4-20-2009

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

April 20, 2009

The Alleghany County School Board held its regular meeting on April 20, 2009 at 6:00 p.m. at Alleghany High School.

PRESENT: Suzanne T. Adcock; T. Troy Barbour; Robert A. Fridley; David W. Halsey, Vice Chairman Randall S. Tucker, Chairman and. Also present: Robert P. Grimesey, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

Dr. Grimesey reported Randall Tucker would be arriving late. Mr. Tucker subsequently arrived at the beginning of agenda item #09-322, Closed Session.

ABSENT: Stacey P. Bryant and Michael L. Whitehead

Vice Chairman Halsey called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance led by SCA President, Jacob Downer.

Vice Chairman Halsey announced additional commendations for Sideline Cheer and Sportsmanship would be presented under agenda item #09-303.

Vice Chairman Halsey announced the addition of one pupil personnel case, #09-32, under agenda item #09-322, Closed Session, pursuant to the Code of Virginia, 2.2-3711.A.2.

(09-299) APPROVAL OF MINUTES OF APRIL 6, 2009 REGULAR MEETING

MOTION: That the Board approve the minutes of the April 6, 2009 regular meeting.
MOTION: Ms. Adcock
SECOND: Mr. Barbour
VOTE: Unanimous

COMMUNITY PARTICIPATION

(09-300) OPENING REMARKS BY KENNY HIGGINS, PRINCIPAL, ALLEGHANY HIGH SCHOOL

Mr. Higgins welcomed everyone to Alleghany High School. He stated the school has accomplished many things this past year and has done the best it can do to educate the students. He commended the students who had perfect scores on their SOL’s. He congratulated all the students for the commendations that would be given later in the meeting. He thanked the School Board members for their understanding and support to Mrs. Valerie Foutz, former assistant principal at Alleghany High School, who passed away on April 16. He stated having Mrs. Foutz at the school made their school a better place to be and that she would be greatly missed.

(09-301) REMARKS BY JACOB DOWNER, ALLEGHANY HIGH SCHOOL SCA PRESIDENT

Mr. Downer read the following statement: “Good evening Chairman Tucker and members of the Board. My name is Jacob Downer and I have had the privilege of serving as the SCO President this past year. SCA stands for Student Cooperative Association and our main purposes are to serve as an intermediary. We also sponsor things such as Spirit Days to increase spirit and morale in the school and the two we had this year were both very successful. I feel that the school as a whole has made great strides this year, demonstrated clearly through some of the projects that we have completed. For instance, we coordinated a canned food drive that brought in over 3000 cans to donate to the Kiwanas Community Food Drive. Alleghany High School continued its tradition of school spirit by showing up in great numbers to support our athletic teams and that was evident as we won our sixth straight Blue Ridge District Sportsmanship award. Both Alleghany High School and the school system as a whole are going through profound transformations this year. The AHS community was hit hard this past week with the somber news of the death of our assistant principal, Mrs. Valerie Foutz. Mrs. Foutz was a respected and loved member of the faculty at the high school and she will be missed dearly. I got to know Mrs. Foutz more personally when she served as a chaperone on our school trip to Puerto Rico the summer of my sophomore year. It could not have been more obvious that she was a professional who cared deeply about the students and enjoyed nothing more than being with them. Our principal, Mr. Higgins, will be leaving AHS this year. He has been the principal at AHS for the last nine years and has brought countless positive changes to the school. I met Mr. Higgins long before I entered high school and he checks on me a few times a month to see how I am doing. He has done an excellent job as the principal of AHS and I am sure that he will do just as well in his new position. I know from speaking to faculty members that he will be missed greatly. Also, last but not least, I would like to thank Dr. Grimesey for his outstanding work as our superintendent for the last eight years. He has been superintendent of the school system since I was in fifth grade and he has been friendly to me since day one. I have seen Dr. Grimesey come into the cafeteria during lunch at the high school many times and I believe that is a clear example of the personal care he puts into his job. There is no doubt that he will continue to do great work in Orange County next year. In summation, I would like to thank the School Board for providing our students with such a quality education. The opportunities you proved prepare us to be successful adults after graduation.”

(09-302) REMARKS BY LEE ANNE BOWLING-ANGLE, ALLEGHANY HIGH SCHOOL PTSA PRESIDENT

Mrs. Angle read the following statement: “Good evening Chairman and the Board. First I would like to say the faculty and students are deeply saddened by the loss of Valerie Foutz. It is so hard to describe all that she was. Valerie was “whip smart”, beautifully charismatic, and had a very deep love for our students. Our school is better because she was a part of it and it will be different because she is no longer with us. Even though our hearts are heavy, I would like to extend congratulations to our new superintendent, Dr. Sarah Campbell. We are all very excited and thrilled to know that we will be working with you in the future. I would also like to congratulate Kenny Higgins on his exciting promotion. He will be terribly missed next year, however, the future holds new things and we, the PTSA, are both excited and anxious to begin the new year. One of the main goals of the Alleghany High School PTSA is to organize and execute a successful After Prom party for our students. This year, just as last year, it will be held at the YMCA on May 30th. The purpose of the After Prom party is to provide entertainment, in a safe, drug- and alcohol-free environment, which offers students an alternative to being out on the road. We are still in the process of receiving donations and coordinating volunteers, but we feel this year will be as successful as the last. In closing, I would like to thank you for your support and I encourage you to continue it but I would also like to remind you that when times get better, there is still work to be done on Alleghany High School. Thank you.”

(09-303) SCHOOL BOARD COMMENDATIONS

VIRGINIA INTERNATIONAL FACULTY EDUCATOR OF THE YEAR, HONORABLE MENTION

Ms. Adcock, Dr. Campbell, and Mr. Higgins presented a certificate to Lucrecia Polo, Spanish teacher at Alleghany High School.

VIRGINIA HEALTH OCCUPATIONS STUDENT ASSOCIATION STATE COMPETITION AWARDS

Ms. Adcock, with assistance from Glenn Spangler, JRTC Director, and Leslie Wanzer, health occupations instructor, presented certificates to Hannah Cvizic, Lindsay Morgan, and Katie Pazdera. Brittany Knick, Kristen McKinnell, and Laura Napier were absent and unable to accept their certificates.

VIRGINIA COUNCIL ON ECONOMICS EDUCATION ECON-CHALLENGE STATE COMPETITION AWARD

Ms. Adcock, Mr. Spangler, and Mick Strand presented a certificate to Jacob Downer.

VIRGINIA SKILLS USA STATE CULINARY ARTS STATE COMPETITION AWARDS

Mr. Barbour and Mr. Spangler presented certificates to Nikki Bittman and Alisabeth Stanley.

VIRGINIA HIGH SCHOOL LEAGUE STATE, REGIONAL, AND DISTRICT FORENSICS AWARDS

Ms. Adcock presented certificates to Kelly Huff (head coach), Cody Brantley, Lindsay Crance, Ivan Damulira, Mackenzie Kegley, Olivia Moody, Chase Reed, Laura Kay Rogers, Alexa Rose, Corey Smith, Neil Thompson, and Cullen Truett. Abby Moody was absent and unable to accept her certificate.

VIRGINIA HIGH SCHOOL LEAGUE, REGION III WRESTLING CHAMPION

Mr. Barbour, John Hutchison (assistant principal/athletic director), and Gary Burdette (wrestling coach) presented a certificate to Derek Burhenn.

BLUE RIDGE DISTRICT ACADEMIC COMPETITION CHAMPIONSHIP

Ms. Adcock and Dwayne Ross (assistant principal) presented certificates to Charles Hopkins (head coach), Lee Anne Bowling-Angle (assistant coach), Karen Hopkins (assistant coach), Nathan Anderson, Lauren Broughman, Jacob Downer, Olivia Moody, Laura Kay Rogers, Cullen Truett, and Ben Umstead. Allison Hicklin (assistant coach), Martin Garrett, Kate Mason, Will Mason, and Abby Moody were absent and unable to accept their certificates.

BLUE RIDGE DISTRICT SIDELINE CHEER COMPETITION CHAMPIONS

Mr. Barbour and John Hutchison presented certificates to Amy Dew (Head Coach), Paige Bazzrea, Lindsey Cash, Caitlyn Cauvel, Taylor Daily, Emily Dimon, Melaina Downer, Kaylee Fitzgerald, Katelyn Hinebaugh, Doina Jeter, Lindsay Morgan, Taylor O’ Connor, Stacy Oyler, Jessica Reed, and Hannah Taylor. Heather Hinebaugh and Heather Young were absent and unable to accept their certificates.

BLUE RIDGE DISTRICT SPORTSMANSHIP AWARD

Ms. Adcock and Mr. Higgins presented a certificate to Jacob Downer, who accepted the sportsmanship award on behalf of Alleghany High School.

(09-304) SCHOOL BOARD COMMENDATIONS TO VIRGINIA SCHOOL BOARDS ASSOCIATION STUDENT ART CONTEST WINNERS FROM EACH SCHOOL

Mr. Barbour, with assistance from Daryl Shreve and art teachers from each school, presented certificates to Mary Lutz - Alleghany High School, division high school winner; Mauri Deeds – Mountain View Elementary – division elementary school winner; Zeffrem Wright – Boiling Spring Elementary – school winner; Keith Kakandie – Callaghan Elementary – school winner; Evan Martin – Falling Spring Elementary- school winner; and Gracie Anderson – Sharon Elementary – school winner. Shannon Bennett – Clifton Middle School, division middle school winner; was absent and unable to accept her certificate.

(09-305) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Fridley stated Mrs. Valerie Foutz would be sadly missed and commended her outstanding leadership as an administrator. He thanked Mr. Higgins and the Alleghany High School staff for supporting Mrs. Foutz during her final time at the school. He congratulated all students for their commendations. He thanked all staff, teachers and parents for the tremendous job they do educating our children. He stated the Board has not forgotten about the repair needs of Alleghany High School. He encouraged all to contact the Board of Supervisors about providing level funding for the school budget.

Mr. Barbour thanked Mr. Higgins and staff for hosting the meeting. He stated he is impressed with the diverse opportunities that are offered at the high school and congratulated the students on their accomplishments.

Ms. Adcock thanked Mr. Higgins, Jacob Downer, and Lee Anne Bowling-Angle for their leadership roles at Alleghany High School. She stated she is amazed by the outstanding students.

Dr. Grimesey stated he was very humbled by Jacob Downer’s statement of appreciation for his leadership the last eight years. He congratulated all students for their commendations. He thanked Mr. Higgins for giving “100% of his heart” the last nine years as principal of Alleghany High School. He remembered Mrs. Foutz and her determination and leadership qualities. He concluded by saying it had been a pleasure to serve everyone and he hoped that the Board will be able to establish a plan to repair the high school before his departure in June.

Mr. Halsey thanked Mr. Higgins for his hard work and dedication to the students over the last nine years. He told of times that he had witnessed Mr. Higgins personally going to pick up students and bring them to school because it was important to him that they were in school. He remembered Mrs. Foutz and stated she is still continuing to teach everyone by her example of never giving up and pressing on, even through the difficult times.

BUDGET AND FINANCE

(09-306) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION:Mr. Fridley
SECOND:Mr. Barbour
VOTE: Unanimous

(09-307) BUDGET REPORT

Dr. Grimesey stated the material that was provided was for information purposes. There were no questions or comments from the Board.

School Operating Fund

$2,069,277.87

School Textbook Fund

$541,995.45

Alleghany Foundation Nursing Grant

$57,126.82

Governor’s School

$54,741.16

Scholarship

$83,250.90

Alleghany Foundation Mental Health Initiative

$14,640.74

Grand Total

$2,821,032.94

(09-308) MARCH 31 STUDENT MEMBERSHIP REPORT

Mr. Keven Rice, Director of Budget and Finance, provided a preliminary report of the March 31, average daily membership (ADM) for student enrollment which was 2,797.79. This total is 77.49 (2.7%) less than the March 31, 2008 total. The March 31 ADM is a cumulative average of division-level enrollment from the first day of school through March 31. It is a major component in the process by which the Virginia Department of Education computes annual funding.

(09-309) CAFETERIA REPORT

Dr. Grimesey reported that the cafeteria fund net cash balance at the end of March was $281,084, which represents a 33% increase from March 2008.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(09-310) CALENDAR INFORMATION

Dr. Grimesey reminded the Board of the following meetings:

-5:30 p.m. Tuesday, April 28 – VSBA Blue Ridge Region Forum

-6:00 p.m. Monday, May 18 – Regular meeting at Central Office Complex

(09-311)PERKINS GRANT APPLICATION AND ANNUAL REVISIONS TO SCHOOL DIVISION
CAREER AND TECHNICAL EDUCATION PLAN

Dr. Sarah Campbell, Assistant Superintendent for Instruction, presented a request for approval of the Perkins Grant application. Dr. Campbell explained that the $47,437.26 in anticipated revenue from this federal grant was used to support the Career and Technical Education programs at Alleghany High School and Clifton Middle School.

MOTION: That the Board approve the submission of a Perkins Grant application and annual
revisions to the school division Career and Technical Plan, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

(09-312) TEXTBOOK ADOPTION FOR SPORTS MEDICINE COURSE

Mrs. Mary Jane Mutispaugh, general supervisor of instruction, reminded School Board members that they previously had approved the addition of a sports medicine course at Alleghany High School for the 2009-2010 school year.She noted that the recommended text would be required as part of the curriculum for the new course.

MOTION: That the Board approve the adoption of “First Aid/CPR/AED for Schools and the
Community” and “Introduction to Sports Medicine and Athletic Training 2004” for the
Sports Medicine course at Alleghany High School
MOTION: Mr. Barbour
SECOND: Ms. Adcock
VOTE: Unanimous

(09-313) STAFFING PLAN FOR K-8 SUMMER SCHOOL PROGRAM

Mrs. Mutispaugh presented the preliminary staffing plan for K-12 summer school. The final plan and recommended appointments will be presented to the Board at the May meeting.

MOTION: That the Board approve the staffing plan for the K-12 summer school program, as
presented.
MOTION: Ms. Adcock
SECOND: Mr. Barbour
VOTE: Unanimous

(09-314) AUTHORIZATION FOR 2009-2010 EXTRA-CURRICULAR STAFF ASSIGNMENTS

Mr. Rob Carpenter, Director of Human Resources, recommended approval for 58 middle school, junior varsity, and varsity activities for the 2009 – 2010 school year. He added there were no new programs for 2009 – 2010.

MOTION: That the Board approve the 2009-2010 extra-curricular staff assignments, as
presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

(09-315) ANNUAL RENEWAL OF ACCESS AUTHORIZATION TO SELECTED DENTAL INSURANCE PROVIDER

Mr. Carpenter provided information to the Board and noted Delta Dental rates for the 2009 – 2010 school year reflected a 4% decrease.He stated dental coverage is voluntary for employees.

MOTION: That the Board approve Delta Dental as the dental insurance provider for 2009-2010,
as recommended by the Superintendent.
MOTION:
SECOND:
VOTE: Unanimous

(09-316) SHARON ELEMENTARY SCHOOL ROOF REPLACEMENT BID AWARD

Mr. Fred Vaughan, Interim Director of Administrative Services, presented the Board with responsible bids received regarding the resealing of a section of foam roof at Sharon Elementary School. The roof to be resealed covers approximately 7,500 square feet of the gym section of the building. Puff Incorporated of Charlottesville, Virginia was the low bidder with a price of $15,843, or approximately $2.09 per square foot, a 9% reduction from a similar project two years ago.

MOTION: That the Board approve Puff, Inc. to replace a section of the roof at Sharon
Elementary School, as recommended by the Superintendent.
MOTION: Mr. Barbour
SECOND: Mr. Fridley
VOTE: Unanimous

(09-317) UPDATE ON ALLEGHANY HIGH SCHOOL RENOVATION PLANNING PROCESS

Vice Chairman Halsey noted this item was erroneously listed as an action item on the agenda and is actually an information item. Dr. Grimesey reminded Board members that they directed him in August 2008 to work with the County administrator and Morgan Keegan Company to update its financial analysis and make a projection regarding renovation of AHS. Dr. Grimesey provided Board members with a copy of an email from Mr. James R. Johnson, Managing Director of Public Finance for Morgan Keegan, in which he offered four points of interest. Mr. Johnson’s remarks include (1) he believes the County would be successful in securing bonds from either the VA Public School Authority or the VA Literary Loan program; (2) he believes privately funded lease revenue bond sales remain limited and most likely unavailable; (3) he believes certain aspects of the federal economic stimulus program could offer supplemental reductions in interest rates for construction bonds; and (4) he believes that a financing plan for a comprehensive renovation of AHS is achievable if the County and the School Board have the determination to make it a priority and are able to identify increased revenues or lower expenses to fund the renovation. Dr. Grimesey reminded Board members the School Board’s application for a VA Literary Loan has been placed on the “approved application list” but needs to be changed to “first priority” status. He noted discussions between Alleghany County and Covington regarding consolidation indicate the building will be used for students. With that being a known fact, the building needs to be repaired, he said. He encouraged the School Board to energize themselves to come up with a plan to repair the building. He reminded the Board that state capital improvement funds must be spent or the funds will be returned to the state. He noted these funds total approximately $700,000. Ms. Adcock reported she attended a work session held by the Board of Supervisors and they indicated a possible $200,000 contribution decrease to the School Board budget. Dr. Grimesey confirmed that information and stated the School Board would need to amend its budget if the Board of Supervisors approves any contribution reduction. He reported that he and Mr. Rice have developed a “box of band-aids plan,” which totaled approximately $7.6 million, and would later be presented by Mr. Rice.

(09-318) PROPOSED PLAN FOR LIMITED REPAIR AND RENOVATION OF ALLEGHANY HIGH
SCHOOL
WITHIN CONSTRAINTS OF SCHOOL BOARD OPERATING BUDGET

Mr. Rice presented a plan to begin limited, pay-as-you-go renovations to Alleghany High School. Bids for the first components of this plan are tentatively scheduled to be solicited in the near future with work to begin this summer. These initial components include coating a portion of roof with a reflective material to lower classroom temperatures, replacing exterior windows and doors, replacing interior lighting, and upgrading the fire alarm system.

(09-319) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENENACE UPDATE

Mr. Vaughan provided the Board with updated maintenance request analysis. He further reported that a pre-bid meeting was held on April 15, 2009 regarding roof repairs and replacement at Callaghan Elementary School. Mr. Vaughan informed the Board that at least 18 companies were represented at the meeting. The division is also seeking bids on fuel and oil for the 2009-2010 year. Mr. Vaughan hopes to make recommendations on both bids at the May 18 meeting. Finally, the Alleghany High School auditorium repair and renovation project is scheduled to begin May 1 with an anticipated completion of June 30, 2009, he said.

FIELD TRIP REQUEST:

(09-320) NINE ALLEGHANY HIGH SCHOOL STUDENTS TO VIRGINIA TECH GIRLS BASKETBALL
CAMP BLACKSBURG, VA, JUNE 25-27

MOTION: That the Board approve the field trip request, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

(09-321) COMMUNICATIONS

Dr. Grimesey stated the following material was provided in the packet for information purposes:

-Parent Advisory Committee to the Superintendent

-Classified Advisory Committee to the Superintendent

CLOSED SESSION

(09-322) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, and
CONSOLIDATION 15.2-2907.D.

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters and Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-711.A.2, and 15.2-2907.D.
MOTION: Mr. Barbour
SECOND: Mr. Fridley
VOTE: Unanimous
TIME: 7:28 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION: Mr. Halsey
SECOND: Ms. Adcock
VOTE: Unanimous
TIME: 9:33 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Ms. Adcock –YESMr. Halsey - YES
Mr. Barbour – YES Mr. Tucker -YES
Mrs. Bryant – ABSENT Mr. Whitehead - ABSENT
Mr. R. Fridley – YES
5 -YES 2 –ABSENT 0-NO
TIME: 9:34 p.m.

________________________________________ ________________________________

Vice Chairman, Alleghany County School BoardClerk

PERSONNEL

(09-323) Personnel actions

MOTION: That the Board approve all personnel actions, as recommended by the
Superintendent.
MOTION: Ms. Adcock
SECOND: Mr. Halsey
VOTE: Unanimous

PUPIL PERSONNEL

(09-324) DISPOSITION OF SUPERINTENDENT’S RECOMMENDATIONS IN PUPIL PERSONNEL CASES
#09-19 AND 09-32.

MOTION: That the Board approve the superintendent’s recommendations in pupil personnel
cases #09-19 and #09-32.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

DISPOSITION OF SUPERINTENDENT’S RECOMMENDATION IN PUPIL PERSONNEL CASE
#09-25

MOTION: That the Board approve the superintendent’s recommendation in pupil personnel
case #09-25.
MOTION: Mr. Barbour
SECOND: Ms. Adcock
VOTE:Ms. Adcock –YESMr. Halsey - YES
Mr. Barbour – YES Mr. Tucker - YES
Mrs. Bryant – ABSENT Mr. Whitehead - ABSENT
Mr. R. Fridley – ABSTAIN
5 -YES 2 –ABSENT 1-ABSTAIN

OTHER BUSINESS

(09-325) ADDITIONS to agenda

Chairman Tucker requested a motion to add agenda item #09-325, “Report from the Chairman regarding the school budget and discussions with the Chairman of the Board of Supervisors”.

MOTION: That agenda item #09-325 “Report from the Chairman regarding school budget and
discussions with the Chairman of the Board of Supervisors” be added to the agenda.
MOTION: Mr. Halsey
SECOND: Ms. Adcock
VOTE: Unanimous

(09-325) REPORT FROM THE CHAIRMAN REGARDING THE SCHOOL BUDGET AND DISCUSSIONS WITH THE CHAIRMAN OF THE BOARD OF SUPERVISORS

Chairman Tucker reported he is aware of a possible $200,000 budget reduction from the Board of Supervisors. Dr. Grimesey stated Mr. John Strutner, County Administrator, reported to him that he didn’t expect the Board of Supervisors to approve a resolution to approve the School Board budget before May 6, so the $200,000 reduction is not final yet. If the reduction is approved, the School Board will have to amend its budget, Dr. Grimesey added. Chairman Tucker reiterated his support for a comprehensive renovation of Alleghany High School, noting that the School Board has waited too many years to conduct necessary repairs to the facility.

ADJOURNMENT

MOTION: That the April 20, 2009 regular meeting of the Alleghany County School Board
be adjourned.
MOTION:Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous
TIME: 9:52 p.m.

_______________________________________ _______________________________

Vice Chairman, Alleghany County School BoardClerk