5-19-2008

 

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540)
863-1800

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
May 19, 2008

The Alleghany County School Board held its regular meeting on May 19, 2008 at 6:00 p.m. in the Board Room of the Central Office Complex.

PRESENT:R. Joe Anderson; Stacey P. Bryant; H. Hunter Fridley; Robert A. Fridley; David W. Halsey; Randall S. Tucker, Vice Chairman; and Michael L. Whitehead, Chairman. Also present: Robert P. Grimesey, Superintendent/Clerk; and Lorie C. Bess, Deputy Clerk.

Chairman Whitehead called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Whitehead noted a typographical error on the agenda. Under agenda item #08-343, closed session, the pupil personnel case should be #07-18 instead of #07-08.

Chairman Whitehead announced the addition of a discussion topic under agenda item #08-343, closed session. During closed session, the Board will discuss briefings by staff members pertaining to actual or probable litigation, as permitted under Virginia Code § 2.2-3711.A.7.

(08-317) APPROVAL OF MINUTES OF APRIL 21, 2008 REGULAR MEETING

MOTION: That the Board approve the minutes of the April 21, 2008, regular meeting.
MOTION: Mr. Hunter Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(08-318)APPROVAL OF MINUTES OF MAY 5, 2008 CALLED MEETING

MOTION: That the Board approve the minutes of the May 5, 2008, called meeting.
MOTION: Mr. Rob Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

COMMUNITY PARTICIPATION

(08-319) SCHOOL BOARD COMMENDATIONS

Mr. Hunter Fridley and Mrs. Nancy Moga presented a certificate to Samantha Wolfe for winning third place in the VA State Police Missing Children Poster contest.

Mr. Anderson and Mr. Kenny Higgins presented a certificate to Hannah Grimesey for her selection to Girls’ State Conference. Megan Bryant was also selected but was not in attendance.

Mr. Anderson and Mr. Higgins presented certificates to Jacob Downer and Cullen Truett for selection to Boys’ State Conference.

Mrs. Bryant and Mr. Higgins presented certificates to the following students for selection to summer residential Governor’s School: Mackenzie Kegley, Theater; and Cullen Truett, Humanities. Logan Herr was selected for Vocal Music but he was not in attendance.

Mr. Tucker, Mr. Higgins, and Mr. Scott Humphries presented certificates of commendation to Katie Anderson and Melissa Nicely on behalf of the Alleghany High School Wind Ensemble, Color Guard, Concert Band, and Marching Band for the respective achievements at the Fiestaval competition. Megan Burnette and Kate Mason received certificates for outstanding wind ensemble soloists at the Fiestaval Competition. Katie Anderson received a certificate for All-Virginia Symphonic Band, 1st Chair Bassoon, and Michael Mason received a certificate for All-Virginia Orchestra, 1st Chair Bass Trombone.

(08-320) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Hunter Fridley

Mr. Fridley congratulated the students and their parents on their commendations. He thanked Samantha Wolfe for her entry into the Missing Child poster contest.

Mrs. Stacey Bryant

Mrs. Bryant echoed Mr. Fridley’s comments and added her appreciation to the parents for supporting their children.

Mr. David Halsey

Mr. Halsey congratulated all students on their commendations. He reported the he saw the AHS band perform in Washington, D.C. and he was very proud of them. He thanked the Board members, principals, teachers and administrators for their thoughts and prayers for him during his recent illness.

Mr. Randy Tucker

Mr. Tucker thanked the parents for attending the meeting. He stated the students of our division make him proud. He commended Mr. Humphries on his work with the band students.

Mr. Rob Fridley

Mr. Fridley also congratulated all students for their commendations. He congratulated Samantha Wolfe on her poster contest entry. He noted there were thousands of entries and she should be proud of winning third place.

Mr. Joe Anderson

Mr. Anderson stated he attended the band concert at AHS last week and the students did a great job.

Dr. Bob Grimesey

Dr. Grimesey congratulated Elizabeth Nicely on her recent vocal music recital. He also congratulated all students on their commendations.

Mr. Mike Whitehead

Mr. Whitehead noted it was nearing the end of another school year and he thanked Dr. Grimesey, staff and all employees for another successful year. He also congratulated students on their commendations.

BUDGET AND FINANCE

(08-321) Payment of Bills

MOTION: That the Board approve the payment of the bills as presented.
MOTION: Mr. Whitehead
SECOND: Mr. Tucker
VOTE: Unanimous

(08-322) Budget Report

Dr. Grimesey stated the material that was provided was for information purposes.

1

School Operating Fund

$1,501,278.67

2

School Textbook Fund

$412,138.68

3

Alleghany Foundation Nursing Grant

$62,137.79

4

Governor’s School

$63,154.07

5

Construction

$0

6

Scholarship

$82,179.67

7

Alleghany Foundation Mental Health Initiative

$13,411.65

8

Alleghany Foundation CMS Recreational Facilities

$132,662.47

9

Alleghany Foundation Teacher Recruitment Grant

$14,357.90

Grand Total

$2,281,320.90

 

(08-323) Certification of 2008-2009 health insurance contribution rates & benefits adjustments

Mr. Rob Carpenter, Director of Human Resources, presented information from Anthem Health Plans of Virginia and recommended they be contracted as the division health carrier for the 2008–2009 fiscal year. The 2008–2009 contract reflects a 2.2% premium increase.

MOTION:That the Board approve Anthem Health Plans of Virginia as the 2008-2009 health insurance carrier, as
presented.

MOTION: Mr. Tucker
SECOND: Mrs. Bryant
VOTE: Unanimous

(08-324) Annual renewal of access authorization to selected dental insurance provider

Mr. Rob Carpenter, Director of Human Resources, presented information from Delta Dental of Virginia and recommended they be contracted as the school division’s voluntary enrollment dental carrier. The contract reflects a premium increase of 1.03%.

MOTION: That the Board approve Delta Dental of Virginia for the renewal of the dental insurance
provider, as presented.
MOTION: Mr.
Hunter Fridley
SECOND: Mrs. Rob Fridley
VOTE: Unanimous

(08-325) CAFETERIA REPORT

Keven Rice, Director of Administrative Services, reported that the cafeteria fund net cash balance at the end of April was $237,188 which represents an improvement over April 2007 of $80,858 and $25,947 over the previous month. This is an encouraging performance given the trend with higher food costs.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(08-326) Calendar Information:

Dr. Grimesey reminded Board members of the following upcoming meetings:

-Friday, June 6 – VSBA Workshop: School Law Update at Charlottesville Omni

-6 p.m. Monday, June 16 – Regular meeting at Central office complex

-6 p.m. Tuesday, July 1 – Year-end close-out and annul re-organizational meeting

-6 p.m. Monday, July 7 – Regular meeting at Central office complex (pending approval on July 1)

-Monday, July 28 – VSBA orientation & training for new members in Richmond

-Tuesday, July 29 – VSBA-DOE Governor’s Conference in Richmond

(08-327) AUTHORIZATION OF SIGNATURES IN ABSENCE OF SUPERINTENDENT

Dr. Grimesey noted this is an annual authorization. The approval would give Dr. Sarah Campbell and Mrs. Ingrid Barber authorization to sign state reports in his absence.

MOTION:That the Board approve Dr. Sarah Campbell and Mrs. Ingrid Barber to sign state reports in the
absence of the superintendent.

MOTION: Mr. Tucker
SECOND: Mrs. Bryant
VOTE: Unanimous

(08-328) PROPOSED calendar of 2008-2009 school board meetings and events

Dr. Grimesey stated this was the first review of the calendar and noted there will be a second review, with possible approval at the Board’s reorganization meeting on July 1. He noted July 7 as the regular Board meeting in July, which is the first Monday instead of the third. He added the reason for this change is to try to accommodate Board members’ vacation plans. He noted the VSBA Governor’s Conference would be the last week in July this year, which is a change. He asked Board members to check their schedules and let him or Mrs. Bess know of their availability for the meetings by June 21. Mr. Whitehead asked if the August 24, September 26 and October 27 meetings could be combined into one Saturday meeting. Dr. Grimesey replied the August and September could be combined but it would be difficult to include the October meeting as the staff is aiming to present the efficiency review results. Dr. Grimesey and Mrs. Bess will consult with each Board member on combining the August and September meetings. A revised calendar of meetings and events will be presented for a second reading during the June 16 meeting, Dr. Grimesey said.

(08-329) State mandated adjustments to VAAP participation and implications for school division AYP status

Dr. Sarah Campbell, Assistant Superintendent for Instruction, presented information on the federal government’s new interpretation of the “No Child Left Behind” regulation that limits the number of proficient scores on the VAAP assessment that may be counted toward AYP. She noted that the enforcement of this regulation for the upcoming calculation of AYP could result in Alleghany County Public Schools not making AYP. The full presentation is available for review as an attachment to the minutes.

(08-330) Appointments to Gifted Advisory Committee for 2008-2009

Mrs. Mary Jane Mutispaugh, General Supervisor for Instruction, presented the Board with proposed members for the Alleghany County Public Schools Local Gifted Advisory Committee for the 2008-2009 school year. She reminded the Board that there may be some changes at the beginning of the school year and she noted that Julie Drewry already has been dropped from the list since she resigned as director of the Jackson River Governor’s School.

MOTION: That the Board approve the appointments to the Gifted Advisory Committee, as presented.
MOTION: Mr.
Hunter Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(08-331) Approval of annual student accident insurance program

Mr. Fred Vaughan, Director of Student Services, recommended to the School Board that First Services Insurance be approved as the sole provider of voluntary student accident insurance for the 2008-2009 school year. Participation is voluntary and the School Board assumes no cost or obligation.

MOTION: That the Board approve the annual student accident insurance program, as presented.
MOTION: Mr.
Rob Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(08-332) Approval of vehicle fuel and heating oil bids for 2008-2009

Mr. Rice presented the bid results for the provision of fuel and heating oil for 2008-2009. Two bids were received with Dixie Gas & Oil being the lowest responsive bidder. Mr. Rice recommended approval of the bid from Dixie Gas & Oil. Mr. Anderson commented that he was concerned that a company that has provided fuel and oil supply services in the past had not submitted a bid. As a result, Mr. Anderson stated that he preferred to refuse the bids and re-advertise in order to allow the other company to have the opportunity to submit a bid. Mr. Rice replied the local company did not submit a bid under the guidelines and therefore was not considered. Mr. Tucker stated he did not believe doing a re-bid process would be a wise business decision and that the Board should stick to the bid guidelines. Mrs. Bryant, Mr. Whitehead, and Mr. Halsey all stated they agreed with Mr. Tucker’s comment. Mr. Anderson asked the annual cost last year versus the annual cost this year and Mr. Rice replied this year would be approximately $250,000 more.

MOTION:That the Board approve Dixie Gas & Oil for the vehicle fuel and heating oil services for 2008-2009, as presented.
MOTION: Mr. Tucker
SECOND: Mrs. Bryant
VOTE: Mr. Anderson – NO Mr. Halsey - YES
Mrs. Bryant – YESMr. Tucker - YES
Mr. H. Fridley – YES Mr. Whitehead –YES
Mr. R. Fridley – YES

(08-333) Roof replacement at the Central school complex (rear cafeteria and classroom addition)

Mr. Rice presented the bid results for roof replacement at the Central Administrative Complex. Of the two bids received, only one was compliant with the bid specification. Mr. Rice, therefore, recommended approval of the bid from Roofing Solutions, Inc.

MOTION: That the Board approve Roofing Solutions, Inc. to complete the roof replacement at theCentral School Complex by Roofing Solutions, Inc., as presented.
MOTION: Mr. Tucker
SECOND: Mr. Hunter Fridley
VOTE: Unanimous

(08-334) Roof replacement at Falling Spring Elementary School

Mr. Rice presented the bid results for roof replacement at Falling Spring Elementary School. Of the two bids received, only one was compliant with the bid specification. Mr. Rice, therefore, recommended approval of the bid from Roofing Solutions, Inc.

MOTION:That the Board approve Roofing Solutions, Inc. to complete the roof replacement at FallingSpring Elementary School by Roofing Solutions, Inc, as presented.
MOTION: Mr.
Hunter Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(08-335) Replace HVAC system in kindergarten classrooms at Falling Spring Elementary School

Mr. Rice presented the results of a request for quotation to replace the HVAC system in four kindergarten classrooms at Falling Spring Elementary School. Johnson Controls presented the lowest responsive quote and Mr. Rice recommended approval of such.

MOTION: That the Board approve Johnson Controls to replace the HVAC system in the kindergarten classrooms at
Falling Spring Elementary School, as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Tucker
VOTE: Unanimous

(08-336) Replace casework (cabinets and countertops) and plumbing in 19 Sharon Elementary Classrooms

This bid was modified by addendum to exclude the replacement of cabinets and substitute with painting the existing ones. All other aspects of the bid specification remain in effect. R.L. Johnston, Inc., was the only responsive bidder and Mr. Rice recommended approval of their bid.

MOTION:That the Board approve R. J. Johnston, Inc. to repaint the cabinets, replace the countertops and plumbing in
19 Sharon Elementary classrooms, as presented.

MOTION: Mr. Tucker
SECOND: Mrs. Bryant
VOTE: Unanimous

(08-337) Parking lot and roadway sealing and painting at Callaghan Elementary School

Mr. Rice presented the bid results to seal and paint the parking lots and roadways at Callaghan Elementary School. A total of five bids were received with the lowest qualified bid submitted by REMAC, Inc. Mr. Rice recommended approval of their bid.

MOTION:That the Board approve REMAC, Inc. to complete the parking lot, roadway sealing and painting at Callaghan
Elementary School, as presented.
MOTION: Mr. Rob Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(08-338) Parking lot and roadway sealing and painting at Clifton Middle and Mountain View Elementary Schools

Mr. Rice presented the bid results to seal and paint the parking lots and roadways at Clifton Middle and Mountain View Elementary School. A total of five bids were received with the lowest bid again submitted by REMAC, Inc. Mr. Rice recommended approval of their bid.

MOTION: MOTION: That the Board approve REMAC Inc. to complete the parking lot, roadway sealing and painting at
Clifton Middle and Mountain View Elementary Schools, as presented.
MOTION: Mr. Rob Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(08-339) Capital improvement update

Mr. Rice presented the work request completion analysis report for April.Board members had no questions.

Field trip requests:

(08-340) 12 AHS girls’ basketball players to Virginia Tech Basketball Team Camp, June 26-28 in Blacksburg

MOTION: That the Board approve 12 AHS girls’ basketball players to VA Tech basketball camp, June 26-28 in
Blacksburg.
MOTION: Mr. Rob Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(08-341) 16 AHS boys’ basketball players to Eastern Mennonite Basketball Team Camp, July 11-13 in Harrisonburg

MOTION: That the Board approve 16 AHS boys’ basketball players to Eastern Mennonite basketball camp, July 11-13
in
Harrisonburg.
MOTION: Mr. Hunter Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(08-342) COMMUNICATIONS

Chairman Whitehead stated the material that was provided was for information purposes.
-Teacher Advisory Committee to the Superintendent
-Safe School Committee

CLOSED SESSION

(08-343) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, REAL PROPERTY 2.2-3711.A.3 AND LEGAL MATTERS 2.2-3711.A.7.

MOTION: That the School Board enter closed session to discuss Personnel. Student Matters, Real Property, and Legal Matters as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2- 3711.A.2, 2.2-3711.A.3 and 2.2-3711.A.7.
MOTION: Mr.
Hunter Fridley
SECOND: Mr. Tucker
VOTE: Unanimous
TIME: 7:12 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Tucker
SECOND: Mrs. Bryant
VOTE: Unanimous
TIME: 9:07 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Tucker
SECOND: Mr. Rob Fridley
ROLL CALL VOTE: Mr. Anderson – YES Mr. Halsey - YES
Mrs. Bryant – YES Mr. Tucker - YES
Mr. H. Fridley – YES Mr. Whitehead – YES
Mr. R. Fridley – YES
7-YES 0-ABSENT 0-NO
TIME: 9:08 p.m.

________________________________________ ______________________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(08-344) Revisions to superintendent’s job description

MOTION: That the Board approve revisions to the superintendent’s job description, as presented.
MOTION: Mr. Tucker
SECOND: Mr.
Rob Fridley
VOTE: Unanimous

(08-345) Summer school staff appointments

MOTION: That the Board approve the summer school staff appointments, as recommended by the
Superintendent.
MOTION: Mr. Halsey
SECOND: Mr.
Hunter Fridley
VOTE: Unanimous

(08-346) Personnel actions

MOTION:That the Board approve the personnel actions as recommended by the Superintendent.
MOTION: Mr. Rob Fridley
SECOND: Mr. Hunter Fridley
VOTE: Unanimous

PUPIL PERSONNEL

(08-347) DISPOSITION OF SUPERINTENDENT’S RECOMMENDATION IN PUPIL PERSONNEL CASE #s 07-18 AND 08-03.

MOTION: That the Board approve the pupil personnel actions as recommended by the Superintendent.
MOTION: Mr. Tucker
SECOND: Mr.
Rob Fridley
VOTE: Unanimous

OTHER BUSINESS

(08-348) Additions to agenda

There were no additions to the agenda.

ADJOURNMENT

MOTION: That the May 19, 2008 regular meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. Rob Fridley
SECOND: Mr. Tucker
VOTE: Unanimous
TIME: 9:09 p.m.

_______________________________________ __________________________________

Chairman, Alleghany County School BoardClerk