7-09-07

MINUTES
MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
July 9, 2007

 

The Alleghany County School Board held its regular meeting on July 9, 2007, at 6:00 p.m. at the Central Office Complex in Low Moor, VA.

PRESENT: R. Joe Anderson; H. Hunter Fridley; Randall S. Tucker, Vice Chairman; and Michael L. Whitehead, Chairman. Also present:  Robert P. Grimesey, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:  Robert A. Fridley; David W. Halsey; R. Wayne Botkins

Chairman Whitehead called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance led by the Boy Scout Troop #66 from Boys Home.

(08-11)    APPROVAL OF MINUTES OF JUNE 18, 2007, REGULAR MEETING

MOTION:           That the Board approve the minutes of the June 18, 2007, regular meeting.
                        MOTION:  Mr. H. Fridley
                        SECOND:  Mr. Anderson
                        VOTE: Unanimous

(08-12)    APPROVAL OF MINUTES OF JUNE 29, 2007, ORGANIZATIONAL  MEETING

MOTION:           That the Board approve the minutes of the June 29, 2007, organizational meeting.
                        MOTION:  Mr. Anderson
                        SECOND:  Mr. Tucker
                        VOTE:  Unanimous

COMMUNITY PARTICIPATION

(08-13)    SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Joe Anderson had no questions and nothing to report.

Mr. Hunter Fridley had no questions and nothing to report.

Mr. Randy Tucker had no questions and nothing to report.

Dr. Grimesey had no questions and nothing to report.

Mr. Mike Whitehead said he hoped everyone kept up the good work.

BUDGET AND FINANCE

(08-14)    CAFETERIA REPORT

Keven Rice, Director of Administrative Services, reported that the cafeteria fund net cash balance at the end of June was $162,287.48. Mr. Rice presented, for the first time, a trend analysis of the cafeteria operation over the past four years which indicates positive trending in terms of increasing revenue, increasing net cash balances, increasing meals served, and decreasing expenditures; all of which have resulted in the best financial position the cafeteria operation has enjoyed in years.    

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(08-15)    CALENDAR INFORMATION:

Dr. Grimesey reviewed the following upcoming meetings:
4:30 p.m. Monday, July 30 – Called meeting to consider personnel recommendations at Central office complex;
8:30 a.m. Wednesday, August 15 – Teacher convocation at Gleason Forum Hall; and
6:00 p.m. Monday, August 20 – Regular monthly meeting at Central office complex; and
5:00 p.m. Monday, August 27 – Annual work session to engage in school board evaluation and goal setting.
At the direction of the Chair, Dr. Grimesey announced that the July 30 Called Meeting would start at 5:00 p.m.

(08-16)   NOMINATION RESOLUTION FOR 2007 VSBA MEDIA HONOR ROLL

 MOTION:          That the Board approve the nomination of Darrell Gleason for the 2007 VSBA Media Honor Roll.

                        MOTION:  Mr. Tucker                            
                        SECOND:  Mr. H. Fridley
                        ROLL CALL VOTE:        Mr. Anderson-Yes                      Mr. Halsey-Absent
                                                            Mr. Botkins-Absent                    Mr. Tucker-Yes
                                                            Mr. H. Fridley-Yes                      Mr. Whitehead-Yes
                                                            Mr. R. Fridley-Absent
                                                            4-YES              3-ABSENT                    0-NO
 

(08-17)    SELECTION OF ARCHITECT TO PRODUCE PRELIMINARY DESIGN FOR POSSIBLE CONSTRUCTION OF A NEW ALLEGHANY HIGH SCHOOL

Mr. Rice presented a recommendation to approve Moseley Architects as the firm to complete the feasibility phase of a new Alleghany High School. Moseley Architects is a premier firm in designing public schools and has designed 58 percent of the high schools in Virginia in the past six years, he said.  Moseley was one of six architectural firms to submit proposals.

MOTION:           That the Board approve the selection of Moseley Architects to produce a preliminary design for possible construction of a new Alleghany High School.

                        MOTION:  Mr. H. Fridley
                        SECOND:  Mr. Tucker
                        VOTE: Unanimous

(08-18)  PRELIMINARY REPORT ON SPRING 2007 SOL TEST PERFORMANCE

Dr. Sarah Campbell presented the preliminary report on 2006-2007 SOL performance.  She noted that the data used to     calculate the scores did not include the VAAP or the VGLA scores.  Based on the preliminary dissaggregation of the student performance data, Dr. Campbell reported that all schools should earn full accreditation for the upcoming school year.

(08-18)    ANNUAL HOMEBOUND EDUCATION REPORT

Fred Vaughan, Director of Student Services, reported that 48 students received homebound instruction services during the 2006-2007 school year.  The cost associated for homebound instruction was $50, 310.  The Board was reminded that the rate of pay for homebound instructors will increase from $15 to $18 per hour beginning with the 2007-2008 school year.

(08-19)    ANNUAL REPORT ON STUDENT ATTENDANCE AND TRUANCY ENFORCEMENT

Mr. Vaughan reported that all schools within the division exceeded the NCLB 94% attendance benchmark for the 2006-2007 school year.  Mr. Vaughan estimated the division’s attendance rate at 95.8%.  He also reminded the Board that the NCLB attendance benchmark increases to 95% for the 2007-2008 school year, a rate each school exceeded this year.     

(08-21)       JOB DESCRIPTION FOR TECHNOLOGY RESIDENT EXPERT STIPEND

Rob Carpenter, Director of Human Resources and Program Development, presented a job description for Technology Resident Expert.  The primary function of this assignment is to provide building level support for computer technology and technology users.  Individuals selected will receive a $1,000 stipend.

  MOTION:         That the Board approve the job description for Technology Resident Expert.
                        MOTION:  Mr. H. Fridley
                        SECOND:  Mr. Tucker
                        VOTE: Unanimous

(08-22)       ANNUAL ENERGY MANAGEMENT REPORT

Gayle McCue presented the annual energy report. Ms. McCue noted that energy consumption increased by approximately five percent in 2006-2007 over the prior year. Given that the new Central administration complex came on line in 2006-2007 and the degree days increased by 31 percent (hotter summer, colder winter), the five percent consumption increase is commendable, she said. Cost avoidance in 2006-2007 over the 2002-2003 base year was $212,891.50.

(08-23)       ATHORIZATION TO DISPOSE OF PROPERTY

 Keven Rice presented a recommendation to employ Bowman’s Auction Company to conduct a public auction of the  miscellaneous surplus items. None of these items is expected to exceed $500 in value. The auction is scheduled for July 
 28, 2007 at
10:00 a.m.

MOTION:           That the Board approve Bowman’s Auction Company to dispose of property by conducting a surplus auction sale to be held on July 28, 2007.
MOTION:  Mr. H. Fridley
SECOND:  Mr. Anderson
VOTE: Unanimous

(08-24)    CONTRACT AWARD FOR PROVISION OF MILK PRODUCTS

Mr. Rice presented a recommendation that Broughton Foods, LLC be approved as the provider of milk products to the division cafeterias for 2007-2008.

MOTION:           That the Board approve Broughton Foods, LLC as the supplier for milk products.
                                    MOTION:  Mr. H. Fridley
                                    SECOND:  Mr. Tucker
           
                        VOTE: Unanimous

(08-25)    CONTRACT AWARD FOR PROVISION OF FRESH FRUIT AND PRODUCE

Mr. Rice presented a recommendation that Staunton Fruit and Produce, Inc. be approved as the provider of fresh fruit and produce to the division cafeterias for 2007-2008.

MOTION:           That the Board approve Staunton Fruit and Produce as the supplier for fresh fruit and produce.
                                    MOTION:  Mr. Tucker
                                    SECOND:  Mr. H. Fridley
                                    VOTE: Unanimous

(08-26)    Contract award for provision of bread products

Mr. Rice presented a recommendation that Flowers Baking Company of Lynchburg, LLC be approved as the provider of bread products the division cafeterias for 2007-2008.

MOTION:           That the Board approve Flowers Baking Company of Lynchburg as the supplier for bread products.
                                    MOTION:  Mr. H. Fridley
                                    SECOND:  Mr. Anderson
                                    VOTE: Unanimous

(08-27)    Contract award for provision of general food products and cafeteria supplies

Mr. Rice presented a recommendation that Staunton Foods, LLC be approved as the provider of general food products and cafeteria supplies to the division cafeterias for 2007-2008.

               MOTION:        That the Board approve Staunton Foods as the supplier for food products and cafeteria supplies.
                                    MOTION:  Mr. H. Fridley
                                    SECOND:  Mr. Anderson
                                    VOTE: Unanimous

(08-28)    Capital improvement update

Mr. Rice presented the Work Request Completion Report for June.  Mr. Rice reported that the following projects were completed:

·         Asbestos floor tile and mastic removal at Sharon Elementary School; and

·         Creation of a separate room to store flammable products and lawn mowers at Sharon Elementary School.

Mr. Tucker asked who was doing the asbestos removal work at Sharon.  Mr. Rice replied that he would get that information for the Board.  Chairman Whitehead inquired about the parking lot at Boiling Spring School.  Mr. Rice replied that there were a few concerns with the quality of work with the paving and it is being addressed.  Mr. Fridley asked about the tiles at Callaghan Elementary School.  Mr. Rice stated the tiles have been removed in all the corridors.    Mr. Fridley asked if buses had been purchased. Mr. Rice replied that four 77-passenger buses have been purchased.

              Field trip requests:

(08-29)       Approval of all overnight and out-of-state trips associated with Virginia High School League, Destination Imagination and district/state band and choral competitions

Mr. Fridley inquired of safety guidelines for the trips.  Dr. Grimesey assured the board that safety guidelines, previously set by the Board, remain expectations for all schools to enforce.

  MOTION:         That the Board approve all overnight and out-of-state trips associated with Virginia High School League,
                                    Destination Imagination and district/state band and choral competitions.
                                    MOTION:  Mr. H. Fridley
                                    SECOND:  Mr. Tucker
                                    VOTE: Unanimous

CLOSED SESSION

(08-30) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1; STUDENT MATTERS 2.2-3711.A.2; AND REAL PROPERTY 2.2- 3711.A.3

MOTION:           That the School Board enter closed session to discuss Personnel, Student Matters, and Real Property
                      as authorized by the Code of
Virginia Sections 2.2-3711A.1, 2.2-3711.A.2, and 2.2-3711.A.3
                      MOTION:  Mr. Tucker
                      SECOND:  Mr. H. Fridley
                      VOTE:  Unanimous
                      TIME:  7:05 p.m. 

            MOTION:           That the School Board return to open session from closed session.
                                    MOTION:   Mr. H. Fridley
                                    SECOND:   Mr. Tucker
                                    VOTE:   Unanimous
                                    TIME:   8:30 p.m.


CERTIFICATION OF EXECUTIVE SESSION

 

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                                MOTION:   Mr. Anderson
                                                SECOND:   Mr. H. Fridley
                                                ROLL CALL VOTE:        Mr. Anderson –Yes                    Mr. Halsey - Absent
                                                                                    Mr. Botkins – Absent                 Mr.Tucker - Yes
                                                                                    Mr. H. Fridley – Yes                   Mr. Whitehead – Yes
                                                                                    Mr. R. Fridley – Absent
                                                                                                4-YES               3-Absent           0-No
                                                TIME:  8:30 p.m.                                                                                                                                             

________________________________________                                _______________________________________

       Chairman, Alleghany County School Board                                                               Clerk

(08-31) Additions to the Agenda

Chairman Whitehead announced the addition of two items to the agenda.  The first involved action by the Board on personnel recommendations.  The second involved action by the Board on a student matter.

PERSONNEL                                                                                               ATTACHMENT

(08-32) PERSONNEL                                                                                                                

MOTION:           That the Board approve the personnel recommendations as presented by the Superintendent.
                                    MOTION:  Mr. Anderson
                                    SECOND:  Mr. H. Fridley
                                    VOTE:   Unanimous 

(08-33) STUDENT MATTERS                                                                                                     

             MOTION:          That the Board approve the Superintendent’s recommendation in pupil personnel case #07-22.
                                    MOTION:  Mr. Anderson
                                    SECOND:  Mr. H. Fridley
                                    VOTE:   Unanimous

ADJOURNMENT

             MOTION:          That the July 9, 2007, meeting of the Alleghany County School Board be adjourned.
                                     MOTION:  Mr. H. Fridley
                                     SECOND:  Mr. Tucker
                                     VOTE:   Unanimous
                                     TIME:   8:35 p.m.

________________________________________                             _______________________________________

       Chairman, Alleghany County School Board                                                               Clerk