1-20-2009

 

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

January 20, 2009

The Alleghany County School Board held its regular meeting on January 20, 2009 at 6:00 p.m. at the Central Office complex in Low Moor.

PRESENT: Suzanne T. Adcock; T. Troy Barbour; Stacey P. Bryant; Robert A. Fridley; David W. Halsey, Vice Chairman; and Randall S. Tucker, Chairman. Also present: Robert P. Grimesey, Superintendent/Clerk; and Lorie C. Bess, Deputy Clerk.

ABSENT:Michael L. Whitehead

Chairman Tucker called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

(09-183) APPROVAL OF MINUTES OF DECEMBER 15, 2008 REGULAR MEETING

MOTION: That the Board approve the minutes of the December 15, 2008, regular meeting.
MOTION: Mr. Fridley
SECOND: Ms. Adcock
VOTE: Unanimous

(09-184) APPROVAL OF MINUTES OF JANUARY 10, 2009 WORK SESSION

MOTION: That the Board approve the minutes of the January 10, 2009 work session.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

COMMUNITY PARTICIPATION

(09-185) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Rob Fridley

Mr. Fridley thanked Dr. Grimesey and staff for their communication with the budget situation. He also thanked Dr. Grimesey for his communications with the state and federal leaders.

Dr. Grimesey

Dr. Grimesey congratulated Falling Spring Elementary School for being recognized as one of 162 Virginia schools to receive a 2009 Governor’s Award for Educational Excellence Award, which is the highest honor available under the Virginia Index of Performance (VIP) incentive program.The next highest award, the Board of Education Excellence Award, was earned by Boiling Spring Elementary, Clifton Middle School and Sharon Elementary, he said. The Board of Education Excellence Award also is the highest award that is available to school divisions and Alleghany County Public Schools was included on the list. The “Competence to Excellence Award” is the third award available under the VIP program and Alleghany High School, Callaghan Elementary and Mountain View Elementary each received this award. He concluded that Alleghany County was one of a very small group of school districts in which all of its schools received some type of award under the VIP program.

Mr. Randy Tucker

Mr. Tucker stated the school division has done an excellent job in educating our students and it is going to be difficult to maintain that quality of education with the upcoming budget situation.

BUDGET AND FINANCE

(09-186) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous

(09-187) BUDGET REPORT

Dr. Grimesey stated the material that was provided was for information purposes. There were no questions or comments from the Board.

School Operating Fund

$1,782,037.40

School Textbook Fund

$540,897.24

Alleghany Foundation Nursing Grant

$70,085.18

Governor’s School

$70,775.22

Construction

$0

Scholarship

$83,082.22

Alleghany Foundation Mental Health Initiative

$18,788.15

Alleghany Foundation CMS Recreational Facilities

$0

Grand Total

$2,565,665.41

 

(09-188) Projected state revenues based on Governor Tim Kaine’s proposed budget

Dr. Grimesey reviewed a PowerPoint presentation outlining a net projected $1.66 million reduction in total funding for 2009-2010, which represents a net 5.4% decrease.He noted the reduction results primarily from (a.) a proposed modification of the “support services” factor of the SOQ (Standards of Quality) basic aid formula, elimination of state CIP and Lottery funds for CIP, and a decrease in student enrollment.With the Governor modifying the SOQ formula, these reductions are intended to be permanent and will certainly have a negative impact on the quality of classroom instruction, he said. He noted the Governor’s budget includes no reductions through the remainder of the current year; however, this will depend on General Assembly approval of a substantial withdrawal from the state “rainy day” fund. Dr. Grimesey noted that we may not know until April or May if this year’s funding will be reduced. He reminded Board members that they will review a preliminary budget reduction plan during their February 9, 2009 work session and they will receive a formal presentation of the budget reduction plan during their February 16, 2009 meeting at JRTC.

(09-189) CAFETERIA REPORT

Mr. Fred Vaughan, Interim Director of Administrative Services, reported that the cafeteria fund net balance at the end of December 2008 was $247,665 which represents an increase over November 2007 of $56,586 or 29.61%. School cafeterias experienced increased revenues with reduced expenditures during the month when compared to the same period one year ago.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(09-190) CALENDAR INFORMATION

Chairman Tucker requested that the February 2, 2009 work session be changed to February 9, 2009 to allow himself and Dr. Grimesey to attend the National School Board’s Association legislative conference in Washington, D.C.He noted this item was tabled at the December 15, 2008 meeting.

MOTION: That the Board approve changing the February 2, 2009 work session to 6:00 p.m.
February 10, 2009.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous

Dr. Grimesey concluded with a reminder to the Board that its next regular meeting would take place at 6:00 p.m. Monday, February 16 at the Jackson River Technical Center

(09-191) Annual report on School Resource Officer program

Mr. Vaughan reported the Alleghany County Public Schools and Alleghany County Sheriff’s Office continue a close working relationship providing preventative services and an ongoing security presence within the division. Students, parents, and staff continue to strongly support the SRO program. Mr. Vaughan introduced Sergeant Dewey Knick and Deputy Chris Fisher who provided the Board with an overview of SRO activities. Both Mr. Knick and Mr. Fisher thanked the Board for their continued support of the SRO program.

(09-192) Grant proposal to Alleghany Foundation for continued funding of mental health counselor program

Mr. Vaughan introduced to the Board a three-year grant proposal to the Alleghany Foundation which seeks full funding over the period at a cost of $266,842. Mr. Vaughan explained that the value of the Mental Health Counselor is quite difficult to capture due to the ongoing support the program provides and the confidential nature of her activities. The responsive program model includes activities designed to address the unique needs of students by helping them acquire competencies in knowledge of self and how to relate to others. Mrs. Donna Nye, Mental Health Counselor, has worked with students individually and in groups dealing with issues such as grief, anger management, teen support, and teen challenges. Dr. Grimesey noted that original agreement with the Foundation required the Covington and Alleghany schools boards to assume full cost of the program during 2009-2010. However, Dr. Grimesey added that the substantial reductions in state funding pose such a significant threat to the future of the program that the city and county school administrations agreed that full funding from the Foundation for the next three years may be the only way to preserve the program.

MOTION: That the Board approve the submission of a grant proposal to The Alleghany
Foundation for continued funding of the Mental Health Counselor program,
as recommended by the Superintendent.
MOTION: Ms. Adcock|
SECOND: Mr. Halsey
VOTE: Unanimous

(09-193) Trends in advanced placement and dual enrollment courses

Mary Jane Mutispaugh, Supervisor of Instruction, presented a report on the six-year trends in dual enrollment and advanced placement participation of students at Alleghany High School. She pointed out that during that period, numbers of students participating in dual enrollment increased while the numbers participating in advanced placement decreased. She pointed out that the school board’s commitment to paying much of the cost associated with dual enrollment and the increased number of dual enrollment course offerings at AHS and JRTC may be factors that are contributing to the trend.

(09-194) FINAL draft of proposed 2009-2010 school calendar
Mrs. Mutispaugh also presented the final draft of the 2009-2010 academic calendar. She informed the Board that the calendar draft had been online since the initial presentation in December and only one comment had been received. Mrs. Mutispaugh noted this is a joint calendar with Covington City schools.

MOTION: That the Board approve the 2009-2010 school calendar, as presented.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-195) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Vaughan presented the maintenance work request completion analysis for December 2008. The Board was also informed that First Witness had completed installation of the access control systems at Mountain View Elementary School, Falling Spring Elementary School, and Sharon Elementary School. The systems needed to be tied into the fire alarms prior to functioning fully. Two 85-gallon hot water heaters were installed at Callaghan Elementary School over the holidays and new metal roofs have been installed on the AHS press box, gas house, and garage. Maintenance staff responded to several after-hours incidents including a valve failure at Sharon Elementary School, a heating coil failure in the main entrance at Falling Spring Elementary School, and a sprinkler head malfunction at Mountain View Elementary School. Finally, the Board was informed by Mr. Vaughan that he had contacted James Madison University seeking information on the “Wind for Schools Project,” a program designed to utilize wind energy at schools.

POLICY REVISIONS

(09-196) FIRST DRAFT OF NEW REGULATION GCPAB, “RETIREMENT INCENTIVE PLAN”

Dr. Grimesey reviewed a PowerPoint presentation describing the requirements, guidelines, and goals for a proposed retirement incentive program. He said the goals for the program are (a.) to encourage employees to retire in order to reduce the need for applying the “reduction in force” policy and (b.) to reduce short-term payroll costs.Dr. Grimesey noted that interested employees must apply by February 13, 2009. He explained that the proposed program includes two options. Option 1 provides a one-time payment of $2,000 for professional employees and $1,000 for classified employees. Option 2 allows retirees to participate in an “extended work plan” in return for School Board contributions to the retiree’s health insurance premiums. As part of the plan, participants would be required to provide a set number of days of substitute service per year in return for the School Board’s contribution toward their health insurance program. Professional employees would receive a $6,000 benefit per year in return for 40 days of substitute service per year, and classified employees would receive a $3,000 benefit per year in return for 30 days of substitute service per year. He added this incentive program will be offered this year only. Dr. Grimesey also reported that an information meeting was provided to interested employees on January 6, but only 14 attended. He said employees wanting more information on the proposed program should contact Mr. Rob Carpenter, Director of Human Resources.

FIELD TRIP REQUEST:

(09-197) 3 AHS YEARBOOK EDITORS TO COLUMBIA UNIVERSITY, NEW YORK, NY, MARCH 18-21, 2009
MOTION: That the Board approve the field trip request, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

(09-198) COMMUNICATIONS

Dr. Grimesey stated the following material was provided in the packet for information purposes:

-Classified Advisory Committee to the Superintendent

CLOSED SESSION

(09-199) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND STUDENT MATTERS 2.2-3711.A.2.

MOTION: That the School Board enter closed session to discuss Personnel and Student Matters, as authorized by the Code of Virginia Sections 2.2-3711A.1 and 2.2-711.A.2.

MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous
TIME: 7:11 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Barbour
SECOND: Mr. Halsey
VOTE: Unanimous
TIME: 8:58 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Halsey
SECOND: Mrs. Bryant
ROLL CALL VOTE: Ms. Adcock – ABSENT Mr. Halsey - YES
Mr. Barbour – YES Mr. Tucker - YES
Mrs. Bryant – YES Mr. Whitehead - ABSENT
Mr. R. Fridley – YES
5 -YES 2 –ABSENT 0 -NO
TIME: 8:59 p.m.

________________________________________ _____________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(09-200) Personnel actions

MOTION: That the Board approve the personnel actions as recommended by the Superintendent.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

OTHER BUSINESS

(09-201) ADDITIONS to agenda

DISPOSITION OF SUPERINTENDENT’S RECOMMENDATION IN PUPIL PERSONNEL CASE #09-17.

MOTION:That the Board approve the pupil personnel action as recommended by the
Superintendent.
MOTION: Mr. Halsey
SECOND: Mrs. Bryant
VOTE: Unanimous

ADJOURNMENT

MOTION: That the January 20, 2009 regular meeting of the Alleghany County School Board
be adjourned.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous
TIME:
9:00 p.m.

_______________________________________ _____________________________

Chairman, Alleghany County School BoardClerk