4-21-2008

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540)
863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
April 21, 2008

The Alleghany County School Board held its regular meeting on April 21, 2008 at 6:00 p.m. at Alleghany High School.

PRESENT: R. Joe Anderson; Stacey P. Bryant; Robert A. Fridley; Randall S. Tucker, Vice Chairman; and Michael L. Whitehead, Chairman. Also present: Robert P. Grimesey, Superintendent/Clerk; and Lorie C. Bess, Deputy Clerk.

ABSENT: H. Hunter Fridley; David W. Halsey

Chairman Whitehead called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance, led by members of the AHS Honor Society. The National Anthem was performed by the AHS Concert Choir’s Beauty Shop Quartet.

Chairman Whitehead announced the additions of Item #08-312, Remarks by Lee Anne Bowling-Angle, President of the Alleghany High School PTSA; and Item #08-313, Reconsideration of Request by Boy Scouts of America to Lease Transportation Services.

(08-293) APPROVAL OF MINUTES OF APRIL 7, 2008 REGULAR MEETING

MOTION: That the Board approve the minutes of the April 7, 2008, regular meeting.
MOTION: Mr. Tucker
SECOND: Mr. Anderson
VOTE: Unanimous

COMMUNITY PARTICIPATION

(08-294) OPENING REMARKS AND WELCOME BY KENNY HIGGINS, PRINCIPAL, Alleghany HIGH SCHOOL

Mr. Higgins welcomed the Board and introduced Ms. Brittany Walker, President of AHS SCA. Ms. Walker read the following statement: “Good evening. I am Brittany Walker, a senior and also the SCO President. On behalf of the SCA and student body, I would like to welcome you to Alleghany High School. This year has been a successful one for AHS. We were awarded the Sportsmanship Award for the Blue Ridge District once again. Also, the cheerleaders were named the Blue Ridge District Sideline cheerleading champions for the fourth year in a row. Furthermore, if you have been to a football or basketball game, you know that our Mountaineer Maniacs continue to turn out, win or lose. Not only have we met high expectations in athletics, but we also have many students to be proud of when it comes to academics. There are two relatively new academic teams that have really excelled in competition in the past few years. One is the Academic Challenge Team which won the Blue Ridge District Championship for the second year in a row. The other is the Forensics team which sent several students to regional and state competition. AHS students have also been very involved in the community. We have service-oriented clubs that always include not only their club members, but also the entire school in several projects. As a result, AHS is able to reach many residents of Alleghany County and beyond. For example, this year AHS participated in the community food drive where we collected over 1,000 cans. Also, many students participated in a club-sponsored project called Pennies for Patients where we raised over $600 to donate to the Leukemia and Lymphoma Society. The 140-member Key club has participated in over twenty community service projects. This shows that many students at AHS are service-minded. Not only do our clubs make a difference in our community, but our Leadership class and SCA strive to make a difference within the building of Alleghany High School. The Leadership class and SCA work together to promote school spirit and Mountaineer pride throughout the year. These two groups plan, organize, and carry out a variety of activities for the student body. For example, at the beginning of the year, the SCA sponsored a Back-to-School Tailgate before a home football game. The SCA plans a Spirit Day at the end of each semester to promote school spirit. The seniors won the Winter Spirit Day, and we’re planning to go out with a bank with a win again in May. The Leadership class has planned some great events as well. For example, we held a successful Dodgeball Tournament in November. Furthermore, students had the opportunity to get “married” for a day on February 14 at a “marriage booth”, complete with marriage certificates and ring pops. Each six weeks the Leadership class plans and carries out a project entitled “Make AHS a Better Place” where we paint the dugout, plant flowers, and clean windows. The Leadership class has also started a successful Freshmen Mentoring Program where upperclassmen are paired with freshmen to be their friends and give them advice about high school. All in all, the 2007-2008 school year has been a great one for AHS. Everyone here works together, respects each other, and strives for the best; that is the true definition of success. Thank you for coming this evening, and again, welcome to Alleghany High School.”

(08-312) REMARKS BY LEE ANNE BOWLING-ANGLE, PRESIDENT OF THE Alleghany HIGH SCHOOL PTSA

Mrs. Bowling-Angle read the following statement: “Chairman Whitehead, Dr. Grimesey and members of the Board,
AsPTSA President of Alleghany High School, I would like take this opportunity to express to you my sincerest appreciation for all the time and devotion that you have sacrificed to make this another great school year and I know that your duties as School Board members will continue to carry on throughout the summer months in preparation for next year. Many times the laborious efforts that take place behind the scenes go unnoticed and believe me I can’t even begin to realize all of the extra time and effort that you, as a board and as individuals, commit to your positions in addition to the once-a-month meetings. Your continued and unwavering public support for a new
Alleghany High School is truly appreciated as well as your whole-hearted approval for a 4%-plus-step salary raise for all division employees next year. Without you taking a stand for us in the community, our daily tasks as educators and as citizens would be much more difficult. With that said, there are two items in front of you that have a special purpose. The first is a book entitled The Little Engine that Could. I chose this book to present to you this evening as a gift to represent your persistence and dedication to the students, parents and employees of Alleghany County Public Schools. Like the Little Engine, you have some huge hills to climb on our behalf to accomplish the goals that you have for this school system. The second gift I chose to present to you this evening is a compass. The compass is to serve as a reminder to never lose your direction on the paths that you have recently embarked. I believe that many times in any long process, it’s easy to lose sight of what we want and where we want to go. In the midst of constant negativity, it is sometimes extremely difficult to remember the direction that we were originally headed. So, let the compass also remind you to never lose sight of the view that lies on the other side of the mountain. We know that our destination is there and we know it will be a long, difficult climb to get there. Because of your past demonstrations of both persistence and focus, I know for a fact that you will continue to keep our best interest and our goals as your #1 priority, and it will be only a matter of time that we will see a new Alleghany High School.”

(08-295) SCHOOL BOARD COMMENDATIONS

Mr. Anderson and Mrs. Foutz presented certificates to Alexandra Rose, Emily C. Lewis, Jacob Downer, and Brittany Walker for outstanding AHS student demonstrations of Six Pillars of Character Counts.

Mr. Whitehead and Mr. Higgins presented a certificate to Michael Mason for selection to participate in the U.S. National Chemistry Olympiad Study Camp.

Mrs. Bryant and Mr. Higgins presented certificates to Coach Jimmy Smith and Assistant Coach Howard Nicely as well as members of the AHS Girls Cross Country Team for being the Group AA, Blue Ridge District Champions.

Mr. Anderson and Mr. Higgins presented certificates to the AHS Girls 4x800 Relay Team for being the Group AA, Blue Ridge District Champions. Mr. Bob Umstead, Head Coach for the AHS Indoor Track Team, also was present for the award.

Mrs. Bryant and Mr. Higgins presented certificates to the AHS Forensics team for being the Group AA, Blue Ridge District Champions. Mrs. Karen Swortzel, Head Coach for the AHS Forensics Team, also was present for the award.

Mr. Whitehead and head AHS wrestling coach Gary Burdette presented a certificate to Justin Lipes for being the Group AA, Blue Ridge District Wrestling Champion.

Mr. Tucker and ACPS Art Teachers Daryl Shreve (AHS), Courtney Horner (CMS), Daryl Shreve (AHS), Kaarn Thomas (BSES & SES), and Susan Clonch (MVES) presented certificates to the VSBA Student Art Contest winners. The winners were Taylor Poague (CES), Christian Carter (BSES), Brandon Landis (FSES), Olivia Goode (AHS), Jeremy Paxton (CMS), Cristen Walton (SES), and Liam Welch (MVES). Mr. Shreve noted that Olivia Goode, Christian Carter, and Jeremy Paxton were the school division’s representatives in the VSBA Blue Ridge Regional competition.

(08-296) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mrs. Stacey Bryant

Mrs. Bryant thanked Mr. Higgins and staff for hosting the meeting and the meal. She congratulated the art winners and all those who received commendations. She thanked Mr. Higgins, staff, students and parents for having a dress code. She stated after touring other schools, she appreciates the self-respect our students demonstrate by their dress.

Mr. Randy Tucker

Mr. Tucker thanked Mr. Higgins for hosting the meeting. He thanked the forensics students for their excellent demonstrations prior to the meeting. He congratulated all for their commendations.

Mr. Joe Anderson

Mr. Anderson congratulated everyone who received commendations.

Dr. Bob Grimesey

Dr. Grimesey noted that the AHS band had recently won several awards that would be recognized by the School Board during its meeting in May. He explained that Mr. Dwayne Ross, AHS assistant principal, had given up his weekend to transport members of the AHS forensics team between Washington, D.C. and Harrisonburg, Virginia so that they could participate in both the band competition and the forensics competition. He asked the School Board and the audience to join him in thanking Mr. Ross for his extra effort on behalf of our students.

Mr. Mike Whitehead

Mr. Whitehead thanked AHS for hosting the meeting. He also thanked Mrs. Bowling-Angle for her comments and support. He congratulated all students and coaches for their commendations. He encouraged all to attend the Board of Supervisors meeting on April 23, 2008 at 6:00 p.m. during which the Supervisors will vote on the school budget.

BUDGET AND FINANCE

(08-297) Payment of Bills

MOTION: That the Board approve the payment of the bills as presented.
MOTION: Mr. Tucker
SECOND: Mrs. Bryant
VOTE: Unanimous

(08-298) Budget Report

Dr. Grimesey stated the material that was provided was for information purposes.

1

School Operating Fund

$1,698,998.39

2

School Textbook Fund

$411,054.18

3

Alleghany Foundation Nursing Grant

$83,428.50

4

Governor’s School

$74,084.59

5

Construction

$0

6

Scholarship

$81,963.42

7

Alleghany Foundation Mental Health Initiative

$13,517.50

8

Alleghany Foundation CMS Recreational Facilities

$132,662.47

9

Alleghany Foundation Teacher Recruitment Grant

$15,044.30

Grand Total

$2,510,753.35

(08-299) MARCH 31 STUDENT MEMBERSHIP REPORT

Ingrid Barber, Director of Budget and Finance, provided the Board with information regarding the student membership, average daily membership (ADM), and percentage of attendance as of March 31, 2008. She reported student membership at 2,884, ADM at 2,875, and percentage of attendance at 95.39%. She stated that the ADM amount was significant because the March 31st total was fifteen students below the division’s budgeted 2007-2008 ADM. She said that she would be heavily scrutinizing all expenditure lines in order to ensure a balanced budget by the end of the fiscal year.

(08-300) CAFETERIA REPORT

Keven Rice, Director of Administrative Services, reported that the cafeteria fund net cash balance at the end of March was $211,241 which represents an improvement over March 2007 of $70,665 and an improvement of $7,101 over the prior month. This is especially noteworthy given the recent spike in food costs.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(08-301) Calendar Information:

Dr. Grimesey reminded Board members of the following upcoming meetings:

-5 p.m. Tuesday, April 29 – VSBA Blue Ridge Region meeting at Radford University

-Friday, May 2 – VSBA Workshop: Budget & Financial Reports at Charlottesville Omni

-6 p.m. Monday, May 19 – Regular meeting at Central office complex

-Friday, June 6 – VSBA Workshop: School Law Update at Charlottesville Omni

(08-302) PERKINS GRANT APPLICATION AND ANNUAL REVISIONS TO SCHOOL DIVISION CAREER AND TECHNICAL EDUCATION PLAN
Dr. Sarah Campbell presented a request for approval of submission of the Perkins Grant Application for 2008-2009. She explained that the funds received from this federal grant were used to purchase materials and supplies for Career and Technical Education programs in Family and Consumer Science, Technology Education, Business Education, and Agriculture Education.

MOTION: That the Board approve submission of the Perkins grant application and annual revisions to
school division Career and Technical Education Plan, as recommended by the Superintendent.

MOTION: Mrs. Bryant
SECOND: Mr. Tucker
VOTE: Unanimous

(08-303) TEXTBOOK ADOPTIONS FOR DUAL ENROLLMENT CLASSES
Mary Jane Mutispaugh presented the textbook list for the dual enrollment course offerings for next year. The textbooks are the same as those used on the DSLCC campus to insure consistency and rigor of the courses offered on the AHS campus.

MOTION: That the Board approve the textbook adoptions for dual enrollment classes, as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Tucker
VOTE: Unanimous

(08-304) STAFFING PLAN FOR K-8 SUMMER SCHOOL PROGRAM
Mary Jane Mutispaugh presented the preliminary staffing plan for K-8 summer school. The final plan and recommended appointments will be presented to the Board at the May meeting.

MOTION: That the Board approve the staffing plan for K-8 Summer School Program, as recommended
by the Superintendent.
MOTION: Mr. Rob Fridley
SECOND: Mr. Anderson
VOTE: Unanimous

(08-305) AUTHORIZATION OF 2008-2009 EXTRA-CURRICULAR STAFF ASSIGNMENTS
Rob Carpenter, Director of Human Resources and Program Development, presented the 2008 – 2009 framework for extra – curricular assignments. He said that the approval of the authorized list will allow for the addition of a varsity swim team if funds can be found to support such a program. This Virginia High School League sanctioned program would be offered during the winter sport season.

MOTION: That the Board approve the 2008-2009 extra-curricular staff assignment, as recommended by
the Superintendent.
MOTION: Mr. Tucker
SECOND: Mr. Rob Fridley
VOTE: Unanimous

(08-306) PILOT BUS STOP PROGRAM WITH YMCA

Fred Vaughan, Director of Student Services, provided the Board with information regarding a pilot 4-week partner program with the YMCA called “The Bus Stop Program.” The program will provide a twice weekly structured after school opportunity consisting of physical activity and homework assistance for Clifton Middle School students. The YMCA will provide staff to supervise and implement the program. The division will provide transportation to the YMCA immediately after school and will also run the activity bus during the evening shuttle. As has been a focus in recent years, this program offers yet another opportunity for students to engage in a structured program reducing the opportunity for risky behavior. The program is scheduled to operate May 6, 2008 through May 29, 2008.

POLICY REVISIONS

(08-307) REGULATION EEAD-R, “USE OF SCHOOL BUSES BY ORGANIZATIONS”
Dr. Grimesey presented a revised copy of Policy EEAD-R, which included an established mileage rate of 70 cents. Mr.
Rob Fridley asked if there were any geographical boundary limits to those wanting to use the buses. Dr. Grimesey replied all organizations would be responsible for clarifying the details of their intended use of the buses. He noted the request from the Boy Scouts is unusual and that most trips would be local. Mrs. Bryant asked if the mileage rate would be ever be revised. Dr. Grimesey replied it would be considered on an annual basis.

MOTION: That the Board approve policy revision, Regulation EEAD-R, “Use of School Buses by
Organizations”.
MOTION: Mr. Tucker
SECOND: Mrs. Bryant
VOTE: Unanimous

(08-313) RECONSIDERATION OF REQUEST BY BOY SCOUTS OF AMERICA TO LEASE TRANSPORTATION SERVICES

MOTION: That the Board approve the request by the Boy Scouts of America to lease transportation
services from
June 20-28, 2008 at a rate of $0.70 per mile.
MOTION: Mrs. Bryant
SECOND: Mr. Rob Fridley
VOTE: Unanimous

(08-308) COMMUNICATIONS

Dr. Grimesey stated the material that was provided was for information purposes.
-Minority Advisory Committee to the Superintendent
-Classified Advisory Committee to the Superintendent
-Parent Advisory Committee to the Superintendent

CLOSED SESSION

(08-309) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, AND REAL PROPERTY 2.2-3711.A.3.

MOTION: That the School Board enter closed session to discuss Personnel. Student Matters, and Real Property as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2 and 2.2-3711.A.3.
MOTION: Mr. Tucker
SECOND: Mrs. Bryant
VOTE: Unanimous
TIME: 7:03 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Tucker
SECOND: Mr. Rob Fridley
VOTE: Unanimous
TIME: 8:11 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mrs. Bryant
SECOND: Mr. Rob Fridley
ROLL CALL VOTE: Mr. Anderson – YES Mr. Halsey - ABSENT
Mrs. Bryant – YES Mr. Tucker - YES
Mr. H. Fridley – ABSENT Mr. Whitehead – YES
Mr. R. Fridley – YES
5-YES 2-ABSENT 0-NO
TIME: 8:12 p.m.

________________________________________ _________________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL (08-310) Personnel actions

MOTION: That the Board approve the personnel actions as recommended by the Superintendent.
MOTION: Mr. Rob Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

PUPIL PERSONNEL

(08-311) DISPOSITION OF SUPERINTENDENT’S RECOMMENDATION IN PUPIL PERSONNEL CASE #08-05.

MOTION: That the Board approve the pupil personnel action as recommended by the Superintendent.
MOTION: Mr. Tucker
SECOND: Mrs. Bryant
VOTE: Unanimous

OTHER BUSINESS

(08-314) Additions to agenda

There were no additions to the agenda.

ADJOURNMENT

MOTION: That the April 21, 2008 regular meeting of the Alleghany County School Board be adjourned.

MOTION: Mr. Rob Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous
TIME:
8:13 p.m.

_______________________________________ _______________________________
Chairman, Alleghany County School BoardClerk