7-6-2009

 

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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

July 6, 2009

The Alleghany County School Board held its regular meeting on July, 2009 at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

PRESENT: T. Troy Barbour; Stacey P. Bryant, Vice Chairman; Robert A. Fridley; Patsy McKinney; and Randall S. Tucker, Chairman. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Suzanne T. Adcock; David W. Halsey

Chairman Tucker called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Tucker announced an addition to the agenda under item #10-26, Closed Session. Pursuant to Section 2.2-3711.A.7 of the Code of Virginia – Legal Matters / Discussion briefings by staff members pertaining to probable litigation.

Chairman Tucker announced an addition to the agenda under item #10-28, “Preliminary report on 2008-2009 SOL test performance”. He noted this item would be inserted between agenda items #10-17 and #10-18.

(10-10) APPROVAL OF MINUTES OF JUNE 15, 2009 REGULAR MEETING
MOTION: That the Board approve the minutes of the June 15, 2009 regular meeting.
MOTION:Mr. Fridley
SECOND:Mrs. Bryant
VOTE: Unanimous

(10-11) APPROVAL OF MINUTES OF JULY 1, 2009 ORGANIZATIONAL MEETING
MOTION: That the Board approve the minutes of the July 1, 2009, organizational meeting.
MOTION:Mrs. Bryant
SECOND:Mr. Barbour
VOTE: Unanimous

COMMUNITY PARTICIPATION

(10-12) 2009 VSBA MEDIA HONOR ROLL COMMENDATION TO DARRELL GLEASON, COVINGTON VIRGINIAN REVIEW

Mr. Fridley presented a certificate of commendation to Mr. Gleason and thanked him for his work in providing accurate information to the public.

(10-13) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Dr. Campbell thanked the Board and staff for a smooth transaction into her position.

Mr. Tucker stated this could be another challenging year from a budget standpoint. He thanked Darrell Gleason for fair and honest reporting of the Board meetings.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(10-14) BOILING SPRING AND FALLING SPRING ELEMENTARY SCHOOLS ADMINISTRATIVE MANAGEMENT REPORT

Mrs. Debbie Farmer explained she intends to be available at each of the elementary schools in a shared capacity, giving as much equality to each school as possible. She stated since each school has itinerant teachers on specific days, she will report to each location every other day allowing her the opportunity to visit with every teacher, as well as being present on a variety of days to interact with the students. She noted school secretaries and lead teachers will have easy access to her through the use of email and telephone. She stated she will keep appraised of anything that needs her attention on a daily basis. She concluded with everyone working together to fill the gaps created by losing a full-time principal, she feels this challenge will be met and the duties fulfilled to meet the needs of both the communities. Dr. Campbell added if Mrs. Farmer is not available and an emergency arises at one of the schools, a central office administrator would be sent to the school to handle the situation.

(10-15) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

-Monday, July 20 – VSBA orientation & training for new members in Richmond

-Tuesday, July 21 – VSBA-DOE Governor’s Conference in Richmond

-6:00 p.m. Monday, August 3 – Called meeting to consider personnel recommendations at Central officecomplex

-6:00 p.m. Monday, August 17 – Regular monthly meeting at Central office complex

(10-16) INVITATION TO ATTEND AUGUST 10, 2009 DIVISION-WIDE CONVOCATION

Mrs. Mutispaugh, Director of Instruction, presented Board members with an invitation to the opening of school Convocation Ceremony to be held on August 10, 2009 from 8:30 a.m. to 10:00 a.m. at Gleason Forum Hall. The invitation included a schedule of in-service activities for Monday and Tuesday, August 10 and 11, 2009.

(10-17)DIFFERENTIAL EQUATIONS TEXTBOOK APPROVAL

Mrs. Mutispaugh presented two textbook recommendations to the Board for approval. The first is for a dual enrollment course entitled Differential Equations. The book for this course was recommended by Dabney S. Lancaster Community College. The second was for an elementary handwriting program by Universal Publishing.

MOTION: That the Board approve the purchase of two textbooks, as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous

(10-28) PRELIMINARY report on 2008-2009 SOL test performance

Mrs. Mutispaugh presented the preliminary 2008-2009 SOL Test Results. She cautioned the Board that these scores did not include any scores for which alerts were received, VAAP and VGLA scores that were being audited, and subgroup scores. She also noted that from these reports, all schools will be fully accredited. AYP results will only be determined after subgroup scores are received.

(10-18)ANNUAL HOMEBOUND EDUCATION REPORT

Dr. Elizabeth Heath, Director of Special Education, presented the Annual Homebound Report for the Board’s review and approval. The report provided information about the cost of homebound services and the number of students served for the past seven school years. Dr. Heath answered the Board’s questions regarding the increase in costs for the 08-09 fiscal year.

(10-19)ANNUAL REPORT ON STUDENT ATTENDANCE AND TRUANCY ENFORCEMENT

Ms. Jan Hobbs, Director of Student Programs, gave a report on attendance for the 2008-2009 school year. She reported all schools met the NCLB benchmark of 94% with the exception of AHS. AHS had a 93% attendance rate; however, attendance is not an AYP benchmark for AHS. AHS has to meet the graduation rate of 61%.The graduation rate of AHS will be determined after summer school is completed.

(10-20)CONSIDER RESOLUTION TO ESTABLISH JOINT BOARD TO MANAGE JACKSON RIVER GOVERNOR SCHOOL

MOTION: That the Board approve the resolution establishing a joint board to manage the JRGS.as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
ROLL CALL VOTE: Ms. Adcock – ABSENT Mr. Halsey - ABSENT
Mr. Barbour – YES Mrs. McKinney - YES
Mrs. Bryant – YESMr. Tucker - YES
Mr. R. Fridley – YES
5-YES 2–ABSENT 0-NO

(10-21)CONSIDER RESOLUTION TO CONTINUE AS FISCAL AGENT FOR JACKSON RIVER GOVERNOR SCHOOL

Dr. Campbell clarified the resolution serves to formally accept serving as the fiscal agent for the JRGS.

MOTION: That the Board approve the resolution to continue as fiscal agent for the JRGS.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
ROLL CALL VOTE: Ms. Adcock – ABSENT Mr. Halsey - ABSENT
Mr. Barbour – YES Mrs. McKinney - YES
Mrs. Bryant – YES Mr. Tucker - YES
Mr. R. Fridley – YES
5-YES 2–ABSENT 0-NO

(10-22)CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Dr. Campbell reported that the auditorium at AHS was currently being painted and that completion of the project was pending the arrival of some stage lighting materials. She also reported that Mr. Higgins had conducted the pre-bid meetings for the AHS gym project. Dr. Campbell explained that all contractors who participated in the meetings agreed that the bleachers would have to be custom-made and installed before the gym floor at could be replaced. The bleachers will not be complete until October; therefore, the gym floor will not be replaced until the bleachers have been installed.

FIELD TRIP REQUEST:

(10-23) ALL OVERNIGHT AND OUT-OF-STATE TRIPS ASSOCIATED WITH VIRGINIA HIGH SCHOOL LEAGUE, DESTINATION IMAGINATION AND DISTRICT/REGION/STATE/HONORS BAND AND CHORAL COMPETITIONS
MOTION: That the Board approve all overnight and out-of-state trips associated with VHSL, Destination Imagination, and all district/region/state/honors band and choral competitions.
MOTION: Mrs. Bryant
SECOND: Mr. Barbour
VOTE: Unanimous

POLICY REVISIONS:

(10-24) CONSIDER REVISIONS TO POLICIES GCA-R1 AND GCA-R2, AS RECOMMENDED BY ADMINSTRATIVE STAFF

MOTION: That the Board approve the two policy revisions, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

(10-25) COMMUNICATIONS

Dr. Campbell stated the following material was provided in the packet for information purposes:

-Alleghany County Public Schools Standard Scheduling Day, 2009-2010

Mr. Rob Carpenter, Director of Human Resources, noted changes in teacher report and departure times at Clifton Middle School and a change in instructional time at Alleghany High School.

CLOSED SESSION

(10-26)CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, LEGAL MATTERS 2.2-3711.A.7, and CONSOLIDATION 15.2-2907.D.
MOTION: That the School Board enter closed session to discuss Personnel, Legal Matters and Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.7 and15.2-2907.D.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous
TIME: 6:50 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mrs. Bryant
SECOND: Mr. Barbour
VOTE: Unanimous
TIME: 7:20 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mrs. Bryant
SECOND: Mr. Fridley
ROLL CALL VOTE: Ms. Adcock – ABSENT Mr. Halsey - ABSENT
Mr. Barbour – YES Mrs. McKinney - YES
Mrs. Bryant – YES Mr. Tucker - YES
Mr. R. Fridley – YES
5-YES 2–ABSENT 0-NO
TIME: 7:21 p.m.

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(10-27)PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as recommended by the Superintendent.
MOTION: Mrs. Bryant
SECOND: Mr. Barbour
VOTE: Unanimous

OTHER BUSINESS

(10-28) ADDITIONS to agenda

Preliminary report on 2008-2009 SOL test performance. This item was inserted between agenda items #10-17 and #10-18.

ADJOURNMENT

MOTION: That the July 6, 2009 regular meeting of the Alleghany County School Board be adjourned.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous
TIME: 7:22 p.m.

_______________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk