9-18-06

MINUTES 

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
September 18, 2006

The Alleghany County School Board held its regular meeting on September 18, 2006, at 6:00 p.m. at Boiling Spring Elementary School.

PRESENT: R. Joe Anderson; H. Hunter Fridley; Robert A. Fridley; David W. Halsey; and Michael L. Whitehead, Chairman. Also present:  Robert P. Grimesey, Superintendent/Clerk and Terrie Wright, Deputy Clerk.

ABSENT: R. Wayne Botkins and Randall S. Tucker

Chairman Whitehead presided and called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance led by Jonathon Ellis-Smith, a 4th grade student at Boiling Spring Elementary School.

(07-55) APPROVAL OF MINUTES OF AUGUST 21, 2006 REGULAR MEETING
           MOTION:  That the Board approve the minutes of August 21, 2006.
                          MOTION:  Mr. H. Fridley
                          SECOND:  Mr. Halsey
                          VOTE:    Unanimous

COMMUNITY PARTICIPATION

(07-56) Opening remarks and welcome by Ms. Jan Hobbs, Principal of Boiling Spring Elementary School.

Ms. Jan Hobbs, Principal, Boiling Spring Elementary School, welcomed everyone.  She said that she was proud of the students and parents of Boiling Spring Elementary.  She is especially proud of the students for passing the SOLs and meeting Adequate Yearly Progress (AYP). Ms. Hobbs said that the Parent Teacher Association (PTA) was working on recruiting volunteers.  Their theme is “Three for Me.”  They are hoping that each family will volunteer at least three hours during the school year.  Ms. Hobbs told the Board to feel free to visit at any time.

(07-57) Remarks by Tammie Looney, President of the Boiling Spring Elementary Parent Teacher Association (PTA).

Ms. Tammie Looney, President of the Boiling Spring Elementary Parent Teacher Association, said the Association currently includes fifty members and she hoped more would join.  She said the executive committee was in the process of recruiting more parents.  Ms. Looney said they were planning to send someone to the PTA Convention in November.  As to “Three for Me,” Ms. Looney said that the PTA already had 90 cards from individuals who promised to volunteer.  She thanked the Board for continuing the nursing program and she reminded them that Boiling Spring Elementary still needs a cafeteria, art room and an additional kindergarten room.  Ms. Looney said that Boiling Spring parents were team players and they intend to promote the construction of a new Alleghany High School.

(07-58) School Board commendations:

Chairman Whitehead and Ms. Hobbs presented a commendation to Amy Southern for Demonstration of the Six Pillars of Character Counts.  Commendations were also presented to Jake Daly, Jonathan Ellis-Smith, Logan Holley, Mikayla Morgan, Jonathon Wolfe, Joshua Wright, Austin McAllister, Alexandria Morgan, Tyler Booth, Jacob Bradshaw, Kaitlin Brookman and Alicia Hoke for  earning 600 scores on one or more of their SOL tests.

(07-59) Recognition of the 2006 Alleghany County Public School’s retirees.

On behalf of the Board, Chairman Michael Whitehead recognized the 2006 retirees.   Those in attendance and recognized for their combined 252 years of outstanding service to the students in the Alleghany County Public Schools included: Earlene Horn, Thomas Greenwood, Joe Sorrells, Richard Carroll, June Pullin, Cassie Gaines, and Bessie Johnson.  Those mentioned, but not in attendance were: Allita (Dee Dee) Smith, Anne Koethcke, Edmund Byer and Mae Hall.

(07-60)      School Board member questions and reports.

Mr. Anderson said he was moved by the complimentary remarks made about the group of retirees.  He added that their 252 years of experience and dedication to our school system would make them difficult to replace.  He also complimented the Boiling Spring students who achieved 600 scores on their SOL tests, and he was particularly impressed with the number of boys who performed so well.  He then congratulated Ms. Hobbs and her staff by concluding with “hats off to all.”

Mr. R. Fridley thanked Linda Reyns, a 5th grade teacher at Boiling Spring, for her pre-board meeting demonstration lesson on water.  He thanked Ms. Hobbs and her staff for hosting the meeting, and he acknowledged Ms. Looney’s remarks about the high school.  Mr. Fridley said that the Board’s focus is the high school, but at the moment he did not know what course it will take. Mr. Fridley then congratulated the retirees and their years of service.

Mr. H. Fridley thanked Ms. Hobbs and thanked the parents for their attendance.  He said that our students are a reflection of their parents. Mr. Fridley congratulated the students for their good work.   He also congratulated the retirees for their years of dedication.  He finished by telling all Boiling Spring students, teachers and staff to “keep up the good work.”

Mr. Halsey thanked Ms. Hobbs and congratulated the retirees for their many years of service they had given to the students.  He said that he appreciated all the teachers and administrators, and added that parents need to support their students in their accomplishments.

Dr. Grimesey congratulated Amy Southern for representing Boiling Spring and for being a role model for good character.

Mr. Whitehead thanked Ms. Hobbs and her staff.  He told students that the Board was proud of their accomplishments.  He congratulated the retirees and expressed hope that they would have a long and healthy retirement.  Mr. Whitehead said he had a “soft spot” for the students from Boiling Spring because his three children had attended the school.

BUDGET AND FINANCE

(07-61) PAYMENT OF BILLS
           MOTION:  That the Board approve the payment of the bills as presented.
                          MOTION: Mr. H. Fridley
                          SECOND: Mr. Halsey
                          VOTE: Unanimous

(07-62) BUDGET REPORT
 Dr. Grimesey reported the following fund balances:

1

School Operating Fund

$1,168,697.03

2

School Textbook Fund

$319,594,75

3

Alleghany Foundation Nursing Grant

$291,312.29

4

Governor’s School

$19,743.56

5

Construction

$143,292.77

6

Scholarship

$75,124.75

7

Alleghany Foundation School Efficiency Study Grant

$0.00

8

Alleghany Foundation Falling Spring Walking Track

$0.00

9

Alleghany Foundation Teacher Recruitment Grant

$57,724.87

Grand Total

$2,075,490.02

(07-63)      2005-06 School Activity and Cafeteria Fund Audit

Ingrid Barber, Director of Budget and Finance, gave the board a report on the 2005-06 School Activity and Cafeteria Fund audit.  She reported that there were no major audit issues.  She commented that the staff at the building level should be commended for the overall good management of their finances.

(07-64)      First 10-days student membership report

Mrs. Barber reported that student membership for the first 10 days of 2006-07 was up by five students when compared to projection.  She also reported that membership as of September 5, 2006 was 2,917 students.

(07-65)      Cafeteria report

Keven Rice, Director of Administrative Services, reported that the cafeteria fund balance at the end of August was $73,470.02. Mr. Rice noted that this balance continues to reflect a strong financial position for the cafeteria fund.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(07-66)      Calendar information:

Dr. Grimesey reminded the Board members of the meeting from 1:00 p.m. to 7:30 p.m. Friday, November 3, at the new Central Administrative Offices in Low Moor.  The work session will include in-service training and planning associated with federal “No Child Left Behind” requirements, he said.

(07-67)      School efficiency review update

Dr. Grimesey briefed the School Board on progress related to the joint school efficiency review with Covington City Public Schools.  He said Evergreen Solutions, LLS of Tallahassee FL, had been selected by the Virginia Department of Planning and Budget to conduct the study.  He added that consultants will be conducting on-site interviews and data collection on October 3-5 and during the week of November 6-10.  Public input will be sought two ways, Dr. Grimesey said.  First, a survey will be posted on the Alleghany and Covington school division web sites and on the links for each of our schools.  The school division will send home a flier and publish ads to direct the public’s attention to the links.  Second, a public forum will be conducted 5-8 p.m., Wednesday, November 8, at Jackson River Technical Center.  Another flier will be sent home and another series of ads will be run during the week prior to the forum to raise public awareness.  All parents and community members will be encouraged to participate in both the on-line survey and in the public forum.  A separate on-line survey will be made available to employees.  Employees also will be encouraged to attend the public forum.  The final report is expected to be presented to a joint meeting of the two school boards in January or February, Dr. Grimesey said.

(07-68)      Final report on “Adequate Yearly Progress” of Alleghany County Public Schools

Sarah Campbell, Assistant Superintendent of Instruction, reported on the status of each school and the division with regard to making Adequate Yearly Progress as required by the “No Child Left Behind” Act of 2001.  She noted that each school and the division had met the 2005-06 benchmarks.  Ms. Campbell concluded by stating that Alleghany County was one of  25 school divisions out of 132 in the entire state to earn this distinction.

(07-69) Resolution of Commendation and Gratitude related to achievement of “Adequate Yearly Progress”                           
          
 ATTACHMENT I


           MOTION:  That the Board approve the Resolution of Commendation and Gratitude Related to achievement of
                           “Adequate Yearly Progress.”                                                                            
                          MOTION:  Mr. R. Fridley
                          SECOND:  Mr. Anderson
                          VOTE:   Unanimous

(07-70)      Partnership with Dabney S. Lancaster Community College Talent Search Program

Dr. Grimesey reported that the Talent Search Program provided services at Alleghany High School to 196 students.  Of the 56 Talent Search seniors, 52 made plans to continue their education.  At Clifton Middle School, services were provided to 74 students including a field trip to the University of Virginia.  Field trips were offered for AHS Talent Search students to Virginia Tech, Radford University, DSLCC, James Madison University, Bridgewater College, Ferrum College and Roanoke College.  Tutoring assistance to several students at AHS was also provided.
         
         MOTION:  That the Board approve the participation in the DSLCC Talent Search Program.                         
                        MOTION:  Mr. H. Fridley
                        SECOND:  Mr. R. Fridley
                        VOTE:   Unanimous

(07-71)      Utility bill analysis service

Mr. Rice presented a recommendation that the School Division and the County enter into a joint agreement with AuditHead for a utility and telecommunications analysis. AuditHead will review invoices for the previous three years for billing errors. Any refunds collected will be shared on a 60/40 basis with the School Division receiving 60 percent. Any savings to our current rate structures identified by AuditHead will be shared on the same 60/40 basis for a period of 24 months. If AuditHead fails to identify any savings, there is no cost to the School Division.

         MOTION:  That the Board approve to enter into an Agreement with AuditHead to provide utility billing analysis to
                        the county and the school division.
                        MOTION:  Mr. Halsey
                        SECOND:  Mr. R. Fridley
                        VOTE:   Unanimous

(07-72)      Declaration of surplus items

Mr. Rice presented a list of items, primarily buses, to be declared surplus so that they may be sold via sealed bid.
           MOTION: That the Board approve the sale of surplus equipment as presented.
                          MOTION:  Mr. H. Fridley
                          SECOND:  Mr. Halsey
                          VOTE:   Unanimous 

(07-73)      Capital improvement updates

Mr. Rice provided an overview of capital projects. The Central renovation continues to progress well and is approximately 95% complete. Relocation of the School Board offices is scheduled for October 14, 2006.  The stage curtains at Sharon Elementary School have finally been installed after a 10 month process.  A significant roof repair was made at Callaghan Elementary School. It is hoped that this repair will capture an additional five years of service out of the roof before replacement is necessary.

(07-74)      210 AHS band students to Fiesta-Val competition, Atlanta, GA. April 19-22, 2007
 MOTION:  That the Board approve the band trip to the Fiesta-Val competition, in
Atlanta, GA on April 19-22, 2007.
                MOTION:  Mr. R. Fridley
                SECOND:  Mr. H. Fridley
                VOTE:   Unanimous 

(07-75)      Policy EI “Insurance Management”

Dr. Grimesey requested that the Board approve revisions to Policy EI “Insurance Management.”  The revision reflects the fact that school divisions may obtain insurance coverage through several types of entities in addition to traditional insurance companies.
             MOTION:  That the Board approve the revisions to the “Insurance Management policy.
                             MOTION:  Mr. H. Fridley
                             SECOND:  Mr. Halsey
                             VOTE:   Unanimous

CLOSED SESSION

(07-76) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1; PUPIL PERSONNEL 2.2-3711.A.2 and 2.2-2711.A.3 Real Property
            MOTION:  That the School Board enter closed session to discuss Personnel, Pupil Personnel and Real
                            Property as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2 and 2.2-
                            3711.A.3.
                            MOTION:   Mr. R. Fridley
                            SECOND:   Mr. Halsey
                            VOTE:   Unanimous
                            TIME:   7:25 p.m.

            MOTION:  That the School Board return to open session from closed session.
                           MOTION:   Mr. H. Fridley
                           SECOND:   Mr. R. Fridley
                           VOTE:   Unanimous
                           TIME: 9:00 p.m.

CERTIFICATION OF EXECUTIVE SESSION

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 2.2.3712.D of the Code of Virginia requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law:

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.

             MOTION:   Mr. Anderson
             SECOND:   Mr. R. Fridley
             ROLL CALL VOTE:         Mr. Anderson – Yes           Mr. Halsey - Yes
                                                  Mr. Botkins – Absent         Mr.Tucker - Absent
                                                  Mr. H. Fridley – Yes           Mr. Whitehead –Yes      
                                                  Mr. R. Fridley -- Yes


                                                                                                                                                                                         
                                                                                                                                                                                   
                                                                                                           __________________________________            
                                                                                                                                            Clerk

PERSONNEL

(07-77) PERSONNEL           ATTACHMENT II

     MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
                    MOTION:  Mr. H. Fridley
                    SECOND:  Mr. Anderson
                    VOTE:   Unanimous

PUPIL PERSONNEL

(07-78)      Dispositions of Pupil Personnel Case #06-06

            MOTION:  That the Board approve the Superintendent’s recommendations in pupil personnel case #06-06
                            MOTION: Mr. R. Fridley
                            SECOND: Mr. H. Fridley
                             VOTE: Unanimous

ADJOURNMENT

            MOTION:  That the September 18, 2006 meeting of the Alleghany County School Board be adjourned.
                            MOTION:  Mr. R. Fridley
                            SECOND:  Mr. H. Fridley
                            VOTE:   Unanimous
                           
TIME:     9:03 p.m.