1-19-2010

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

January 19, 2010

The Alleghany County School Board held its regular meeting on January 19, 2010 at 6:00 p.m. at the School Board Office in Low Moor, Virginia.

PRESENT: R. Joe Anderson; T. Troy Barbour; Robert A. Fridley; Patsy McKinney; and Randall S. Tucker, Chairman. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Stacey P. Bryant, Vice Chairman; David W. Halsey;

Chairman Tucker called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Tucker announced agenda item #10-175, “Consider Approval of Cisco Smartnet Renewal” will be an information item, not an action item.

Chairman Tucker announced “Legal Matters” would be added to agenda item #10-179, Closed Session.

Chairman Tucker announced an addition of agenda item #10-182, “Results of Employee Survey”. He noted this would be an information item and would be inserted after agenda item #10-166.

(10-163) APPROVAL OF MINUTES OF DECEMBER 14, 2009 REGULAR MEETING

MOTION: That the Board approve the minutes of the December 14, 2009 regular meeting.
MOTION: Mr. Barbour
SECOND: Mr. Fridley
VOTE: Unanimous

(10-164) APPROVAL OF MINUTES OF JANUARY 12, 2010 WORK SESSION / CALLED MEETING

MOTION: That the Board approve the minutes of the January 12, 2010 work session / called meeting.
MOTION: Mr. Anderson
SECOND: Mr. Fridley
VOTE: Unanimous

COMMUNITY PARTICIPATION

(10-165) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Tucker welcomed Mr. Anderson to the board and stated he has always been an asset to the school board and it is nice to have him serving again.

Dr. Campbell also welcomed Mr. Anderson and stated she looks forward to working with him.

(10-166) PUBLIC HEARING: REVISIONS TO SCHOOL DIVISION’S FIVE-YEAR CAPITAL IMPROVEMENT PLAN
There were no citizens wishing to speak and the Chairman declared the public hearing closed.

(10-182) RESULTS OF EMPLOYEE SURVEY

Dr. Campbell introduced Dr. Wayne Worner and asked him to present the results of the employee survey. Dr. Worner gave board members a packet detailing the results of the survey. He summarized the survey stating overall it was very positive. He reported 80% of respondents believe the school board and administration are doing everything they can to offer the best education possible to the students, which is a very positive response. As far as budget reduction options, employees ranked the following top three as options they would want: (1) fewer days in contracts; (2) increase pupil-teacher-ratio; and (3) school board make fewer/partial payments to health insurance. Dr. Worner stated increasing book fees will not be enough for the school board to realize the amount of reduction they need and recommended they look at “big chunk” items. He concluded a lot of tough choices are going to have to be made to get the budget balanced and to expect this hardship for two or three more years.

BUDGET AND FINANCE

(10-167)PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION: Mr. Tucker
SECOND: Mr. Anderson
VOTE: Unanimous

(10-168) BUDGET REPORT

Dr. Campbell stated the material that was provided was for information purposes. There were no questions or comments from the board.

School Operating Fund

$2,535,292.03

School Textbook Fund

$698,958.41

Alleghany Foundation Nursing Grant

$309,793.83

Governor’s School

$16,906.84

Scholarship

$82,955.04

Alleghany Foundation Mental Health Initiative

$14,873.41

Grand Total

$3,658,779.56

(10-169) PROJECTED STATE REVENUES BASED ON GOVERNOR’S PROPOSED BUDGET

Dr. Campbell presented information based on Governor Kaine’s budget that was released December 18, 2009. She reported a $669,415 reduction for the current year. She stated next year’s budget is based on a student enrollment of 2,730, which is a loss of 21 students. She noted the Virginia Retirement System is also expected to increase next year by 10% to 20%. She stated the bottom line is an expected total decrease of $2,076,735 to $2,460,625. She reminded board members of the budget work session on February 1, 2010.

(10-170) CAFETERIA REPORT

The board members were provided with a copy of the cafeteria report. Mr. Kenny Higgins, director of administrative services, noted the division recently underwent a review by the Department of Education and he was pleased to report the review was exceptional, with only a few minor issues that will be addressed. He commended Mrs. Violet Paxton, division cafeteria manager, for her leadership of the cafeteria program. Mr. Higgins noted he does not anticipate a price increase in lunches at this time.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(10-171) CALENDAR INFORMATION
Dr. Campbell reminded the board of the following meetings:

-6:00 p.m. Monday, February 1, 2010 - Work session at Central office complex (information)
- 6:00 p.m. Monday, February 15, 2010 – Regular monthly meeting at Jackson River
Technical Center (information)
- February 18-19, 2010 – VSBA Legislative Conference in Richmond (information)

 

(10-172) APPROVAL OF VSBA CODE OF CONDUCT

Dr. Campbell explained the VSBA Code of Conduct is formally approved each July at the organization meeting; however, it must be presented again for approval this evening due to the appointment of Mr. Anderson to the board.Chairman Tucker added he is proud of the fact that the board members adhere to the code of conduct and lead with integrity and honesty.

MOTION: That the Board approve the VSBA Code of Conduct, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

(10-173) APPOINT REPRESENTATIVE TO JACKSON RIVER GOVERNOR SCHOOL EXECUTIVE COMMITTEE

Chairman Tucker requested this item be tabled until the meeting on February 15, 2010.

MOTION: That the board table the appointment of a representative to the JRGS Executive Committee
until February 15, 2010.
MOTION: Mr. Barbour
SECOND: Mr. Fridley
VOTE: Unanimous

(10-174) TRENDS IN ADVANCED PLACEMENT AND DUAL ENROLLMENT COURSES

Mary Jane Mutispaugh, director of instruction, presented the six year trend in Advanced Placement and Dual Enrollment courses. She pointed out the inverse relationship between the decreasing numbers of AP enrollments and the increasing numbers of Dual Enrollment enrollments. She attributed this to the school division’s support of offering dual enrollment on the AHS campus as well as an expansion of the offerings at JRTC.

(10-175) CISCO SMARTNET RENEWAL

Mrs. Mutispaugh presented information to the board regarding the CISCO renewal contract for the school division technology infrastructure. The contract is through Old Dominion University and is part of the Virginia Association of State Colleges and Universities Purchasing Professionals. Verizon is the only vendor in this part of the state included in this partnership. The renewal cost for this year is $17,414.55.

(10-176) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Kenny Higgins presented a handout to the board to show what renovations and upgrades have occurred to date at various locations. He offered a sample of the window frames, trim, and tint for the different areas in the building at Alleghany High School. He noted the construction at the high school is scheduled to start on February 1 and hopes to be completed by June 30.

FIELD TRIP REQUESTS:

(10-177) 35 MOUNTAIN VIEW ELEMENTARY SCA STUDENTS TO WASHINGTON, D.C., JUNE 2-4, 2010

MOTION: That the board approve the field trip request, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

(10-178) COMMUNICATIONS

Dr. Campbell stated the following material was provided in the packet for information purposes.

-Classified Advisory Committee to the Superintendent

CLOSED SESSION

(10-179) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, LEGAL
MATTERS 2.2-3711.A.7, AND CONSOLIDATION 15.2-2907.D.

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters, Legal Matters,
and Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2, 2.2-3711.A.7
and 15.2-2907.D.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous
TIME: 7:02 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Fridley
SECOND: Mrs. McKinney
VOTE: Unanimous
TIME: 7:41 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Mr. Anderson– YESMr. Halsey - ABSENT
Mr. Barbour – YES Mrs. McKinney - YES
Mrs. Bryant – ABSENT Mr. Tucker - YES
Mr. R. Fridley – YES
5-YES 2–ABSENT 0-NO
TIME: 7:42 p.m.

________________________________________ __________________________________

Chairman, Alleghany County School Board Clerk

 

PERSONNEL

(10-180) PERSONNEL ACTIONS

MOTION: That the board approve all personnel actions, as recommended by the Superintendent.
MOTION: Mr. Anderson
SECOND: Mr. Barbour
VOTE: Unanimous

PUPIL PERSONNEL

(10-181) DISPOSITION OF PUPIL PERSONNEL CASES

Chairman Tucker requested this item be tabled until February 1, 2010 due to lack of attendance from pupils.

MOTION: That the board table the pupil personnel actions in cases #10-12 and #10-17, until February 1, 2010.
MOTION:
SECOND:
VOTE: Unanimous

 

OTHER BUSINESS

(10-182) ADDITIONS to agenda

There were no additions to the agenda.

ADJOURNMENT

MOTION: That the January 19, 2010 regular meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. Barbour
SECOND: Mr. Fridley
VOTE: Unanimous
TIME:7:45 p.m.

_________________________________________________________________________

Chairman, Alleghany County School Board Clerk