Unanimous

(07-26)      POLICY IC/ID, “SCHOOL YEAR/SCHOOL DAY”

Dr. Grimesey presented Policy IC/ID, School Year/School Day, for the board’s consideration.  This policy update was received from VSBA and the only local addition to the policy was to add language to insure that the 180 teaching days of the school year are equally divided between the first and second semester to preserve the integrity of our secondary four by four block schedule.
                     MOTION:  That the Board approve the revisions to Policy IC/ID: “School Year/School
                                    MOTION:  Mr. H. Fridley
                                    SECOND:  Mr. Halsey
                                    VOTE:   Unanimous

CLOSED SESSION

(07-27) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1; PUPIL PERSONNEL 2.2-3711.A.2 and 2.2-2711.A.3 Real Property
                    MOTION:  That the School Board enter closed session to discuss Personnel, Pupil Personnel and Real
                                    Property as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2 and 2.2-
                                    3711.A.3.
                                    MOTION:   Mr. Anderson
                                    SECOND:   Mr. R. Fridley
                                    VOTE:   Unanimous
                                    TIME:   7:25 p.m.

                    MOTION:  That the School Board return to open session from closed session.
                                    MOTION:   Mr. H. Fridley
                                    SECOND:   Mr. R. Fridley
                                    VOTE:   Unanimous
                                                TIME:   9:40 p.m.

CERTIFICATION OF EXECUTIVE SESSION

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 2.2.3712.D of the Code of Virginia requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law:

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.

                      MOTION:   Mr. Anderson
                      SECOND:   Mr. Halsey
                      ROLL CALL VOTE:    Mr. Anderson – Yes            Mr. Halsey - Yes
                                                      Mr. Botkins – Yes               Mr.Tucker - Yes
                                                      Mr. H. Fridley – Yes            Mr. Whitehead – Absent
                                                      Mr. R. Fridley – Yes
                                                                                                 Yes – 6                   No – 0
                                                                                                 Absent – 1

                                                                                              _________________________________                             

                                                                                                                                  Clerk

PERSONNEL

(07-28) PERSONNEL                                                     ATTACHMENT II

MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
                          MOTION:  Mr. R. Fridley                                    
                          SECOND:  Mr. H. Fridley
                          VOTE:   Unanimous

OTHER BUSINESS

(07-29) ADDITION TO AGENDA

                           MOTION:  Add disposition of pupil personnel case #07-01 to the agenda.
                                          MOTION:  Mr. Halsey
                                          SECOND: Mr. Botkins
                                          VOTE: Unanimous

                DISPOSITION OF PUPIL PERSONNEL CASE #07-01

               MOTION: That the Board approve the disposition of pupil personnel case # 07-01 as recommended by the
              superintendent.
              MOTION:  Mr. R. Fridley
              SECOND:  Mr. H. Fridley
              VOTE: Unanimous

ADJOURNMENT

                            MOTION:  That the July 10, 2006 meeting of the Alleghany County School Board be adjourned.
                                           MOTION:  Mr. Anderson
                                           SECOND:  Mr. R. Fridley
                                           VOTE:   Unanimous
 
                                          TIME:   9:45 p.m.