7-1-09

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MINUTES

ORGANIZATIONAL MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

July 1, 2009

The Alleghany County School Board held its organizational meeting on July 1, 2009, at 6:00 p.m. at Central Office Complex in Low Moor, VA.

PRESENT:Suzanne T. Adcock; Stacey P. Bryant; T. Troy Barbour; Patsy McKinney; Robert A. Fridley; and Randall S. Tucker. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: David W. Halsey

Dr. Campbell presided as chairman pro tempore and called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

ELECTION OF CHAIRMAN

In her capacity as chairman pro tempore, Dr. Campbell asked for nominations for Chairman. Mrs. Bryant nominated Mr. Tucker as Chairman, seconded by Mr. Barbour. Hearing no other nominations, Dr. Campbell asked for a motion to close the nominations.

MOTION: That the nominations for Chairman of the Alleghany County School Board be closed.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
VOTE: Unanimous

MOTION: That Randy Tucker be elected as Chairman of the Alleghany County School
Board.
MOTION:Mr. Fridley
SECOND: Mrs. Bryant
ROLL CALL VOTE: Ms. Adcock- YES Mr. Halsey- ABSENT
Mr. Barbour- YES Mrs. McKinney- YES
Mrs. Bryant- YES Mr. Tucker- YES
Mr. R. Fridley- YES
6-YES 1-ABSENT 0-NO

ELECTION OF VICE CHAIRMAN

Chairman Tucker asked for nominations for Vice Chairman. Mr. Fridley nominated Mrs. Bryant as Vice-Chairman, seconded by Mr. Barbour. Hearing no other nominations, Chairman Tucker asked for a motion to close the nominations.

MOTION: That the nominations for Vice-Chairman of the Alleghany County School Board be closed.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

MOTION: That Stacey Bryant be approved as the Vice Chairman of the Alleghany County School
Board.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE:Ms. Adcock - YES Mr. Halsey- ABSENT
Mr. Barbour - YES Mrs. McKinney- YES
Mrs. Bryant - YES Mr. Tucker- YES
Mr. R. Fridley- YES
6-YES1-ABSENT 0-NO

ELECTION OF CLERK

MOTION: That Dr. Campbell be approved as Clerk of the Board.
MOTION:Ms. Adcock
SECOND: Mrs. Bryant
VOTE: Unanimous

ELECTION OF DEPUTY CLERK

MOTION: That Mrs. Lorie Bess be approved as Deputy Clerk.
MOTION:Ms. Adcock
SECOND: Mrs. Bryant
VOTE: Unanimous

DESIGNATION OF RECORDERS

Chairman Tucker, upon recommendation of the Superintendent, designated Mrs. Lorie Bess and Mrs. Mary Jane Mutispaugh to serve as recorders.

APPROVE 2009-2010 MEETING CALENDAR WITH DATES, TIMES AND LOCATIONS

Dr. Campbell noted the Board was given a draft calendar to review in June. She noted that the October 3 work session would be changed to October 17. She requested approval of the calendar.

MOTION: That the 2009-2010 meeting calendar with dates and times be approved, with the
October 3 work session being changed to October 17.
MOTION: Ms. Adcock
SECOND: Mrs. Bryant
VOTE: Unanimous

APPOINT FOUR REPRESENTATIVES TO JACKSON RIVER TECHINICAL CENTER JOINT BOARD OF CONTROL

Chairman Tucker volunteered himself and appointed Mr. Barbour, Mrs. Bryant, and Mr. Halsey as Alleghany County Public School representatives to the Jackson River Technical Center Joint Board of Control.

APPOINT REPRESENTATIVES TO JACKSON RIVER GOVERNOR SCHOOL EXECUTIVE COMMITTEE

Chairman Tucker appointed Ms. Adcock as Alleghany County Public School representatives to the Jackson River Governor’s School Executive Committee.

APPOINT DELEGATE AND ALTERNATE TO VSBA DELEGATE CONVENTION

Chairman Tucker appointed Mr. Halsey as delegate to represent Alleghany County Public Schools during the 2009 Virginia School Boards’ Associations’ convention in November.An alternate was not appointed.

APPOINT REPRESENTATIVES TO ALLEGHANY COUNTY COMMUNICATIONS COMMITTEE

Chairman Tucker volunteered himself and appointed Mrs. Bryant to serve as representatives to the Alleghany County Communications Committee.

(10-01)) VIRGINIA FREEDOM OF INFORMATION ACT

Pursuant to the Code of Virginia, Section 2.2-3702, Dr. Campbell reminded School Board members that they are to read and familiarize themselves with the provisions of the Virginia Freedom of Information Act. A copy of the Freedom of Information Act was provided to all Board members. There were no questions from Board members.

(10-02) PROVISION OF THE VIRGINIA CONFLICT OF INTEREST ACT

Dr. Campbell stated that the Virginia School Boards’ Association also recommends that School Board members read and familiarize themselves with the Virginia Conflict of Interests Act. She said the essential elements of the Act can be found in the Alleghany County School Board Policy BBFA. A copy of Policy BBFA was provided to each Board member. There were no questions from Board members.

(10-03) PROVISION OF THE VIRGINIA PUBLIC RECORDS ACTS

Pursuant to the Code of Virginia, Section 2.2-3702, Dr. Campbell reminded School Board members that they are to read and familiarize themselves with the provisions of the Virginia Public Records Act. A copy of the Virginia Public Records Act was provided to all Board members. There were no questions from Board members.

(10-04) LOCATION OF ALLEGHANY COUNTY SCHOOL BOARD POLICY MANUALS

Dr. Campbell reported that copies of the Alleghany County School Board Policy Manual are available to the public at the School Board office at 100 Central Circle, Low Moor, VA, in each school’s office and library, and at the public libraries in Covington and Clifton Forge. She added the policy manual is also available on the school website, per state statutory requirement.

(10-05) ACCEPTANCE OF VSBA CODE OF CONDUCT

Dr. Campbell read the Code of Conduct and asked all Board members who agreed with the Code of Conduct to please sign the form. There were no questions from the Board.

MOTION: That the VSBA Code of Conduct be adopted as presented.
MOTION:Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous

COMMUNITY PARTICIPATION

(10-06) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Rob Fridley welcomed Patsy McKinney to the Board and Dr. Campbell as the new superintendent. He stated he is looking forward to another successful year.

Mr. Troy Barbour had no comments or questions.

Mrs. Stacey Bryant welcomed Mrs. McKinney and Dr. Campbell in their new roles.

Ms. Suzanne Adcock thanked all the Board members and staff for their assistance to her over the past year. She reported she noticed VDOT surveying the road to the school and is hoping the barrier project would begin soon.

Patsy McKinney stated she appreciates the opportunity to serve on the Board and is looking forward to “learning the ropes”.

Dr. Campbell stated it is an honor to serve as the superintendent and appreciates the support she has received from the Board and all staff. She stated she will serve to the best of her ability.

Mr. Randy Tucker welcomed Mrs. McKinney and Dr. Campbell. He stated because Mrs. McKinney has been an employee for many years, he is confident she will “learn the ropes” very quickly.

BUDGET AND FINANCE

(10-07) FINAL 2008-2009 YEAR-END PAYMENT OF BILLS

Keven Rice, director of budget and finance, presented the final 08-09 year-end payment of bills and year-end budget transfers for approval to the School Board. He also discussed with the Board the state carry over funds, supplemental appropriations, and the return of 08-09 local contribution to the county.

MOTION: That the Board approve the 2008-2009 final payment of the bills as presented.
MOTION:Mr. Barbour
SECOND: Mrs. Bryant
VOTE: Unanimous

(10-08) FINAL 2008-2009 YEAR-END BUDGET TRANSFERS

MOTION: That the Board approve the final 2008-2009 year-end budget transfers and state carry-over
funds as presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

OTHER BUSINESS

(10-09) Additions to the agenda

There were no additions to the agenda.

ADJOURNMENT

MOTION: That the July 1, 2009, organizational meeting of the Alleghany County School Board be
adjourned.
MOTION:Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous
TIME: 6:32 p.m.

_______________________________________ _____________________________________

Chairman, Alleghany County School Board Clerk