4-12-2010

Click here for printer friendly PDF


P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

April 12, 2010

The Alleghany County School Board held its regular meeting on April 12, 2010 at 6:00 p.m. at Falling Spring Elementary School, Hot Springs, Virginia.

PRESENT: R. Joe Anderson; T. Troy Barbour; Stacey P. Bryant, Vice Chairman; Patsy G. McKinney; and Randall S. Tucker, Chairman. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Robert A. Fridley; David W. Halsey

Chairman Tucker called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance, led by members of Girl Scout Troop 301.

Chairman Tucker announced the addition of agenda item #10-267, “Proposed 2010-2011 School Division Budget”. He noted this would be an action item and would be inserted after agenda item #10-255.

Chairman Tucker announced the addition of agenda item #10-268, “Consider approval to submit application for 21st Century Community Learning Center grant”. He noted this would be an action item and would be inserted after agenda item #10-267.

(10-245) APPROVAL OF MINUTES OF MARCH 11, 2010 WORK SESSION

MOTION: That the Board approve the minutes of the March 11, 2010 work session.
MOTION:Mrs. Bryant
SECOND:Mr. Barbour
VOTE: Unanimous

(10-246) APPROVAL OF MINUTES OF MARCH 15, 2010 REGULAR MEETING

MOTION: That the Board approve the minutes of the March 15, 2010 regular meeting.
MOTION:Mr. Anderson
SECOND:Mrs. Bryant
VOTE: Unanimous

(10-247) APPROVAL OF MINUTES OF MARCH 23, 2010 WORK SESSION

MOTION: That the Board approve the minutes of the March 23, 2010 work session.
MOTION:Mrs. Bryant
SECOND:Mr. Barbour
VOTE: Unanimous

COMMUNITY PARTICIPATION

(10-248) OPENING REMARKS AND WELCOME BY DEBORAH FARMER, PRINCIPAL, FALLING SPRING ELEMENTARY SCHOOL Mrs. Farmer read the following statement: “Chairman Tucker, members of the board, Dr. Campbell, and guests, welcome to Falling Spring Elementary School. We are pleased to have you visit us. I trust you enjoyed Mrs. Nicholson’s presentation on the Gifted program. All of her four schools greatly appreciate what she brings to the program. This has been an interesting year for our staff and students. They have adjusted very well to a part-time principal. Ms. Littleton has done an excellent job of handling administrative issues. The staff as a whole had taken on additional responsibilities, as well. They did this without complaint to me and I am very proud of the fantastic way all has been handled. Both at Boiling Spring and Falling Spring, the staff readily volunteer to step in when needed.I rarely have any issues to deal with when returning to a school the following day. This has made my job much less complicated. Sometimes the biggest challenge I have is remembering which direction to head to in the morning! We all understand the difficult choices you have had to make this year. We know that there have been few options. As this is my last year, there is additional concern about the leadership replacing me. We hope you will find a candidate soon who will be able to work with me to make decisions for the upcoming year. Thank you for your continued support.”

(10-249) REMARKS BY ALAN MANN, PRESIDENT, FALLING SPRING PTO

Mr. Mann stated he and his wife have enjoyed serving as co-presidents for the Falling Spring PTO this year. He reported the PTO is very informal and simply tries to provide things that teachers ask for. He stated the PTO is very selective in using fundraisers as they realize this is a difficult time to ask family and friends to support fundraisers. He noted the PTO appreciates the touch decisions the school board has had to make and will continue to do all they can to support the teachers. He added the school division is fortunate to have Dr. Campbell as its superintendent because her main goal has always been to support the students.

(10-250) SCHOOL BOARD COMMENDATIONS

25 FALLING SPRING ELEMENTARY SCHOOL STUDENTS WHO EARNED PERFECT 600 SCORES ON THEIR 2009 SOL TESTS

Mrs. Bryant, with assistance from teachers, presented certificates to the following 3rd Grade students: Hannah Baldwin, James Lewis, Brianna Lipham, Makenzi McFall, McKenzie Perkins, Macie Rice, Kelly Rock, Colton Swearengin, Kiersten Tucker, Mark Walton, and Audrey Watson. William Kettlety was absent and unable to accept his certificate.

Mrs. Bryant, with assistance from teachers, presented certificates to the following 4th Grade students: Elijah Antonini and Allison Fox. Mason Moss and Kent Rooklin were absent and unable to accept their certificates.

Mr. Barbour, with assistance from teachers, presented certificates to the following 5th Grade students: Janna Batten, Evan Martin, Adam Simmons, and Anna Webb. Kayla Carter, Lauren Downer, Madison Harmon, Demi Jarratt, and Sierra Windon were absent and unable to accept their certificates.

(10-251) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mrs. Patsy McKinney congratulated the students for their SOL awards. She commended Mrs. Farmer on her school and stated it won’t be the same without her.

Mr. Joe Anderson thanked Mrs. Farmer for hosting the meeting. He congratulated the students and thanked the parents for attending the meeting and supporting their children.

Mrs. Stacey Bryant also thanked Mrs. Farmer. She thanked the parents for reinforcing their children’s education at home. She also thanked Mrs. Nicholson for her presentation.

Mr. Troy Barbour congratulated the students and encouraged them to strive for excellence in the future.

Dr. Campbell stated the students make us the school division that we are and they should be proud of themselves for their accomplishments. She noted the teachers were challenged this year because they had a part-time principal at Falling Spring but they have proven their commitment to education excellence, as she expected they would. She thanked Mrs. Farmer for an amazing job juggling the two schools and stated she would be greatly missed.

Mr. Randy Tucker thanked Mrs. Nicholson for her presentation. He thanked Girl Scout Troop 301 for leading the pledge. He congratulated the students for the SOL awards and stated Falling Spring has always done a good job in educating the students. He thanked Mrs. Farmer for her service and noted she would be hard to replace. He said he would like to see the school division offer a second language class in elementary school in the future as studies have shown how helpful it is to students. He noted this would be his last meeting at Falling Spring and appreciates the warm welcome he has always received from the staff. He stated he has enjoyed serving on the board.

BUDGET AND FINANCE

(10-252) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION:Mr. Barbour
SECOND:Mrs. Bryant
VOTE: Unanimous

(10-253) BUDGET REPORT

School Operating Fund

$2,540,858.90

School Textbook Fund

$700,275.68

Alleghany Foundation Nursing Grant

$283,974.42

Governor’s School

$14,794.97

Scholarship

$83,111.38

Alleghany Foundation Mental Health Initiative

$20,580.16

Grand Total

$ 3,643,595.51

(10-254) CAFETERIA REPORT

Mr. Kenny Higgins, director of administrative services, presented the cafeteria report. He noted the ending cash balance of $384,897.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(10-255) CALENDAR INFORMATION

Dr. Campbell reminded the board of the following meetings:

-6 p.m. Wednesday, April 7 – Called meeting and budget work session (information)

-5 p.m. Monday, April 26 – VSBA Blue Ridge Region meeting at Radford University (information)

6 p.m. Monday, April 26 -- Regular meeting at Alleghany High School

Dr. Campbell requested the April 26 meeting be cancelled due to a conflict with the VSBA Blue Ridge Region meeting. She explained that routine agenda items for the second April meeting either been included on the April 12 agenda or would be included on the May 17 agenda.

MOTION: That the board approve cancelling the April 26 school board meeting.
MOTION:Mr. Barbour
SECOND:Mrs. Bryant
VOTE: Unanimous

6 p.m. Monday, May 17 – Regular meeting at Central Office Complex

Dr. Campbell requested the location of the May 17 regular meeting be changed from the Central Office Complex to Alleghany High School.

MOTION: That the board approve changing the location of the May 17 regular meeting from the Central
Office Complex to Alleghany High School.
MOTION:Mr. Barbour
SECOND:Mrs. Bryant
VOTE: Unanimous

(10-267) PROPOSED 2010-2011 SCHOOL DIVISION BUDGET

Dr. Campbell presented the final 2010-2011 operating budget for approval. She explained that the difference between the final budget and the preliminary budget was an additional $189,185 in state funds that had been allocated to the division after the budget was finalized by the General Assembly. Dr. Campbell recommended that the funds be held in the bus line to be used to offset potential state reductions in the budget during the upcoming fiscal year.

MOTION: That the board approve the 2010-2011 school division budget, as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Barbour
VOTE: Unanimous

(10-268) CONSIDER APPROVAL TO SUBMIT APPLICATION FOR 21ST CENTURY COMMUNITY LEARNING CENTER GRANT

Mary Jane Mutispaugh, director of instruction, requested that the board approve an application to partner with the Alleghany Highlands YMCA for a 21st Century Community Learning Center grant for Clifton Middle School. This funding is available through competitive grants under No Child Left Behind. Gwen Bagley, executive director of the YMCA, described the basic structure of the after school program.

MOTION: That the board approve the school division to partner with the YMCA in applying for the 21st Century Community Learning Center grant, as presented.
MOTION: Mr. Barbour
SECOND: Mrs. Bryant
VOTE: Unanimous

(10-256) CONSIDER AWARD OF 2010-2011 CONTRACT FOR HEALTH INSURANCE SERVICES

Mr. Rob Carpenter, director of human resources, requested the school board certify The Local Choice as the school division’s 2010–2011 health care administrator.He explained that Anthem of Virginia would continue as the division’s health care provider.

MOTION: That the board approve The Local Choice as the 2010-2011 health care administrator, as recommended.
MOTION:Mr. Barbour
SECOND:Mrs. Bryant
VOTE: Unanimous

(10-257) PERKINS GRANT APPLICATION AND ANNUAL REVISIONS TO SCHOOL DIVISION CAREER AND TECHNICAL EDUCATION PLAN

MOTION: That the board approve the submission of a Perkins Grant application, as presented.
MOTION:Mr. Barbour
SECOND:Mrs. Bryant
VOTE: Unanimous

(10-258) STAFFING PLAN FOR K-12 SUMMER SCHOOL PROGRAM

Mrs. Mutispaugh presented the staffing plan for K-12 summer school. She explained that this is done in three parts. The plan is presented at the April meeting, the actual staff recommendations will be presented at the May meeting and the final staff list will be presented at the June meeting.

MOTION: That the board approve the staffing plan for K-12 summer school, as presented.
MOTION:Mrs. Bryant
SECOND:Mr. Barbour
VOTE: Unanimous

(10-259) CONSIDER PURCHASE OF COMPUTERS FOR REPLACEMENT OF THE ALLEGHANY HIGH SCHOOL LAB

Mrs. Mutispaugh presented a request to replace the computers in the four computer labs at Alleghany High School. School labs are replaced on a rotating basis. State technology funds will be utilized for this purchase. The request was to purchase 92 computers at a total cost of $103,034.

MOTION: That the board approve the purchase of 92 computers for the Alleghany High School computer
lab at a cost of $103,034, as presented.
MOTION:Mrs. Bryant
SECOND:Mrs. McKinney
VOTE: Unanimous

FIELD TRIP REQUESTS:

(10-260) 16 AHS students to VIRGINIA Tech Girls Basketball camp, Blacksburg, VA, June 24-26

MOTION: That the board approve the field trip request, as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Barbour
VOTE: Unanimous

(10-261) 105 CLIFTON MIDDLE SCHOOL STUDENTS TO WASHINGTON, D.C., JUNE 11

MOTION: That the board approve the field trip request, as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Anderson
VOTE: Unanimous

POLICY REVISIONS:

(10-262) pOLICY REVISIONS RECOMMENDED BY VIRGINIA SCHOOL BOARDS ASSOCIATION AND ADMINISTRATIVE STAFF

The board approved the following policies: GA, GBN, GC, and GDI.

MOTION: That the board approve the policy revisions, as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Anderson
VOTE: Unanimous

(10-234) COMMUNICATIONS

Dr. Campbell stated the following material was provided in the packet for information purposes.

- Parent Advisory Committee to the Superintendent

- Teacher Advisory Committee to the Superintendent

CLOSED SESSION

(10-264) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2,
AND CONSOLIDATION 15.2-2907.D.

MOTION: That the school board enter closed session to discuss Personnel, Student Matters, and
Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2, and
15.2-2907.D.
MOTION:Mrs. Bryant
SECOND:Mrs. McKinney
VOTE: Unanimous
TIME: 7:08 p.m.

MOTION: That the school board return to open session from closed session.
MOTION:Mrs. Bryant
SECOND:Mr. Barbour
VOTE: Unanimous
TIME:8:26 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the school board.

MOTION:Mrs. Bryant
SECOND:Mr. Barbour
ROLL CALL VOTE: Mr. Anderson - YES Mr. Halsey - ABSENT
Mr. Barbour - YES Mrs. McKinney - YES
Mrs. Bryant - YESMr. Tucker - YES
Mr. Fridley - ABSENT
5 -YES 2 - ABSENT 0 -NO
TIME:8:27 p.m.

________________________________________ __________________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(10-265) PERSONNEL ACTIONS

MOTION: That the board approve all personnel actions, as recommended by the Superintendent.
MOTION: Mr. Anderson
SECOND: Mrs. Bryant
VOTE: Unanimous

PUPIL PERSONNEL

(10-266) DISPOSITION OF PUPIL PERSONNEL CASE

MOTION: That the board approve the pupil personnel action in case #10-23, as recommended by the Superintendent. MOTION: Mrs. Bryant
SECOND: Mr. Barbour
VOTE: Unanimous

OTHER BUSINESS

(10-267) ADDITIONS to agenda

There were no further additions to the agenda.

ADJOURNMENT

MOTION: That the April 12, 2010 regular meeting of the Alleghany County School Board be adjourned.
MOTION:Mr. Anderson
SECOND:Mrs. Bryant
VOTE: Unanimous
TIME: 8:28 p.m.

_______________________________________ __________________________________

Chairman, Alleghany County School BoardClerk