11-19-2007

 

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

November 19, 2007

The Alleghany County School Board held its regular meeting on November 19, 2007, at 6:00 p.m. in Gleason Forum Hall at Mountain View Elementary School.

PRESENT: R. Joe Anderson; Robert A. Fridley; David W. Halsey; R. Wayne Botkins; Randall S. Tucker, Vice Chairman; and Michael L. Whitehead, Chairman. Also present: Robert P. Grimesey, Superintendent/Clerk; and Lorie C. Bess, Deputy Clerk.

ABSENT: H. Hunter Fridley

Chairman Whitehead called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance, led by members of the Mountain View Elementary SCA.

(08-124) APPROVAL OF MINUTES OF OCTOBER 15, 2007 REGULAR MEETING

MOTION: That the Board approve the minutes of the October 15, 2007, regular meeting.

MOTION: Mr. Anderson

SECOND: Mr. Botkins

VOTE: Unanimous

(08-125) APPROVAL OF MINUTES OF OCTOBER 22, 2007 WORK SESSION

MOTION: That the Board approve the minutes of the October 22, 2007, work session.

MOTION: Mr. Anderson

SECOND: Mr. Halsey

VOTE: Unanimous

(08-126) APPROVAL OF MINUTES OF OCTOBER 24, 2007 WORK SESSION

MOTION: That the Board approve the minutes of the October 24, 2007, work session.

MOTION: Mr. R. Fridley

SECOND: Mr. Botkins

VOTE: Unanimous

(08-127) APPROVAL OF MINUTES OF OCTOBER 29, 2007 WORK SESSION

MOTION: That the Board approve the minutes of the October 29, 2007, work session.

MOTION: Mr. Anderson

SECOND: Mr. Halsey

VOTE: Unanimous

COMMUNITY PARTICIPATION

 

(08-128) OPENING REMARKS AND WELCOME BY Teresa JOHNSON, PRINCIPAL, MOUNTAIN view ELEMENTARY SCHOOL

Mrs. Johnson read the following statement: “On behalf of Mountain View Elementary School’s administration, we would like to take this time to recognize our staff and students for the following achievements: 4th year of SOL accreditation; 2nd consecutive year of AYP; 49 students achieving perfect scores on 64 SOL tests; and 363 students having perfect attendance for the 1st six weeks of school this year. Many positive factors contribute to the high achievements of our students. We also have been fortunate to implement a mentor program for several of our 4th and 5th grade students. Mountain View has partnered with Alleghany Regional Hospital, YMCA, Dabney S. Lancaster College, Calvert Healthcare and Mountain View Elementary PTO. The mentors will be meeting with the selected children twice a month during lunch to discuss school work, projects, career planning, and local business opportunities. Our goal is to connect the students to their school environment. We thank each of you for your support and efforts given to the students of Alleghany County Public Schools.”

 

(08-129) remarks by Melinda booth, co-president, mountain view elementary pto

Mrs. Booth welcomed everyone to Mountain View Elementary School. She stated the theme for the PTO this year is “A Focus on Family.” She reported the PTO is hosting a Family Movie Night on November 30 and a Family Reading Night on December 6. She said the goal of the PTO is to get more families involved. She reminded everyone that students are currently holding a candle sale fundraiser to try to raise funds for the PTO. She invited everyone to the next scheduled PTO meeting on December 10, 2007 at 6:00 p.m.

 

(08-130) REMARKS BY ROVENNA BAZZREA, GRANDPARENT OF ACPS STUDENTS, ALLEGHANY HIGH SCHOOL AND DIRECTION OF SCHOOL DIVISION

Ms. Bazzrea stated it was a privilege and a blessing to address everyone at the meeting. She commented she was “thrilled beyond words” when she read in the newspaper that the School Board had approved the purchase of the land option for the new high school. She thanked the School Board and Dr. Grimesey for their hard work in making difficult decisions. Ms. Bazzrea also thanked Mr. Kenny Higgins, principal of Alleghany High School, for his hard work and dedication. She discussed her family’s history of growing up in Alleghany County and what a beautiful place it is. She stated she wanted to offer her support for a new high school, not only for her grandkids, but for all the children of the community.

 

(08-131) SCHOOL BOARD COMMENDATIONS:

 

49 mountain view students who earned at least one perfect 600 score on their spring 2007 SOL tests

Mr. Halsey, Mrs. Johnson and Mrs. Gardzinski presented certificates to Clay Adkins, Bentleigh Asboth, Jonathan Baker, Mark Barbour, Andrei Ghejan, Kylie Hendrickson, Joshua Kimberlin, Christopher Messerich, Alexis Richmond, Miranda Robison, Jessica Rothe, Logan Scott, Derek Tremblay, Erica Unroe, Liam Welch, Jacob Fridley, Alyson Turkewitz, Tyler Adcock, Brittany Brown, Bradley Butler, Christopher Fitch, Hallie Gunter, Meghan Hall, Savannah Herr, Rachel Kimberlin, Elizabeth Mason, Breanna McKinnell, Benjamin Meadows, Jerrica Nida, and Lauren Robison.Those absent were Shannon Bennett, Elizabeth Bush, Nicholas Clarke, Ryan Mostaghim, Kyle Burks, Logan Hyler, Luke Brinkley, Mark Dakermandji, Jeffrey Davis, Kaitlyn Dempsey, Noah Green, Rasheed Jordan, Andy Kelly, Ryan Lockhart, Savannah Morgan, Kyle Mostaghim, April Tucker, Lindsey Tyree, and Nicole Withrow.

 

(08-132) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

 

Mr. Rob Fridley

Mr. Fridley thanked Mrs. Johnson for hosting the meeting. He stated it was great to have 49 students with 600 scores on their SOL tests. He stated he appreciated having such fine employees in the school system. He also thanked members of the Board of Supervisors for attending the meeting and was excited about the information that would be presented during the meeting.

Mr. Wayne Botkins

Mr. Botkins thanked Ms. Bazzrea for her remarks and stated he enjoyed her comments and shared her passion. He congratulated the 49 students for their scores on the SOLs.

Mr. David Halsey

Mr. Halsey thanked Mrs. Johnson for hosting the meeting. He congratulated the students on their SOL scores. He reported he had recently attended the VSBA conference and questioned other board members of how they recognized their students for SOL achievement. He was surprised to find out that most did not and is glad that this School Board takes the time to recognize the students for their accomplishments.

Mr. Randy Tucker

Mr. Tucker also thanked Mrs. Johnson and Ms. Bazzrea. He commented that he was glad to see members of the Board of Supervisors attending the meeting. He then congratulated the students on their SOL achievement. He stated it saddened him to know that some non-resident students have been turned away from attending County schools but hopefully that can be changed in the future.

Mr. Joe Anderson

Mr. Anderson stated he appreciated the great attendance for the meeting. He congratulated the students and teachers. He presented Mrs. Johnson with a Virginia School Boards Association tote bag as a token of his appreciation for her hard work.

Mr. Mike Whitehead

Mr. Whitehead thanked Mrs. Johnson. He stated the Clifton Middle-Mountain View complex was a “dream come true” when it opened, and he was very proud of that fact. He stated that it is now time to take the next step. He thanked Ms. Bazzrea for her comments. He thanked the PTO and parents for doing a tremendous job. He also thanked members of the Board of Supervisors for attending the meeting and asked them to please stand and be recognized. He thanked members from both the School Board and Board of Supervisors for their work. He concluded that their jobs may not be rewarding at times, but that he appreciates their willingness to serve the community.

PUBLIC HEARING: REVISIONS TO SCHOOL DIVISION’S COMPREHENSIVE SIX-YEAR PLAN OF IMPROVEMENT

There were no comments during the public hearing. Therefore, Chairman Whitehead declared the public hearing closed.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(08-133) Calendar Information:

Dr. Grimesey reminded Board members of the following upcoming meetings:

-6:00 p.m. Monday, December 3 – Legislative dinner and work session with Covington School Board @ Court Street Restaurant

-6:30 p.m. Wednesday, December 5 – Work session with Board of Supervisors at Gleason Forum Hall

-6:00 p.m. Monday, December 10 – Regular meeting at Sharon Elementary School

(08-134) Presentation of new high school design by Doug Westmoreland and bill laughlin, Moseley Architects

Mr. Doug Westmoreland reviewed a PowerPoint presentation titled “New Alleghany High School.” He discussed the Alleghany High School Design Team’s tours of other schools, their thoughts and ideas, and the final design points that were established. Mr. Westmoreland stated it is important for the Board and the community to remain mindful of the programs that will be offered in the school over the next five, ten, or fifteen years and to be sure to allow for those programs within the design. He emphasized the strength our division has in its band and athletic programs. He stated he appreciated the hard work and dedication by the Design Team. He stated his PowerPoint presentation may be viewed at www.moseleyprojects.com. Mr. Bill Laughlin thanked the Board and the Design Team for the opportunity to work with them. He also reviewed the PowerPoint presentation. During the PowerPoint presentation, he emphasized the ideas and suggestions from the Design Team to incorporate elements from the community into the building; such as the rivers, mountains, railroads, and the old Clifton Forge and Jefferson high schools. He stated the proposed design offers flexibility with the classrooms, locker bays instead of hall lockers, and many windows to allow natural light into the building. He also stated the proposed design would allow students to be easily supervised. He reviewed an inflation chart and explained the increasing costs over time. He stated a standard building would cost between $41.5 million and $54.2 million. He noted that the enhanced building, as recommended by the Design Team, could cost between $47 million and $62 million. He also presented a list of items that could be eliminated from the project for savings of up to $4.5 million. Mr. Whitehead asked about the School Resource Officer and where that office would be. Mr. Laughlin replied the SRO’s office location could be easily placed wherever the Board wanted it. Mr. Steve Bennett, member of the Board of Supervisors, asked if the architect had allowed room for expansion. Mr. Laughlin replied they did allow space with several options.

 

(08-135) Status of administrative response to December 11, 2006 School Board resolution regarding AHS

Dr. Grimesey updated the report that he presented to the School Board during its October 15 meeting. He noted that the administration had complied with three of the four directives included in the December 11, 2006 resolution. He noted that a property option had been secured, the financial analysis had been presented, an architect had been acquired and the design and projected costs of a new high school had been presented. He said the final directive required application for a state literary loan, but fulfillment of the directive would have to wait until the property was purchase. Dr. Grimesey concluded that all options for Alleghany High School had been researched thoroughly and that there was no further need for any additional studies. He said the time had come for the School Board and the Board of Supervisors to develop a plan to act on the information that had been made available.

 

(08-136) Preliminary draft of revised school division five-year capital improvement plan

Keven Rice, director of administrative services, presented a preliminary draft of the biennial Five-Year Capital Improvement Plan. The draft was developed via items carried over from the current plan plus input from principals, teachers, staff, board members, and community stakeholders. Further input will be solicited from members of the Board of Supervisors on December 5, and from the general public during the December 10, 2007 public hearing. A final draft will be presented to the school board for approval at the January 22, 2008.

 

(08-137) Preliminary draft of revisions to school division’s comprehensive six-year plan of improvement

Dr. Sarah Campbell presented the final draft of the Six-Year Comprehensive Improvement Plan for review. She noted that input had been solicited from each of the superintendent’s advisory committees, the administrative and instructional staffs, and that the draft had been posted on the division web site for community review. Dr. Campbell explained that all recommendations received had been incorporated into the document. She concluded by saying that final approval from the Board would be sought at the regular meeting on December 10, 2007 at Sharon Elementary School.

 

(08-138) Nursing program annual report

Mr. Fred C. Vaughan, Jr., director of student services, reported that during the 2006-2007 school year, nurses in the Alleghany County Public Schools reported 40,996 encounters with students and made 9,459 phone contacts with students’ parents and health care providers. Mr. Vaughan noted that allergies and asthma account for the highest percentage of student health problems as reported by parents for the 2007-2008 year. He also reported that the Alleghany County Public Schools have confirmed three cases of MRSA, all of which have been monitored by health professionals and in accordance with Board policy. Several precautionary measures have been taken such as encouraging all athletes to shower after practices and competition, emphasizing good hygiene, which includes proper hand washing, and heightened awareness with our custodial staff.

 

(08-139) Annual report of pupil-teacher ratios

Dr. Sarah Campbell presented the annual pupil/teacher ratio report. She began by noting that the data in this report was presented in two ways per the requirements of the Standards for Accrediting Virginia Public Schools. First, the pupil/teacher ratio was reported according to the pupil/self-contained or core teacher ratio. Second, the elective, support, and itinerate teaching staff was added to calculate the overall pupil/teacher ratio. Overall ratios were as follows: Boiling Spring 12.3/1; Callaghan 13.0/1; Falling Spring 11.9/1; Mountain View 18.4/1; Sharon 12.3/1; Clifton Middle 15.1/1; and Alleghany High School 17.9/1.

 

(08-140) Proposed school board priorities for 2008 state and federal legislative action

Dr. Grimesey presented a draft of the School Board’s legislative priorities. He stated that the Alleghany County School Board and Covington School Board will hold a dinner meeting on December 3, 2007 with Delegate Shuler. The top priority for the meeting will be to make sure state and federal legislators remain sensitive to their responsibilities to provide funding to support the mandates they impose on local school divisions. Dr. Grimesey added that he will recommend final School Board approval of the legislative priorities during the December 10, 2007 meeting.

 

(08-141) Capital improvement and maintenance update

Mr. Rice presented the Work Request Completion Report for October. Mr. Rice also reported on one capital improvement project currently in progress. Boiling Spring Elementary School is being added to the division’s energy management system at a cost of $35,977. The work should be completed by mid-December. Boiling Spring is the last school to be incorporated into the energy management program.

 

Field trip requests:

(08-142) 17 AHS marine biology students to the St. John, U.S. Virgin Islands, March 27-
April 3, 2008

MOTION: That the Board approve the field trip request as approved in the past but not including the bus
travel request..

MOTION: Mr. Botkins

SECOND: Mr. Tucker

VOTE: Unanimous


BUDGET AND FINANCE

 

(08-143) Payment of Bills

MOTION: That the Board approve the payment of the bills as presented.

MOTION: Mr. Botkins

SECOND: Mr. R. Fridley

VOTE: Unanimous


(08-144) Budget Report

Dr. Grimesey stated the material that was provided was for information purposes.

1

School Operating Fund

$1,031,748.45

2

School Textbook Fund

$402,248.78

3

Alleghany Foundation Nursing Grant

$138,151.00

4

Governor’s School

$28,640.80

5

Construction

0.00

6

Scholarship

$80,210.89

7

Alleghany Foundation Mental Health Initiative

$15,471.52

8

Alleghany Foundation CMS Recreational Facilities

$14,380.00

9

Alleghany Foundation Teacher Recruitment Grant

$25,640.29

Grand Total

$1,736,491.73

(08-145) CAFETERIA REPORT

Keven Rice, director of administrative services, reported that the cafeteria fund net cash balance at the end of October was $175,018 which represents an improvement over October 2006 of $66,792. Mr. Rice noted that lower food costs and higher percentages of free and reduced meals were the two primary contributors to this positive financial picture.

(08-146) COMMUNICATIONS

-Parent Advisory Committee to the Superintendent

-Teacher Advisory Committee to the Superintendent

-Minority Advisory Committee to the Superintendent

-Safe School Committee

CLOSED SESSION

(08-147) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND STUDENT MATTERS 2.2-3711.A.2

MOTION: That the School Board enter closed session to discuss Personnel and Student Matters as
authorized by the Code of
Virginia Sections 2.2-3711A.1 and 2.2-3711.A.2

MOTION: Mr. R. Fridley

SECOND: Mr. Tucker

VOTE: Unanimous

TIME: 8:02 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION: Mr. Botkins

SECOND: Mr. Halsey

VOTE: Unanimous

TIME: 9:40 p.m.


CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

 

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and

  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Tucker

SECOND: Mr. Halsey

ROLL CALL VOTE: Mr. Anderson – YES Mr. Halsey - YES

Mr. Botkins – YES Mr. Tucker - YES

Mr. H. Fridley – ABSENT Mr. Whitehead – YES

Mr. R. Fridley – YES

6 -YES 1-Absent 0-No

TIME: 9:41 p.m.

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

PUPIL PERSONNEL

(08-148) Disposition associated with pupil personnel case # 07-06.

MOTION: That the Board approve the disposition recommendation with pupil personnel case # 07-06,
as presented by the Superintendent.

MOTION: Mr. Botkins

SECOND: Mr. R. Fridley

VOTE: Unanimous

PERSONNEL

(08-149) Personnel actions

MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.

MOTION: Mr. Tucker

SECOND: Mr. Halsey

VOTE: Unanimous

OTHER BUSINESS

(08-150) Additions to agenda

No additions to the agenda.

ADJOURNMENT

MOTION: That the November 19, 2007 regular meeting of the Alleghany County School Board be
adjourned.

MOTION: Mr. Botkins

SECOND: Mr. Tucker

VOTE: Unanimous

TIME: 9:42 p.m.

_____________________________________ _______________________________________

Chairman, Alleghany County School BoardClerk