9-15-2008

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540)
863-1800


REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

September 15, 2008

The Alleghany County School Board held its regular meeting on September 15, 2008 at 6:00 p.m. at Boiling Spring Elementary School.

PRESENT: Suzanne T. Adcock; T. Troy Barbour; Stacey P. Bryant; Randall S. Tucker, Chairman; and Michael L. Whitehead. Also present: Robert P. Grimesey, Superintendent/Clerk; and Lorie C. Bess, Deputy Clerk.

ABSENT: Robert A. Fridley; David W. Halsey, Vice Chairman

Chairman Tucker called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance led by Madison Ferris and Faith Daly.

Chairman Tucker announced the addition of agenda item #09-91, under Closed Session. He noted during closed session, the Board will discuss “special awards” as provided under Virginia Code 2.2-3711-A.10.

(09-69) APPROVAL OF MINUTES OF AUGUST 18, 2008 REGULAR MEETING

MOTION: That the Board approve the minutes of the August 18, 2008, regular meeting.
MOTION: Mr. Whitehead
SECOND: Ms. Adcock
VOTE: Unanimous

(09-70) APPROVAL OF MINUTES OF AUGUST 28, 2008 CALLED MEETING

MOTION: That the Board approve the minutes of the August 28, 2008 called meeting.
MOTION: Mrs. Bryant
SECOND: Mr. Barbour
VOTE: Unanimous

COMMUNITY PARTICIPATION

(09-71) OPENING REMARKS AND WELCOME BY JAN HOBBS, PRINCIPAL, BOILING SPRING ELEMENTARY SCHOOL

Ms. Hobbs read the following statement: “Mr. Tucker, members of the Board, Dr. Grimesey, retirees and guests. On behalf of the staff and myself, I want to welcome you to Boiling Spring School. We are very proud that we are accredited for the seventh straight year and made AYP for the third year in a row. Twenty-one of the 75 students - or 28% - who took SOL tests last spring scored a 600 on one or more SOL tests. One hundred percent of last year’s third graders are reading on or above grade level based on the PALS test. I can attribute all of this to an outstanding and dedicated staff, along with the support of the parents and hard work of the students. Utilizing the guidelines established by the School Board for wellness, we have applied for the Governor’s Nutrition and Physical Activity Award. We have tentatively qualified for the bronze award and are awaiting final verification. Along the lines of wellness Boiling Spring participates in the Fluoride Mouthrinse program. We have 90-100% participation, making the Honor Roll for the 3rd straight year. We are one of 37 schools out of 236 participating schools to make the honor roll list. Last year we had 211 volunteers volunteering over 2220 hours. One hundred and nineteen volunteers met the“3 for Me” PTA challenge, which means these individuals volunteered 3 or more hours in some capacity for our school. Based on the Independent Sector 2006 rate of $20.08 per volunteer hour, we had over $44,600.00 worth of volunteer time last year. We are very proud of the support we receive from the community and our parents. On October 3 from 4:30 – 7:30 we will have our annual Harvest Celebration. All proceeds are going towards building an outdoor classroom. We currently have over $11,000 towards this project. The preliminary plans for the shelter will be on display at the celebration. Included at your seat is a ticket to attend. We hope to see you there. Maybe one of you will be willing to participate in the dunking booth? Our doors are always open. Please come to visit us at any time.”

(09-72) REMARKS BY STEVE NOEL, PRESIDENT OF THE BOILING SPRING ELEMENTARY PTA

Mr. Noel welcomed everyone to Boiling Spring School. He stated Ms. Jan Hobbs is a wonderful principal and a blessing to the school and students. He thanked the Board for their dedication and leadership through the many difficult decisions they have recently made. He commented that the Alleghany High School issue is very difficult and while we want the best for our students, we can not always afford the best. He stated he remembers the Board and the school division in his thoughts and prayers and thanked the Board again for everything they do for the children.

(09-73) SCHOOL BOARD COMMENDATIONS

21 Boiling Spring students who earned at least one perfect 600 score on their spring 2008 SOL tests

Mr. Whitehead and Ms. Hobbs presented certificates to Jacob Adams, Koty Bowen, Jacob Daly, Jonathan Ellis-Smith, Madison Ferris, Riley Griffith, Jonathan Hatcher, Hunter Malcom, Autumn Morgan, Mikayla Morgan, Samantha Paxton, Emileigh Rust, Cody Smith, Travis Smith, Rebekah Sweeney, Kristen Tucker, and Wyatt Tucker. Logan Holley, Courtney Simmons, Jacob Stone, and Joshua Wright were unable to attend.

Outstanding student demonstrations of Six Pillars of Character Counts

Mr. Whitehead and Ms. Hobbs presented a certificate to Riley Griffith for outstanding demonstration of the Six Pillars of Character Counts.

ACPS employees who retired at the end of the 2007-2008 school year

Chairman Tucker, Rob Carpenter, Director of Human Resources, and several school principals recognized a combined 387 years of service provided by sixteen 2007 – 2008 retirees. ACPS retirees included Anne Dean, Carol Presley, Patricia Pleasant, Lawrence Persinger, Carolyn Beach, Pamela Claterbaugh, Patricia Tucker, Gloria “Dale” Hicks, Sonia Wolfenbarger, Donald Wilhelm, Irene Broce, Virginia Elmore, Bettie Nida, Bobby Hepler, Nancy Hepler, and Linda Evans.

(09-74) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Ms. Suzanne Adcock

Ms. Adcock thanked Ms. Hobbs and the staff for hosting the meeting. She congratulated the students for their SOL achievements and Riley Griffith for his Six Pillars of Character certificate. She thanked all the retirees for the dedication and hard work throughout the years.

Mr. Mike Whitehead

Mr. Whitehead thanked Ms. Hobbs for her hospitality. He noted this was his 11th year on the School Board and the school division is blessed to have its students, employees and parents. He congratulated the students for their perfect SOL scores. He thanked Dr. Grimesey and his staff for their hard work and stated it is a blessing to serve with the other Board members.

Mr. Troy Barbour

Mr. Barbour had no comments or questions.

Mrs. Stacey Bryant

Mrs. Bryant had no comments or questions.

Dr. Robert Grimesey

Dr. Grimesey recognized Mr. Whitehead for his dedication and leadership to the community for the past 11 years. He added he appreciates his honesty and values, and he invited the audience to join him in demonstrating his appreciation to Mr. Whitehead. The audience provided Mr. Whitehead with a standing ovation.

Mr. Randy Tucker

Mr. Tucker thanked the students for leading the pledge. He also congratulated the students for their SOL achievements. He stated he appreciates the public attendance and support. He commented he appreciates Mr. Whitehead’s dedication over the past 11 years and he values his opinions. He added Mr. Whitehead is a great leader and thanked him for his support.

BUDGET AND FINANCE

(09-75) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION: Mr. Whitehead
SECOND: Ms. Adcock
VOTE: Unanimous

(09-76) BUDGET REPORT

Dr. Grimesey stated the material that was provided was for information purposes.

School Operating Fund

$1,215,615.72

School Textbook Fund

$420,121.83

Alleghany Foundation Nursing Grant

$70,130.15

Governor’s School

$0

Construction

$0

Scholarship

$82,533.10

Alleghany Foundation Mental Health Initiative

$9,759.98

Alleghany Foundation CMS Recreational Facilities

$0

Grand Total

$1,798,160.78

(09-77) TEN DAY STUDENT MEMBERSHIP REPORT

Mrs. Ingrid Barber, Director of Budget and Finance, gave the School Board a report on the 08-09 membership through the first ten days of school. She stated that membership was 2,811 students. She reported that this number was 41 students below projection and down by 78 students when compared to the same period last year. She told the Board that a school-by-school breakdown was provided in the board packet, and she also stated that she and Dr. Grimesey were going to provide a PowerPoint presentation of a plan of action to address the reduction. Dr. Grimesey then offered a brief report which elaborated on Mrs. Barber’s presentation. He noted that a reduction in membership of 41 students below 2,852 could result in a state revenue reduction of $248,419. Coupled with a projected $300,000 increase of heating oil and fuel costs beyond what was included in the current budget, Dr. Grimesey said the school division could face a budget shortfall of $548,419 this year. He added that the shortfall might be greater if Governor Tim Kaine announces reductions to state basic aid to education in November or December. Dr. Grimesey then presented a plan of action designed to ensure a balanced budget for 2008-2009. He said the postponement of capital projects and various high-end maintenance projects could yield $300,000 in state lottery funds to help cover the increased cost of heating oil and fuel. He said $248,419 could be withdrawn from the “Clifton Forge reversion earmark” in basic aid to cover the revenue reduction associated with the unexpected enrollment decline. Dr. Grimesey added that these actions are intended to “buy time” until Governor Kaine announces his budget revisions in November or December. He said the plan will allow the School Board to apply a “thoughtful and deliberate” approach to more difficult budget realignment decisions in the January-through-March budget development process.

(09-78)CAFETERIA REPORT

Keven Rice, Director of Administrative Services, reported that the cafeteria fund net cash balance at the end of July was $228,938 which represents an improvement over July 2007 of $66,462, and an increase of $1,038 over the previous month.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(09-79) CALENDAR INFORMATION

Dr. Grimesey reminded Board members of the following upcoming meetings:

-8:30 a.m. – 4:30 p.m., Saturday, September 27 – School Board in-service, annual evaluation & goal setting work session at Central

-6:00 p.m. Monday, October 20 – Regular monthly meeting at Callaghan Elementary School

-6:00 p.m. Monday, October 27 – Work session to conduct final review of school division compliance with efficiency review recommendations at Central

(09-80) RECOGNITION OF ALLEGHANY COUNTY PUBLIC SCHOOLS BY THE VIRGINIA EDUCATIONAL RESEARCH ASSOCIATION

Dr. Grimesey read the following statement: “The Virginia Educational Research Association (or VERA) has recognized Alleghany County Public Schools for its commitment to the involvement of students, parents, employees and the general public in decision making and policy development. The Charles Edgar Clear Award will be presented to us during VERA’s annual state conference in Charlottesville on Friday, September 19. The award is given annually to an individual, group or organization that has made a sustained contribution to educational research or evaluation in Virginia or in the nation. The award is competitive and nominations are sought from educators across the state. Alleghany was nominated by Dr. Wayne “Dempsey” Worner, former Dean of the Virginia Tech College Education and a regular consultant for our school division. In his nomination, Dr. Worner wrote the following: “For the past six years, Alleghany County schools have engaged in a systemic approach to soliciting stakeholder views and using that input in their short range and long range planning efforts. Alleghany’s experience and the value the school division assigns to the results of stakeholder input should serve to enlighten and motivate other school divisions to undertake similar efforts.” If the Board would like a more in-depth review of our school division’s program for involving our employees, parents, students and others in our continuous improvement, I will be happy to provide that during a future meeting or work session. For now, allow me to simply say that the involvement of staff members, parents and the community in decision making and policy development has been a critical part of our students’ academic success. We need them to help us to identify areas in which we can improve and to develop strategies to address those areas. The Clear award certifies that we have developed a program that enables that involvement. As a School Board you have set a high standard for community involvement throughout our school division and we are all grateful for your leadership and for your roles in helping our school division to earn this very worthy distinction.”

(09-81) PROJECT TALENT SEARCH ANNUAL REPORT

Karen Robertson and Christy Casstevens thanked the Board for its support in the past for the Talent Search program. Ms. Robertson reported the program is funded by the Department of Education and provides many services to students including field trips to colleges and universities, financial aid application, career planning, and group workshops. Ms. Casstevens reported 175 students from Alleghany High School were participants last year and 50 have made plans to continue their education. She reported 79 students participated from Clifton Middle School last year.Mr. Whitehead suggested the program also consider colleges that offer a 2-year degree, such as New River Community College. He added while many students focus on a 4-year degree, it is also important to remember those students who are interested in a 2-year “hands on” type degree. Ms. Robertson thanked Mr. Whitehead for his suggestion. Ms. Adcock asked how students are identified for the program. Ms. Robertson replied they are recommended by guidance counselors, principals and even the students themselves. Dr. Grimesey thanked Ms. Robertson and Ms. Casstevens for the information. He also reminded the Board they had acted on this program in the past and it did not need action again.

(09-82) REPORT ON ADEQUATE YEARLY PROGRESS OF ALLEGHANY COUNTY PUBLIC SCHOOLS UNDER “NO CHILD LEFT BEHIND”

Dr. Sarah Campbell, Assistant Superintendent for Instruction, presented a report on the Adequate Yearly Progress (AYP) status of the division and each school. She noted that the division and all seven schools had made AYP for the third consecutive year. Dr. Campbell further explained that the division was one of 17 of the 132 school divisions in the state to attain this status and one of only five jurisdictions in the state to have made AYP at the division level and in all schools for three consecutive years. Dr. Campbell commended the teachers, the students and the parents for their commitment to excellence.

(09-83) RESOLUTION RECOGNIZING ALLEGHANY COUNTY PUBLIC SCHOOLS AS ONE OF ONLY 17 VIRGINIA SCHOOL DISTRICTS IN WHICH THE DIVISION AND ALL OF ITS SCHOOLS ACHIEVED “ADEQUATE YEARLY PROGRESS” UNDER “NO CHILD LEFT BEHIND”

MOTION: That the Board approve the resolution, as presented.
MOTION: Mr. Whitehead
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-84) COMPARISON OF FEDERAL AYP GRADUATION RATE WITH NEW VIRGINIA “ON TIME” GRADUATION RATE

Mr. Fred Vaughan, Director of Student Services, introduced the Board to the new Virginia On-Time Graduation Rate which will be released by the Virginia Department of Education on October 8, 2008. He noted this new rate is a result of the National Governor’s Association recommendation that all states adopt graduation rates that measure on-time graduation with most students expected to earn a diploma in four years. Mr. Vaughan explained the formula used in calculating this new rate and projects an on-time graduation rate of 82.6% for the Alleghany High School Class of 2008. He stated Virginia will continue to use the current NCLB Graduation Indicator for AYP purposes. With a benchmark of 61%, Alleghany High School obtained a rate of 85.2% for the Class of 2008 based upon NCLB Graduation Indicator data.

(09-85) INTERNET SAFETY CURRICULUM

Dr. Sarah Campbell requested approval of the local Internet Safety Curriculum. She explained that law had been enacted two years ago requiring local school divisions to have an Internet safety program in place by September 1, 2008. Dr. Campbell noted that the obtaining Board approval of the curriculum was the final step in completing the compliance process. Dr. Grimesey noted that agenda item #s 09-89 and 09-90 provide policy revisions that also are required by the same statute.

MOTION: That the Board approve the Internet Safety Curriculum, as presented.
MOTION: Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous

(09-86) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Keven Rice, Director of Administrative Services, presented the work request completion analysis report for August. He noted that completion rates were down due to the heavy influx of work requests which is typical for July and August. Mr. Rice also reported on the following capital improvement projects:

· Fencing for the new baseball and softball fields will begin this week and is scheduled to be completed by October 31;

· Roof replacement for sections of roof at the Central Administration Complex and Falling Spring Elementary School is still not complete. The roofing manufacturer’s representative inspected the two roofs and found deficiencies that require correction prior to issuing the warranty. Once the corrections are completed and the manufacturer’s representative inspects the roof, we will also have our own consultant inspect the roofs prior to issuing payment; and

· The HVAC replacement project for four classrooms at Falling Spring Elementary School is underway with work being performed on weekends so as not to interfere with student instruction. This project was delayed due to delay in availability of equipment components. Johnson Controls, Inc. is the contractor for the project.

Field trip requests

(09-87) 20 AHS MARINE BIOLOGY STUDENTS TO ST. JOHN ISLAND, U.S. VIRGIN ISLANDS, MARCH 27-APRIL 2, 2009

MOTION: That the Board approve 20 AHS marine biology students to St. John Island, U.S. Virgin Islands, March 27-April
2, 2009
MOTION: Mr. Whitehead
SECOND: Mrs. Bryant
VOTE: Unanimous

POLICY REVISIONS

(09-88) REPLACEMENT FOR POLICY GBMA, “CLASSIFIED EMPLOYEE GRIEVANCE PROCEDURE”

MOTION: That the Board approve the replacement for policy GBMA, “Classified Employee Grievance Procedure”, as
recommended by the Superintendent.
MOTION: Mrs. Bryant
SECOND: Mr. Barbour
VOTE: Unanimous

(09-89) REVIEW AND CONFIRM POLICY GAB/IIBEA, “ACCEPTABLE COMPUTER USE” FOR STATE COMPLIANCE PURPOSES

MOTION: That the Board approve policy GAB/IIBEA, “Acceptable Computer Use”, as recommended by the Superintendent.
MOTION: Mr. Whitehead
SECOND: Mrs. Bryant
VOTE: Unanimous

(09-90) NEW REGULATION GAB-R2/IIBEA-R2, “GUIDELINES FOR INTERNET SAFETY”

MOTION: That the Board approve policy regulation GAB-R2/IIBEA-R2, “Guidelines for Internet Safety”,as recommended by
the Superintendent.
MOTION: Ms. Adcock
SECOND: Mr. Whitehead
VOTE: Unanimous

CLOSED SESSION

(09-91) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, ANDCONSIDERATION OF SPECIAL AWARDS 2.2-3711.A.10.

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters, and Special Awards, as
authorized by the Code of
Virginia Sections 2.2-3711A.1, 2.2-3711.A.2,and 2.2-3711.A.10.
MOTION: Mr. Whitehead
SECOND: Mrs. Bryant
VOTE: Unanimous
TIME: 7:50 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Whitehead
SECOND: Mrs. Bryant
VOTE: Unanimous
TIME: 9:11 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Whitehead
SECOND: Ms. Adcock
ROLL CALL VOTE: Ms. Adcock – YES Mr. Halsey - ABSENT
Mr. Barbour – YES Mr. Tucker - YES
Mrs. Bryant – YES Mr. Whitehead – YES
Mr. R. Fridley – ABSENT
5-YES 2-ABSENT 0-NO
TIME: 9:12 p.m.

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(09-92) Personnel actions

MOTION: That the Board approve the personnel actions as recommended by the Superintendent.
MOTION: Mr. Whitehead
SECOND: Mrs. Bryant
VOTE: Unanimous

PUPIL PERSONNEL

(09-93) DISPOSITION OF SUPERINTENDENT’S RECOMMENDATION IN PUPIL PERSONNEL CASE #09-06.

MOTION: That the Board approve the pupil personnel action as recommended by the Superintendent.
MOTION: Mr. Whitehead
SECOND: Mr. Barbour
VOTE: Unanimous

OTHER BUSINESS

(09-94) ADDITIONS to agenda

There were no additions to the agenda.

ADJOURNMENT

MOTION: That the September 15, 2008 regular meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. Whitehead
SECOND: Ms. Adcock
VOTE: Unanimous
TIME: 9:13 p.m.

_______________________________________ __________________________________________

Chairman, Alleghany County School BoardClerk