3-16-2009

 

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Low Moor, VA 24457
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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

March 16, 2009

The Alleghany County School Board held its regular meeting on March 16, 2009 at 6:00 p.m. in the Gleason Forum Hall at Clifton Middle School.

PRESENT: Suzanne T. Adcock; T. Troy Barbour; Stacey P. Bryant; Robert A. Fridley; David W. Halsey, Vice Chairman; Randall S. Tucker, Chairman and Michael L. Whitehead. Also present: Robert P. Grimesey, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:

Chairman Tucker called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance led by members of Girl Scout Troop 2001.

(09-242) APPROVAL OF MINUTES OF FEBRUARY 16, 2009 REGULAR MEETING

MOTION: That the Board approve the minutes of the February 16, 2009 regular meeting.
MOTION: Ms. Adcock
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-243) APPROVAL OF MINUTES OF FEBRUARY 19, 2009 CALLED MEETING

MOTION: That the Board approve the minutes of the February 19, 2009 called meeting.
MOTION: Mr. Whitehead
SECOND: Mr. Barbour
VOTE: Unanimous

(09-244) APPROVAL OF MINUTES OF FEBRUARY 25, 2009 CALLED MEETING

MOTION: That the Board approve the minutes of the February 25, 2009 called meeting.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous

(09-245) APPROVAL OF MINUTES OF MARCH 6, 2009 CALLED MEETING

MOTION: That the Board approve the minutes of the March 6, 2009 called meeting.
MOTION: Mr. Whitehead
SECOND: Mr. Barbour
VOTE: Unanimous

(09-246) APPROVAL OF MINUTES OF MARCH 9, 2009 CALLED MEETING

MOTION: That the Board approve the minutes of the March 9, 2009 called meeting.
MOTION: Mr. Whitehead
SECOND: Ms. Adcock
VOTE: Unanimous

COMMUNITY PARTICIPATION

(09-247) OPENING REMARKS AND WELCOME BY BRENDA SIPLE, PRINCIPAL, CLIFTON MIDDLE SCHOOL Mrs. Siple read the following statement: “Chairman Tucker, Members of the School Board, Dr. Grimesey, and Guests: On behalf of the faculty and staff, I welcome you this evening to Clifton Middle School. I would like to thank the School Board members for your continued support of the employees and students of Alleghany County Public Schools. I would like to also thank my staff for their dedication to the students and for providing outstanding instruction each day. Last year, we had 132 students that scored a 600 on one or more SOL tests for a total of 194 scores of 600. We are very proud of not only these scores but of all of our passing scores to help CMS maintain state accreditation and AYP. I would also like to thank Dr. Grimesey for his leadership as superintendent. We will miss you in Alleghany County and wish you the best of luck in Orange County. To Dr. Campbell, we congratulate you and offer our support in your new roll as superintendent. We look forward to working with you. One last thank you goes to our PTA officers who are Mrs. Martha Carter, President; Mrs. Jennifer Seckner, Vice President; Mrs. Lesia Seldomridge, Secretary; and Mrs. Sheryl Stone, Treasurer. We truly appreciate all that you have done and have planned for the remainder of the school year. Again, welcome to Clifton Middle School.”

(09-248) SPECIAL PRESENTATION BY CAST OF CLIFTON MIDDLE SCHOOL PRODUCTION OF ANNIE

Mr. Josh Craft, director, thanked the Board for allowing the students to entertain them. He stated the presentation would be held on March 27, 28 and 29 and gave each Board member two complimentary tickets, good for any show. He added there would be professional lighting and sound in place for all performances and welcomed all to attend.

(09-249) REMARKS BY MARTHA CARTER, PRESIDENT, CLIFTON MIDDLE SCHOOL PTA

Ms. Carter read the following statement: “Chairman Tucker, Dr. Grimesey and members of the Board, my name is Martha Carter, CMS PTA president. I stand before you to speak on behalf of the board, consisting of Mrs. Jennifer Seckner, Mrs. Lesia Seldomridge, Mrs. Sheryl Stone, about the PTA’s activities. I would first like to offer our gratitude to Clifton Middle School for their assistance and partnership in the success of the PTA. It is with Mrs. Siple’s, Mrs. Putman’s, and Mr. Callahan’s guidance and support that the PTA continues to successfully provide for both the students and community. Moving on, and to do my part in helping the economy by using paper to help paper-mills in the US, I present you our short and brief list of past, current, and upcoming activities. (1) Our membership has risen by about 10 members this year, holding strong with 92 members and about 200 non-official (ready to help anytime) members; (2) For the past 2 years the PTA has financially sponsored the CMS artwork presentation with a reception at the Clifton Forge Public Library; (3) Provided after school snacks and funding for the Intramurals program; (4) Helped with the Tailgate party where we managed to serve hot dogs and other foods to over 200 students, parents and members of the community; (5) The PTA made a donation to assist a CMS family whose house was lost due to fire; (6) We honor the CMS staff during American Education Week and Teacher Appreciation Week by providing catered desserts; (7) We donated CMS spirit pom-poms to the Athletic department; (8) During the Saturday performance of the CMS Spring Musical, the PTA provides pizza dinner for the entire cast;. (9) We invited the CMS family and community to a pancake fundraiser, sponsored through our local Applebee’s restaurant. The event raised more than $700, which will be used to fund the year-end CMS picnic; (10) The PTA also contributed trinkets to SOL takers at CMS for encouragement and success during testing; and (11) We sponsor the year-end picnic in June, with the help of the community and many volunteers we provide a delicious hot dog or barbeque lunch for all the Middle School students and staff. On behalf of the PTA board, we are proud to be a partner with such a wonderful school, and a beautiful, caring community.”

(09-250) SCHOOL BOARD COMMENDATIONS

OUTSTANDING STUDENT DEMONSTRATION OF SIX PILLARS OF CHARACTER COUNTS

Mrs. Bryant and Mrs. Mary Putman presented a certificate of commendation to Akasha Traver for her demonstration of the Six Pillars of Character Counts. Mrs. Putman shared Miss Traver’s story of risking her own life to rescue her niece from a house fire. Mrs. Putman also noted that Miss Traver received a certificate of commendation from Governor Tim Kaine for her heroic efforts.

ACHIEVEMENT OF CERTIFICATION FROM THE NATIONAL BOARD FOR PROFESSIONAL TEACHING STANDARDS

Mr. Rob Carpenter introduced fellow board certified teachers, LeeAnne Bowling-Angle and Allison Hicklin who explained the requirements and core principles of becoming a National Board certified teacher. Mr. Carpenter and Mrs. Betsy Carter then presented a certificate to Amanda Sargent for her achievement of Certification from the National Board for Professional Teaching Standards. Mrs. Carter gave brief biographical, family, and teaching histories on Mrs. Sargent. Mrs. Carter emphasized the hard work and dedication that Mrs. Sargent put forth to acquire this well-deserved certification.

OTHER CHAMBER OF COMMERCE TEACHER OF THE YEAR FINALISTS

Ms. Adcock and the principals of the various schools presented certificates of commendation to the following Chamber of Commerce Teacher of the Year finalists: Alleghany High School, Lynda Jennings; Clifton Middle School, Jerry Morgan; Boiling Spring Elementary, Brenda Lawson; Callaghan Elementary, Cassandra Franson; Falling Spring Elementary, Gail Higgins; and Sharon Elementary, Karen Cruise.

CHAMBER OF COMMERCE TEACHER OF THE YEAR

Ms. Adcock and Mrs. Gardzinski presented a certificate of commendation to Patty Anderson as the Chamber of Commerce Teacher of the Year winner.

(09-251) SPECIAL PRESENTATION BY JERRY MORGAN, CLIFTON MIDDLE SCHOOL TEACHER OF THEYEAR NOMINEE

Due to technical difficulties, Mr. Morgan was unable to offer his presentation.

(09-252) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Whitehead thanked Mrs. Siple for hosting the meeting. He addressed Akasha Traver and told her she was a “hero” and that her parents and community are very proud of her. He noted this would be his last year on the Board and appreciates the many friendships that have developed. He added his thoughts and prayers would remain with all.

Ms. Adcock congratulated everyone who received a commendation. She stated the school division is extremely fortunate to have its teachers and staff.

Mr. Halsey thanked Mrs. Siple and staff for hosting the meeting. He congratulated all who received awards. He thanked the employees for their support and understanding during a difficult budget year.

Mr. Fridley thanked the Girl Scout Troop 2001 for leading the pledge. He also thanked Josh Craft and crew for the Annie presentation. He congratulated Akasha Traver for her heroic efforts and said everyone was proud of her. He also congratulated Amanda Sargent and all teachers for their outstanding work.

Mr. Barbour thanked CMS for hosting the meeting and congratulated them for the 132 students who scored 600 on their SOL tests. He congratulated Amanda Sargent for her accomplishment.

Mrs. Bryant stated she is looking forward to bringing her children to see Annie and thanked Josh Craft for his work with the students. She stated all the teachers do a great job and go above and beyond their call of duty to educate our students. She congratulated Amanda Sargent for her certification.

Dr. Grimesey stated it has been an honor and privilege to serve Alleghany County Public Schools and those who serve its children for the past eight years. He expressed his sincere appreciation to everyone for remaining a “family” through the rough times. He commended Akasha Traver for her heroic actions and stated it is an honor to be in the presence of a young lady who risked her life for another. He concluded by stating he is proud to have been a part of the many traditions that have been developed over the years and thanked everyone for attending the meeting.

Mr. Tucker stated there have been many accomplishments in each of the schools because the teachers, students, staff and parents do a wonderful job. He stated Alleghany County Schools are recognized throughout the state. He congratulated all the Board certified teachers. He added although the economy may not be growing the schools are successful and he is proud to serve for the best schools in the state.

BUDGET AND FINANCE

(09-253) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION: Mr. Halsey
SECOND: Mr. Barbour
VOTE: Unanimous

(09-254) BUDGET REPORT

Dr. Grimesey stated the material that was provided was for information purposes. There were no questions or comments from the Board.

School Operating Fund

$2,030,444.47

School Textbook Fund

$541,644.14

Alleghany Foundation Nursing Grant

$68,746.76

Governor’s School

$58,980.34

Scholarship

83,196.94

Alleghany Foundation Mental Health Initiative

$18,836.93

Grand Total

$2,801,849.58

(09-255) ANNUAL SCHOOL DIVISION AUDIT

Mr. Keven Rice stated the Board was provided a copy of the Alleghany County audit and recommendations in their packet. There were no questions or concerns from the Board.

(09-256) CAFETERIA REPORT

Mr. Vaughan stated the material was provided in the packet for information purposes and he offered to respond to any questions from the Board. The Board offered no questions or comments.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(09-257) CALENDAR INFORMATION

Dr. Grimesey reminded the Board of the following meetings:

-6 p.m. Thursday, March 19 –Called meeting at Central Office Complex

-6 p.m. Tuesday, March 24 – Joint budget work session with Board of Supervisors at County Government Complex

-6 p.m. Monday, April 6 – Regular meeting at Falling Spring Elementary School
-6 p.m. Monday, April 20 – Regular meeting at Alleghany High School

 

(09-258) AUTHORIZE COMMENDATIONS FOR 132 CMS STUDENTS WHO SCORED 600 ON THEIR 2007 FIRST SEMESTER SOL TESTS

Dr. Grimesey reminded the Board that a reception would be held on Friday, March 20 at 2:00 p.m. in the Gleason Forum Hall, to honor the students and present their commendations.

MOTION: That the Board authorize commendations for 132 CMS students who scored 600 ontheir first semester SOL tests.
MOTION: Ms. Adcock
SECOND: Mr. Halsey
VOTE: Unanimous

(09-259) PROPOSED 2009-2010 SCHOOL DIVISION BUDGET

Dr. Grimesey reviewed the final draft of the School Board’s proposed 2009-2010 operating budget. The proposal was balanced with $30,204,868 in both total revenues and total expenditures. It also was based on an assumption of level local funding. The final budget total represented a reduction of $786,006, or -2.54%, when compared to 2008-2009. The previous projected revenue reduction of $1,668,841 had been based on the original state budget proposed by Governor Tim Kaine in December. Dr. Grimesey noted that the final state budget approved by the General Assembly included $882,835 in supplemental funds from the federal economic stimulus program, which decreased Alleghany County’s potential shortfall to the final $786,006. He then reviewed a shortened list of expenditure reductions based on the projected $786,006 shortfall. Upon final approval of the School Board, Dr. Grimesey said the proposed budget would be presented to the Board of Supervisors during a joint work session on March 24. To accommodate the loss of $786,006 in state funds, Dr. Grimesey proposed the following shortened series of expenditure reductions for 2009-2010:

Administrative Staff Reductions: 1 central office director; 1 elementary principal; 1 JRTC assistant director; and 1 auto maintenance manager.

$286,768

Instructional Staff Reductions: 6 JK-8 classroom teaching positions; 3 JK-7 classroom aide positions; and 2 bus driver positions.

$428,184

Support Services Reductions: Reduce 2 full-time custodians to part-time status; and eliminate 1 part-time mail delivery aide position.

$15,550

Other General Reductions: Reduce weekend building checks by custodians; Reduce JRTC contribution based on Director’s recommended budget; Reduce one copier each at CMS and MVES; and eliminate subsidies for student advanced placement tests.

$71,938

Sub-Total of Reductions

$819,506

Less new funding to offset increase cost of employee health insurance premiums

$33,500

Net Total Expenditure Reductions

$786,006

 

MOTION: That the Board approve the proposed 2009-2010 school division budget, as presented.
MOTION: Mr. Whitehead
SECOND: Mrs. Bryant
ROLL CALL VOTE: Ms. Adcock –YESMr. Halsey - YES
Mr. Barbour – YES Mr. Tucker - YES
Mrs. Bryant – YES Mr. Whitehead - YES
Mr. R. Fridley – YES
7 -YES 0–ABSENT 0 -NO

(09-260) REVISED SCHOOL DIVISION SPECIAL EDUCATION PLAN

Dr. Elizabeth Heath, Director of Special Education, presented the Local Special Education Annual Plan for the Board’s review and approval. The plan is a yearly requirement for receiving federal funding under special education law. Dr. Heath explained the changes to the annual plan since last year. The Local Special Education Advisory Committee approved the revised plan February 5, 2009.

MOTION: That the Board approve the revised school division Special Education Plan, as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Halsey
VOTE: Unanimous

(09-261) purchase of computers to expand on-line sol testing capability to elementary schools

Dr. Sarah Campbell presented a request to purchase three Dell Latitude Mobile Laptop Units that would be required in order to implement online testing at the elementary level in the spring of 2010. Dr. Campbell explained that funds for the $116,688.27 purchase would come from the Virginia Web-based Standards of Learning Technology Initiative funds. Dr. Campbell also noted that these computers would be purchased from the state contract.

MOTION: That the Board authorize the purchase of laptop computers to expand on-line SOL testing capability to the
elementary schools.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

(09-262) ADDENDUM TO ALLEGHANY HIGH SCHOOL CURRICULUM

Dr. Campbell presented a request to add one additional dual enrollment course to the Alleghany High School curriculum in 2009-2010. She explained that the request was being made in order to offer a higher level math class to students who had completed the highest level dual enrollment course being taught at the high school. Dr. Campbell concluded by stating that at least 10 students had met the prerequisites for the course, Differential Equations (Math 291).

MOTION: That the Board approve the addition of Differential Equations (Math 291) to the Alleghany High School curriculum.
MOTION: Mr. Barbour
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-263) INFORMATION ABOUT MERGER OF SCHOOL DIVISIONS AS REQUESTED BY LOCAL GOVERNING BODIES

Dr. Grimesey reported that the Covington City Council and the Alleghany County Board of Supervisors were continuing their efforts to draft a consolidation agreement. As part of that process, they had formed sub-committees to solicit input from the respective school boards and from other government agencies. He noted that a sub-committee on merged schools included Mr. Rickey May from the County Supervisors and Mr. Bill Zimmerman from the City Council. He said the sub-committee requested on March 12 to meet with the two school superintendents, but the meeting was deferred until a date on which the two school board chairpersons could be included. Dr. Grimesey presented the School Board with a handout which displayed four questions on which the sub-committee is seeking input. Mr. Whitehead asked who would provide the answers to the questions. Chairman Tucker replied that the Chairman and the Superintendent would work with the sub-committee upon the direction of the School Board. He assured Board members that no plan would be presented to the sub-committee without prior review and consensus of the School Board. Dr. Grimesey encouraged Board members to share their thoughts or concerns with Chairman Tucker.

(09-264) REQUEST FROM COVINGTON CITY SCHOOL BOARD TO REVISE 2009-2010 SCHOOL CALENDAR

Dr. Grimesey referenced the copy of a letter from Mr. Eddie Graham, Superintendent of Covington City Public Schools, which was included in the Board meeting packet. Per Mr. Graham’s request, Dr. Grimesey noted revisions to the joint school calendar that had been proposed by the Covington City School Board. The City School Board proposed starting school after Labor Day and eliminating workdays at the end of the first, second, fourth and fifth six weeks. Dr. Grimesey noted that the School Board approved the joint calendar in January, and he recommended that the Board not approve any revisions at this time. Chairman Tucker asked if the joint calendar was discussed with Covington before it was approved. Dr. Campbell replied that the original joint calendar was developed last year by a committee which included both superintendents, both directors of instruction and the director of Jackson River Technical Center. She said the proposed calendar for next year was drafted by her and Mrs. Ellen Nipper, Director of Instruction for Covington City Schools. The draft was then reviewed by the Alleghany County Employee Calendar Committee, which offered further suggestions. Those suggestions were then considered by Dr. Campbell and Mrs. Nipper one final time before the calendar was submitted for final School Board approval in January.

MOTION: That the Board maintain its current 2009-2010 calendar, as approved on January 20,2009, with no revisions.
MOTION:Mr. Halsey
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-265) STATUS REPORT ON RESTRUCTURING PLAN FOR JACKSON RIVER GOVERNOR SCHOOL

Ms. Adcock serves on the Jackson River Governor School Board and reported that a subcommittee had agreed to restructure the governance of the JRGS. They will meet on March 18, 2009 to work out details, such as a job description for the director, and report back to the JRGS Board on March 20. Ms. Adcock hoped to give a recommendation to the School Board during a meeting in the near future.

(09-266) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Fred Vaughan, interim Director of Administrative Services, provided the Board with an updated maintenance request analysis. He further reported that a pre-bid meeting was held on Thursday, March 12, 2009 regarding the renovation and repairs to the Alleghany High School Auditorium. Bids are due March 31, 2009 with an anticipated recommendation to be made at the next Board meeting. Bus bids have also been received with recommendation also anticipated at the next meeting of the School Board. Finally, Mr. Vaughan reported that three sets of mobile bleachers have been delivered to the CMS/MVES ball fields. Maintenance staff have them assembled and have placed two sets at the tennis courts for the AHS tennis matches.

FIELD TRIP REQUEST:

(09-267) 96 CLIFTON MIDDLE SCHOOL 7TH GRADERS TO WASHINGTON, D.C. AND BALTIMORE, M.D., APRIL 7-9, 2009

MOTION: That the Board approve the field trip request, as presented.
MOTION: Mrs. Bryant
SECOND:Ms. Adcock
VOTE: Unanimous

POLICY REVISIONS

(09-268) RECONSIDER ITEM TABLED FROM FEBRUARY 16 MEETING: ADDITION OF POLICY GCPAB, “RETIREMENT INCENTIVE PLAN”

Dr. Grimesey reported the Board approved last month to include a third option and to extend the deadline for application; however, only three employees have expressed an interest in the incentive plan. Because of lack of interest, Dr. Grimesey recommended the Board not approve Policy GCPAB.

MOTION: That the Board not approve Policy GCPAB, “RETIRMENT INCENTIVE PLAN”
MOTION:Mr. Whitehead
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-269) COMMUNICATIONS

Dr. Grimesey stated the following material was provided in the packet for information purposes:

-Parent Advisory Committee to the Superintendent

-Teacher Advisory Committee to the Superintendent

CLOSED SESSION

(09-270) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND STUDENT MATTERS 2.2-3711.A.2.

MOTION: That the School Board enter closed session to discuss Personnel and Student Matters, as authorized by the Code of Virginia Sections 2.2-3711A.1 and 2.2-711.A.2.
MOTION: Mr. Halsey
SECOND: Ms. Adcock
VOTE: Unanimous
TIME: 7:56 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Whitehead
SECOND: Mrs. Bryant
VOTE: Unanimous
TIME: 9:07 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Halsey
SECOND: Mrs. Bryant
ROLL CALL VOTE:Ms. Adcock –YESMr. Halsey -YES
Mr. Barbour – YES Mr. Tucker - YES
Mrs. Bryant – YESMr. Whitehead - YES
Mr. R. Fridley – YES
7 -YES 0–ABSENT 0 -NO
TIME: 9:08 p.m.

_______________________________________ _______________________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(09-271) Personnel actions

Revisions to the school division’s organizational chart (Policy GCA-R1) also were included among the personnel recommendations that were approved by the School Board following closed session. The new administrative structure eliminates the assistant superintendent position and redistributes a wide variety of responsibilities among the remaining division-level administrative positions. The plan also eliminates one elementary principal position and combines the leadership responsibilities of Boiling Spring and Falling Spring elementary schools under a single principal. Since they will shoulder a significant number of new responsibilities, the supervisor positions of instruction and special education were upgraded to the director level. The increased cost of each new director position will be offset by the increased savings associated with the elimination of the assistant superintendent position. The new organizational plan also restructures the existing position of director of student services and changes the title to director of student programs.

MOTION: That the Board approve all personnel actions, as recommended by the Superintendent.
The recommendations included the revised organizational chart, which is Policy
GCA-R1.
MOTION: Mr. Fridley
SECOND:Mr. Barbour
VOTE: Unanimous

OTHER BUSINESS

(09-272) ADDITIONS to agenda

Chairman Tucker requested a motion to add agenda item #09-272, Disposition of Pupil Personnel case #s 09-22 and 09-23.

MOTION:That the Board add agenda item #09-272, Disposition of Pupil Personnel case #s 09-22
and 09-23.
MOTION: Mr. Whitehead
SECOND:Mrs. Bryant
VOTE: Unanimous

PUPIL PERSONNEL

(09-272) DISPOSITION OF SUPERINTENDENT’S RECOMMENDATION IN PUPIL PERSONNEL CASES #09-22 AND 09-23.

MOTION: That the Board approve the pupil personnel actions as recommended by the Superintendent.
MOTION: Mr. Whitehead
SECOND: Ms. Adcock
VOTE: Unanimous

ADJOURNMENT

MOTION: That the March 16, 2009 regular meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. Whitehead
SECOND: Mrs. Bryant
VOTE: Unanimous
TIME: 9:12 p.m.

_______________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk