11-16-2009

 

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

November 16, 2009

The Alleghany County School Board held its regular meeting on November 16, 2009 at 6:00 p.m. in Gleason Forum Hall at Mountain View Elementary School in Covington, Virginia.

PRESENT: Suzanne T. Adcock; Stacey P. Bryant, Vice Chairman; David W. Halsey; Patsy McKinney; and Randall S. Tucker, Chairman. Also present: Sarah T. Campbell, Superintendent /Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:T. Troy Barbour; Mr. Robert A. Fridley (Mr. Fridley subsequently arrived at the start of agenda item #10-116.)

Chairman Tucker called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance, led by members of the SCA.

Chairman Tucker announced an addition of agenda item # 10-134, “Consider approval of bid for windows and doors at Alleghany High School. He noted this would be an action item and would be inserted after agenda item #10-126.

(10-110) APPROVAL OF MINUTES OF OCTOBER 17, 2009 WORK SESSION

MOTION: That the Board approve the minutes of the October 17, 2009 work session.
MOTION: Mrs. Bryant
SECOND:Ms. Adcock
VOTE: Unanimous

(10-111) APPROVAL OF MINUTES OF OCTOBER 19, 2009 REGULAR MEETING

MOTION: That the Board approve the minutes of the October 19, 2009 regular meeting.
MOTION:Ms. Adcock
SECOND: Mrs. Bryant
VOTE:Unanimous

COMMUNITY PARTICIPATION

(10-112) OPENING REMARKS BY TERESA JOHNSON, PRINCIPAL, MOUNTAIN VIEW ELEMENTARY SCHOOL Mrs. Johnson read the following statement: “Mr. Chairman, members of the school board, Dr. Campbell, ladies and gentlemen: Welcome to Mountain View Elementary School this evening. Mountain View has achieved full accreditation for the 6th straight year, and tonight we will recognize 60 students who achieved perfect scores on one or more of their spring 2009 Standards of Learning tests.Although we did not make adequate yearly progress in reading in one of the subgroups, we have made significant progress in several other areas: an 18 point improvement in English in another subgroup and a 10 point improvement in our 5th grade writing. To ensure that our students continue to make measurable progress, we are integrating programs, strategies, and resources into our current curriculum. We have begun our second year of the Response to Intervention initiative for the 2009-2010 school year. Students’ progress is targeted and monitored every six weeks through progress monitoring checklists, Aimsweb, and PALS. In addition, Power-Up time, enrichment or remediation services will be devoted to reading three days per week and to math two days per week. We have become a school-wide Title 1 program beginning this school year. All the Title 1 teachers and their assistants will be available to work with students in grades 4 and 5, as well as the JK-3 grades.Furthermore, Mountain View has sought the services of the Training and Technical Assistance Center from Radford, also known as T/TAC, for each workday to provide one half-day of professional development training to staff on differentiation of instruction.An optional afterschool math tutoring is currently being offered to twenty-seven 5th grade students. Other afterschool programs at Mountain View include 4H Science Club, Trefoils 4H, Cloverbuds, and Destination Imagination. These afterschool programs provide activities for students in grades JK-5. I would like to thank each of you for your continuous service and support to the students and staff of Alleghany County Public Schools.”

(10-113) REMARKS BY LORRI SAVILLE, PTO PRESIDENT, MOUNTAIN VIEW ELEMENTARY SCHOOLMrs. Saville thanked everyone for coming to the meeting. She commended the students on their accomplishments. She encouraged everyone to attend all activities sponsored by the PTO. She thanked the School Board for their work and dedication to the students.

(10-114) SCHOOL BOARD COMMENDATIONS

60 MOUNTAIN VIEW STUDENTS WHO EARNED AT LEAST ONE PERFECT 600 SCORE ON THEIR SPRING 2009 SOL ASSESSMENTS

Ms. Adcock and Mr. Halsey presented certificates to the following fifth grade students:Clay Adkins, Bentleigh Asboth, Ashland Barber, Brianna Hepler, Austin Hicks, Jalin Hippert, Brookekayla Hockenberry, Taylor Holt, Josh Kimberlin, Elizabeth Kirkland, Michaela Miller, Tabytha Nicely, Rachel Persinger, Alexis Richmond, Aiden Riddle, Jessica Rothe, Zachary Rusmisel, Logan Scott, Derek Tremblay, Erica Unroe, Liam Welch, and Katherine Williams.Those absent and unable to accept their certificates included Mark Barbour, Sierra Brown, Mauri Deeds, Krista Humphries, Haiden Kimberlin, Kyle Kimmel, Austin Lefler, Brette Linkenhoker, Christopher Messerich, Ryan Mostigham, and Miranda Robison.

Ms. Adcock and Mr. Halsey presented certificates to the following fourth grade students: Carter Adcock, Allison Baker, Jacob Burdette, Savannah Carter, Elaina Fridley, Wyatt Gray, Kenzie Hampton, Kadie Harris, Amelia Kahle, Christian Kessinger, Jessica Knotts, Josh Saville, Colton Taylor, and Henry Wood. Those absent and unable to accept their certificates included Max Gonzales and Leandra Masters.

Ms. Adcock and Mr. Halsey presented certificates to the following third grade students: Makayla Bowker, Tyrell Dutch, Chloe Eggleston, Trey Honts, Shawn Spinner, and Daley Terrell. Those absent and unable to accept their certificates included Meghan Craft, Tucker Keener, Brian McKinnell, Brandi Pleasant, and Karrina Winston.

Mr. Halsey presented certificates to AHS agriculture students John Fury and Logan Sartain for honors earned during FFA competitions.

(10-115) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mrs. McKinney thanked Mrs. Johnson for her hard work and commended her school for having “smart kids”.

Mrs. Bryant thanked Mrs. Johnson for hosting the meeting and for the teacher demonstration given by Mrs. Joleen Feazell. She congratulated the students for their SOL accomplishments and stated it is a true testament to the education the students are receiving.

Mr. Halsey congratulated the students and thanked Mrs. Johnson for her hospitality. He added this would be his last term serving on the School Board and he appreciates being able to serve.

Ms. Adcock thanked Mrs. Joleen Feazell for her teacher demonstration and Mrs. Johnson for hosting the meeting. She congratulated the students on their accomplishments.

Dr. Campbell thanked the teachers for providing the meal before the meeting. She stated it takes a lot of dedication and hard work from the staff, students, and parents to support the students and she appreciates everyone working together.

Mr. Tucker reported although AYP was not met this year, the school division would be working hard to improve. He sated our division is above average in the graduation rate and that is in part to dedicated teachers and staff. He thanked the PTO for their time and effort to support the students. He stated Mr. Halsey would be missed and this was also his last term to serve on the School Board. He added he is proud of the work that has been done over the years.

PUBLIC HEARING: REVISIONS TO SCHOOL DIVISION’S COMPREHENSIVE SIX-YEAR PLAN OF IMPROVEMENT

There were no citizens wishing to speak.

BUDGET AND FINANCE

(10-116) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION: Mr. Halsey
SECOND: Mrs. Bryant
VOTE: Unanimous

(10-117) BUDGET REPORT

Dr. Campbell stated the material that was provided was for information purposes. There were no questions or comments from the Board.

School Operating Fund

$1,518,666.45

School Textbook Fund

$697,933.31

Alleghany Foundation Nursing Grant

$76,931.75

Governor’s School

$11,210.13

Scholarship

$82,833.38

Alleghany Foundation Mental Health Initiative

$19,000.76

Grand Total

$2,406,575.78

(10-118) CAFETERIA REPORT

The Board members were provided with a copy of the cafeteria report. Mr. Higgins stated he does not anticipate an increase in lunch prices at this time.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(10-119) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

-6:00 p.m., December 2009 – Joint legislative dinner meeting with Covington City School Board.
Dr. Campbell notedthis meeting would be held November 30 instead of in December.

-6:00 p.m., Monday, December 14, 2009 – Regular monthly meeting at Sharon Elementary School,
including publichearing on 2010-2011 operating budget

-6:00 p.m., Monday, January 4, 2010 – Work session to discuss 2010-2011 budget at Central office complex

-6:00 p.m., Tuesday, January 19, 2010 – Regular monthly meeting at Central office complex

(10-120) PRELIMINARY DRAFT OF REVISIONS TO SCHOOL DIVISION’S COMPREHENSIVE
SIX-YEAR PLAN OF IMPROVEMENT

Mary Jane Mutispaugh, Director of Instruction, presented the draft of revisions to the division’s comprehensive Six-Year Plan of Improvement. She noted this was for the Board’s information and the Board is scheduled to act upon the draft at the December Board meeting.

(10-121) ON-TIME GRADUATION RATE REPORT

Ms. Jan Hobbs, Director of Student Programs, reported Alleghany High School’s four year on-time graduation rate for the 2008-2009 Cohort Group is 85.3% and the dropout rate is 7.8%. Comparing AHS with the proximity cohort group, which includes 11 other school divisions, only two divisions had a higher graduation rate. The two are Roanoke County with 89.9% and Salem with 88.3 %. Four divisions had a lower dropout rate. They are Botetourt County, 6%; Buena Vista, 2.4%; Roanoke County, 4.6%; and Salem, 4.4%. Comparing AHS with the index cohort group, which includes 10 other school divisions, two divisions had a higher graduation rate. They are Charlotte County with 86% and Patrick County with 88.7%. Four divisions had a lower dropout rate: Appomattox County, 6.9%; Brunswick County, 4.2%; Charlotte County, 7.3%; and Patrick County, 5%.

(10-122)CONSIDER ADOPTION OF PHOTOGRAPHY TEXTBOOK

Mrs. Mutispaugh presented the textbook committee’s recommendation of a photography textbook for the Board’s consideration. The book is Focus on Photography from Davis Publishing.

MOTION: That the Board adopt the Photography textbook, Focus on Photography by Joyner and
Monaghan, 2007, as recommended.
MOTION: Mrs. Bryant
SECOND:Ms. Adcock
VOTE: Unanimous

(10-123) ANNUAL REPORT OF PUPIL-TEACHER RATIOS

Mrs. Mutispaugh presented the annual pupil-teacher ratio report for the Board’s information.

(10-124) CONSIDER PURCHASE OF MOBILE LAPTOP LAB

Dr. Elizabeth Heath, Director of Special Education, presented a request for Board approval for the purchase of a mobile laptop lab with ARRA stimulus funds for special education for the School Within a School (SWIS) at Alleghany High School. The lab will be utilized to provide reading and math remediation, to provide SOL subject remediation, and to provide access to accelerated acquisition of credits for students who are over-aged or considered at risk of not graduating. This is an essential part of meeting the needs of that part of our student population that needs the most support to be successful, she noted.

MOTION: That the Board approve the purchase of a mobile laptop lab, as presented and recommended
by the Superintendent.
MOTION: Mr. Fridley
SECOND:Mrs. Bryant
VOTE: Unanimous

(10-125) NURSING PROGRAM ANNUAL REPORT

Ms. Hobbs reported the 2008-2009 school year was the twelfth year of the Nursing Program in the Alleghany County Schools. In 2008-2009 there were 41,347 encounters with the nursing staff. These included medications, procedures, case management, office visits, screenings, vital checks, and clinical encounters. Allergy/hay fever and asthma were the top two health related problems parents reported on health history forms.She commended the nursing staff as a valuable resource to the Alleghany County School System.Mr. Fridley commented the nursing program is a critical service to the students.

(10-126)CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Kenny Higgins, Director of Administrative Services, reported all capital improvement projects are in their final stages and the Alleghany High School roof is being completed and ready for inspection. Mr. Higgins reported no major concerns or repairs were necessary from the excessive rains received within the past few days.

(10-134) CONSIDER BID APPROVAL FOR WINDOWS AND DOORS AT ALLEGHANY HIGH SCHOOL

Mr. Higgins recommended South End Construction Company be awarded the contract for new windows and doors at Alleghany High School. He noted South End Construction was the lowest responsible bidder at $1,060,000.00 with a $3,000.00 addendum for a power switch for the gym and auditorium.

MOTION: That the Board approve South End Construction Company for windows and doors at
Alleghany High School, as presented and recommended by the Superintendent.
MOTION:Ms. Adcock
SECOND:Mrs. Bryant
VOTE: Unanimous

FIELD TRIP REQUESTS:

(10-127) 100 CLIFTON MIDDLE STUDENTS TO WASHINGTON, D.C. AND BALTIMORE, M.D.
(NATIONAL AQUARIUM), DECEMBER 11, 2009.

MOTION: That the Board approve the field trip request, as presented.
MOTION:Mrs. Bryant
SECOND:Ms. Adcock
VOTE: Unanimous

(10-128) 3 CLIFTON MIDDLE SCHOOL BAND STUDENTS TO VIRGINIA TECH HONORS BAND,
JANUARY 22-24, 2010.

MOTION: That the Board approve the field trip request, as presented.
MOTION:Mr. Fridley
SECOND:Mrs. Bryant
VOTE: Unanimous

POLICY REVISIONS

(10-129)CONSIDER APPROVAL OF REVISED POLICY KN “SEX OFFENDER REGISTRY
NOTIFICATION”

Dr. Campbell noted this revision comes as a result to a court case that recently went to the Virginia Supreme Court. She stated this revision is necessary to ensure the safety of our students as it requires any sex offender to obtain permission to come onto school property for any reason.

MOTION: That the Board approve Policy KN, “Sex Offender Registry Notification”, as presented.
MOTION:Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous

(10-130)COMMUNICATIONS

Dr. Campbell stated the following material was provided in the packet for information purposes.

-Parent Advisory Committee to the Superintendent
-Teacher Advisory Committee to the Superintendent
-Minority Advisory Committee to the Superintendent

CLOSED SESSION

(10-131)CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, AND
CONSOLIDATION 15.2-2907.D.

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters, and
Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2, and 15.2-2907.D.
MOTION:Mr. Fridley
SECOND:Mrs. Bryant
VOTE: Unanimous
TIME:7:00 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous
TIME: 8:34 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION:Mrs. Bryant
SECOND:Ms. Adcock
ROLL CALL VOTE: Ms. Adcock – YES Mr. Halsey - YES
Mr. Barbour – ABSENT Mrs. McKinney - YES
Mrs. Bryant – YES Mr. Tucker - YES
Mr. R. Fridley – YES
6-YES 1–ABSENT 0-NO
TIME:8:35 p.m.

________________________________________ ________________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(10-132) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as recommended by the Superintendent.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

PUPIL PERSONNEL

(10-133) DISPOSITION OF PUPIL PERSONNEL CASES

MOTION: That the Board approve pupil personnel actions in cases #10-11 and #10-13, as
recommended by the Superintendent.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous

OTHER BUSINESS

(10-134) ADDITIONS to agenda

There were no additions to the agenda.

ADJOURNMENT

MOTION: That the November 16, 2009 regular meeting of the Alleghany County School Board be adjourned.
MOTION:Mrs. Bryant
SECOND:Ms. Adcock
VOTE: Unanimous
TIME: 8:37 p.m.

_______________________________________ ________________________________

Chairman, Alleghany County School Board Clerk