9-17-2007

P.O. Drawer 140, 100 Central Circle
Low Moor, VA  24457
Office (540) 863-1800

 

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

September 17, 2007

 

The Alleghany County School Board held its regular meeting on September 17, 2007, at 6:00 p.m. at Boiling Spring Elementary School.

PRESENT: R. Joe Anderson; H. Hunter Fridley; David W. Halsey; R. Wayne Botkins; and Michael L. Whitehead, Chairman. Also present:  Robert P. Grimesey, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:  Robert A. Fridley; Randall S. Tucker, Vice Chairman

Chairman Whitehead called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance, led by Emily Moyers, 5th grader, Boiling Spring Elementary School.

(08-58)  APPROVAL OF MINUTES OF AUGUST 20, 2007, REGULAR MEETING
            MOTION:  That the Board approve the minutes of the August 20, 2007, regular meeting.
                           MOTION:  Mr. Halsey
                           SECOND:  Mr. H. Fridley
                           VOTE:  Unanimous

COMMUNITY PARTICIPATION

(08-59)  OPENING REMARKS AND WELCOME BY JAN HOBBS, PRINCIPAL, BOILING SPRING ELEMENTARY SCHOOL

            Ms. Jan Hobbs welcomed the Board, Dr. Grimesey and guests.  Ms. Hobbs thanked the Board for the upgrades that occurred this summer at Boiling Spring Elementary School including installation of new carpet, replacement of tile in wet areas, countertops in wet areas, refinishing the gym floor, paving of the parking lot, and the addition of a sink in the multipurpose room.  Ms. Hobbs commented that the school was very proud that they were accredited for the sixth straight year and helped Alleghany County make AYP for the second straight year.  Ms. Hobbs attributed this achievement to dedicated staff, along with the support of the parents and hard work of the students. Ms. Hobbs reported the school had 240 volunteers with a total of 2,769 hours volunteered last year, which is 98% participation from parents.  Ms. Hobbs stated she is very proud of the support received from the community and parents.

(08-60)  remarks by steve noel, parent and spokesperson for boiling spring elementary school

            Mr. Noel stated it was his original intention to request an analysis of the Boiling Spring bus runs. However, he realizes the situation has been resolved and wanted to thank the Board and staff for their sensitivity to the parents and students needs and comments.

(08-61)  REMARKS BY SCOTT JENNINGS, PARENT OF BOILING SPRING STUDENT, REGARDING BUS ROUTES

            Mr. Jennings addressed the Board regarding the Boiling Spring bus routes.  He stated the amount of time the students ride the bus is too excessive.  He thanked the Board and staff for putting the 4th bus back in route. He commented that the advertised bus schedules are not accurate with the actual times the buses run. 

(08-62)  REMARKS BY ROMMIE LOWE, PARENT OF BOILING SPRING STUDENT, REGARDING BUS ROUTES

            Ms. Lowe thanked the Board for putting the 4th Boiling Spring bus back in route.  She also commented that one of the CMS-AHS buses has to make a dangerous turn-around and that it needs to be addressed.

(08-63)  REMARKS BY TAMMIE HOKE-LOONEY, PRESIDENT, BOILING SPRING PTA

Mrs. Looney welcomed everyone to Boiling Spring Elementary School. She congratulated the students who scored 600 on their SOL tests.  Mrs. Looney reported the membership of the PTO was growing and they are working toward a goal of 100 members.  She informed everyone of the various upcoming fundraising activities.  She also thanked the Board for the improvements to Boiling Spring and for bringing the 4th bus back in route.  Mrs. Looney also commented regarding Alleghany High School and how an “improved AHS is not as good as a new high school,” and that the community needs to stand together to give our students the best we can.

(08-64)  SCHOOL BOARD COMMENDATIONS:
           11 Boiling Spring students who earned at least
one perfect 600 score on their spring
           2007
SOL tests

            Chairman Whitehead presented certificates to Sarah Blevins, Sierra Lara, Miles McCallister, Jennifer Miller, Allie Morgan, Gage Rowsey, Travis Smith, Chance Stone, and Brooke White.  Logan Holley and Austin McAllister were unable to attend.

            Outstanding student demonstrations of Six Pillars of Character Counts

            Chairman Whitehead presented a certificate to Kaylee Malone for her efforts in helping rescue a citizen during a water accident. Mr. Whitehead also presented a certificate to Taylor Malcom for donating her hair to Locks of Love.           

            ACPS employees who retired at the end of the 2006-2007 school year

            Mr. Hunter Fridley, Rob Carpenter, director of human resources, and several school principals recognized a combined 317 years of service provided by twelve 2006 – 2007 retirees. ACPS retirees included Patricia C. King, supervisor of special education; Gerald Dawson, CMS special education teacher; Gary M. Munsey, MVE special education teacher; Diana G. Laws, CMS social studies teacher; Terrie S. Wright, administrative assistant; Clara E. Moseley, executive secretary; Betty C. Kern, executive secretary; Alvina Nida, teacher assistant; Seatta Wilhelm, bus driver; Wilma Kern, bus driver; Josephine V. Morris, cafeteria worker; Doris Harman, cafeteria worker; Shirley Kitt, custodian; and Nancy Wells, custodian.

(08-65)  SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Michael Whitehead

Mr. Whitehead thanked Ms. Hobbs for hosting the meeting.  He also thanked Keven Rice, director of administrative services, and staff for the improvements to Boiling Spring School.  He congratulated the students on receiving their certificates.  He commented on the Boiling Spring bus situation and how each year the Board looks at ways to be more efficient.  He acknowledged it did not work this time and it has been corrected.  He stated he appreciated the phone calls from citizens.  Mr. Whitehead also recognized and thanked Mr. Dave Price, member of the Alleghany County Board of Supervisors, for attending the school board meeting.

Mr. Joe Anderson

Mr. Anderson stated he was humbled to be in the presence of such great faculty and staff.

Mr. David Halsey

Mr. Halsey thanked Ms. Hobbs for hosting the meeting.  He congratulated all the retirees and wished them well.  He also congratulated all the parents who volunteer at the school. 

Mr. Wayne Botkins

Mr. Botkins commended the parents for their involvement in their children’s education and congratulated the students who received certificates. He also congratulated all seven schools for making AYP.  He commented it takes a lot of hard work to achieve AYP and the Board is very proud of this accomplishment. 

Mr. Hunter Fridley

Mr. Fridley commented he was proud of the students for their accomplishments.  He thanked Ms. Hobbs for hosting the meeting. He also commended the central office administrators and staff for their hard work.  He encouraged students and parents to get involved in their community and commented he was proud to live here.  He also stated he appreciated and understood everyone’s concerns on the bus situation.

BUDGET AND FINANCE

(08-66)  Payment of Bills

            MOTION:  That the Board approve the payment of the bills as presented.
                            MOTION:  Mr. Halsey
                            SECOND:  Mr. H. Fridley
                            VOTE:  Unanimous 

(08-67)  Budget Report

            Dr. Grimesey stated the material that was provided was for information purposes.      

1

School Operating Fund

$1,122,423.83

2

School Textbook Fund

$346,288.50

3

Alleghany Foundation Nursing Grant

$171,448.32

4

Governor’s School

$0.00

5

Construction

$0.00

6

Scholarship

$79,524.46

7

Alleghany Foundation Mental Health Initiative

$26,024.30

8

Alleghany Foundation CMS Recreational Facilities

$116,275.00

9

Alleghany Foundation Teacher Recruitment Grant

$26,500.23

Grand Total

$1,888,484.64

 

(08-68)  TEN-DAY STUDENT MEMBERSHIP REPORT                                                                

            Ingrid Barber, director of budget and finance, presented the 10-day student membership report.  She reported membership as of September 5, 2007 at 2,887 students.  She stated that student membership for the first 10 days was down by 23 students when compared to projection.  She added that membership was down by 32 students when compared to the same period last year.  She informed the Board that she would provide a report of the September 30, 2007 membership at the October School Board meeting.

(08-69)  SCHOOL ACTIVITY FUND AND CAFETERIA FUND AUDIT REPORTS

            Mrs. Barber provided the Board with a report of the school activity and cafeteria fund audits.  She commented that since she has been in her role in the past three years, the schools and cafeteria staffs have once again done a fine job in the overall good management of their finances.  She complimented the cafeteria staff, secretaries, bookkeepers, and principals.  She reported that other than a few minor recommendations, there were no major audit findings.

 

(08-70)  Cafeteria Report                                                                                                   

            Mr. Rice reported that the cafeteria fund net cash balance at the end of August was $134,349 which represents an improvement over August 2006 of $84,092.  Mr. Rice presented the cafeteria report in a new format that provides for prior year comparison, and this new format was favorably received by Board members. Mr. Rice noted that the stronger financial position of the cafeteria operation enabled the cafeteria fund to cover the cost of the annual maintenance contract for the cash management system ($6,336) and for the replacement of the Alleghany High School cafeteria manager’s obsolete computer hardware ($1,795). In the past, these costs were funded from other non-cafeteria accounts.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(08-71)  Calendar Information:

Dr. Grimesey reminded Board members of the following upcoming meetings:
5:00 p.m. Monday, September 24 – Work session to analyze efficiency review and conduct other planning activities at Central
1:00-7:00 p.m. Friday, September 28 – Annual school board in-service training session at Central
6:00 p.m. Monday, October 15 – Regular monthly meeting at
Callaghan Elementary School.

(08-72)   Revise school board meeting calendar to shift year-end close-out meeting from June
             30, 2008 to July 1, 2008
              MOTION:  That the Board approve the revision of the school board meeting calendar to shift year-end close out
              meeting from
June 30, 2008 to July 1, 2008.                   
                              MOTION:  Mr. H. Fridley
                              SECOND:  Mr. Halsey
 
                             VOTE:  Unanimous

(08-73)  REPORT ON “ADEQUATE YEARLY PROGRESS” OF ALLEGHANY COUNTY PUBLIC SCHOOLS UNDER “NO
            CHILD LEFT BEHIND”

            Dr. Sarah Campbell, assistant superintendent for instruction, presented the 2007-2008 Adequate Yearly Progress (AYP) Report based on student performance data from 2006-2007. She noted that Alleghany County Public Schools was one of 18 of the 132 school divisions in Virginia in which the division and all schools made AYP. Additionally, Dr. Campbell explained that the division-level performance in English and math in all subgroup categories had improved since last year. She concluded by stating that even though making AYP is the culmination of a performance cycle, that it signals the implementation of goal setting for the current year and that the performance goal for this year is 80%.            

(08-74)  RESOLUTION RECOGNIZING ALLEGHANY COUNTY PUBLIC SCHOOLS AS ONE OF ONLY 18 VIRGINIA
            SCHOOL  DISTRicTs IN WHICH THE DIVISION
AND ALL OF ITS SCHOOLS achieved “ADEQUATE YEARLY
            PROGRESS” UNDER “NO CHILD LEFT BEHIND”                                   
(Attachment)

               MOTION: That the Board approve the resolution recognizing Alleghany County Public Schools as one of only 18
                              Virginia School districts in which the division and all of its schools achieved AYP under NCLB.
                              MOTION:  Mr. H. Fridley
                              SECOND:  Mr. Botkins
                              VOTE:  Unanimous

 

(08-75)  PROJECT TALENT SEARCH ANNUAL REPORT

            Karen Robertson and Christy Casstevens thanked the Board for its support in the past for the Talent Search program.  Ms. Robertson reported there are over 400 programs in the United States and approximately 2/3 of students in the program are economically disadvantaged.  Ms. Casstevens reported 197 students from Alleghany High School were participants last year and 90 students participated from Clifton Middle School last year.  Dr. Grimesey thanked Ms. Robertson and Ms. Casstevens for the information.  Mr. Whitehead commented the program is a good service to students.  Mr. Hunter Fridley stated his son was a participant and thanked both ladies for their work in the program.  Mr. Botkins also thanked the ladies for the packet of information.  Dr. Grimesey informed the Board they had    acted on this program in the past and it did not need action again.  Dr. Grimesey stated the program is a great tool for guidance counselors to utilize to assist and direct students. 

(08-76)   transportation update

             In response to concerns expressed by parents of Boiling Spring Elementary School students regarding bus route  modifications, Mr. Rice presented an analysis of division-wide elementary bus routes. The analysis addressed the considerations behind the decision to reduce one bus from Boiling Spring Elementary, and the subsequent data that led to the decision to reinstate the fourth bus effective October 8, 2007Mr. Whitehead questioned Mr. Rice regarding the previous citizen comment about the turning spot for the bus driver.  Mr. Rice replied he is talking with property owners in the area to see if other arrangements could be made to allow a better spot to turn the bus around.  Dr. Grimesey noted that there are many dangerous curves, intersections and turn-around points in any school bus network.  He noted that all school divisions, including Alleghany County, do everything they can to work with other agencies to “engineer away” as many trouble spots as possible.  However, he noted that many dangerous areas along the roads can only be addressed by the training that is provided to drivers and the drivers’ best judgment in putting that training into practice.  Mr. Rice agreed.

(08-77)  STATUS OF ADMINISTRative RESPONSE TO DECEMBER 11, 2006 SCHOOL BOARD RESOLUTION
            REGARDING ALLEGHANY HIGH SCHOOL

           Dr. Grimesey presented a in which he outlined actions that the administrative staff had taken since the School Board issued four directives related to the Alleghany High School facility problem on December 11, 2006.  He noted that Moseley Architects had been secured and that he planned to recommend Board approval of an option to purchase property during its next meeting on October 15.  Dr. Grimesey said a report on a financial analysis of the County will be presented by Morgan-Keegan during a joint work session of the School Board and Board of Supervisors some time in October.  He concluded that an application to place Alleghany County on the state literary loan waiting list would have to wait on the acquisition of the property option and the two Boards’ considerations of the financial analysis.  After the presentation, Mr. Whitehead asked what types of things would make a property “not usable.”  Mr. Rice replied that poor soil would be a good example of something that would pose a problem.

(08-78)  UPDATE ON PROPOSED IMPROVEMentS TO ALLEGHANY HIGH SCHOOL

            Mr. Rice revisited the (08-79)  DECLARATION OF SURPLUS PROPERTY FOR PUBLIC SALE
            MOTION:  That the Board approve the sale of surplus property as recommended.      
(Attachment)   
                            MOTION:  Mr. H. Fridley
                            SECOND:  Mr. Botkins
                            VOTE: Unanimous

(08-80)  CAPITAL IMPROVEMENT UPDATE

            Mr. Rice presented the work request completion report for August.  Mr. Rice presented the current Five-Year Capital Improvement Plan to Board members. He explained that the school division is in the beginning stages of the biennial process of updating the plan and, as such, input concerning the plan is solicited from the school community, local governing bodies, and the public. Mr. Rice encouraged the Board members to review the current plan and provide recommendations for additions and/or deletions at the October School Board work session.

 

FIELD TRIP REQUESTS:

(08-81)  12 AHS STUDENTS TO VIRGINIA TECH HONORS BAND PERFORMANCE, JANUARY 18-20, 2008, AT             
            BLACKSBURG,VA.
            MOTION:  That the Board approve the field trip request as presented.
                             MOTION:  Mr. Botkins
                             SECOND:  Mr. H. Fridley
                             VOTE: Unanimous

(08-82)  42 AHS CHOIR STUDENTS TO NEW YORK, NY, MARCH 19-22, 2008
            MOTION:  That the Board approve the field trip request as presented.
                             MOTION:  Mr. H. Fridley
                             SECOND:  Mr. Halsey
                             VOTE: Unanimous

(08-83)  200 AHS BAND STUDENTS TO SPRING COMPETITION IN WASHINGTON, DC, APRIL 11-13, 2008
            MOTION:  That the Board approve the field trip request as presented.
                             MOTION:  Mr. Halsey
                             SECOND:  Mr. H. Fridley
                             VOTE: Unanimous  

(08-84) 10 AHS STUDENTS TO INTERNATIONAL THESPIAN FESTIVAL, LINCOLN, NEB., JUNE 22-29, 2008
            MOTION:  That the Board approve the field trip request as presented.
                             MOTION:  Mr. Halsey
                             SECOND:  Mr. Botkins
                             VOTE: Unanimous

CLOSED SESSION

(08-85)  CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND REAL PROPERTY 2.2-3711.A.3
            MOTION:  That the School Board enter closed session to discuss Personnel and Real Property as authorized by
            the Code of
Virginia Sections 2.2-3711A.1 and 2.2-3711.A.3
                             MOTION:  Mr. H. Fridley
                             SECOND:  Mr. Halsey
                             VOTE:  Unanimous
                             TIME: 8:25 p.m.

            MOTION:  That the School Board return to open session from closed session.
                             MOTION:   Mr. Halsey
                             SECOND:  Mr. Anderson
                             VOTE:   Unanimous
                             TIME: 9:05 p.m.
 

CERTIFICATION OF EXECUTIVE SESSION

 

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                             MOTION:   Mr. H. Fridley
                             SECOND:   Mr. Halsey
                             ROLL CALL VOTE:        Mr. Anderson – YES      Mr. Halsey - YES
                                                                 Mr. Botkins – YES         Mr. Tucker - ABSENT
                                                                 Mr. H. Fridley – YES      Mr. Whitehead – YES
                                                                 Mr. R. Fridley – ABSENT
                                                                 5-YES           2-Absent           0-No
                             TIME:
9:07 p.m.                                                                                                                      

________________________________________      _______________________________________

    Chairman, Alleghany County School Board                                    Clerk

 

            PERSONNEL                                                              (Attachment)

(08-86)  Personnel actions
            MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
                              MOTION:  Mr. Halsey
                              SECOND:  Mr. Botkins
                              VOTE:  Unanimous

            OTHER BUSINESS

(08-87)  Additions to agenda

            No additions to the agenda.

            ADJOURNMENT

            MOTION: That the September 17, 2007 regular meeting of the Alleghany County School Board be adjourned.
                               MOTION:  Mr. H. Fridley
                               SECOND:  Mr. Halsey
                               VOTE:  Unanimous
                               TIME:
9:08 p.m.