12-14-2009

 

Click here for printer friendly PDF


P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

December 14, 2009

The Alleghany County School Board held its regular meeting on December 14, 2009 at 6:00 p.m. at Sharon Elementary School in Clifton Forge, Virginia.

PRESENT: Suzanne T. Adcock; T. Troy Barbour; Stacey P. Bryant, Mr. Robert A. Fridley; Vice Chairman; David W. Halsey; Patsy McKinney; and Randall S. Tucker, Chairman. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:

Chairman Tucker called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance, led by members of Cub Scout Pack 82.

Chairman Tucker announced an addition of agenda item #10-159, “Consider changing January 4, 2010 work session to January 12, 2010”. He noted this would be an action item and would be inserted after agenda item #10-144.

Chairman Tucker announced an addition of agenda item #10-160, “Consider approval to participate in the “Race to the Top” program. He noted this would be an action item and would be inserted after agenda item #10-151.

(10-135) APPROVAL OF MINUTES OF NOVEMBER 16, 2009 REGULAR MEETING

MOTION: That the Board approve the minutes of the November 16, 2009 regular meeting.
MOTION: Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous

COMMUNITY PARTICIPATION

(10-136) OPENING REMARKS BY SHERMAN CALLAHAN, PRINCIPAL, SHARON ELEMENTARY SCHOOL Mr. Callaghan thanked the students, parents and community for attending the meeting. He stated is a proud to be a part of Sharon Elementary School where everyone gives more than 100% to ensure success. He noted the school again met all federal guidelines. He stated he hoped to be at Sharon Elementary School for many years to share in their successes.

(10-137) REMARKS BY SHAWN TRUETT, PTO PRESIDENT, SHARON ELEMENTARY SCHOOL

Ms. Truett welcomed everyone to the meeting than thanked the school board for its support over the years. She stated the PTA realized the daunting budget report for the next few years and is hoping to supplement classroom needs through the program. She stated at the start of each school year, teachers can request funds from the PTO to help with their class. She stated the PTO is there to support students and give them the best opportunities that it can afford.

(10-138) SCHOOL BOARD COMMENDATIONS

30 SHARON ELEMENTARY STUDENTS WHO EARNED AT LEAST ONE PERFECT 600 SCORE ON THEIR SPRING 2009 SOL ASSESSMENTS

Chairman Tucker, Mrs. Bryant, and Mr. Callahan presented certificates to the following fifth graders: Caleb Cauvel, Shaniece Crouch, Drew Harlow, Chris Honaker, Alisa Hyler, Sarah Loving, Cedar Moore, Daemien Small, Colbi Swoope, Ashley Timbrook and David Westbury. Kelsie Charles, Tanya Delp, Joshua Ingram, and Matthew Riley were absent and unable to accept their certificates.

Chairman Tucker, Mrs. Bryant and Mr. Callahan presented certificates to the following fourth graders: Caleb Brown, Corrine Brown, Chase Burley-Smith, Sydney Gordon, Nicholas Maillard, and Kaci Maydian. Cheyenne Hosey and James Nicely were absent and unable to accept their certificates.

Chairman Tucker, Mrs. Bryant and Mr. Callahan presented certificates to the following third graders: McKenzie Brown, Cassie Conner, Alexis Harlow, Cameron Kimberlin, Laurel Moore and Sylvie Slusser. Meghan Fridley was absent and unable to accept her certificate.

Outstanding student demonstrations of Six Pillars of Character Counts

Chairman Tucker, Mrs. Bryant and Mr. Callahan presented certificates to Sydney Gordon and Cassie Osborne for outstanding demonstration of the Six Pillars of Character Counts.

Mr. Vaughan, principal of Alleghany High School, reported Daniel Shifflett had been named the All-Region III Football Defensive Lineman but was absent and unable to accept his certificate.

Chairman Tucker, Mrs. Bryant, and Mr. Vaughan presented a certificate to Zach Carroll for All-Region III Cross Country. Cimarron Nicely received the same award but was absent and unable to accept his certificate.

Chairman Tucker and Mrs. Bryant presented an appreciation plaque and a gift to Ms. Suzanne Adcock. Ms. Adcock will be leaving the school board to serve on the Board of Supervisors in January. Mr. Tucker and Mrs. Bryant thanked Ms. Adcock for her outstanding service on the school board. Ms. Adcock thanked the school board members for serving with her and stated she appreciates the many things she had learned from all of them. She stated she is looking forward to serving on the Board of Supervisors and serving her community.

(10-139) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Ms. Adcock thanked Mr. Callahan for hosting the meeting and congratulated the students on their commendations.

Mrs. McKinney thanked Mr. Callahan and stated his school looked very nice and clean.

Mrs. Bryant stated she enjoys having board meetings in all the different schools. She reported she serves on the budget committee and realizes this will be a tougher budget year than last year. She thanked the PTO for helping to “fill in the gaps” when a need arises in a classroom. She thanked the parents for supporting the students. She congratulated Ms. Adcock on her seat on the board of supervisors and stated she has been a wonderful school board member.

Mr. Fridley stated it was great to be at Sharon Elementary and he knows that everyone is looking forward to the Christmas break. He thanked the parents for providing the proper learning environment at home for the students to succeed and congratulated them on their SOL scores. He thanked the bus drivers for keeping the students safe during inclement weather. He noted everyone is aware of the budget situation and that the school board will do the best it can with what it has and assured everyone that the children will be considered as the first priority. He wished everyone a happy holiday.

Mr. Barbour congratulated the students and staff on their SOL accomplishments. He stated it proves the students receive a quality education and he appreciates the hard work from everyone.

Mr. Halsey congratulated the students and parents. He asked for everyone’s patience and support during this budget year. He wished everyone a happy holiday.

Dr. Campbell echoed the board members comments and added that having parental involvement does make a difference in a student’s success. She thanked Ms. Adcock for her service as a board member and her willingness to serve on the board of supervisors.

Mr. Tucker also thanked Ms. Adcock and stated she would be missed on the school board. He stated Sharon Elementary has always been a high performing school and he congratulated the students for their achievements. He noted this meeting would be his last at Sharon Elementary as his term on the school board will end in June 2010. He stated he knows the next four years will be difficult from a budget perspective but that the school division will survive. He asked everyone’s support of the school board as they have to make very difficult decisions. He wished everyone a happy holiday season.

(10-140) PUBLIC HEARING: REVISIONS TO SCHOOL DIVISION’S PROPOSED 2010-2011 OPERATING BUDGET
There were no citizens wishing to speak and the Chairman declared the public hearing closed.

BUDGET AND FINANCE

(10-141) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION:Mr. Halsey
SECOND: Mr. Barbour
VOTE: Unanimous

(10-142) BUDGET REPORT

Dr. Campbell stated the material that was provided was for information purposes. There were no questions or comments from the Board.

School Operating Fund

$1,469,063.07

School Textbook Fund

$698,498.62

Alleghany Foundation Nursing Grant

$66,232.70

Governor’s School

$12,436.20

Scholarship

$82,900.47

Alleghany Foundation Mental Health Initiative

$17,001.41

Grand Total

$2,346,132.47

(10-143)CAFETERIA REPORT

The Board members were provided with a copy of the cafeteria report. There were no questions from the Board.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(10-144) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

- 6:00 p.m. Monday, January 4, 2010 – Work session at Central office complex (information)

- 6:00 p.m. Tuesday, January 19, 2010 – Regular monthly meeting at Central office complex (information)
- 6:00 p.m. Monday, February 1, 2010 - Work session at Central office complex (information)

(10-159)CONSIDER CHANGING JANUARY 4, 2010 SCHOOL BOARD WORK SESSION TO JANUARY 12, 2010

Dr. Campbell requested the January 4, 2010 school board work session be changed to January 12, 2010 because the Governor’s budget wouldn’t be released until December 18, 2009 and that may not allow sufficient time for the budget committee members to meet and report back to the Board on January 4.

MOTION: That the Board approve changing the January 4, 2010 school board work session to January
12, 2010, as presented.
MOTION:Mrs. Bryant
SECOND: Mr. Barbour
VOTE: Unanimous

(10-145) PROPOSED SCHOOL BOARD PRIORITIES FOR 2010 STATE AND FEDERAL LEGISLATIVE ACTION

Dr. Campbell noted the priorities were developed as a result from the VSBA and VASS meetings. She stated once approved, the priorities would be shared with the appropriate legislators.

MOTION:That the Board approve the 2010 School Board priorities for state and federal legislative
action, as presented.
MOTION:Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(10-146)SUMMARIES OF AYP IMPROVEMENT PLANS BY ALLEGHANY HIGH SCHOOL AND CLIFTON MIDDLE SCHOOL

Fred Vaughan, principal of Alleghany High School, and Brenda Siple, principal of Clifton Middle School, both gave summaries of their AYP improvement plans.

(10-147) CONSIDER APPROVAL OF PROPOSED 2010-2011 ACADEMIC CALENDAR

Mary Jane Mutispaugh, Director of Instruction, presented the proposed academic calendar for the 2010-2011 academic year. Teachers will return to school on August 16, 2010. The first day for students will be August 25, 2010. The anticipated last day of school for students will be June 6, 2011.

MOTION: That the Board approve the 2010-2011 academic calendar, as presented.
MOTION:Mrs. Bryant
SECOND: Mr. Halsey
VOTE: Unanimous

(10-148) PROPOSED REVISIONS TO 2010-2011 ALLEGHANY HIGH SCHOOL COURSE OFFERINGS

Ms. Mutispaugh presented several revisions to the Alleghany High School Program of Studies. These included changing the names of accelerated courses to honors to be in compliance with Virginia Department of Education guidelines. Name changes were made in ceramics and media courses.

MOTION: That the Board adopt the revisions to the 2010-2011 Alleghany High School course offerings,
as presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

(10-149) APPOINTMENT OF TEXTBOOK ADOPTION COMMITTEE

Ms. Mutispaugh presented a textbook adoption committee for Economics and Personal Finance. This course was approved by the school board last year and will become a graduation requirement for students entering ninth grade in 2010-2011.

MOTION: That the Board approve the textbook adoption committee, as presented.
MOTION: Ms. Adcock
SECOND: Mrs. Bryant
VOTE: Unanimous

(10-150) UPDATE ON H1N1 CLINICS

Jan Hobbs, Director of Student Programs, reported H1N1 clinics had been held at the all the schools. She noted 1,598 students and staff were vaccinated at these clinics. She thanked all the staff and administrators for their work in making these clinics happen.

(10-151) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins, Director of Administrative Services, reported the final roof inspection would be done at Alleghany High School as soon as the weather clears. He also reported replacement of the Alleghany High School gym bleachers will start on December 18, 2009 and is expected to be finished by January 4, 2010. He noted the window replacements at Alleghany High School will start around February 1, 2010. The contractors, architects, Mr. Vaughan, and Mr. Higgins will be meeting to set up a scope of work, he concluded.

(10-160) cONSIDER APPROVAL TO PARTICIPATE IN THE “RACE TO THE TOP” PROGRAM

Ms. Mutispaugh presented the Memorandum of Understanding to become a participating division in Virginia’s Race to the Top application. This is a competitive grant application from the federal government to the states.

MOTION:That the Board approve a the Memorandum of Understanding stating our participation in the
Race to the Top program, as presented.
MOTION:
SECOND:
VOTE: Unanimous

FIELD TRIP REQUESTS:

(10-152) FIVE ALLEGHANY HIGH SCHOOL YEARBOOK STUDENTS TO NEW YORK CITY, MARCH 17-20, 2010

MOTION: That the Board approve the field trip request, as presented.
MOTION: Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous

(10-153) FIFTY CLIFTON MIDDLE SCHOOL SCA STUDENTS TO NEW YORK CITY, JUNE 2-5, 2010

MOTION: That the Board approve the field trip request, as presented.
MOTION: Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous

POLICY REVISIONS

(10-154) CONSIDER APPROVAL OF REVISED POLICY IZ “STUDENT GRADING, EVALUATION, AND REPORTING”

Ms. Hobbs reported the state is requiring credentialing tests for Career and Technical Education students so the tests will be treated the same as SOL tests. With approval of this policy, the Career and Technical Education students that pass the credentialing tests on the first attempt will now have five points added to their final grade.

MOTION: That the Board approve Policy IZ, “Student Grading, Evaluation, and Reporting”, as presented.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(10-155) COMMUNICATIONS

Dr. Campbell stated the following material was provided in the packet for information purposes.

-Parent Advisory Committee to the Superintendent
-Teacher Advisory Committee to the Superintendent

CLOSED SESSION

(10-156) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, AND CONSOLIDATION 15.2-2907.D.

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters, and
Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2,
and 15.2-2907.D.
MOTION: Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous
TIME: 7:25 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION:Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous
TIME: 8:25 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION:Mrs. Bryant
SECOND: Ms. Adcock
ROLL CALL VOTE:Ms. Adcock – YESMr. Halsey - YES
Mr. Barbour – YESMrs. McKinney-YESMrs. Bryant – YESMr. Tucker - YES
Mr. R. Fridley – YES
7-YES 0–ABSENT 0-NO
TIME: 8:26 p.m.

________________________________________ ________________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(10-157) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as recommended by the Superintendent.
MOTION: Mrs. Bryant
SECOND: Mr. Barbour
VOTE: Unanimous

PUPIL PERSONNEL

(10-158) DISPOSITION OF PUPIL PERSONNEL CASES

MOTION: That the Board approve pupil personnel actions in reinstatement cases #09-07
and #09-24, as recommended by the Superintendent.
MOTION:Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous

OTHER BUSINESS

(10-159) ADDITIONS to agenda

There were no additions to the agenda.

ADJOURNMENT

MOTION: That the December 14, 2009 regular meeting of the Alleghany County School Board be
adjourned.
MOTION: Ms. Adcock
SECOND: Mrs. Bryant
VOTE: Unanimous
TIME: 8:27 p.m.

_______________________________________ _________________________________

Chairman, Alleghany County School BoardClerk