6-15-09

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

June 15, 2009

The Alleghany County School Board held its regular meeting on June 15, 2009 at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

PRESENT: Suzanne T. Adcock; Stacey P. Bryant; Robert A. Fridley; David W. Halsey, Vice Chairman; and Randall S. Tucker, Chairman. Also present: Robert P. Grimesey, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: T. Troy Barbour; Michael L. Whitehead

Chairman Tucker called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

(09-368) APPROVAL OF MINUTES OF JUNE 1, 2009 CALLED MEETING

MOTION: That the Board approve the minutes of the June 1, 2009 called meeting.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous

COMMUNITY PARTICIPATION

(09-369) SCHOOL BOARD COMMENDATIONS

ALL REGION III SOFTBALL FIRST TEAM

Mrs. Bryant presented a certificate to Hollee Warlitner for first team all region softball catcher.

POST-SEASON ACHIEVEMENTS

Mr. Rob Fridley and Mr. Hutchison presented a certificate to Gary Rice for 2009 Baseball Coach of the Year in the Blue Ridge District and in Region III.

They also presented certificates to Coach Gary Rice, Travis Fridley, Tommy Jackson, Ryan Kessinger, and Dalton Nicely for being the 2009 Blue Ridge District Regular Season champions, Region III tournament champions, and Group AA State tournament final four team. Other team members were awarded certificates but were not present to accept their certificates. Those include: Seth Bradley, Cassidy Burns, Taylor Carter, Cody Craft, Jerrod Groves, Steven Holt, Skyler Keene, Dakota Nicely, Cody Nida, Kevin Peterson, Ashby Taylor, Jacob Vaughan, and Chuckie Zimmerman. Gary Burdette, Derek Cantrell, and Gavin Haynes were also awarded certificates as assistant coaches but were not present to accept.

Jacob Vaughan was awarded a certificate for being named 2009 Blue Ridge District Baseball Player of the Year and All Region Infielder. He was not present at the meeting so his father, Fred Vaughan, accepted the certificate on his behalf.

(09-370) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Ms. Adcock congratulated the students on their accomplishments. She announced, on behalf of the Jackson River Governor School Board, the appointment of Eddie Graham as the new JRGS director beginning July 1, 2009.

Mr. Halsey congratulated all students and coaches. He thanked the staff for another successful school year. He stated it had been a pleasure to have worked with Dr. Grimesey and that he would be missed.

Mr. Fridley reported he and Ms. Adcock had attended the VDOT I-64 hearing and felt that their presence made a positive impact to the Commonwealth Transportation Board. He thanked all employees for a job well done with another school year. He thanked Dr. Grimesey and wished him well.

Mrs. Bryant thanked employees for another successful year. She recognized and thanked Mr. Glenn Spangler, director of Jackson River Technical Center, for an outstanding job this past year. She thanked Dr. Grimesey and wished him well.

Dr. Grimesey stated he had much to be grateful for. He expressed his excitement for Sarah Campbell as the new superintendent and stated he had great confidence in her. He stated there is solid leadership on the School Board and expects to hear great things from Alleghany County Public Schools. He offered everyone his best wishes.

Mr. Tucker congratulated the baseball team. He stated the school division has had another successful year and is headed in the right direction for next year. He welcomed Sarah Campbell as the new superintendent. He stated he would miss Mike Whitehead and Dr. Grimesey. He wished Dr. Grimesey well.

Chairman Tucker presented a farewell gift from the School Board to Dr. Grimesey. Dr. Grimesey thanked all School Board members for the gift and for their service as School Board members.

BUDGET AND FINANCE

(09-371) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION: Mr. Halsey
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-372) BUDGET REPORT

Dr. Grimesey stated the material that was provided was for information purposes. There were no questions or comments from the Board.

School Operating Fund

$2,506,980.39

School Textbook Fund

$542,817.46

Alleghany Foundation Nursing Grant

$70,398.89

Governor’s School

$6,217.22

Scholarship

$82,377.16

Alleghany Foundation Mental Health Initiative

$18,874.65

Grand Total

$3,227,665.77

(09-373) CAFETERIA REPORT

Dr. Grimesey noted each Board member was provided a copy of the report. There were no questions or comments from the Board.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(09-374) CALENDAR INFORMATION
Dr. Grimesey reminded the Board of the following meetings:

-6 p.m. Tuesday, July 1 – Year-end close-out and annul re-organizational meeting at Central office complex
-6 p.m. Monday, July 6 – Regular meeting at Central office complex (pending approval on July 1)
-Monday, July 20 – VSBA orientation & training for new members in Richmond
-Tuesday, July 21 – VSBA-DOE Governor’s Conference in Richmond

(09-375) SECOND REVIEW OF PROPSED 2009-2010 CALENDAR OF SCHOOL BOARD MEETINGS AND EVENTS

Dr. Grimesey noted this was the second review of the proposed calendar and that the Board will approve the calendar during the July 1 reorganization meeting. He encouraged Board members to contact either Chairman Tucker or Dr. Campbell with any concerns on the calendar.

(09-376) JACKSON RIVER TECHNICAL CENTER ANNUAL REPORT

Mr. Jeff Alleman gave his Educational Technology Center report. He stated the new student system would go live on July 1, 2009. He added the new library system would go live on July 13, 2009. He reported work orders requiring travel were down by 50%.

Mr. Wayne Persinger reviewed the attached Alternate Placement Program report. He noted twenty students graduated from the program and two students received their GED. He added no students were dropped from the program because of attendance or behavior issues.

Mr. Glenn Spangler, director, reviewed the attached annual report, noting there were 112 students taking evening classes. He noted the CNA (Certified Nursing Assistant) class had a 100% pass rate. He stated the student organizations were successful. He noted he was very proud of the students and staff. He thanked his staff, parents, and the students for a successful first year as director.

Dr. Grimesey commended Mr. Spangler for a very successful year and for being a “public cheerleader” for JRTC and workforce development.

(09-377) CERTIFICATION OF GIFTED EDUCATION PLAN FOR 2009-2010

Mrs. Mary Jane Mutispaugh, director of instruction, presented the 2009-2010 Alleghany County Public School Local Plan for the Education of the Gifted for annual certification. The local advisory committee considered the plan at its May meeting and no changes were recommended. She recommended the Board certify the continuation of the current plan.

MOTION: That the Board approve the Gifted Education Advisory Committee appointments, as presented.
MOTION: Ms. Adcock
SECOND: Mr. Halsey
VOTE: Unanimous

(09-378) FEDERAL PROGRAMS CONSOLIDATED GRANT APPLICATION FOR 2009-2010

Mrs. Mutispaugh presented the 2009-2010 No Child Left Behind Consolidation application for federal funds. She noted that this year’s application includes both regular and AARA (stimulus) funds. She also reminded the Board that Alleghany County Public Schools is part of a consortium for Title I-C funds and for Title III.

MOTION: That the Board approve the submission of the Federal Programs Consolidated grant application for 2009-2010, as presented.
MOTION: Mr. Halsey
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-379) ANNUAL STATE TECHNOLOGY FUNDING RESOLUTION

Dr. Sarah Campbell, assistant superintendent for instruction, presented the State Technology Funding Resolution. She explained that the resolution must be approved annually prior to the expenditure of any funds associated with state technology in order to certify that the funds would be spent in accordance with state guidelines. Dr. Campbell concluded by explaining that the funds are used to maintain and upgrade technology infrastructure and computers as part of the Standards of Learning online testing initiative.

MOTION: That the Board approve the annual state technology funding resolution, as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Halsey
VOTE: Unanimous

(09-380) CONTRACT TO PROVIDE WORKMAN’S COMPENSATION AND PROPERTY AND CASUALTY INSURANCE SERVICES FOR 2009-2012

Keven Rice, Director of Budget and Finance, presented a recommendation that the Virginia Association of Counties (VACo) be approved as the provider for workers’ compensation and property/casualty insurances for the three-year period effective July 1, 2009. He reported of the five responses received to our request for proposal, VACo was the lowest responsive offeror for said services at $161,199, which was $15,973 less than the next lowest offeror. VACo has been our insurance provider for the past three years and has provided good service, he concluded.

MOTION: That the Board approve Virginia Association of Counties as the provider for workers compensation and property/casualty insurance for a three-year period beginning July 1, 2009, as presented.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-381) AUTHORIZATION TO OFFER STUDENT ACCIDENT INSURANCE SERVICES IN SCHOOLS

Mr. Fred Vaughan, Director of Student Services, recommended to the School Board that First Services Insurance be approved as the sole provider of voluntary student accident insurance for the 2009-2010 school year. Participation is voluntary and the School Board assumes no cost or obligation, he noted.

MOTION: That the Board approve First Services Insurance as the provider of voluntary student accident insurant for the 2009-2010 school year, as presented.
MOTION: Ms. Adcock
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-382) CONTRACT TO PROVIDE VEHICLE FUEL AND HEATING OIL SERVICES FOR 2009-2010

Mr. Vaughan presented the bid results for the provision of fuel and heating oil for 2009-2010. Three bids were received with Dixie Gas & Oil being the lowest responsive bidder. Mr. Vaughan recommended approval of the bid from Dixie Gas & Oil.

MOTION: That the Board approve Dixie Gas and Oil to provide vehicle fuel and heating oil services for 2009-2010, as presented.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-383) CONTRACT FOR FOOD DISTRIBUTION SERVICES WITH REGIONAL FOOD PRODUCT BUYING GROUP

Mr. Vaughan reported on the division’s engagement with the Roanoke Region Nutrition Buying group consisting of the Alleghany County, Botetourt County, Craig County, Bedford County, Roanoke County, Salem City, and Roanoke City School Divisions. Nutrition representatives from each division met throughout the fall and winter generating a bid package to serve the seven independent school divisions. As a result of the bid process, ACPS will save an estimated $28,894. The low responsible bidder was US Foodservice.

MOTION: That the Board approve US Foodservice to provide food distribution services, as presented.
MOTION:Mrs. Bryant
SECOND:Ms. Adcock
VOTE: Unanimous

(09-384) CONTRACT TO REPAIR PORTION OF ALLEGHANY HIGH SCHOOL ROOF

Mr. Vaughan presented the Board with responsible bids received regarding the coating of a section of the EPDM roof at Alleghany High School. The roof to be coated covers approximately 33,000 square feet of the building. John T. Morgan of Roanoke, Virginia was the low bidder with a price of $49,783, or approximately $1.50 per square foot.

MOTION: That the Board approve John T. Morgan of Roanoke, Virginia to repair a portion of the Alleghany High School roof, as presented.
MOTION:Mr. Halsey
SECOND:Ms. Adcock
VOTE: Unanimous

(09-385) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Fred Vaughan provided the Board with updated maintenance request analysis. He further reported that the Alleghany High School auditorium repairs and renovations are in process with an expected completion of June 30, 2009. He reported that the division’s surplus sale was conducted on Saturday, June 13, 2009 with a good turnout. Access control systems at both Boiling Spring Elementary School and Callaghan Elementary School have been installed. Mr. Vaughan also reported that the chimney repairs have been completed at the Central Complex, with roof projects starting at both Sharon Elementary School and Callaghan Elementary School - both due to be completed by the end of June. A dousing tank replacement at Callaghan Elementary School and a septic tank repair at Falling Spring Elementary School are scheduled to be completed by the end of the month as well.

POLICY REVISIONS

(09-386) GENERAL REVISIONS BASED ON RECOMMENDATIONS FROM VSBA POLICY SERVICES

MOTION: That the Board approve the policy revisions, as presented.
MOTION: Mr. Fridley
SECOND:Mrs. Bryant
VOTE: Unanimous

CLOSED SESSION

(09-387) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, LEGAL MATTERS 2.2-3711-A.7 and CONSIDERATION OF SPECIAL AWARDS 2.2-3711-A.10.

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters, Legal Matters, and Special Awards, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-711.A.2, 2.2-3711-A.7 and 2.2-3711-A.10.
MOTION: Mrs. Bryant
SECOND: Mr. Halsey
VOTE: Unanimous
TIME: 7:07p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous
TIME: 8:15 p.m.


CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mrs. Bryant
SECOND: Ms. Adcock
ROLL CALL VOTE: Ms. Adcock – YESMr. Halsey - YES
Mr. Barbour – ABSENTMr. Tucker - YES
Mrs. Bryant – YESMr. Whitehead - ABSENT
Mr. R. Fridley – YES
5-YES 2–ABSENT 0-NO
TIME: 8:16 p.m.

________________________________________ _________________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(09-388) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions as presented and recommended by the Superintendent.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

OTHER BUSINESS

(09-389) ADDITIONS to agenda

Chairman Tucker requested the addition of agenda item #09-389, “Disposition of Superintendent’s recommendations in pupil personnel cases #09-12 and 09-13”.

MOTION: That the Board add agenda item #09-389, “Disposition of Superintendent’s
recommendations in pupil personnel cases #09-12 and 09-13” to the agenda.
MOTION: Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous

Chairman Tucker requested the addition of agenda item #09-390, “Resolution to nominate Darrell Gleason for Media Honor Roll”.

MOTION: That the Board add agenda item #09-390, “Resolution to nominate Darrell Gleason
for Media Honor Roll” to the agenda.
MOTION: Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous

(09-390) RESOLUTION TO NOMINATE DARRELL GLEASON TO THE VSBA MEDIA HONOR ROLL
Dr. Grimesey read a draft resolution naming Darrell Gleason, The Virginian Review, to the VSBA Media Honor Roll.
MOTION: Ms. Adcock
SECOND: Mr. Halsey
ROLL CALL VOTE: Ms. Adcock – YESMr. Halsey - YES
Mr. Barbour – ABSENT Mr. Tucker - YES
Mrs. Bryant – YESMr. Whitehead - ABSENT
Mr. R. Fridley – YES
5-YES 2–ABSENT 0-NO

PUPIL PERSONNEL

(09-389) DISPOSITION OF SUPERINTENDENT’S RECOMMENDATIONS IN PUPIL PERSONNEL CASES #09-12 AND 09-13.

MOTION: That the Board approve the superintendent’s recommendations in pupil personnel cases
#09-12 and 09-13.

MOTION: Ms. Adcock
SECOND: Mrs. Bryant
VOTE: Unanimous

ADJOURNMENT

MOTION: That the June 15, 2009 regular meeting of the Alleghany County School Board be
adjourned.
MOTION: Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous
TIME: 8:22 p.m.

_______________________________________ _____________________________

Chairman, Alleghany County School BoardClerk