8-17-2009

 


MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

August 17, 2009

The Alleghany County School Board held its regular meeting on August 17, 2009 at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

PRESENT: Suzanne T. Adcock; T. Troy Barbour; Robert A. Fridley; David W. Halsey; Patsy McKinney; and Randall S. Tucker, Chairman. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Stacey P. Bryant, Vice Chairman

Chairman Tucker called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Tucker announced an addition to the agenda under item #10-54, Closed Session. Pursuant to Section 2.2-3711.A.7 of the Code of Virginia – Legal Matters / Discussion briefings by staff members pertaining to actual or probable litigation.

Chairman Tucker announced an addition to the agenda under item #10-57, “School Calendar Information”. He noted this item would be an information item and would be inserted between agenda items #10-42 and #10-43.

(10-35) APPROVAL OF MINUTES OF AUGUST 3, 2009 CALLED MEETING

MOTION: That the Board approve the minutes of the August 3, 2009 called meeting.

MOTION:Ms. Adcock
SECOND: Mr. Fridley
VOTE: Unanimous

COMMUNITY PARTICIPATION

(10-36) REMARKS BY MR. EDDIE GRAHAM, DIRECTOR, JACKSON RIVER GOVERNOR’S SCHOOL

Mr. Graham introduced himself as the new Executive Director for the Jackson River Governor’s School. He thanked the Board for their continued support of the program. He noted Jackson River Governor’s School would be working under a different governing structure this year. The Executive Director is now employed by the Jackson River Governor’s School Board, and not Dabney S. Lancaster Community College. He concluded he is looking forward to exciting things for the school this year.

(10-37) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Fridley stated he was at Clifton Middle School earlier in the day and was pleased to see so much excitement from the staff, administrators and students about school starting back this week.

Mr. Barbour had no questions or comments.

Mr. Halsey thanked his fellow Board members and employees for their calls, emails, and support during his wife’s illness and reported she is doing well and hoping to return to work soon.

Mrs. McKinney had no questions or comments.

Ms. Adcock thanked Mr. Graham for his dedication to the Jackson River Governor’s School.

Dr. Campbell stated the JRGS is off to a great start and she is looking forward to a successful year. She stated she had been visiting schools and was proud to report that everyone was excited about the upcoming school year. She noted she and central office administrators are scheduled to visit each school on opening day.

Mr. Tucker welcomed everyone to the meeting. He thanked Mr. Graham and stated he is looking forward to a presentation from him in the spring. He commented the schools look good and are on their way to a good year.

BUDGET AND FINANCE

(10-38) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION:Mr. Halsey
SECOND: Mr. Fridley
VOTE: Unanimous

(10-39) BUDGET REPORT

Dr. Campbell stated the material that was provided was for information purposes. There were no questions or comments from the Board.

School Operating Fund

$644,430.27

School Textbook Fund

$544,944.06

Alleghany Foundation Nursing Grant

$49,202.14

Governor’s School

$13,547.08

Scholarship

$82,671.24

Alleghany Foundation Mental Health Initiative

$14,278.16

Grand Total

$1,349,072.95

 

(10-40) CAFETERIA REPORT- July and End of Year

Mr. Kenny Higgins, Director of Administrative Services, noted all Board members were provided with the reports in their packet. There were no questions from the Board.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(10-41) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

-Thursday, August 20 – VSBA Workshop in Charlottesville
-6:00 p.m., Monday, September 21 – Regular monthly meeting at Boiling Spring Elementary

(Teacherdemonstration begins at 5:00 p.m.)

(10-42)REVISION OF 2009-2010 SCHOOL BOARD MEETING CALENDAR

Dr. Campbell noted the only change would be the October work session. The date will change from October 3 to October 17. The revised calendar will be posted on the school website.

MOTION: That the Board approve the revision to the 2009-2010 School Board meeting calendar.

MOTION: Mr. Barbour
SECOND: Ms. Adcock
VOTE: Unanimous

(10-57) SCHOOL CALENDAR INFORMATION

Dr. Campbell reported she had received a call from Mr. Tom Long, Superintendent of Covington City Schools, informing her that the Covington City School Board had decided they will not continue to follow the joint calendar with Alleghany County Schools. She emphasized to the Board that this would in no way impact our schools.Mr. Tucker asked if Covington participated in developing and approving the original joint calendar and Dr. Campbell replied they had. She also noted the Efficiency Review study recommended a joint calendar between the two school divisions.

(10-43) ANNUAL REPORT ON ENERGY MANAGEMENT OUTCOMES

Mrs. Gayle McCue, Energy Manager, presented the energy management results for the 2008-2009 school year. Ms. McCue presented a summary of electricity and heating oil consumption and referenced the savings the division has realized since the 2002-2003 base year. Since the 2002-2003 base year, Alleghany County Public Schools has realized accumulated savings of $613,464 in electrical costs and $621,423 savings in fuel costs for a combined energy savings of $1,234,887.She added the roof coating and window replacements at Alleghany High School will also greatly impact energy efficiency for that building.

(10-44) APPROVE COMMENDATIONS AND LUNCHEON FOR 50 ALLEGHANY HIGH SCHOOL STUDENTS WHO SCORED 600 ON SPRING 2009 SOL ASSESSMENTS

MOTION: That the Board approve the commendations and a luncheon on September 17, 2009 at 11:30
a.m. in the library at Alleghany High School.

MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

(10-45) APPROVal OF JACKSON RIVER TECHNICAL CENTER REORGANIZATION OF ALTERNATIVE EDUCATION

Mr. Glenn Spangler, Director of Jackson River Technical Center, requested the elimination of the evening session of the alternative education program and explained the evening students are losing instruction time because of the different shifts for staff. He noted additional student slots can be put into the morning and afternoon sessions to make up for eliminating the ten evening slots. He added he felt this change would enhance the academic success of the alternative education students. Dr. Campbell concurred and recommended eliminating the evening class.

MOTION: That the Board approve the elimination of the evening session of the alternative education
program at Jackson River Technical Center.

MOTION: Mr. Halsey
SECOND: Ms. Adcock
VOTE: Unanimous

(10-46) AYP STATUS FOR 2009-2010

Ms. Mary Jane Mutispaugh, Director of Instruction, presented the 2009-2010 Accreditation and AYP status of the schools and school division, based on SOL assessments taken during the 2008-2009 school year. She explained that Virginia schools are under a dual system of accountability. Accreditation standards are a state requirement and AYP benchmarks are a federal requirement under the No Child Left Behind Act. All seven schools in Alleghany County are fully accredited under the state requirements. Four schools-Boiling Spring Elementary, Callaghan Elementary, Falling Spring Elementary, and Sharon Elementary made AYP under the federal standards. The division and three schools-Alleghany High School, Clifton Middle School, and Mountain View Elementary School missed making AYP by one subgroup each.

(10-47) CERTIFICATION THAT SCHOOL BOARD MEMBERS HAVE REVIEWED AND APPROVED OF SCHOOL CRISIS PLANS, IN ACCORDANCE WITH THE CODE OF VIRGINIA § 22.1-279.8

dr. Campbell reported that all Board members had reviewed the school crisis plans and signed the certification form.

MOTION: That the Board certifies that all Board members have reviewed and approved of the school
crisis plans, in accordance with the Code of Virginia § 22.1-279.8.

MOTION: Ms. Adcock
SECOND: Mr. Halsey
VOTE:Unanimous

(10-48) TIMELINE FOR DEVELOPMENT OF COMPREHENSIVE SIX-YEAR IMPROVEMENT PLAN

Dr. Campbell explained that the development and evaluation of the plan is mandated by Virginia Standards of Quality and that Virginia Code required that the document be developed and evaluated in alternate years. Dr. Campbell presented the Board with a timeline for renewal of the current document.

(10-49) REVISION OF SPECIAL EDUCATION PROCEDURES MANUAL

Dr. Elizabeth Heath, Director of Special Education, presented the Alleghany County Public Schools Special Education, Homebound, Section 504 Procedures Manual for the Board’s review and approval. The manual is intended to serve as a guidance document for administrators, case managers, guidance and related service personnel in serving all students with disabilities who have either an IEP, a 504 plan, or are recommended for evaluation of eligibility for either service, and students who may require homebound services in Alleghany County Public Schools. The procedures outlined are based on federal law, state law, interpretation of case law, advisement from Reed-Smith (the law firm serving the Virginia Department of Education), advisement from the Virginia Department of Education, and other Alleghany County Public School policies.

MOTION: That the Board approve the revised procedures manual, as presented.

MOTION: Mr. Barbour
SECOND: Ms. Adcock
VOTE: Unanimous

(10-50) SUMMARY OF 2008-2009 STATE DISCIPLINE, CRIME AND VIOLENCE REPORT

Jan Hobbs, Director of Student Programs, presented the discipline summary and School Resource Officer (SRO) report for 2008-09. There were a total of 1,867 discipline referrals, a decrease of 331 from the 2007-08 school year, she noted. She added there were 261 referrals to the SRO’s; 186 were for traffic/radar stops.

(10-51) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Kenny Higgins reported JM Turner had started on the School Resource Officer door front at Alleghany High School. He also reported that work on the auditorium at the high school is complete. He noted he had met with the architect about getting the window and door bids out as soon as possible. He reported the roof at Callaghan Elementary was almost complete. Mr. Tucker commented that because building a new high school was no longer an option, the Board needs to look at putting air conditioning in the high school and possible partial flood mitigation. Board members agreed to move forward. Dr. Campbell will gather more information to report to the Board at the next meeting.

FIELD TRIP REQUEST:

(10-52) 27 AHS CONCERT CHOIR STUDENTS TO HERITAGE FESTIVAL TOUR, CHICAGO, IL, APRIL 8-11, 2010

MOTION: That the Board approve the field trip request, as presented.

MOTION: Ms. Adcock
SECOND: Mr. Fridley
VOTE: Unanimous

 

COMMUNICATIONS

(10-53) SUMMARY OF 2009-2010 FEDERAL SCHOOL NUTRITION PROGRAM ANNUAL AGREEMENT

Dr. Campbell stated the information that was included in the packet was provided by Violet Paxton, Division Cafeteria Manager, and simply confirms the agreement was approved. There were no questions from the Board.

CLOSED SESSION

(10-54) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, LEGAL MATTERS 2.2-3711.A.7, SPECIAL AWARDS 2.2-3711.A.10, AND CONSOLIDATION 15.2-2907.D.

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters, Legal
Matters, Special Awards and Consolidation, as authorized by the Code of Virginia Sections 2.2-
3711A.1, 2.2-3711.A.2, 2.2-3711.A.7, 2.2-3711.A.10 and 15.2-2907.D.

MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous
TIME: 6:55 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION:Mr. Halsey
SECOND: Ms. Adcock
VOTE: Unanimous
TIME: 8:05 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Ms. Adcock
SECOND: Mr. Halsey
ROLL CALL VOTE: Ms. Adcock – YESMr. Halsey - YES
Mr. Barbour – YES Mrs. McKinney - YES
Mrs. Bryant – ABSENTMr. Tucker - YES
Mr. R. Fridley – YES
6 -YES 1–ABSENT 0-NO
TIME: 8:06 p.m.

________________________________________ _________________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(10-55) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as recommended by the Superintendent.

MOTION:Mr. Fridley
SECOND: Ms. Adcock
VOTE: Unanimous

(10-56) PUPIL PERSONNEL

MOTION: That the Board approve the pupil personnel action for case #07-13, as recommended by the
Superintendent.

MOTION: Mr. Fridley
SECOND: Mr. Barbour
VOTE: Unanimous

OTHER BUSINESS

(10-57) ADDITIONS to agenda

Item #10-57, “School Calendar Information” was inserted between agenda items #10-42 and #10-43.

Chairman Tucker requested the addition of agenda item #10-58, “Consider purchase of 40 cafeteria tables at Alleghany High School”.

MOTION: That the Board add agenda item #10-58, “Consider purchase of 40 cafeteria tables
at Alleghany High School”.

MOTION:Mr. Halsey
SECOND: Mr. Fridley
ROLL CALL VOTE:Ms. Adcock – YES Mr. Halsey - YES
Mr. Barbour – YES Mrs. McKinney - YES
Mrs. Bryant – ABSENT Mr. Tucker - YES
Mr. R. Fridley – YES

6-YES 1–ABSENT 0-NO

(10-58) CONSIDER PURCHASE OF 40 CAFETERIA TABLES AT ALLEGHANY HIGH SCHOOL

Mr. Higgins requested approval to purchase 40 bench style cafeteria tables due to the age of the current tables.

MOTION: That the Board approve the purchase of 40 bench style cafeteria tables from VIRCO in the
amount of $31,449.60, for Alleghany High School, as recommended by the Superintendent.

MOTION:Ms. Adcock
SECOND: Mr. Barbour
VOTE: Unanimous

ADJOURNMENT

MOTION: That the August 17, 2009 regular meeting of the Alleghany County School Board be
adjourned.

MOTION: Mr. Fridley

SECOND: Mr. Barbour

VOTE: Unanimous

TIME: 8:30 p.m.

_______________________________________ _________________________________

Chairman, Alleghany County School Board Clerk