6-21-2010

 

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

June 21, 2010

The Alleghany County School Board held its regular meeting on June 21, 2010 at 6:00 p.m. at the Central Office Complex, Low Moor, Virginia.

PRESENT: R. Joe Anderson; T. Troy Barbour; Stacey P. Bryant, Vice Chairman; Robert A. Fridley; David W. Halsey; Patsy G. McKinney; and Randall S. Tucker, Chairman. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:

Chairman Tucker called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

(10-299) APPROVAL OF MINUTES OF MAY 17, 2010 REGULAR MEETING

MOTION: That the Board approve the minutes of the May 17, 2010 regular meeting.

MOTION: Mr. Barbour
SECOND: Mrs. Bryant
VOTE: Unanimous

COMMUNITY PARTICIPATION

(10-300) SCHOOL BOARD COMMENDATIONS

ALL REGION III BOYS SOCCER FIRST TEAM: Cassidy Burns and Tyler Farrar

ALL REGION III SOFTBALL FIRST TEAM: Kristen Rose

ALL REGION III BASEBALL FIRST TEAM: Jerrod Grove

BLUE RIDGE DISTRICT BOYS SOCCER PLAYER OF THE YEAR: Tyler Farrar

BLUE RIDGE DISTRICT CHAMPIONS: Alleghany High School Girls Tennis Team including Coach Jackie Almarode, Esther Allman, Lyndsay Bethel, Rachelle Casstevens, Alex Chrisco, Loren Connor, Katilyn Crissman, Dawn Dulaney, Jordan Hayslett, Emily Lewis, Vanessa Ray, Brittany Reed, and Tiffany Thompson.

ALL STATE FIRST TEAM SOCCER: Tyler Farrar

(10-301) RECOGNITION OF RETIRING SCHOOL BOARD MEMBERS

Mrs. Bryant presented appreciation plaques to Mr. Randy Tucker and Mr. David Halsey, thanking them for their many years of dedicated service to the students and employees of Alleghany County Public Schools. Mrs. Bryant stated they would both be missed by everyone.

(10-302) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mrs. McKinney congratulated the students on their awards and stated the board, their parents and grandparents are proud of them. Mrs. McKinney said it is sad to see Mr. Tucker and Mr. Halsey leave the board and they would be missed.

Mr. Anderson congratulated Mr. Tucker and Mr. Halsey on their retirement from the Board. He stated it had been a privilege to work with them both and they had done a tremendous job for the students.

Mrs. Bryant stated giving out student commendations is one of the best things a board member can do on the board and she was very proud of all the students on their accomplishments. She recognized and thanked Mrs. Farmer for her dedication to the students of Falling Spring and Boiling Spring Elementary Schools and wished her well in her retirement. Mrs. Bryant thanked Mr. Tucker and Mr. Halsey for their leadership and guidance over the years and that she would never forget what they had taught her about serving on the board. She stated she would miss them both but knew they were looking forward to going to the beach and going fishing.

Mr. Fridley congratulated the student athletes. He thanked all Alleghany County Public School employees for another great school year, stating the board could not do what they do without the support of all employees. He stated Mr. Tucker and Mr. Halsey would be missed but he was looking forward to working with the new board members.

Mr. Barbour thanked Mr. Tucker and Mr. Halsey for their time and service on the board. He also congratulated the students for their awards.

Mr. Halsey stated it had been a real honor to serve n the board for the past ten years and that he would miss everyone. He said many tough decisions had been made over the years and that he did not regret any of them. He thanked everyone for allowing him to be a part of their lives the past ten years.

Dr. Campbell commended the athletes on their awards and stated she is especially proud of the progress from the girl’s tennis team and the boy’s soccer team this year.She congratulated all the principals and staff on a successful school year. She stated Mr. Tucker and Mr. Halsey were instrumental in molding her career and she appreciates the coaching, teaching, and dedication she had received from them. She stated the community would certainly miss their combined twenty years of experience.

Mr. Tucker thanked Mrs. Farmer for her service and wished her well in her retirement. He stated the students make our school division what it is and that he is very proud of their hard work. He commended the central office staff for their hard work. He said he would miss serving on the board. He recognized and welcomed Mr. Todd Persinger, incoming board member, and thanked him for attending the meeting. He recognized and thanked Darrell Gleason for reporting the facts over the years.He stated the school board includes a wonderful, diverse group of people, and each person makes a contribution. He thanked everyone for their support and contribution to the students of Alleghany County.

BUDGET AND FINANCE

(10-303) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION: Mrs. Bryant
SECOND: Mr. Barbour
VOTE: Unanimous

(10-304) BUDGET REPORT

School Operating Fund

$3,026,823.13

School Textbook Fund

$701,270.17

Alleghany Foundation Nursing Grant

$250,757.57

Governor’s School

$5,455.13

Scholarship

$82,229.70

Alleghany Foundation Mental Health Initiative

$17,902.89

Grand Total

$4,084,438.59

 

(10-305) CAFETERIA REPORT

Mr. Kenny Higgins, director of administrative services, presented the cafeteria report.He reported an ending cash balance of $335,238 and stated there is not a need for price increases at this time.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(10-306) CALENDAR INFORMATION

Dr. Campbell reminded the board of the following meetings:

-11:45 a.m., June 22 – JRTC Board meeting at JRTC

-6 p.m. Monday, July 12 – Year-end close-out, Organizational, and Regular meeting at Central office complex

MOTION: That the board approve combining the July 1 organizational meeting with the July 12 regular board meeting, as presented.

MOTION: Mr. Anderson
SECOND: Mr. Fridley
VOTE: Unanimous

-6 p.m., Monday, August 9 – Regular meeting at Central Office Complex

(10-307) APPROVAL OF 2010-2011 CALENDAR OF SCHOOL BOARD MEETINGS AND EVENTS

Dr. Campbell noted board members had been given a draft calendar at the May meeting for review. There were no questions or comments from the board regarding the calendar.

MOTION: That the board approve the 2010-2011 school board meeting calendar, as presented.

MOTION: Mr. Barbour
SECOND: Mr. Fridley
VOTE: Unanimous

(10-308) JACKSON RIVER TECHNICAL CENTER ANNUAL REPORT

Mr. Glenn Spangler, director, reviewed the attached annual report. He noted enrollment was about the same as the previous year. Mr. Jeff Alleman gave his Educational Technology Center report. He stated the new student information system, Powerschool, went live on July 1, 2009. He noted while there have been a few challenges with the new system; the process has gone smoothly overall. Mr. Wayne Persinger reviewed the attached Alternate Placement Program report. He noted nineteen students graduated from the program and six students received their GED. He added four students were dropped from the program because of attendance or behavior issues.

(10-309) CERTIFICATION OF GIFTED EDUCATION PLAN FOR 2010-2011

Mary Jane Mutispaugh, director of instruction, presented recommendations from the Local Advisory Committee on Gifted Education regarding the school division’s local plan. The committee recommended no changes in the local plan for the 2010-2011 school year. Ms. Mutispaugh reminded board members that the state regulations have been revised and a complete rewrite of the plan would be necessary within the next two years.

MOTION:That the board approve the Local Plan for the Education of the Gifted for 2010-2011, as
presented

MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(10-310) FEDERAL PROGRAMS CONSOLIDATED GRANT APPLICATION FOR 2010-2011

Ms. Mutispaugh presented the 2010-2011 Local Consolidated Application for federal program funds to the board for approval. This application includes Title I A, Title I D, Title II A, and Title II D. It also includes consortium participation with Albemarle County for Title I C and with Roanoke County for Title III. The amount included in the application for all federal programs is $751,560.03.

MOTION: That the board approve the application for federal program funds, as presented.

MOTION:Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(10-311) ANNUAL STATE TECHNOLOGY FUNDING RESOLUTION

Ms. Mutispaugh presented the State Technology Funding Resolution for Series XVirginia Public School Authority technology funds. The amount of these funds is $282,000.

MOTION: That the board approve the annual state technology funding resolution, as presented.

MOTION: Mr. Anderson
SECOND: Mr. Halsey
ROLL CALL VOTE: Mr. Anderson - YES Mr. Halsey - YES
Mr. Barbour - YES Mrs. McKinney - YES
Mrs. Bryant - YESMr. Tucker - YES
Mr. Fridley - YES
7-YES 0- ABSENT 0 –NO

(10-312) APPROVAL OF SOCIAL STUDIES TEXTBOOK PURCHASES

Ms. Mutispaugh presented the recommendation for the purchase of Social Studies textbooks which were adopted by the board at the May meeting. The cost of textbooks is $123,810.40.

MOTION: That the board approve the Social Studies textbook purchases, as presented.

MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(10-313) AUTHORIZATION TO OFFER STUDENT ACCIDENT INSURANCE SERVICES IN SCHOOLS

Mr. Rob Carpenter, director of human resources, recommended to the school board that First Services Insurance be approved as the sole provider of voluntary student accident insurance for the 2010-2011 school year. Participation is voluntary and the school board assumes no cost or obligation, he noted.

MOTION: That the board approve First Services Insurance for voluntary student accident insurance, as presented.

MOTION: Mrs. Bryant
SECOND: Mr. Barbour
VOTE: Unanimous

(10-314) ANNUAL HOMEBOUND REPORT

Dr. Heath, director of special education, presented the Annual Homebound Report to the school board. She reported the homebound report for the 2009-2010 school year reflects a 30% reduction in the cost of services and an overall 46% reduction in the number of students served from the 2008-2009 school year. This represents the second lowest cost in an eight year reporting period, and the lowest number of students served in that same eight year period. This reduction is, in part, a result of enforcing the homebound guidelines requiring that the treating physician complete the certification requirements and by following a policy of approving services when the request is made in a timely fashion and in accordance with certification requirements. These figures will vary from year to year based on the needs of the students and the number of requests submitted, she noted.

(10-315) RESOLUTION FOR VRS MEMBER CONTRIBUTION PICK-UP UNDER § 51.1-700 VA CODE

Mrs. Bryant read the resolution describing the VRS contribution pick-up option for Plan 2 employees.Mr. Keven Rice, director of budget and finance, provided a brief overview of legislation approved by the 2010 General Assembly that modified the Virginia Retirement System (VRS) to create a new retirement plan, henceforth known as Plan 2, for employees hired on or after July 1, 2010. He explained that all current employees and individuals hired after July 1, 2010 who possess prior, credible VRS service, will henceforth be known as Plan 1 employees. Under the 2010 legislation approved by the General Assembly, Plan 2 employees are required to pay their five percent member contribution unless designated otherwise by the school board via a formal resolution. It is the recommendation of the Superintendent and administration that the school board continue to pay the five percent member contribution for Plan 2 employees. The accompanying resolution formally adopts this position for Alleghany County Public Schools, he stated.

MOTION: That the board approve the resolution for VRS Member Contribution Pick-up for Plan 2 Employees, as presented.

MOTION: Mrs. Bryant
SECOND: Mr. Fridley
ROLL CALL VOTE: Mr. Anderson - YES Mr. Halsey - YES
Mr. Barbour - YES Mrs. McKinney - YES
Mrs. Bryant - YESMr. Tucker - YES
Mr. Fridley - YES
7-YES 0- ABSENT 0 –NO

(10-316) APPROVAL FOR PURCHASE OF WINDOW BLINDS AT ALLEGHANY HIGH SCHOOL

Mr. Higgins reported two bids were received with the lowest coming from Picture This & More of Covington at $27,635.00. He noted this cost includes labor and all materials, supplies, and equipment needed for installation. He stated the blinds carry a limited one-year warranty and installation is guaranteed for one year. He recommended awarding the bid to Picture This & More of Covington.

MOTION: That the board approve Picture This & More of Covington for the purchase of window blinds at Alleghany High School at a cost of $27,635.00, as presented.

MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

(10-317) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins reported the windows at Alleghany High School are 95% completed. He also reported a new gym floor would be poured at the high school beginning the next day.

FIELD TRIP REQUESTS:

(10-318) EIGHT AHS BAND students to WESTERN CAROLINA UNIVERSITY, CULLOWHEE, NC, JULY 4-8, 2010

MOTION: That the board approve the field trip request, as presented.

MOTION: Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous

POLICY REVISIONS:

(10-319) pOLICY REVISIONS RECOMMENDED BY VIRGINIA SCHOOL BOARDS ASSOCIATION AND ADMINISTRATIVE STAFF

The board approved revisions to the following policies: CMA, DGC, DM, EC, GAB/IIBEA, GB, GCL-R, IC/ID, IGAE/IGAF, IGAG, IGAJ, IGBG, IGBI, IGCA, IHB, IIAA, IIBEA/GAB, IKF, JED, JED-R, JO, LC, LEB, and LI.

MOTION: That the board approve the policy revisions, as presented.

MOTION: Mr. Anderson
SECOND: Mr. Fridley
VOTE: Unanimous

(10-320) COMMUNICATIONS

Dr. Campbell stated the following material was provided in the packet for information purposes.

- Alleghany County Public Schools Standard Scheduling Day, 2010-2011

CLOSED SESSION

(10-321) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, LEGAL MATTERS 2.2-3711.A.7, SPECIAL AWARDS 2.2-3711-A.10 AND CONSOLIDATION 15.2-2907.D.

MOTION: That the school board enter closed session to discuss Personnel, Student Matters, Legal Matters, and Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2, 2.2-3711.A.7, 2.2-3711.A.10, and 15.2-2907.D.

MOTION: Mrs. Bryant
SECOND: Mr. Barbour
VOTE: Unanimous
TIME: 7:16 p.m.

MOTION: That the school board return to open session from closed session.

MOTION: Mrs. Bryant
SECOND: Mr. Barbour
VOTE: Unanimous
TIME: 9:26 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the school board.

MOTION: Mrs. Bryant
SECOND: Mr. Fridley
ROLL CALL VOTE: Mr. Anderson - YES Mr. Halsey - YES
Mr. Barbour - YES Mrs. McKinney - YES
Mrs. Bryant - YESMr. Tucker - YES
Mr. Fridley - YES
7-YES 0- ABSENT 0 -NO
TIME: 9:27 p.m.

________________________________________ __________________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(10-322) PERSONNEL ACTIONS

MOTION: That the board approve all personnel actions, as recommended by the Superintendent.

MOTION:Mr. Barbour
SECOND: Mrs. Bryant
VOTE: Unanimous

PUPIL PERSONNEL

(10-323) DISPOSITION OF PUPIL PERSONNEL CASES

MOTION: That the board approve the pupil personnel actions in cases #10-01, #10-12, #10-37, and #10-39, as recommended by the Superintendent.

MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

OTHER BUSINESS

(10-324)RESOLUTION TO NOMINATE RECIPIENT FOR VSBA MEDIA HONOR ROLL

MOTION: That the board nominate Darrell Gleason, The Virginian Review, to the VSBA Media Honor Roll, as presented.

MOTION: Mr. Barbour
SECOND: Mr. Anderson
ROLL CALL VOTE: Mr. Anderson - YES Mr. Halsey - YES
Mr. Barbour - YES Mrs. McKinney - YES
Mrs. Bryant - YESMr. Tucker - YES
Mr. Fridley - YES
7-YES 0- ABSENT 0 –NO

(10-325) ADDITIONS to agenda

There were no further additions to the agenda.

ADJOURNMENT

MOTION: That the June 21, 2010 regular meeting of the Alleghany County School Board be adjourned.

MOTION: Mr. Halsey
SECOND: Mrs. Bryant
VOTE: Unanimous
TIME: 9:30 p.m.

_______________________________________ __________________________________

Chairman, Alleghany County School BoardClerk