7-1-2008

 

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

ORGANIZATIONAL MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
July 1, 2008

The Alleghany County School Board held its organizational meeting on July 1, 2008, at 6:00 p.m. at Central Office Complex in Low Moor, VA.

PRESENT:Suzanne T. Adcock; Stacey P. Bryant; T. Troy Barbour; Robert A. Fridley; David W. Halsey; and Randall S. Tucker. Also present: Robert P. Grimesey, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Michael L. Whitehead

Dr. Grimesey presided as chairman pro tempore and called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

ELECTION OF CHAIRMAN

In his capacity as chairman pro tempore, Dr. Grimesey asked for nominations for Chairman. Mrs. Bryant nominated Mr. Randy Tucker as Chairman, seconded by Mr. Rob Fridley. Hearing no other nominations, Dr. Grimesey asked for a motion to close the nominations.

MOTION: That the nominations for Chairman of the Alleghany County School Board be closed.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous

MOTION: That Randy Tucker be elected as Chairman of the Alleghany County School Board.
MOTION:Mr. Halsey
SECOND: Mrs. Bryant
ROLL CALL VOTE: Ms. Adcock- YES Mr. Halsey- YES
Mr. Barbour- YES Mr. Tucker- YES
Mrs. Bryant- YES Mr. Whitehead- ABSENT
Mr. R. Fridley- YES
6 -YES 1 -ABSENT 0-NO

ELECTION OF VICE CHAIRMAN

Chairman Tucker asked for nominations for Vice Chairman. Mr. Fridley nominated David Halsey as Vice-Chairman, seconded by Mrs. Bryant. Hearing no other nominations, Mr. Tucker asked for a motion to close the nominations.

MOTION: That the nominations for Vice-Chairman of the Alleghany County School Board be closed.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous

MOTION: That David Halsey be approved as the Vice Chairman of the Alleghany County School Board.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
ROLL CALL VOTE: Ms. Adcock - YES Mr. Halsey- YES
Mr. Barbour - YES Mr. Tucker- YES
Mrs. Bryant - YES Mr. Whitehead- YES
Mr. R. Fridley- YES
6 -YES 1 -ABSENT 0-NO

ELECTION OF CLERK

MOTION: That Dr. Grimesey be approved as Clerk of the Board.
MOTION: Mr. Halsey
SECOND: Mrs. Bryant
VOTE: Unanimous

ELECTION OF DEPUTY CLERKS

MOTION: That Ingrid Barber and Lorie Bess be approved as Deputy Clerks.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

DESIGNATION OF RECORDERS

Chairman Tucker, upon recommendation of the Superintendent, designated Mrs. Barber and Mrs. Bess to serve as recorders.

APPROVE 2008-2009 MEETING CALENDAR WITH DATES, TIMES AND LOCATIONS

MOTION: That the 2008-09 meeting calendar with dates and times be approved as presented.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

APPOINT FOUR REPRESENTATIVES TO JACKSON RIVER TECHINICAL CENTER JOINT BOARD OF CONTROL

Chairman Tucker volunteered himself and appointed Mr. Halsey, Mrs. Bryant, and Mr. Troy Barbour as Alleghany County Public School representatives to the Jackson River Technical Center Joint Board of Control.

APPOINT REPRESENTATIVES TO JACKSON RIVER GOVERNOR SCHOOL EXECUTIVE COMMITTEE

Chairman Tucker appointed Ms. Adcock as Alleghany County Public School representatives to the Jackson River Governor’s School Executive Committee.

APPOINT DELEGATE AND ALTERNATE TO VSBA DELEGATE CONVENTION

Chairman Tucker appointed Mr. Halsey as delegate and volunteered himself as alternate to represent Alleghany County Public Schools during the 2008 Virginia School Boards’ Associations’ convention in November.

APPOINT REPRESENTATIVES TO ALLEGHANY COUNTY COMMUNICATIONS COMMITTEE

Chairman Tucker volunteered himself and appointed Mr. Halsey to serve as representatives to the Alleghany County Communications Committee.

(09-01)) VIRGINIA FREEDOM OF INFORMATION ACT

Pursuant to the Code of Virginia, Section 2.2-3702, Dr. Grimesey reminded School Board members that they are to read and familiarize themselves with the provisions of the Virginia Freedom of Information Act. A copy of the Freedom of Information Act was provided to all board members. There were no questions from Board members.

(09-02) PROVISION OF THE VIRGINIA CONFLICT OF INTEREST ACT

Dr. Grimesey stated that the Virginia School Boards’ Association also recommends that School Board members read and familiarize themselves with the Virginia Conflict of Interests Act. He said the essential elements of the Act can be found in the Alleghany County School Board Policy BBFA. A copy of Policy BBFA was provided to each Board member. There were no questions from Board members.

(09-03) PROVISION OF THE VIRGINIA PUBLIC RECORDS ACTS

Pursuant to the Code of Virginia, Section 2.2-3702, Dr. Grimesey reminded School Board members that they are to read and familiarize themselves with the provisions of the Virginia Public Records Act. A copy of the Virginia Public Records Act was provided to all board members. There were no questions from Board members.

(09-04) LOCATION OF ALLEGHANY COUNTY SCHOOL BOARD POLICY MANUALS

Dr. Grimesey reported that copies of the Alleghany County School Board Policy Manual are available to the public at the School Board office at 100 Central Circle, Low Moor, VA, in each school’s office and library, and at the public libraries in Covington and Clifton Forge. He added the policy manual is also available on the school website, per state statutory requirement.

(09-05) ACCEPTANCE OF VSBA CODE OF CONDUCT

Dr. Grimesey read the Code of Conduct and asked all Board members who agreed with the Code of Conduct to please sign the form.

MOTION: That the VSBA Code of Conduct be adopted as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Halsey
VOTE: Unanimous

COMMUNITY PARTICIPATION

(09-06) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Rob Fridley

Mr. Fridley welcomed the new Board members and said they would find this position to be both rewarding and challenging. He stated he is looking forward to working with them.

Mr. Troy Barbour

Mr. Barbour thanked everyone for the opportunity to serve on the Board and for the warm welcome. He stated he was looking forward to working with everyone.

Mrs. Stacey Bryant

Mrs. Bryant welcomed the new Board members. She stated she still feels like a new Board member herself and appreciates everyone’s patience in the learning process.

Ms. Suzanne Adcock

Mrs. Adcock thanked everyone for welcoming her to the Board and stated she is looking forward to serving the students and all citizens of the Alleghany Highlands.

Mr. David Halsey

Mr. Halsey also welcomed the new Board members. He added it would prove to be a learning experience for them. He stated the Board members don’t always agree on topics but that they get along well.

Mr. Randy Tucker

Mr. Tucker welcomed the new Board members. He stated the year ahead would be very challenging. He recognized and welcomed the school division’s new payroll clerk, Mrs. Phoebe Hicks. He added he is looking forward to another great school year.

BUDGET AND FINANCE

(09-07) FINAL 2007-2008 YEAR-END PAYMENT OF BILLS

Ingrid Barber, director of budget and finance, presented the final 07-08 year-end payment of bills and year-end budget transfers for approval to the School Board. She also discussed with the Board the state carry over funds, supplemental appropriations, and the return of 07-08 local contribution to the county in the amount of $9,107.47.

MOTION: That the Board approve the 2007-2008 final payment of the bills as presented.
MOTION:Mr. Halsey
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-08) FINAL 2007-2008 YEAR-END BUDGET TRANSFERS

MOTION: That the Board approve the final 2007-2008 year-end budget transfers and state carry-over funds aspresented.
MOTION: Mr. Halsey
SECOND: Mr. Fridley
VOTE: Unanimous

OTHER BUSINESS

(09-09) Additions to the agenda

There were no additions to the agenda.

ADJOURNMENT

MOTION: That the July 1, 2008, organizational meeting of the Alleghany County School Board be
adjourned.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous
TIME: 6:40 p.m.

_______________________________________ ______________________________

Chairman, Alleghany County School Board Clerk