2-22-2010

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

February 22, 2010

(Meeting was postponed from February 15, 2010 due to inclement weather.)

The Alleghany County School Board held its regular meeting on February 22, 2010 at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

PRESENT: T. Troy Barbour; Stacey P. Bryant, Vice Chairman; Robert A. Fridley; David W. Halsey; Patsy McKinney; and Randall S. Tucker, Chairman. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: R. Joe Anderson

Chairman Tucker called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Tucker announced agenda item #10-205, “Consider Approval of Revised Special Education Annual Plan” would be an information item, not an action item.

Chairman Tucker announced the addition of agenda item #10-211, “Proposed Revised 2009-2010 Academic Calendar”. He noted this would be an information item and will be inserted after agenda item #10-206.

Chairman Tucker announced the addition of agenda item #10-212, “Field Trip Request”. He noted this would be an action item and will be inserted after agenda item #10-207.

(10-186) APPROVAL OF MINUTES OF JANUARY 19, 2010 REGULAR MEETING

MOTION: That the Board approve the minutes of the January 19, 2010 regular meeting.

MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

(10-187) APPROVAL OF MINUTES OF FEBRUARY 1, 2010 WORK SESSION / CALLED MEETING

MOTION: That the Board approve the minutes of the February 1, 2010 work session / called meeting.

MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

COMMUNITY PARTICIPATION

(10-188)OPENING REMARKS AND WELCOME BY MR. GLENN SPANGLER, DIRECTOR, JACKSON RIVER TECHNICAL CENTER

Mr. Spangler reminded board members that February is Career and Technical month and that JRTC would host an open house on February 23, 2010.

(10-189)SCHOOL BOARD COMMENDATIONS

Virginia Index of Performance (VIP) Awards: The Board of Excellence Award was presented to Nancy Moga, Principal of Callaghan Elementary and Debbie Farmer, Principal of Falling Spring Elementary School. The Competence of Excellence Award was presented to Sherman Callahan, Principal of Sharon Elementary School.

(10-190)RECOGNITION OF FEBRUARY SCHOOL BOARD MEMBER APPRECIATION MONTH

Dr. Campbell stated it is an honor to work with the board members and appreciates their commitment to doing the very best they can for the students of Alleghany County. She presented each board member with a commendation and a gift of appreciation.

(10-191)SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Fridley congratulated the schools who received the VIP awards. He stated he is glad to see the students back in school and he appreciates the central office staff’s hard work in developing a plan to make up the days missed by inclement weather. He stated he realizes this is a gloomy budget year and that the board is faced with tough challenges but that every possible option will be considered.

Mr. Barbour also congratulated the schools for their commendations. He thanked everyone for the gifts in recognition of school board appreciation month.

Mr. Halsey thanked the principals for their dedication and hard work. He noted several employees have told him they realize the seriousness of the budget situation and understand that the school board has tough decisions to make.

Mrs. McKinney thanked all the principals for attending the meeting. She also commended Mr. Higgins for his diligent work during the inclement weather we recently received.

Mrs. Bryant thanked everyone for the school board appreciation gifts. She commented this would be a tough budget year but encouraged everyone to remain united and work together. She reported she had recently attended the VSBA legislative conference in which the message was, “Last year was bad, this year is worse and next year is going to be horrible”. She noted she appreciates everyone’s patience and loyalty.

Dr. Campbell thanked the principals and staff at each school for their continuous hard work. She reported she had attended the VSBA legislative conference and appreciates the dedication of each member of the board.

Mr. Tucker stated the school division is still performing well and he appreciates the teachers’ and students’ hard work. He thanked everyone for supporting the school board, especially during these difficult times. He said our division is strong and has very good central office staff and principals.

BUDGET AND FINANCE

(10-192) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION:Mr. Halsey
SECOND: Mr. Barbour
VOTE: Unanimous

(10-193) BUDGET REPORT

Keven Rice, director of budget and finance, presented the budget report for January 2010. He noted that uncertainty still surrounds the approximately $700,000 reduction in State aid proposed (and already implemented) by Governor Kaine in his amendments to the fiscal year 2010 direct aid to public education (caboose bill). The caboose bill included reducing VRS payments in the fourth quarter to help close the gap on the funding shortfall. We will not know the final status of the proposed reductions and offsets outlined by Governor Kaine for 2010 until the Generally Assembly reaches a final decision in the next few weeks, he said. Dr. Campbell stated the material that was provided was for information purposes. There were no questions or comments from the board.

School Operating Fund

$1,869,145.02

School Textbook Fund

$699,322.13

Alleghany Foundation Nursing Grant

$308,197.69

Governor’s School

$15,008.93

Scholarship

$82,998.21

Alleghany Foundation Mental Health Initiative

$16,944.29

Grand Total

$ 2,991,616.27

(10-194)CAFETERIA REPORT

Kenny Higgins, director of administrative services, reported he had been questioned about whether or not food is wasted from the cafeterias when schools are delayed two hours. He reported there is no wasted food from the cafeterias on a two hour delay or closing. He explained the cafeteria workers start preparing meals around 8:00 a.m., which gives him plenty of time to notify them to stop production if school will be delayed or closed.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(10-195) CALENDAR INFORMATION

Dr. Campbell reminded the board of the following meetings:

- 11:45 a.m., Tuesday, February 16 – JRTC joint board meeting at JRTC (information)
- 6:00 p.m. Monday, March 1 – Budget work session at Central (information)

- Wednesday, March 10 – Jackson River Governor School board meeting at DSLCC (information)

- 6:00 p.m. Monday, March 15 – Regular monthly meeting at Clifton Middle School (information)

(10-196)AUTHORIZE COMMENDATIONS AND LUNCHEON FOR 19 AHS STUDENTS WHO SCORED 600 ON THEIR FIRST SEMESTER SOL TESTS

MOTION: That the Board approve the commendations and a luncheon on March 12, 11:30 a.m. at JRTC, for the AHS students who scored 600 on the SOL tests.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(10-197)TRENDS IN CTE CERTIFICATION, CREDENTIALS, CTE DUAL ENROLLMENT

Mr. Spangler, director of Jackson River Technical Center, reviewed the Alleghany High School JRTC Completers 2002-2009 chart, the AHS Dual Enrollment Programs and Students 2002-2010 chart, and the AHS DOE Recognized Industry Certification/Credential 2002-2010 chart.

(10-198) FALL 2009 SOL TEST RESULTS AT ALLEGHANY HIGH SCHOOL AND CLIFTON MIDDLE SCHOOL

Mary Jane Mutispaugh, director of instruction, presented preliminary SOL assessment results from the Fall 2009 administration for Clifton Middle School and Alleghany High School. She expressed that overall results were excellent. One area of concern was sixth grade Social Studies at CMS. She presented the CMS plan to address these results.

(10-199) CONSIDER APPROVAL OF PROPOSED 2010-2011 STAFFING PLAN FOR ACPS

Dr. Campbell reminded board members the staffing plan had been discussed during previous school board work sessions. The staffing plan includes the reduction of five classroom teachers and 5.5 resource teachers, she said. She emphasized this plan is based on student enrollment and not the Governor’s budget.

MOTION: That the board approve the ACPS 2010-2011 staffing plan, as presented.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE:Unanimous

(10-200)PRESENTATION OF PROPOSED 2010-2011 ALLEGHANY COUNTY SCHOOL BOARD BUDGET REDUCTION PLAN

Dr. Campbell presented a budget reduction plan that detailed which categories were reduced due to enrollment decline and which were due to the loss of state funding. She emphasized this information is based on the governor’s budget that was released in December. She noted she and the administrators have reviewed the budget, line by line, to see what items would least affect student instruction. She sated she hoped there would not be a need to cut any further but she will not know that for sure until the governor’s final budget is released. Mr. Fridley added there still could be revisions necessary as the school board is not sure what funding will be received by the Board of Supervisors. Dr. Campbell stated employees who may be affected by the plan have been notified. Mr. Tucker stated a lot of difficult decisions have been made and it has not been an easy task.

(10-201) CONSIDER APPROVAL OF SCHOOL DIVISION FIVE-YEAR CAPITAL IMPROVEMENT PLAN

Mr. Higgins reminded the board a public hearing was held on January 19, 2010 and no community input was received.

MOTION: That the board approve the division Five-Year Capital Improvement Plan, as presented.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(10-202)GRANT PROPoSAL TO ALLEGHANY FOUNDATION FOR CONTINUED FUNDING OF MENTAL HEALTH COUNSELOR PROGRAM

Jan Hobbs, director of student programs, presented a draft grant proposal. She explained this is a joint proposal with Covington City Schools.

MOTION: That the board approve the submission of the grant proposal to The Alleghany Foundation for continued funding of the mental health counselor program, as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Halsey
VOTE: Unanimous

(10-203)CONSIDER PURCHASE OF SOFTWARE UPGRADE FOR COMPUTER LAB AT ALLEGHANY HIGH SCHOOL

Jan Hobbs presented information to support the purchase of software upgrades for the computer lab at Alleghany High School. She noted Perkins grant money, which is funded federally, would pay for the majority of this upgrade.

MOTION: That the board approve the purchase of the software upgrade for the computer lab at Alleghany High School, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

(10-204)GRANT PROPoSAL TO ALLEGHANY FOUNDATION FOR FACILITY IMPROVEMENTS TO ALLEGHANY HIGH SCHOOL

Mr. Rice presented for approval a draft proposal to The Alleghany Foundation for funding to address air conditioning, heating, plumbing, lighting, and other facility improvements to Alleghany High School. Given the recent capital improvement projects at the high school that have been funded by the school board plus the reductions in State aid for public schools, the school board has extinguished its capacity to fund additional improvements to Alleghany High School. It is hoped that The Alleghany Foundation will provide assistance to enable us to continue addressing critical facility needs at Alleghany High School, he said. Dr. Campbell added this grant would be a last chance effort to having anything done to the high school. Mr. Tucker agreed and stated the improvements need to be done and it has been put off for too long.

MOTION: That the board approve the submission of a grant proposal to The Alleghany Foundation for facility improvements to Alleghany High School, as presented.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(10-205)PRESENTATION OF REVISED SPECIAL EDUCATION ANNUAL PLAN

Dr. Elizabeth Heath, director of special education, presented the Local Special Education Annual Plan for the board’s review. The plan is a yearly requirement for receiving federal funding under special education law. Dr. Heath explained the changes to the annual plan since last year. Required revisions completed to date to local procedures and policies as a result of the new Regulations Governing Special Education Programs for Children with Disabilities in Virginia were given to the Board. The Local Special Education Advisory Committee will meet to approve the revised plan March 2, 2010. The school board will be asked to approve the plan during the March 15 school board meeting.

(10-206)CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Kenny Higgins reported the window replacements have started at the high school. He noted the library is finished and they are moving up the hall on the backside of the second floor. He stated the school is also being pressure washed.

(10-207)COMMUNICATIONS

Dr. Campbell stated the following material was provided in the packet for information purposes.

- First semester student attendance summary

- Parent Advisory Committee to the Superintendent

- Teacher Advisory Committee to the Superintendent

(10-211) Proposed Revised 2009-2010 Academic Calendar

Mrs. Mutispaugh presented a proposed revised calendar for the 2009-2010 academic year in light of thirteen missed days. She reviewed Virginia Code and regulations regarding make-up days. The proposed calendar would establish June 11 as the last day of school. She emphasized this is a proposed calendar and it will need to be approved by the school board during the March meeting.

FIELD TRIP REQUESTS:

(10-212)Forty AHS students to National Aquarium, Baltimore, MD, March 12, 2010

MOTION: That the board approve the field trip request, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

CLOSED SESSION

(10-208) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, AND CONSOLIDATION 15.2-2907.D.

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters, and Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2, and 15.2-2907.D.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous
TIME: 7:10 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mrs. Bryant
SECOND: Mr. Halsey
VOTE: Unanimous
TIME: 8:10 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION:Mrs. Bryant
SECOND: Mr. Halsey
ROLL CALL VOTE: Mr. Anderson - ABSENT Mr. Halsey - YES
Mr. Barbour - ABSENT Mrs. McKinney - YES
Mrs. Bryant - YES Mr. Tucker - YES
Mr. Fridley - ABSENT
4 -YES 3 - ABSENT 0 -NO
TIME:8:11 p.m.

________________________________________ __________________________________

Chairman, Alleghany County School Board Clerk

PUPIL PERSONNEL

(10-209)DISPOSITION OF PUPIL PERSONNEL CASES

MOTION: That the board approve the pupil personnel action in case #10-01, as recommended by the Superintendent. MOTION: Mrs. Bryant
SECOND: Mr. Halsey
VOTE: Unanimous

PERSONNEL

(10-210)PERSONNEL ACTIONS

MOTION: That the board approve all personnel actions, as recommended by the Superintendent.
MOTION: Mr. Halsey
SECOND: Mrs. Bryant
VOTE: Unanimous

OTHER BUSINESS

(10-211)ADDITIONS to agenda

Agenda items #10-211 and #10-212 were added at the start of the meeting. There were no further additions to the agenda.

ADJOURNMENT

MOTION:That the February 22, 2010 regular meeting of the Alleghany County School Board be
adjourned.
MOTION: Mrs. Bryant
SECOND: Mr. Halsey
VOTE: Unanimous
TIME: 8:20 p.m.

_______________________________________ __________________________________

Chairman, Alleghany County School BoardClerk