4-6-2009

 

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

April 6, 2009

The Alleghany County School Board held its regular meeting on April 6, 2009 at 6:00 p.m. at Falling Spring Elementary School.

PRESENT: Suzanne T. Adcock; T. Troy Barbour; Stacey P. Bryant; Robert A. Fridley; Randall S. Tucker, Chairman and Michael L. Whitehead. Also present: Robert P. Grimesey, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

Dr. Grimesey noted Mr. Rob Fridley would be arriving late.He subsequently arrived at the beginning of agenda item #09-289.

ABSENT: David W. Halsey, Vice Chairman

Chairman Tucker called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance led by members of Girl Scout Troop 2001.

Chairman Tucker announced the addition of agenda item #09-298, “Remarks by Sue Watson, President of Falling Spring Elementary School PTO.” He noted this item would be inserted between agenda item #09-282 and #09-283.

(09-279) APPROVAL OF MINUTES OF MARCH 16, 2009 REGULAR MEETING

MOTION: That the Board approve the minutes of the March 16, 2009 regular meeting.
MOTION: Mr. Whitehead
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-280) APPROVAL OF MINUTES OF MARCH 19, 2009 CALLED MEETING

MOTION: That the Board approve the minutes of the March 19, 2009 called meeting.
MOTION: Mr. Barbour
SECOND: Ms. Adcock
VOTE: Unanimous

(09-281) APPROVAL OF MINUTES OF MARCH 24, 2009 CALLED MEETING

MOTION: That the Board approve the minutes of the March 24, 2009 called meeting.
MOTION:Mrs. Bryant
SECOND: Mr. Whitehead
VOTE: Unanimous

COMMUNITY PARTICIPATION

(09-282) OPENING REMARKS AND SPECIAL PRESENTATION BY DEBORAH FARMER, PRINCIPAL, FALLING SPRING ELEMENTARY SCHOOL

Mrs. Farmer read the following statement: “Good evening Chairman Tucker, Members of the Board, Dr. Grimesey, and guests! Welcome to Falling Spring Elementary! This has been an interesting year, full of challenges and accomplishments. I have been reminded many times of what a wonderful staff and community we have here. As you can see before you, we have 38 students who scored at least one 600 on their SOL tests last spring. However, over 50% of the tests taken had a score of 500 or more which is Pass Advanced. Every subject area had pass rates between 94% - 99%. As a result of the students’ and staffs’ hard work, FSE has received the Governor’s VIP Award for Educational Excellence from Governor Tim Kaine. This award will be presented to the school at our 80th Anniversary Celebration to be held here on Friday, May 1st, at 2:00. We will have alumni here from all graduating classes, as well as displays of items from the past. I hope you will have the opportunity to attend. One of the many highlights of our year was our Reading Night/Book Fair held in February. Our theme was Fallywood, a take off from Hollywood. Students, staff, and parents came decked out in glitter and glam. I would like to conclude my welcome by sharing with you a short video put together by Lenny Hodges with photos taken by Andrew Glisson and Jeanne Smith. I hope you enjoy!” Mrs. Farmer’s remarks were followed by a brief video presentation which displayed the recent “Fallywood” event at Falling Spring Elementary School.

(09-298) REMARKS BY SUE WATSON, PTO PRESIDENT, FALLING SPRING ELEMENTARY SCHOOL

Mrs. Watson read the following statement: “Good evening Chairman Tucker, Members of the Board, and Dr. Grimesey. Welcome to Falling Spring Elementary School. My name is Sue Watson and I am the president of the Falling Spring Elementary PTO. We have had another great year of PTO events. We have 88 members which represents 49% of our students. We have had several fund raisers this year. The first was a magazine drive and we followed it with a cookie dough sale. Both were successful for us. We are very active in our collection of Box Tops for Education. We have doubled our collection over last year. This past Saturday, we held our Spring Carnival. We had a great day! The halls were filled with smiling, happy children enjoying a day with their families. We could not have had such a great day without the support of our FSE staff, parents and community members. Last year, we were able to donate $5,000 to the purchase of the projection system for our library. This year we plan to offer the teachers field trip money to cover the cost of bus drivers and gas for next years field trips. We decided that due to the budget cuts, this was a way for every student in the school to benefit from our fundraising. Last year, we started our birthday lunch program and we collected over 60 new books for our library. These books were donated from parents in honor of their children. This year, we have collected over 40 books and we still have 5 birthday lunch celebrations to go. We cannot begin to thank the generous parents and grandparents that have participated with this program. Our PAC and PTO members were able to meet with Mrs. Stacey Bryant recently. She presented to us the proposed budget. We want you to know that we appreciate the hours of work you have put into this and we support your decisions. Many parents are writing to our Board of Supervisors asking for approval of level funding. Thank you.”

(09-283) SCHOOL BOARD COMMENDATIONS

38 FALLING SPRING ELEMENTARY SCHOOL STUDENTS WHO EARNED PERFECT 600 SCORES ON THEIR 2008 SOL TESTS

Mrs. Bryant, with assistance from two teachers, presented certificates to the following 3rd Grade students: Rachel Carson, Lauren Cochran, Gage Cucci, Tyler Dressler, Kaleigh Entsminger, Caleb Graham, Jacen Hoffman, Madison Keyser, Nicholas Mailliard, McKenna Mitchell, Mason Moss, and Emily Wheeler. Elijah Antonini and Daniel pillow were absent and unable to accept their certificates.

Mrs. Bryant, with assistance from two teachers, presented certificates to the following 4th Grade students: Lauren Downer, Madison Harmon, Rachel Snedegar, and Anna Webb. Jacob Cales and Sierra Windon were absent and unable to accept their certificates.

Mrs. Bryant, with assistance from two teachers, presented certificates to the following 5th Grade students: Emily Arrington, Olivia Byer, Chase Carper, Brittney Chambers, Lake Cline, Morganne Durham, Courtney Gillespie, Brandon Landis, Emma McCoig, Levi Peters, Jenny Quantz, Hillard Rooklin, Ben Snedegar, Eric Spraker, and Derek Walton. Trever Jack, Casey Lofton, and Katie Rickett were absent and unable to accept their certificates.

SCHOOL DIVISION SPELLING BEE WINNER:

Mrs. Bryant presented a certificate of commendation to Lauren Downer, Falling Spring fifth grader, for being the division-wide Spelling Bee winner.

(09-284) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mrs. Bryant thanked Mrs. Farmer and staff for hosting the meeting. She congratulated the students for their SOL achievements. She stated Falling Spring School would be celebrating its 80th anniversary on May 1 and that it is an honor to be a part of the school. She thanked Mr. Keven Rice, Interim Director of Budget and Finance, for his hard work and support through the budget process. She also thanked Mr. Fred Vaughan, Interim Director of Administrative Services, and Mr. Rob Carpenter for assuming extra duties the past few months. Finally, she thanked Sue Watson for her leadership of the PTO.

Mr. Barbour congratulated the students on their SOL scores. He congratulated Mrs. Farmer for the school receiving the Governor’s Award of Excellence.

Ms. Adcock thanked Mrs. Farmer and Mrs. Watson for hosting the meeting. She commended the students, parents, and teachers for their dedication and hard work on the SOL tests.

Mr. Whitehead thanked Mrs. Farmer for hosting the meeting and for everything she does for the Falling Spring community. He noted this would be his final year on the School Board and is very proud to have been a part of the renovations that have taken place at Falling Spring Elementary School. He congratulated the students on their SOL tests. He concluded everyone would remain in his thoughts and prayers.

Dr. Grimesey stated this was his last meeting at Falling Spring. He thanked everyone for their support and congratulated them for their recognition from the State Board of Education. He congratulated all students on their accomplishments. He stated he has come to Falling Spring for the past three years to participate with the 5th graders in a game of “Are You Smarter than a 5th Grader” and has not been able to outsmart the students to date; however, he challenged the students to one more game and asked Mrs. Nikki Burton and Mr. Frank Higgins to contact him to set up a game date.

Mr. Tucker thanked everyone for their support. He thanked the Girl Scouts for leading the pledge. He commended the Destination Imagination group for their presentation. He congratulated the students on their SOL achievements and stated the entire school division is seeing students excel on their SOL tests. He thanked Mr. Whitehead for his service on the School Board and noted that the Board hopes to get a replacement who will work as hard for students as Mr. Whitehead has worked during the past ten years.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(09-285) CALENDAR INFORMATION

Dr. Grimesey reminded the Board of the following meetings:

-6 p.m. Monday, April 20 - Regular meeting at Alleghany High School
-5 p.m. Tuesday, April 28 – VSBA Blue Ridge Region meeting at Radford University

-6 p.m. Monday, May 18 – Regular meeting at Central office complex


(09-286) RESULTS OF FALL, 2008 YOUTH RISK BEHAVIOR SURVEY

Mr. Vaughan reviewed results of the Youth Risk Behavior Survey (YRBS) administered to students in grades 8, 10, and during early November of 2008. The survey is a developed by the Centers for Disease Control with local adaptations that include mental health, bullying, and the use of technology. Other areas assessed by the YRBS include safety behaviors, depression and suicide, substance abuse, sexual behaviors, diet and exercise, and domestic violence. This is the fifth administration of the YRBS with results once again placing ACPS students at the national average in most areas assessed. When considering core measures, middle school students reported the following; using alcohol during the past 30 days – 16.9%, using tobacco during the past 30 days – 16.4%, and using marijuana over the past 30 days – 11.4%. High school students reported the following core measures; using alcohol over the past 30 days – 46.5%, using tobacco over the past 30 days – 23.7%, and using marijuana over the past 30 days – 18.3%. The results will be reviewed by the division’s Safe School Committee, Community Action Committees, and focus group activities at both Clifton Middle School and Alleghany High School, Mr. Vaughan said.

(09-287) AWARD OF THREE-YEAR CONTRACT FOR PROVISION OF HEALTH INSURANCE SERVICES PROVIDER

Mr. Rob Carpenter, Director of Human Resources, reviewed the health insurance options and recommended the Board choose Anthem Health Plans of Virginia as the carrier for 2009-2010. He explained the 2009–2010 contract reflects an 11.2% premium increase. In addition, employees will have a coverage plan choice next year, he said. He stated employees can elect to maintain their Key Care 20 plan or they may select a “$2,000 deductible plan” at a lower premium. He noted the open enrollment period for plan selection is June 1, 2009 through June 30, 2009.

MOTION: That the Board approve Anthem Health Plans of Virginia as the division health carrier for the 2009-2010 fiscal year, as presented.
MOTION: Mr. Whitehead
SECOND: Ms. Adcock
VOTE: Unanimous

(09-288) APPLICATION FOR WAIVER OF PRE-LABOR DAY OPENING REQUIREMENT

Dr. Sarah Campbell, Assistant Superintendent for Instruction, presented a request for the Board to approve the submission of the Pre-Labor Day Waiver to the Virginia Department of Education. Dr. Campbell explained that the Code allows for schools to open prior to Labor Day if schools in a division had been closed an average of eight days during any five of the past ten years. She further explained that Alleghany County schools had averaged being closed nine days during that time period.

MOTION: That the Board authorize the submission of an application for pre-Labor Day opening.
MOTION: Ms. Adcock
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-289) REQUEST FROM COVINGTON CITY SCHOOL BOARD TO REVISE 2009-2010 SCHOOL CALENDAR

Dr. Grimesey noted all Board members were provided a copy of a letter from Mr. Eddie Graham, Superintendent of Covington City Public Schools, in their packet. In the letter, Mr. Graham presented a request from the Covington City School Board for a revision to the 2009-2010 school calendar. Mr. Whitehead noted that this was the second request from Covington asking to revise the calendar and neither request has included any explanation as to the need for the revision. He noted Covington was involved in the calendar process and he remains unsure as to why they are asking to change it. Dr. Grimesey recommended the Board reaffirm the current calendar without revision.

MOTION: That the Board reaffirm its current 2009-2010 calendar, as approved on January 20, 2009, with no revisions.
MOTION: Mr. Whitehead
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-290) AWARD BID TO REPAIR AND REPLACE AHS AUDITORIUM LIGHTING, SOUND SYSTEM, RIGGINGS AND CURTAINS

In response to numerous hazards that have emerged in recent years, Mr. Vaughan reported that the division sought bids to repair and replace portions of the Alleghany High School auditorium. He noted that four bids had been received. Mr. Vaughan recommended to the Board that it accept a bid from IES Newcomb to repair and replace the AHS auditorium lighting, sound system, riggings and curtains in the amount of $191,306. The project is scheduled to start May 1, 2009 and will conclude no later than June 30, 2009.

MOTION: That the Board award the contract for repairs and replacement of AHS auditorium lighting, sound system, riggings and curtains to IES Newcomb in the amount of $191,306.
MOTION: Ms. Adcock
SECOND: Mr. Barbour
VOTE: Unanimous

(09-291) SCHOOL BUS PURCHASES

Mr. Vaughan stated that bids had been received from three companies that manufacture school buses. He noted that the school division must purchase 3.5 buses per year to stay within the Department of Education guidelines to replace school buses by the end of their 12th year. Three of the buses recommended are 77-passenger and one is a 65-passenger bus. All come equipped with automatic chaining devices for winter weather usage. He recommended that the Board approve the bid from Kingmor Supply in the amount of $296,034.

MOTION: That the Board approve the purchase of four school buses by Kingmor Supply for a total amount of $296,034, as recommended by the Superintendent.
MOTION:Mr. Whitehead
SECOND:Mrs. Bryant
VOTE: Unanimous

POLICY REVISIONS

(09-292) CONSIDER SEVEN POLICY REVISIONS RECOMMENDED BY VIRGINIA SCHOOL BOARD ASSOCIATION AND ADMINISTRATIVE STAFF

Dr. Grimesey clarified policies DLB and GCBC-RA would be combined into one policy. The new policy would be DLB/GCBC-RA (and GCBC-RA/DLB) and would be titled “Payroll Deductions”. Although it is one policy, it would be placed in the policy manual in two different locations, he said.

MOTION: That the Board the seven policy revisions, as recommended by VSBA and administrative staff.
MOTION: Ms. Adcock
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-293) COMMUNICATIONS

Dr. Grimesey stated the following material was provided in the packet for information purposes:

-Parent Advisory Committee to the Superintendent

-Teacher Advisory Committee to the Superintendent

-Minority Advisory Committee to the Superintendent

CLOSED SESSION

(09-294) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, and CONSOLIDATION 15.2-2907.D.

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters and Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-711.A.2, and 15.2-2907.D.
MOTION: Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous
TIME: 7:11 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Whitehead
SECOND: Ms. Adcock
VOTE: Unanimous
TIME: 9:40 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mrs. Bryant
SECOND: Mr. Fridley
ROLL CALL VOTE: Ms. Adcock –YESMr. Halsey - ABSENT
Mr. Barbour – YESMr. Tucker - YES
Mrs. Bryant – YESMr. Whitehead - YES
Mr. R. Fridley – YES
6 -YES 1 –ABSENT 0 -NO
TIME: 9:41 p.m.

________________________________________ _________________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(09-295) Personnel actions

MOTION: That the Board approve all personnel actions, as recommended by the Superintendent.
MOTION: Mr. Whitehead
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-296) REVISIONS TO SELECTED JOB DESCRIPTIONS

Revised job descriptions for the Superintendent of Schools; the Director of Budget and Finance; the Director of Instruction; the Director of Administrative Services; the Director of Student Programs; the Director of Human Resources and Program Development; and the Director of Special Education were presented for approval. The adoption of these Series 1 job descriptions aligns performance expectations to the Central Office reorganization plan that was approved on March 16.

MOTION: That the Board approve the revisions to the job descriptions, as presented.
MOTION: Mr. Whitehead
SECOND: Ms. Adcock
VOTE: Unanimous

PUPIL PERSONNEL

(09-297) DISPOSITION OF SUPERINTENDENT’S RECOMMENDATIONS IN PUPIL PERSONNEL CASES #09-29, 09-30, 09-31, AND 09-32.

MOTION: That the Board approve all the pupil personnel actions as recommended by the Superintendent.
MOTION: Mr. Whitehead
SECOND: Mrs. Bryant
VOTE: Unanimous

OTHER BUSINESS

(09-298) ADDITIONS to agenda

There were no additions to the agenda.

ADJOURNMENT

MOTION: That the April 6, 2009 regular meeting of the Alleghany County School Board be adjourned.
MOTION: Mrs. Bryant
SECOND: Mr. Whitehead
VOTE: Unanimous
TIME: 9:42 p.m.

_______________________________________ _________________________________

Chairman, Alleghany County School BoardClerk