9-21-2009

 

MINUTES
REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
September 21, 2009

The Alleghany County School Board held its regular meeting on September 21, 2009 at 6:00 p.m. at Boiling Spring Elementary School in Covington, Virginia.

PRESENT: T. Troy Barbour; Stacey P. Bryant, Vice Chairman; David W. Halsey; Patsy McKinney; and Randall S. Tucker, Chairman. Also present: Sarah T. Campbell, Superintendent / Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:

Dr. Campbell reported Suzanne Adcock and Robert Fridley would be arriving late. Mr. Fridley subsequently arrived at the start of agenda item #10-68 and Ms. Adcock arrived at the start of agenda item #10-74.

Chairman Tucker called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance, led by Madison Ferris, Riley Griffith and Hunter Malcom.

(10-59) APPROVAL OF MINUTES OF AUGUST 17, 2009 REGULAR MEETING

MOTION: That the Board approve the minutes of the August 17, 2009 regular meeting.
MOTION:Mrs. Bryant
SECOND: Mr. Barbour
VOTE: Unanimous

COMMUNITY PARTICIPATION

(10-60) OPENING REMARKS BY DEBBIE FARMER, PRINCIPAL, BOILING SPRING ELEMENTARY SCHOOLMrs. Farmer read the following statement: “Chairman Tucker, members of the Board, Dr. Campbell, faculty, and guests. I welcome you to Boiling Spring Elementary School. I would like to first thank you for your support of our school, especially to Patsy McKinney and Stacey Bryant for checking in with me often. It has been a challenge for me to serve two schools, but I cannot say enough for the dedication and support I have received from the faculty and staff, students, and the community. This staff was significantly reduced for this year. We have lost two instructional assistants, one teacher, and half of the administration. Yet, this group has risen to the challenge. Where gaps were created, someone has always volunteered to fill them. I am greeted every day with smiles and enthusiasm. They have developed strong teams and have always put the students’ needs first. Karen Staunton, my school designee, has had to handle several minor issues, but has done so efficiently and effectively, always keeping in contact with me. Mary Hutchison has taken on the monumental duty of keeping me on track. I am calling on her often to find paperwork, recall an event, or to make contacts for me. I could take up your whole evening giving you examples of all the wonderful deeds these people have done to make Boiling Spring Elementary remain a vital part of this community. Because of the teachers, the office staff, the assistants, custodians, cafeteria staff, bus driver, and the student and parents, I have had a wonderful experience coming here. I invite each of you to come and spend some time with us. I t does not matter wheat day or what time. You will always be impressed with what you will find from the moment you enter the doors. Thank you.”

(10-61) REMARKS BY SCOTT JENNINGS, PTO PRESIDENT, BOILING SPRING ELEMENTARY SCHOOL

Mr. Jennings stated the school year had gotten off to a great start although there had been many changes due to sharing a principal. He reported the Board had removed one school bus route this year and he had not heard of any complaints so far. He stated the volunteers are a big asset to the school. He noted the PTO is working on funding to purchase four digital cameras and new nets for the basketball courts. He thanked the Board for their hard work and dedication and congratulated the students who scored 600’s on their SOL tests.

(10-62) SCHOOL BOARD COMMENDATIONS

18 BOILING SPRING STUDENTS WHO EARNED AT LEAST ONE PERFECT 600 SCORE ON THEIR SPRING 2009 SOL TESTS

Mrs. McKinney and Erika Daly presented certificates to the following fifth grade students: Christopher Arrington, Hollie Bess, Koty Bowen, Sierra Lara, Jennifer Miller, Autumn Morgan, Travis Smith, and Brooke White. Nicholas Clarke and Erin Lockhart were absent and unable to accept their certificates.

Mrs. McKinney and Brenda Lawson presented certificates to the following fourth grade students: Madison Ferris, Riley Griffith, and Hunter Malcom.

Mrs. McKinney and Cindy Ferris presented certificates to the following third grade students: Hayden Brooks, Cheyenne Jennings, Christian Jessee, Nicholas Tingler, and Ashley Tucker.

ALLEGHANY COUNTY PUBLIC SCHOOL EMPLOYEES WHO RETIRED AT THE END OF THE 2008-2009 SCHOOL YEAR

Mr. Carpenter noted there was 270 years of combined years of experience amongst the nine retirees. Brenda Siple, Clifton Middle School principal, presented a certificate to Betsy Carter for her 32 years of service. Mindy Gardzinski, Mountain View Elementary assistant principal, presented a certificate to Lana Kidd for her 23 years of service. Kenny Higgins, Director of Administrative Services, presented a certificate to Leonard Tucker for his 23 years of service. Debbie Farmer, Boiling Spring Elementary principal, presented a certificate to Patsy McKinney for her 34 years of service. Retirees unable to attend included J.R. Simpson, III, 37 years; Karen Cruise, 33 years; Lonnie Howard, 34 years; William Hise, Jr., 33 years; and Charles Unroe, 21 years.

BRAZILIAN EXCHANGE TEACHERS

Nancy Moga, Callaghan Elementary principal, explained the Character Counts! Program and gave information regarding the involvement of those being recognized. She then presented certificates to Jennifer Unroe and Jacqueline Machado for their leadership and participation in the Character Counts! Program. Susana Kasten was absent and unable to accept her certificate.

(10-63) SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mrs. McKinney had no questions or comments.

Mr. Halsey thanked Mrs. Farmer for hosting the meeting and congratulated the students and retirees on their achievements.

Mrs. Bryant reported she had spent the day at Boiling Spring last week, touring the school and reading to the students. She noted Mrs. Farmer invited her to ride with her on one of the bus routes. She added riding the bus route was very informative and gave her a new perspective on why schools are delayed or closed during inclement weather. She concluded by saying that we owe it to the students to have a safe bus ride during bad weather.

Mr. Barbour thanked Mrs. Farmer for hosting the meeting. He commended the staff for working through the many changes going on in the school and congratulated the SOL students.

Dr. Campbell congratulated the students and retirees. She reported one of her goals for the year is to have a central office administrator each week at each school during the lunch period. She thanked Mrs. Farmer and the Boiling Spring staff for their hard work during the many changes.

Mr. Tucker stated he was glad the year was off to a good start and thanked Mrs. Farmer for her dual involvement in both Boiling Spring and Falling Spring schools. He noted he was glad to see the many parents attending the meeting. He thanked Mr. Jennings for his PTO report. He congratulated the SOL students for their success.

BUDGET AND FINANCE

(10-64) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION:Mr. Halsey
SECOND:Mrs. Bryant
VOTE: Unanimous

(10-65) BUDGET REPORT

Dr. Campbell stated the material that was provided was for information purposes. There were no questions or comments from the Board.

School Operating Fund

$ 1,889,495.76

School Textbook Fund

$697,023.40

Alleghany Foundation Nursing Grant

$99,619.37

Governor’s School

$13,435.08

Scholarship

$82,725.39

Alleghany Foundation Mental Health Initiative

$19,240.45

Grand Total

$2,801,539.45

(10-66) TEN-DAY STUDENT MEMBERSHIP REPORT

Mr. Keven Rice, Director of Budget and Finance, noted the membership exceeded the membership upon which the 2009-2010 operating budget was based by 19 students. He added Comprehensive Services Act (CSA) students are not included in the 10-day membership total. There were no questions or comments from the Board.

(10-67) CAFETERIA REPORT- July and End of Year

Mr. Kenny Higgins, Director of Administrative Services, noted all Board members were provided with the reports in their packet. There were no questions from the Board. He noted, to date, approximately 1,200 more lunches were served than last year and they are not free/reduced lunches.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(10-68) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

-6:30 p.m., September 28-Called meeting at Edgemont/Jeter Watson School
-October 2 – VSBA Workshop in Charlottesville
-8:30 a.m., Saturday, October 17 – Work session and annual in-service training at Central Office Complex

-6:00 p.m. Monday, October 19 – Regular monthly meeting at Callaghan Elementary School.

Chairman Tucker and Dr. Campbell emphasized the importance of the September 28 called meeting and encouraged all Board members to attend, if possible.

(10-69) CONSIDER APPROVAL OF PURCHASE OF FAILURE FREE READING REMEDIATION SOFTWARE

Dr. Elizabeth Heath, Director of Special Education, presented a proposal to the Board to purchase a remedial reading software package with stimulus funds from the American Recovery and Reinvestment Act.

MOTION: That the Board approve the purchase of the Failure Free Reading remediation software in the
amount of $65,340.00.
MOTION: Mr. Halsey
SECOND: Mrs. Bryant
VOTE: Unanimous

(10-70) REPORT ON ACCREDITATION STATUS OF ALLEGHANY COUNTY PUBLIC SCHOOLS UNDER THE REGULATION ESTABLISHING STANDARDS FOR ACCREDITING VIRGINIA PUBLIC SCHOOLS

Mrs. Mary Jane Mutispaugh, Director of Instruction, reported to the Board that all seven schools are fully accredited by the Commonwealth of Virginia.

(10-71) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins reported the roof at Callaghan Elementary is complete. Also, the roof at Alleghany High School is still in progress. He reported four types of HVAC systems have been presented for the high school and he hopes to provide recommendations to the Board at the next meeting, including price estimates with electrical and mechanical. He reported there is a proposed drawing for the track at Clifton Middle School but there is no timeline on the project due to the work being done on the high school. He noted chemicals have been put down on the Clifton Middle School football field to kill the grubs.

(10-72) CONSIDER DISPOSAL OF SURPLUS ITEMS

Mr. Higgins recommended disposal of a 1995 Oldsmobile Ciera via sealed bid.

MOTION: That the Board approve the disposal of said surplus item, as presented.
MOTION:Mrs. Bryant
SECOND:Mr. Halsey
VOTE: Unanimous

POLICY REVISION

(10-73) POLICY BCF “POLICY ADOPTION”: REVISION BASED ON RECOMMENDATION FROM VSBA POLICY SERVICES

Dr. Campbell noted the proposed policy revision from VSBA would discontinue the Board’s current practice of approving all policies. She recommended the Board not approve this revision and retain its current policy instead.

MOTION: That the Board reject the proposed revision to Policy BCF, “Policy Adoption”, and retain its
current BCF policy.
MOTION:Mr. Fridley
SECOND:Mrs. Bryant
VOTE: Unanimous

CLOSED SESSION

(10-74) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, AND CONSOLIDATION 15.2-2907.D.

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters, and Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2, and 15.2-2907.D.
MOTION:Mrs. Bryant
SECOND: Mr. Halsey
VOTE: Unanimous
TIME: 6:50 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mrs. Bryant
SECOND: Mr. Halsey
VOTE: Unanimous
TIME: 8:43 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mrs. Bryant
SECOND:Ms. Adcock
ROLL CALL VOTE:Ms. Adcock – YESMr. Halsey - YES
Mr. Barbour – YES Mrs. McKinney - YES
Mrs. Bryant – YES Mr. Tucker - YES
Mr. R. Fridley YES
7-YES 0–ABSENT 0-NO
TIME: 8:44 p.m.

_______________________________________ ________________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(10-75) PERSONNEL ACTIONS
MOTION: That the Board approve all personnel actions, as recommended by the Superintendent.
MOTION: Mr. Barbour
SECOND: Mrs. Bryant
VOTE: Unanimous

(10-76) PUPIL PERSONNEL

MOTION: That the Board approve the pupil personnel actions for cases #10-03, and #10-04, as
recommended by the Superintendent.
MOTION:Mrs. Bryant
SECOND: Mr. Fridley
VOTE: Unanimous

OTHER BUSINESS

(10-77) ADDITIONS to agenda

There were no additions to the agenda.

ADJOURNMENT

MOTION: That the September 21, 2009 regular meeting of the Alleghany County School Board be
adjourned.
MOTION:Mrs. Bryant
SECOND: Ms. Adcock
VOTE: Unanimous
TIME: 8:45 p.m.
_______________________________________ ________________________________

Chairman, Alleghany County School BoardClerk