6-29-07

MINUTES

ORGANIZATIONAL MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

June 29, 2007

The Alleghany County School Board held its regular meeting on June 29, 2007, at 4:30 p.m. at Central Office Complex in Low Moor, VA.

PRESENT: R. Joe Anderson; H. Hunter Fridley; Robert A. Fridley; R. Wayne Botkins; Randall S. Tucker, Vice Chairman; and Michael L. Whitehead, Chairman. Also present:  Robert P. Grimesey, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:  David W. Halsey

Dr. Grimesey presided as chairman tempore and called the meeting to order at 4:30 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Dr. Grimesey asked for nominations for Chairman.  Mr. H. Fridley nominated Mike Whitehead as Chairman of the Alleghany County School Board.
            MOTION:           That the nominations for Chairman of the
Alleghany County School Board be closed.
                                    MOTION: Mr. Anderson
                                    SECOND: Mr. Tucker
                                    VOTE: Unanimous

             MOTION:           That Michael L. Whitehead be elected as Chairman of the Alleghany County School Board
                                      MOTION: Mr. Tucker
                                      SECOND: Mr. R. Fridley
                                      ROLL CALL VOTE:        Mr. Anderson-Yes                      Mr. Halsey-Absent
                                                                          Mr. Botkins-Yes                         Mr. Tucker-Yes
                                                                          Mr. H. Fridley-Yes                      Mr. Whitehead-Yes
                                                                          Mr. R. Fridley-Yes
                                                                          6-YES              1-ABSENT                    0-NO

Chairman Whitehead asked for nominations for Vice-Chairman.  Mr. H. Fridley nominated Mr. Tucker as Vice Chairman of the Alleghany County School Board.

            MOTION:           That the nominations for Vice-Chairman of the Alleghany County School Board be closed.
                                    MOTION:  Mr. H. Fridley
                                    SECOND:  Mr.  Anderson
                                    VOTE: Unanimous

            MOTION:           That Mr. Tucker be approved as the Vice Chairman of the Alleghany County School Board.
                                    MOTION:  Mr. R. Fridley
                                    SECOND:  Mr. Botkins
                                    ROLL CALL VOTE:        Mr. Anderson-Yes                      Mr. Halsey-Absent
                                                                        Mr. Botkins-Yes                         Mr. Tucker-Yes
                                                                        Mr. H. Fridley-Yes                      Mr. Whitehead-Yes
                                                                        Mr. R. Fridley-Yes
                                                                        6-YES              1-ABSENT                    0-NO

             MOTION:         That Dr. Grimesey be approved as Clerk of the Board.
                                    MOTION:  Mr. Anderson
                                    SECOND:  Mr. Botkins
                                    VOTE: Unanimous         6-YES              1-ABSENT                    0-NO

            MOTION:           That Ingrid Barber and Lorie Bess be approved as Deputy Clerks.
                                    MOTION:  Mr. H. Fridley
                                    SECOND:  Mr. R. Fridley
                                    VOTE: Unanimous         6-YES              1-ABSENT                    0-NO

Chairman Whitehead, upon recommendation of the Superintendent, designated Mrs. Barber and Mrs. Bess to serve as recorders.

            MOTION:           That the 2007-08 meeting calendar with dates and times be approved as presented.
                                    MOTION:  Mr. H. Fridley
                                    SECOND:  Mr. R. Fridley
                                    VOTE: Unanimous         6-YES              1-ABSENT                    0-NO

 

Chairman Whitehead appointed Mr. Anderson, Mr. Tucker, Mr. Botkins, and Mr. Halsey as Alleghany County Public School representatives to the Jackson River Technical Center Joint Board of Control.  Dr. Grimesey reminded the Board that the next meeting of the JRTC Joint Board of Control would be July 24, 2007 at 11:45 a.m.

Chairman Whitehead appointed Mr. Botkins as Alleghany County Public School representative to the Jackson River Governor’s School Executive Committee.

Chairman Whitehead appointed Mr. Anderson as delegate and Mr. Halsey as alternate to represent Alleghany County Public Schools during the 2007 Virginia School Boards’ Association’s convention in November.

Chairman Whitehead volunteered himself and appointed Mr. Tucker to serve as representatives to the Alleghany County Communications Committee.

Chairman Whitehead announced the addition of two items to be discussed during the closed session.  They included the following:

2.2-3711.A.3 – Real Property / Discussion of issues associated with the county’s competitive negotiating position relative to the possible purchase of an option to purchase one of at least two properties for a possible school site.

2.2-3711.A.30 – Competitive Negotiations / Discussion related to competitive contract in which public disclosure would adversely affect the bargaining position or negotiating strategy of the School Board.

(08-01) VIRGINIA FREEDOM OF INFORMATION ACT

(08-02) PROVISION OF THE VIRGINIA CONFLICT OF INTEREST ACT

(08-03) PROVISION OF THE VIRGINIA PUBLIC RECORDS ACT

Dr. Grimesey addressed item #s 08-01, 08-02 and 08-03 at one time.  He noted that copies of each of the acts had been included in the School Board meeting packet.  Dr. Grimesey encouraged School Board members to read and familiarize themselves with the provisions of all three acts.   He invited Board members to contact him if they had any questions about any of the acts.

 

(08-04) LOCATION OF ALLEGHANY COUNTY SCHOOL BOARD POLICY MANUALS

Dr. Grimesey reported that copies of the Alleghany County School Board Policy Manual are available to the public at the School Board office at 100 Central Circle, Low Moor, VA, in each school’s office and library, and at the public libraries in Covington and Clifton Forge. He also noted that the manual also can be accessed through the school division’s new web site. 
 

(08-05)    ACCEPTANCE OF VSBA CODE OF CONDUCT                            ATTACHMENT I 

MOTION:  That the VSBA Code of Conduct be adopted as presented.
                 MOTION:  Mr. Tucker
                 SECOND:  Mr. H. Fridley
                 VOTE: Unanimous


COMMUNITY PARTICIPATION

(08-06)     SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Rob Fridley commented on his appreciation to Dr. Grimesey and staff for another good year.  He also thanked Mrs. Terrie Wright for her support and wished her well in her retirement.

Mr. Joe Anderson commented that Mr. Whitehead and Mr. Tucker do a tremendous job as Chairman and Vice Chairman and he is looking forward to another year on the Board.

Mr. Wayne Botkins thanked Mrs. Terrie Wright for her work.  He also stated that he is looking forward to another year on the Board.

Mr. Hunter Fridley thanked Mrs. Terrie Wright for her support and wished her well in her retirement.  He also commented that his fellow school board members and Dr. Grimesey do a great job and thanked them all for their support. 

Mr. Randy Tucker thanked Mrs. Wright and all the retirees for their dedicated service.  He also thanked Dr. Grimesey and all board members and stated he is looking forward to another year on the board.

Dr. Grimesey thanked Mrs. Terrie Wright for her support and offered his best wishes to Terrie and her husband, Stanley. 

Mr. Mike Whitehead commented that he would miss Terrie and wished her well in the future.  He also commented this year has been a good school year and thanked Dr. Grimesey for his support.  Mr. Whitehead mentioned that he talked to Joyce Persinger of the Covington School Board on June 12, 2007 and Ms. Persinger reported that Covington will not be appointing a representative to the School Ad Hoc Committee. 

BUDGET AND FINANCE

(08-07)    FINAL 2006-2007 YEAR-END PAYMENT OF BILLS

Mrs. Ingrid Barber, Director of Budget and Finance, presented to the Board the final 2006-07 year-end payment of bills and year-end transfers.  She also discussed with the Board the state carry-over funds.  Mr. Botkins congratulated Mrs. Barber and staff on being within 3% on the budget.  Mr. Whitehead asked about amounts that were carried over to Alleghany County and Mrs. Barber replied with a copy of a memo to John Strutner, County Administrator, explaining those amounts.

MOTION:  That the Board approve the payment of the bills as presented.
                             MOTION: Mr. Botkins
                             SECOND: Mr. Tucker
                             VOTE: Unanimous

(08-08)  FINAL 2006-2007 YEAR-END BUDGET TRANSFERS     

MOTION:  That the Board approves the year-end budget transfer and state carry-over funds as presented:
                            MOTION:  Mr. H. Fridley
                            SECOND: Mr. Tucker
                            VOTE: Unanimous

CLOSED SESSION

(08-09) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1; REAL PROPERTY 2.2-2711.A.3; and COMPETITIVE NEGOTIATIONS 2.2-3711.A30. 

MOTION:  That the School Board enter closed session to discuss Personnel, Real Property and Competitive Negotiations as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.3 and 2.2-3711.A.30.
                             MOTION:   Mr. Tucker
                             SECOND:   Mr. Botkins
                             VOTE:  Unanimous
                             TIME:  5:15 p.m.

            MOTION:  That the School Board return to open session from closed session.
                             MOTION:   Mr. Tucker
                             SECOND:   Mr. Botkins
                             VOTE:   Unanimous
                              TIME: 5:50 p.m.

 CERTIFICATION OF EXECUTIVE SESSION

 

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                                MOTION:   Mr. Anderson
                                                SECOND:   Mr. R. Fridley
                                                ROLL CALL VOTE:        Mr. Anderson –  Yes      Mr. Halsey - Absent
                                                                                    Mr. Botkins – Yes          Mr.Tucker - Yes
                                                                                    Mr. H. Fridley – Yes      Mr. Whitehead – Yes
                                                                                    Mr. R. Fridley – Yes
                                                                                    6-YES               1-Absent           0-No
                                                TIME:
5:50 p.m.



________________________________________              _______________________________________

       Chairman, Alleghany County School Board                                                   Clerk

 

 

 

PERSONNEL                                                                   ATTACHMENT II

(08-10) PERSONNEL                                                                                        

MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
                                        MOTION:  Mr. R. Fridley
                                        SECOND:  Mr. H. Fridley
                                        VOTE:   Unanimous

ADJOURNMENT

                        MOTION:  That the June 29, 2007, meeting of the Alleghany County School Board be adjourned.
                                          MOTION:  Mr. Tucker
                                          SECOND:  Mr. R. Fridley
                                          VOTE:   Unanimous
                                          TIME:  
5:52 p.m.