8-21-06

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

August 21, 2006

The Alleghany County School Board held its regular meeting on August 21, 2006, at 6:00 p.m. in the School Board Conference Room at Rosedale.

PRESENT: R. Joe Anderson; Wayne Botkins; H. Hunter Fridley; Robert A. Fridley (arrived at 6:30 p.m.); David W. Halsey; Randall S. Tucker, Vice-Chairman and Michael L. Whitehead, Chairman. Also present: Robert P. Grimesey, Superintendent/Clerk and Terrie Wright, Deputy Clerk.

Chairman Whitehead presided and called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

(07-32) APPROVAL OF MINUTES OF JULY 10, 2006 REGULAR MEETING
MOTION:
That the Board approve the minutes of July 10, 2006.
MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: Unanimous

(07-33) APPROVAL OF MINUTES OF JULY 24, 2006 CALLED MEETING
MOTION: That the Board approve the minutes of July 24, 2006.
MOTION: Mr. H. Fridley
SECOND: Mr. Botkins
VOTE: Unanimous

Mr. Whitehead announced an addition to the agenda, Item #07-54, “Dispositions associated with pupil personnel case #s 07-02 and 07-03.”

COMMUNITY PARTICIPATION

Scott Humphries, Alleghany High School Band Director, presented the School Board Members with the first published CD performed by the Alleghany High School band. He also thanked the Board for all of its support.

(07-34) 2006 Virginia School Boards Association Media Honor Roll Commendations:

Dr. Grimesey and Mr. Whitehead provided commendations to the following reporters for their excellent coverage of school-related news: Darrell Gleason, Virginia Review
Mark Pifer, Virginia Review

(07-35) School Board member questions and reports:

Mr. Botkins said he had attended a meeting last week at the Jackson River Technical Center. He said the meeting focused on the expansion of opportunities for students to gain industrial credentials and certifications through career and technical courses offered at JRTC and Alleghany High School. Mr. Gordon Creasey of the Virginia Department of Education was the featured speaker. Mr. Botkins said he found the meeting to be extremely informative and added that he was impressed with the increasing opportunities that were being made available to students through career and technical education.

Mr. Tucker thanked Mr. Humphries and the band for the CD. He also congratulated Darrell Gleason and Mark Pifer for what they do for our schools. He said that he had stopped by Sharon Elementary during its open house and toured the building. He said that the gym floor looked really nice. He said that a lot of good work had been accomplished over the summer.

Dr. Grimesey said he appreciated the objective reporting done by Mr. Gleason and Mr. Pifer, and he expressed added gratitude to Mr. Pifer’s for his extensive coverage of area student athletes. He also said that the annual convocation program for teachers is his favorite event next to graduation, and that this year’s program was one of the best in which he has ever participated. He expressed his appreciation to all teachers and employees for the enthusiasm and commitment they demonstrated during their final week of preparation prior to the arrival of students. Dr. Grimesey then concluded by mentioning that he anticipated this meeting to be the Board’s final meeting at Rosedale prior to the October move to the Central complex in Low Moor.

Mr. Whitehead thanked Dr. Grimesey and his staff for their hard work involved in getting ready for the new school year. He had stopped by Boiling Spring Elementary to see the children and their families during the open house. He said that he would like to make a suggestion for next year. He said that he thought that the schools should have open house later in the day so that both parents could attend. As most parents both work, it would let one or both parents attend, he said.

BUDGET AND FINANCE

(07-36) PAYMENT OF BILLS
MOTION: That the Board approve the payment of the bills as presented.
MOTION: Mr. Botkins
SECOND: Mr. Tucker
VOTE: Unanimous

(07-37) BUDGET REPORT
Dr. Grimesey reported the following fund balances:

1

School Operating Fund

$528,851.38

2

School Textbook Fund

$193,710.29

3

Alleghany Foundation Nursing Grant

$290.668.79

4

Governor’s School

$0.00

5

Construction

$0.00

6

Scholarship

$74,769.73

7

Alleghany Foundation School Efficiency Study Grant

$0.00

8

Alleghany Foundation Falling Spring Walking Track

$14,750.00

9

Alleghany Foundation Teacher Recruitment Grant

$69,838.00

Grand Total

 

$1,172,588.19

(07-38) CAFETERIA REPORT

Keven Rice, Director of Administrative Services, reported that the cafeteria fund balance at the end of July was $71,485.10. He said that this was a decrease from June due to the salaries paid out during the summer months. However, he said the fund is in sound financial condition.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(07-39) Provision of the Virginia Public Record Acts

Pursuant to recent legislation approved by the Virginia General Assembly, Dr. Grimesey provided each Board member with a copy of the new Virginia Public Records Act. The new statute requires that all public officials, including school board members read and familiarize themselves with the provisions of this Act. Like similar requirements for the Virginia Freedom of Information Act and the State and Local Government Conflict of Interest Act, Dr. Grimesey will provide copies to all school board members every year during the annual re-organizational meeting.

(07-40)Authorization of resolution to apply for 2% literary loan to reimburse costs of renovating Sharon, Callaghan and Falling Spring
Elementary Schools.

ATTACHMENT I

MOTION: That the Board approve the resolution to apply for a 2% literary loan to reimburse costs of renovating Sharon, Callaghan and Falling Spring Elementary Schools.
MOTION: Mr. Tucker
SECOND: Mr. H. Fridley
VOTE: Unanimous

(07-41) Timeline for evaluation of school division Six-Year Comprehensive Improvement Plan.

Sarah Campbell, Assistant Superintendent for Instruction, presented the timeline for the valuation of the comprehensive Six-Year Plan. She noted that the data gathering process had already begun and that final reports would be presented to the board at their October and November meetings.

(07-42) Preliminary report on 2005-06 SOL test performance.

Mrs. Campbell presented the preliminary report on the Standards of Learning test results generated from the 2005-06 school year. She noted that based on these results, all schools in Alleghany County should receive Full Accreditation status when the final data is released in late October or early November. Mrs. Campbell recognized the outstanding efforts of teachers, administrators, and support personnel that had worked to ensure each school’s success.

(07-43) Summary of 2005-06 state discipline, crime and violence report.

Fred Vaughan, Director of Student Services, presented a summary of the 2005-06 Discipline, Crime, and Violence report as well as the year’s School Resource Officer information. The administrators reported 2,445 incidents, a slight increase from the previous year, however well below the 2003-04 totals. Important to note is the fact that 73%, or 3 out of 4, of our students received no disciplinary referrals during the 2005-06 school year. The SROs reported 58 arrests or charges during the year, down from 63 during the 2004-05 school year.

(07-44) Status report on school division response to 2004 Youth Risk Behavior Survey.

Mr. Vaughan reviewed the division’s response to the administration of the 2004 Youth Risk Behavior Survey. A community Forum was held in the spring of 2005 identifying five areas of focus: activities for youth, education related to sexual risks, a community resource registry, violence prevention, and expanded mental health resources. In response, the Alleghany County Public Schools have generated a variety of initiatives including expanded extra-curricular opportunities, Olweus Bullying training, the Atlas and Athena program, and an ongoing review of the Family Life Curriculum.

(07-45) Alleghany Foundation grant proposal: Mental Health Counselor.

Mr. Vaughan reviewed a proposed grant to the Alleghany Foundation for a mental health counselor, shared with the Covington City Public Schools. Data generated from the Youth Risk Behavior Survey suggests that students continue to report well above national averages signs of depression and suicide, as well as needs for ongoing comprehensive mental health counseling, family support, mental health screenings and referrals.
MOTION: That the Board approve a grant proposal to the Alleghany Foundation to assist with the funding of a
full-time mental health counselor.
MOTION: Mr. H. Fridley
SECOND: Mr. Anderson
VOTE: Unanimous

(07-46) Authorization to implement 2006 Youth Risk Behavior Survey.

Mr. Vaughan presented the Board with a copy of the 2006 Youth Risk Behavior Survey. The survey contains the same content as previously approved surveys with the addition of core factors such as questions related to bullying, perceptions of harm, and family expectations. With the assistance of the Community Services Board and the School Health Advisory Board, the survey will be administered this fall to students in grades 8, 10 and 12.
MOTION: That the Board approve authorization to implement 2006 Youth Risk Behavior Survey.
MOTION: Mr. R. Fridley
SECOND: Mr. Botkins
VOTE: Unanimous

(07-47) 2006-07 Federal School Nutrition Program and Annual Agreement.

Keven Rice informed the School Board that the School Nutrition Agreement for 2006-07 has been approved by the Department of Education. He explained that the agreement must now receive final approval from the Alleghany School Board.
MOTION: That the Board approve the 2006-07
Federal School Nutrition Program and Annual Agreement.
MOTION: Mr. H. Fridley
SECOND: Mr. Botkins
Vote: Unanimous

(07-48) CAPITAL IMPROVEMENT UPDATE

Mr. Rice provided an overview of the following capital projects:

- The Central renovation continues to progress well and the window installation is progressing faster than anticipated. The revised completion date of early-September is still on track;

- The renovation of the gym floor and stage at Sharon Elementary School has been completed and they look really nice. Some termite damage was discovered during this process and will require treatment over the winter break;

- The walking track at Falling Spring has been completed. This project was funded by the Falling Spring PTO and the Alleghany Foundation; and

- Repair of the breezeway at Callaghan Elementary School has been postponed. Mr. Rice said that he would elicit recommendations from commercial window companies to determine if the current frame and glass structure can be repaired. He said that apparently only one small-scale company has looked at it previously. If repair is not possible, he will explore the possibility of upgrading the glass panels or bricking in part of the breezeway. Obviously, cost will be an important consideration.

(07-49) New Regulation JHCF-R, “Guidelines for Student Wellness Management.”

Mr. Vaughan reviewed Regulation JHCF-R, Guidelines for Student Wellness Management. The school division is required to have in place a policy related to student wellness at the start of the 2006-07 school year. The Board approved this policy at its June 19, 2006 meeting. The regulations represent the goals set forth by the School Health Advisory Board and food services in meeting the provisions of the policy.
MOTION: That the Board approve the new Regulation JHCF-R, “Guidelines for Student Wellness Management.”
MOTION: Mr. R. Fridley
SECOND: Mr. Halsey
VOTE: Unanimous

(07-50)Policy GCBEB: “Military Leave and Benefits.”

Rob Carpenter, Director of Human Resources, presented the following revisions to the “Military Leave and Benefits” Policy. The revised policy:

- Extends the military leave reinstatement period from four years to five years; and

- Allows the employee to continue participation in the division’s health insurance plan for up to 24 months.
MOTION: That the Board approve the revisions to the “Military Leave and Benefits” Policy.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(07-51)Regulation GCA-R, “Organizational Chart.”

Mr. Carpenter presented the updated “Organizational Chart” for approval.
MOTION: That the Board approve the updated “Organizational Chart.”
MOTION: Mr. Anderson
SECOND: Mr. R. Fridley
VOTE: Unanimous

CLOSED SESSION

(07-52) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1; PUPIL PERSONNEL 2.2-3711.A.2 and 2.2-2711.A.3 Real
Property
MOTION: That the School Board enter closed session to discuss Personnel, Pupil Personnel and Consideration of
Special Awards as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2 and 2.2-3711.A.10.
MOTION: Mr. H. Fridley
SECOND: Mr. Anderson
VOTE: Unanimous
TIME: 7:20 p.m.
MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Tucker
SECOND: Mr. R. Fridley
VOTE: Unanimous
TIME:8:50 p.m.

CERTIFICATION OF EXECUTIVE SESSION

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 2.2.3712.D of the Code of Virginia requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law:

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.
MOTION: Mr. Botkins
SECOND: Mr. Tucker
ROLL CALL VOTE: Mr. Anderson – Yes Mr. Halsey - Yes
Mr. Botkins – YesMr.Tucker - Yes
Mr. H. Fridley – Yes Mr. Whitehead - Yes
Mr. R. Fridley – Yes
_________________________________

Clerk

PERSONNEL

(07-53) PERSONNEL

ATTACHMENT II

MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
MOTION: Mr. R. Fridley
SECOND: Mr. Anderson
VOTE: Unanimous

PUPIL PERSONNEL

(07-54)Dispositions of Pupil Personnel Case #s 07-02 and 07-03.
MOTION: That the Board approve the Superintendent’s recommendations in pupil personnel case #s 07-02 and 07-03.
MOTION: Mr. H. Fridley
SECOND: Mr. Anderson
VOTE: Unanimous

ADJOURNMENT

MOTION: That the August 21, 2006 meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous
TIME: 8:53 p.m.