1-22-2008

 

Click here for printer friendly PDF.


 

P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
January 22, 2008

The Alleghany County School Board held its regular meeting on January 22, 2008, at 6:00 p.m. at the Central Office Complex in Low Moor, VA.

PRESENT: R. Joe Anderson; David W. Halsey; R. Wayne Botkins; Randall S. Tucker, Vice Chairman; and Michael L. Whitehead, Chairman. Also present: Robert P. Grimesey, Superintendent/Clerk; and Lorie C. Bess, Deputy Clerk.

ABSENT: H. Hunter Fridley; Robert A. Fridley

Chairman Whitehead called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance. The National Anthem was sung by the AHS “Beauty Shop Quartet.”

(08-174) APPROVAL OF MINUTES OF DECEMBER 10, 2007 REGULAR MEETING

MOTION: That the Board approve the minutes of the December 10, 2007, regular meeting.

MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: Unanimous

(08-175) APPROVAL OF MINUTES OF DECEMBER 11, 2007 WORK SESSION

MOTION: That the Board approve the minutes of the December 11, 2007, work session.

MOTION: Mr. Halsey
SECOND: Mr. Anderson
VOTE: Unanimous

(08-176) APPROVAL OF MINUTES OF JANUARY 7, 2008 WORK SESSION

MOTION: That the Board approve the minutes of the January 7, 2008, work session.

MOTION: Mr. Halsey
SECOND: Mr. Botkins
VOTE: Unanimous

COMMUNITY PARTICIPATION

(08-177) SCHOOL BOARD COMMENDATIONS:

Mr. Anderson, Mr. Kenny Higgins and Mr. Bob Martin presented certificates to Harvey Hepler, Jacob Armentrout, Ben Tucker and Brandon Morris, AHS agriculture students, who earned honors during the FFA competitions at the Virginia State Fair.

Mr. Tucker, Mr. Rob Carpenter and Mrs. Betsy Carter presented certificates to Lee Anne Bowling-Angle and Allison Hicklin for their achievement of Certification from the National Board for Professional Teaching Standards. Mrs. Carter gave brief biographical, family, and teaching histories on Mrs. Bowling-Angle and Mrs. Hicklin. Mrs. Carter emphasized the hard work and dedication that both teachers put forth to acquire this well-deserved certification.

Chairman Whitehead and Dr. Grimesey presented a certificate to Mr. Wayne Botkins for his outstanding service as the Falling Spring District Representative on the Alleghany County School Board from July 2002 to January 2008. Mr. Botkins also was given a framed portrait of the School Board members as a gift of appreciation. Chairman Whitehead stated he appreciated all of Mr. Botkins dedication and hard work while serving on the Board and wished him well. Mr. Botkins thanked the Board and stated it was a privilege to serve. Mr. Botkins recognized Mrs. Stacey Bryant as the new Falling Spring Board Member and welcomed her to the Board.

(08-178) REMARKS by bob umstead, alleghany education association

Mr. Umstead wanted to share with the Board the comments and remarks that he receives from students at Alleghany High School. He reported that high school students have told him they “feel abandoned” and are envious when they visit other schools and see what other students have. Mr. Umstead stated that we expect our students to come to school, succeed on SOLs and do their very best, yet we ask them to be resilient to their poor physical surroundings. He stated he would like to see a new high school, not only for his grandchildren, but for all students. He commented that the community has produced a good generation of students and we need to show them we can offer them the best. In closing, he encouraged the Board to build a new high school.

(08-179) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Wayne Botkins

Mr. Botkins thanked Mr. Umstead for his comments and remarks. He stated that after looking over the employee survey, it is obvious that there is overwhelming support to build a new high school. He stated that he agrees 100% and actions need to be taken to move forward.

Mr. Joe Anderson

Mr. Anderson stated it was a pleasure to see the many awards presented. He stated it is important to recognize accomplishments of our teachers and students. He thanked Mr. Umstead for his remarks and agreed with him that the Board needs to move forward on a solution to the facility problems at Alleghany High School.

Mr. Randy Tucker

Mr. Tucker thanked the AHS Beauty Shop Quartet’s performance of the National Anthem. He congratulated the agriculture students on their certificates and awards. He also congratulated the teachers on their accomplishments. He commented that Mr. Botkins was a dear friend, excellent person, had served the Board well, and will be missed. He welcomed Mrs. Stacey Bryant to the Board. He commented that the Board members have a lot of integrity and pride. He thanked Mr. Umstead for his remarks and for everyone who came to the meeting. He recognized and thanked Ms. Rovena Bazzrea for her support in attending the School Board meetings.

Mr. David Halsey

Mr. Halsey congratulated everyone on their commendations. He thanked Mr. Umstead and stated he agreed with him that the community needs a new high school. He stated the Board works very hard and asked everyone to work with them.

Mr. Michael Whitehead

Mr. Whitehead congratulated the agriculture students and parents. He stated he considers our teachers to be “heroes” and thanked them for their service and support. He thanked all employees of the Alleghany County school system. He thanked Mr. Umstead for his comments and said the Board will do everything it can possibly do to build a new high school. He stated there are a few obstacles facing the Board but he hopes that they can get through them. He then introduced Mrs. Stacey Bryant as the new Falling Spring District Representative and invited her to address the Board.

Mrs. Stacey Bryant read the following statement:

“Good Evening Mr. Chairman, Dr. Grimesey and Members of the Board: I am Stacey Bryant and I was appointed to the Alleghany County School Board last week by the Board of Supervisors to fulfill the term of Mr. Wayne Botkins. I am completely honored and humbled to be able to serve the children and employees of Alleghany County. I have witnessed over the last several months the School Board members display respect among themselves, work together to attain the best solution and work tirelessly for our children and employees in the Alleghany County Public School System. Any school system is only as good as its people. We are fortunate to have very professional people in our school system that have high expectations for themselves and our children. It is obvious a lot of things are going in the right direction. Our SOL results are proof positive as well as meeting AYP two years running and Sharon Elementary School being named a Blue Ribbon School. This is the direct result of a lot of hard work from people on the frontline; our teachers and staff, students andparents. In closing, I would like to wish the best of luck to Mr. Botkins and his wife in their move and I hope to continue on with his excellent work and the dedication that Mr. Botkins has displayed in our district”.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(08-180) Calendar Information:

Dr. Grimesey reminded Board members of the following upcoming meetings:
-6:00 p.m. Monday, February 4 – Budget work session at Central office complex
-6:00 p.m. Monday, February 18 – Regular meeting at
Jackson River Technical Center

(08-181) Resolution authorizing applications for grants to support construction of new high school

MOTION: That the Board approve the resolution authorizing applications for grants to support construction of new high school.

MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: UnanimousMr. Anderson – YES Mr. Halsey - YES
Mr. Botkins – YES Mr. Tucker - YES
Mr. H. Fridley – ABSENT Mr. Whitehead – YES
Mr. R. Fridley – ABSENT
5 -YES 2-Absent 0-No

(08-182) Resolution authorizing application for literary loan as part of Alleghany High School reconstruction funding

MOTION: That the Board approve the resolution authorizing application for literary loan as part of Alleghany High School reconstruction funding

MOTION: Mr. Anderson
SECOND: Mr. Botkins
VOTE: UnanimousMr. Anderson – YES Mr. Halsey - YES
Mr. Botkins – YES Mr. Tucker - YES
Mr. H. Fridley – ABSENT Mr. Whitehead – YES
Mr. R. Fridley – ABSENT
5 -YES 2-Absent 0-No

(08-183) Resolution to acquire property for location of possible new Alleghany High School

MOTION: That the Board approve the resolution to acquire property for location of possible new
Alleghany High School.

MOTION: Mr. Tucker
SECOND: Mr. Anderson
VOTE: UnanimousMr. Anderson – YES Mr. Halsey - YES
Mr. Botkins – YES Mr. Tucker - YES
Mr. H. Fridley – ABSENT Mr. Whitehead – YES
Mr. R. Fridley – ABSENT
5 -YES 2-Absent 0-No

(08-184) Resolution authorizing request for proposals to employ construction consultant

MOTION: That the Board approve the resolution authorizing request for proposals to employ construction consultant.

MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: UnanimousMr. Anderson – YES Mr. Halsey - YES
Mr. Botkins – YES Mr. Tucker - YES
Mr. H. Fridley – ABSENT Mr. Whitehead – YES
Mr. R. Fridley – ABSENT
5 -YES 2-Absent 0-No

(08-185) Report on 2007 employee survey on budget, calendar and other selected topics

Dr. Grimesey introduced Dr. Wayne Worner, dean emeritus of the Virginia Tech College of Education. Dr. Worner stated he was pleased to witness the approval of the four very important resolutions regarding a new high school. He stated he was aware that the Board had been provided with the results of the employee survey and that he would offer a quick summary of the results. He commented that over the past 35+ years he has worked with over 200 school divisions nationwide and was pleased to report that the Alleghany County school division was more actively involved with employee input than any other he has worked with. He said the School Board should be proud of that fact. He commented that the primary focus of the survey was on budget priorities. While salaries and benefits still remain a top priority, Dr. Worner said employees stated clearly that the provision of funds to support the construction of a new high school was the next highest priority. The school calendar was a second focus of the survey, Dr. Worner said. He noted that 65% of employees said the current calendar is a good compromise. Of the 33% who indicated that the calendar needed “major revisions,” he said almost 1/3 offered no suggestions. The Alleghany High School issue was a third focus of the survey, Dr. Worner said. He said 63% of employees agreed that the construction of a new high school was the best option. Fifteen percent preferred some cooperative resolution with the City of Covington, but that group was divided as to whether the resolution should include a new high school or a renovation of the current Covington High School. Disaggregation of survey data by employee classifications was the final focus of the survey, Dr. Worner said. He noted that only 35% opposed presentation of data based on school and employee classification sub-groups. However, Dr. Worner cautioned the Board and the administration to seek out and analyze carefully the concerns of those who oppose disaggregation. He said such employees may not participate in future surveys if they are worried that disaggregation may result in their responses being less confidential. Chairman Whitehead commented to Dr. Worner that the surveys are a good “eye-opening” tool for the Board members and allows them the opportunity to hear from the employees. Dr. Grimesey reported that employee survey input is already built into the budget process and that a copy of the survey was given to all administrators and advisory committee members. The results also will be reported in “Board Bits” and all employees will be encouraged to respond to the results through their advisory committee representatives. Dr. Grimesey thanked Dr. Worner for his work on the survey.

(08-186) Annual report on School Resource Officer program

Mr. Fred Vaughan, Director of Student services, introduced the new Alleghany County Sheriff, Mr. Kevin Hall. He also introduced the School Resource Officers, Dewey Knick, Barry Rose, and Chris Fischer. Sheriff Hall thanked the Board for its support of the School Resource Officer program. He stated this program is a very valuable service to the schools and thanked the officers for their dedication and hard work. Chairman Whitehead congratulated Sheriff Hall on his new position and stated it is a comfort knowing that law enforcement officers are on hand at the schools. Mr. Tucker echoed Chairman Whitehead’s comments. Mr. Halsey commented that he sees Officers Knick and Fischer quite often at the schools and appreciates what they do. Specifically, Mr. Halsey reported an issue that he had regarding traffic problems at Mountain View Elementary and thanked Officer Fischer for helping correct the problem. Mr. Halsey also stated that he had seen first hand the great rapport between the officers and the children.

(08-187) Report on mental health counselor program

Mr. Vaughan introduced Ms. Donna Nye as the Mental Health Counselor. Ms. Nye stated it was an honor to serve the Alleghany County and Covington schools as the mental health counselor. She reported on the number of students she had counseled since September 2007, with an anticipated total for January 2008 being 115 individuals and five group sessions. She reported that she counsels children who are referred to her for depression, drug abuse, family loss, self-mutilation, sexual orientation, unplanned pregnancy and rage.She stated that the students she counsels are “overall good kids, they just make poor choices and often times just need someone to listen.” She also reported that she focuses on intervention and more importantly, prevention. Chairman Whitehead asked Ms. Nye about the process to get students in her program. She replied she receives referrals from the guidance counselors.


(08-188) Grant proposal to Alleghany Foundation for continued funding of school nurse program

A summary of the proposal was present to the Board by Mr. Vaughan. Board members had no questions.

MOTION: That the Board approve the grant proposal to Alleghany Foundation for continued funding of school nurse program as presented.

MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: Unanimous

(08-189) Final draft of revised comprehensive six year school division improvement plan

Dr. Sarah Campbell, assistant superintendent for instruction, presented the final draft of the Comprehensive Six-Year Improvement Plan. She explained that the plan being presented for approval had not been revised since it was presented for Board review at the December 2007 meeting.

MOTION: That the Board approve the final draft of the revised comprehensive six year school division improvement plan.

MOTION: Mr. Halsey
SECOND: Mr. Tucker
VOTE: Unanimous

(08-190) Trends in advanced placement and dual enrollment courses

Dr. Campbell reviewed the advanced placement, dual enrollment and Jackson River Governor’s School enrollment trends from Fall 2003 through Fall 2007. She explained that the course enrollment in advanced placement courses had declined as the dual enrollment numbers increased. Dr. Campbell attributed the increase in dual enrollment courses to the Board’s December 2005 adoption of a plan to phase in dual enrollment course offerings on the Alleghany High School campus and to the Board’s commitment to paying 100% of the tuition costs for these on-campus courses. She concluded by pointing out that enrollment in the Governor’s School courses showed an increase since last year.


(08-191) First draft of proposed 2008-2009 school calendar

Dr. Campbell presented two drafts of school calendars for the 2008-2009 school year. She explained that one draft was developed via a joint Covington City Schools-Alleghany County Public Schools committee in an effort to develop a combined school schedule for both school divisions. She noted that the development of this calendar had been recommended by Evergreen Consultants as part of last year’s efficiency review report. Additionally, Dr. Campbell noted that the second calendar draft was developed by the Alleghany County Public Schools Calendar Committee. She added the option was based on input received from employees in each school and from a parent member of the committee. Dr. Campbell concluded by explaining that these two calendars were being presented for Board review and that the administration would offer a final recommendation for Board consideration during the February 18 meeting.

(08-192) Final draft of revised school division five-year capital improvement plan

Mr. Keven Rice, Director of Administrative Services, presented for approval by the School Board the final draft of the revised five-year capital improvement plan.He said no changes had been made to the document since it had been first presented to the Board during its December 10 meeting.

MOTION: That the Board approve the final draft of the revised school division five-year capital improvement plan

MOTION: Mr. Anderson
SECOND: Mr. Botkins
VOTE: Unanimous

(08-193) Capital improvement update

Mr. Rice presented the Work Request Completion Report for December. Mr. Rice also reported on three capital improvement projects that have been completed, or will be completed, by the end of the week:

1) Installed energy management controls at Boiling Spring Elementary School and added the school to our existing energy management system. Repairs were also made to the economizer units which were not operating at maximum efficiency. The cost for this project was approximately $36,000.

2) Installed a non-splintering overlayment to the stage floor at Alleghany High School. This project was completed in house with a materials cost of $680.

3) Replaced the very worn carpet in the Alleghany High School auditorium at a cost of $7,800.

 

BUDGET AND FINANCE

(08-194) Payment of Bills

MOTION: That the Board approve the payment of the bills as presented.

MOTION: Mr. Halsey
SECOND: Mr. Tucker
VOTE: Unanimous

(08-195) Budget Report

Dr. Grimesey stated the material that was provided was for information purposes.

1

School Operating Fund

$1,782,499.15

2

School Textbook Fund

$408,431.10

3

Alleghany Foundation Nursing Grant

$104,245.68

4

Governor’s School

$49,577.33

5

Construction

$0

6

Scholarship

$81,044.87

7

Alleghany Foundation Mental Health Initiative

$6,283.67

8

Alleghany Foundation CMS Recreational Facilities

$133,607.47

9

Alleghany Foundation Teacher Recruitment Grant

$25,640.29

Grand Total

$2,589,329.56

(08-196) PROJECTED STATE REVENUES BASED ON GOVERNOR TIM KAINE’S PROPOSED BUDGET

Dr. Grimesey reported that state revenue projections based on Governor Timothy Kaine’s proposed 2008-2009 have not changed since they were first presented during the Board’s January 7 work session. Therefore, Dr. Grimesey still projects an increase of $1,110,454 in state revenue for 2008-2009. He reminded Board members that the projection is based on a projected average daily membership of 2,852 and a new lower composite index of .2211. He also stated he anticipates the federal revenue amounts to stay relatively constant. He reminded the Board of the upcoming February 4, 2008 budget work session.

(08-197) CAFETERIA REPORT

Mr. Rice reported that the cafeteria fund net cash balance at the end of December was $191,079 which represents an improvement over December 2006 of $76,321 even though six less meals were served this December versus a year ago. Mr. Rice noted that daily participation rates improved.


(08-198) COMMUNICATIONS

-Classified Advisory Committee to the Superintendent
-Final report of Jamestown 2007 Planning Committee

CLOSED SESSION

(08-199) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1; LEGAL MATTERS 2.2-3711.A.7; AND SPECIAL AWARDS 2.2-3711.A.10

MOTION: That the School Board enter closed session to discuss Personnel, Legal Matters, and Special Awards as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.7 and 2.2-3711.A.10.

MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: Unanimous
TIME:
8:04 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: Unanimous
TIME: 8:42 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Botkins
SECOND: Mr. Halsey
ROLL CALL VOTE: Mr. Anderson – YES Mr. Halsey - YES
Mr. Botkins – YES Mr. Tucker - YES
Mr. H. Fridley – ABSENT Mr. Whitehead – YES
Mr. R. Fridley – ABSENT
5-YES 2-Absent 0-No
TIME: 8:43 p.m.

________________________________________ _______________________________________

Chairman, Alleghany County School BoardClerk

 

PERSONNEL

(08-200) Personnel actions

MOTION: That the Board approve the personnel actions as recommended by the Superintendent.

MOTION: Mr. Tucker
SECOND: Mr. Botkins
VOTE: Unanimous

OTHER BUSINESS

(08-201) Additions to agenda

MOTION: That the Board approve the additions of agenda item #08-202 “Appointment to Jackson River
Technical Center Board of Control” and agenda item #08-203 “Security issues at Central Office,”

MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: Unanimous

(08-202) APPOINTMENT OF STACEY BRYANT TO JRTC BOARD OF CONTROL

Chairman Whitehead appointed Mrs. Stacey Bryant to serve on the JRTC Board of Control to fulfill the term of Mr. Wayne Botkins.

(08-203) SECURITY ISSUES AT CENTRAL OFFICE

Mr. Anderson reported that he was made aware of the Central Office building being broken into. Dr. Grimesey apologized for not having notified the Board members of the incident. Dr. Grimesey then asked Mr. Keven Rice to summarize for the Board what had happened. Mr. Rice reported someone had broken into the building and stolen a laptop computer, a camera, and a voice recorder. There was discussion among the Board members about installing security cameras or an ADT type security alarm system. Dr. Grimesey stated the administration would research the security options and report back to the Board. Mr. Tucker questioned if personnel files were locked at the time of the break-in, and Mr. Carpenter replied they are always locked.

ADJOURNMENT

MOTION: That the January 22, 2008 regular meeting of the Alleghany County School Board be adjourned.

MOTION: Mr. Halsey
SECOND: Mr. Anderson
VOTE: Unanimous
TIME:
8:50 p.m.

_____________________________________ ______________________________________

Chairman, Alleghany County School Board Clerk