10-18-2010

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

October 18, 2010

The Alleghany County School Board held its regular meeting on October 18, 2010 at 6:00 p.m. at Callaghan Elementary School, Covington, Virginia.

PRESENT: R. Joe Anderson; William W. Angle; T. Troy Barbour, Vice Chairman; Stacey P. Bryant, Chairman; Patsy G. McKinney; and Norman L. Persinger. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Robert A. Fridley

Chairman Bryant called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance and the school pledge led by members of Girl Scout Troop 584.

Chairman Bryant announced the following three additions to the agenda:

1. Agenda item #11-90, “Report on accreditation status of Alleghany County Public Schools under the Regulations Establishing Standards for Accrediting Virginia Public Schools.” She noted it would be an information item and would be inserted after agenda item #11-80.

2. Under agenda item #11-87, an additional pupil personnel case (#11-11) would be discussed.

3. Agenda item #11-91, “VASS Legislative Update”. She stated it would be an information item and
would be inserted after agenda item #11-89.

(11-65) APPROVAL OF MINUTES OF SEPTEMBER 21, 2010 REGULAR MEETING

MOTION: That the board approve the minutes of the September 21, 2010 regular meeting.
MOTION:Mr. Barbour
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(11-66) OPENING REMARKS AND WELCOME BY NANCY MOGA, PRINCIPAL, CALLAGHAN ELEMENTARY SCHOOL

Mrs. Moga read the following statement: “Welcome to the greatest school in the universe! This is the 11th school board meeting to be held here. The school building is 46 years old. We remain grateful to the Alleghany County School Board and the citizens of Alleghany County for providing a comfortable, renovated building in which students enjoy learning each day. Your meal was served by our cafeteria staff, led by Judy Howard and Gina Adkins. This is our 11th year of full accreditation according to Virginia standards and 7th year making AYP as set by federal benchmarks for NCLB. Congratulations to our students and parents, those present, please stand. These parents represent 98% of the parents who attended the August Open House, and the 54% that attended the September grade level Open House. We look forward to parent conferences in seven days. These parents represent 39% of our students who had perfect attendance for the first six weeks- meaning on time and stayingall day! For the first six weeks, 58% of our students had all positive checks on their character traits. All of our teachers are highly qualified; 70% have earned their Master’s degree, one more teacher expects to complete her work on a Master’s degree in the next year, and one more has started. All of our teacher assistants are also highly qualified. With our support staff of drivers, custodians, cafeteria workers, and therapists, we have 53 adults scheduled to work here all or some part of each week. We have a student intern from ODU here this semester.We have one AHS senior working each morning as part of her internship.Staff members, please stand. You board members are an extended part of our Callaghan family. So welcome home, and let me know what I can do to help your meeting operate smoothly.”

(11-67) REMARKS BY JENNIFER CALES, CALLAGHAN ELEMENTARY PTA

Melanie Dawson spoke on behalf of Ms. Cales. She welcomed everyone to Callaghan Elementary School and reported on two upcoming PTO events: Family Fun Friday and Family Reading Night. She noted the PTO meets each month.

(11-68) SCHOOL BOARD COMMENDATIONS

24 CALLAGHAN STUDENTS WHO EARNED AT LEAST ONE PERFECT 600 SCORE ON THEIR SPRING 2010 SOL ASSESSMENTS

Heavenlee Fortescue, Hailey Gibson, Allison Graham, Austin Jennings, Devin Lane, Elaina Leitch, Emily Myers, Gabriel Sloan, Erin Smith, Kyle Wright, Sebastian Dawson, Mariah Leonard, Jennifer Marsh, Tia McDaniel, Mykaylah O’Conner, Chad Perkins, Brittany Reynolds, Xavier Storey, Hannah Wolfe, Carry Ailstock, Wilson Birchfield, Thomas Koonce, Marlee Parker, and Olivia Sizemore. A Boiling Spring Elementary School student, Wyatt Tucker, was also recognized.

OUTSTANDING COMMUNITY SERVICE

Certificates were presented to Leonard and Dawn Smith for their continued support to Callaghan Elementary School. The Smith’s recently completed work on the school playground, which was their fourth major project during the past eight years.

VIRGINIA HONOR CHOIR - 2010

A certificate was presented to Alexa Rose for her participation in the 2010 Virginia Honor Choir. Miss Rose ranked seventh in the state in the Soprano One group.

(11-69) VSBA ACADEMY AWARDS

Mr. Barbour presented a Certificate of Recognition to Stacey Bryant for participation in the Virginia School Boards Association. Dr. Campbell was recognized with an Award of Excellence certificate and pin.

(11-70) SCHOOL BOARD MEMBER COMMENTS

Mrs. McKinney thanked Mrs. Moga for hosting the meeting and commented the school was in “Fine order, as always.” She congratulated the students, parents, and grandparents for the SOL achievements.

Mr. Persinger thanked Mrs. Moga and commended the teachers for doing a wonderful job with the students. He thanked the PTO for their work and stated he hoped the new playground equipment would be enjoyed by students for many years.

Mr. Anderson thanked Mrs. Moga and stated she is a strong motivator to her students, teachers, and community. He congratulated the PTO on completion of the playground equipment. He reminded parents to take advantage of the Jackson River Governor’s School program offered to students once they reach the high school.

Mr. Angle thanked the staff and Mrs. Moga for their hospitality. He also commended the students for their SOL achievements.

Mr. Barbour congratulated the students on their achievements and encouraged them to keep up the good work. He thanked Leonard and Dawn Smith for working on the playground and said serving on the PTO may seem like a “thankless job” sometimes but that their work is noticed and greatly appreciated by all. He thanked Mrs. Moga for her hospitality.

Dr. Campbell echoed board members comments for Mrs. Moga and the students. She noted Callaghan Elementary was the first school in the division to be fully accredited and she is proud they have maintained that standard of excellence each year. She thanked the Smith’s for their work with the PTO and their continued support in serving on the Parent Advisory Committee each month. She also congratulated Alexa Rose on her accomplishment and the students for scoring 600 on their SOL assessments.

Mrs. Bryant thanked Mrs. Moga for hosting the meeting and taking care of the building so well over the years. She thanked Melanie Dawson for her comments about the PTO. She congratulated the students on their achievements, thanked the Smith’s for their assistance on the playground, and commended Alexa Rose for her achievement.

BUDGET AND FINANCE

(11-71) PAYMENT OF BILLS

MOTION: That the board approve the payment of bills, as presented.
MOTION: Mr. Persinger
SECOND:Mr. Angle
ROLL CALL VOTE: Unanimous

(11-72) BUDGET REPORT

School Operating Fund

$491,550.36

School Textbook Fund

$702,525.04

Alleghany Foundation Nursing Grant

$212,619.18

Governor’s School

$9,816.19

Scholarship

$82,327.32

Alleghany Foundation Mental Health Initiative

$477.38

Grand Total

$1,499,315.47

(11-73) SEPTEMBER 30, 2010 STUDENT MEMBERSHIP REPORT

Keven Rice, director of budget and finance, reported that the September 30, 2010 student membership was 2,731. The division’s 2010-2011 budget is based on a membership of 2,730. Mr. Rice noted that it is very important that the membership level remain constant through March 31, 2011 when final state funding is determined based upon student membership.

(11-74) APPROVAL OF BUDGET DEVELOPMENT CALENDAR AND DESIGNATION OF 6 P.M., MONDAY, DECEMBER 13, 2010 AS DATE FOR PUBLIC HEARING ON 2011-2012 BUDGET

The 2012 budget development calendar was presented by Mr. Rice.

MOTION: That the board approve the 2011-2012 budget development calendar and the public hearing date of December 13, 2010, as presented.
MOTION:Mr. Barbour
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(11-75) DESIGNATION OF SCHOOL BOARD LIAISON(S) TO ADMINISTRATIVE BUDGET COMMITTEE

Chairman Bryant volunteered herself and nominated Mr. Anderson to serve as school board liaisons to the 2012 administrative budget committee.

MOTION: That the board approve Mrs. Bryant and Mr. Anderson to serve as the school board liaison to the Administrative Budget Committee.
MOTION:Mr. Barbour
SECOND: Mr. Persinger
ROLL CALL VOTE: Unanimous

(11-76) SCHOOL ACTIVITY FUND AUDIT REPORTS

Mr. Rice reviewed the 2010 school activity fund audit as completed by the division’s auditing firm Robinson, Farmer, Cox Associates. Mr. Rice noted that Callaghan Elementary, Clifton Middle, Falling Spring Elementary, and Mountain View Elementary schools, along with the division cafeteria operation, received zero recommendations. Alleghany High, Boiling Spring Elementary, and Sharon Elementary schools received one minor recommendation each. The 2010 school activity fund audit reflected an improvement over the prior year audit both in the number of schools that did not receive recommendations and in the total number of recommendations made. Mr. Rice commended the staff for their consistent success in managing these funds.

(11-77) CAFETERIA REPORT

Mr. Kenny Higgins, director of administrative services, presented the cafeteria report. He reported an ending cash balance for September of $364,799.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(11-78) CALENDAR INFORMATION

-11:45 a.m. Tuesday, October 19 – Jackson River Technical Joint Board of Control meeting at JRTC
-6:00 p.m. Monday, November 15 – Regular monthly meeting at Falling Spring Elementary School
-November 17-19 – VSBA State Convention in Williamsburg
-November monthly calendar

(11-79) RESOLUTION DESIGNATING NOVEMBER 14-20, 2010 AS AMERICAN EDUCATION WEEK

Mr. Barbour read the resolution designating November 14-20, 2010 as American Education Week.

MOTION: That the board approve a resolution designating November 14-20, 2010 as American Education Week, as presented.
MOTION: Mr. Barbour
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(11-80) APPROVAL OF TEXTBOOK ADOPTION COMMITTEE

Mary Jane Mutispaugh, director of instruction, presented the Textbook Adoption Committee for Mathematics. She noted the committee has teachers, an administrator, a parent and a central office representative.

MOTION: That the board approve the Textbook Adoption Committee, as presented.
MOTION: Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-90) Report on accreditation status of Alleghany County Public Schools under the Regulations Establishing Standards for Accrediting Virginia Public Schools

Ms. Mutispaugh presented the final 2010-2011 Accreditation status of the schools. She reminded the board that Virginia schools are under a dual system of accountability. Accreditation standards are a state requirement. All seven schools in Alleghany County are fully accredited under the state requirements.

(11-81) DESIGNATION OF SCHOOL BOARD LIAISON TO THE TECHNOLOGY COMMITTEE

Ms. Mutispaugh notified the board that Alleghany County Public Schools is required to revise the Technology Plan this year. She requested the board appoint a school board representative to the Technology Committee.Mr. Todd Persinger was nominated to represent the board.

MOTION: That the board designate Mr. Todd Persinger to serve as the school board liaison on the Technology Committee, as presented.
MOTION:Mr. Barbour
SECOND:Mr. Anderson
ROLL CALL VOTE: Unanimous

(11-82) APPROVAL OF YOUTH RISK BEHAVIOR SURVEY FOR ADMINISTRATION IN FALL, 2010

Jan Hobbs, director of student programs, requested the Youth Risk Behavior Survey be administered by the School Health Advisory Board to students in grades 8, 10, and 12 in November 2010. She explained that the survey was routinely administered in alternating years

MOTION: That the board approve the administration of the Youth Risk Behavior Survey in November, as presented.
MOTION: Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-83) ON-TIME GRADUATION RATE REPORT

Ms. Hobbs reported Alleghany High School's on-time graduation rate for the class of 2010 was 89.3 percent. She explained that the on-time graduation rate is based on the number of freshmen who entered AHS in 2006-07 and graduated within four years. The dropout rate for the class of 2010 was 7.8 percent. Both of these rates are improvements from the previous year.

(11-84) BI-ANNUAL ASSESSMENT OF SIX-YEAR IMPROVEMENT PLAN: GOALS II, III, AND V

Ms. Mutispaugh presented the bi-annual assessment of the school division’s Six Year Improvement Plan: Goals II, III, and V.She explained that evaluation information for Goals I and IV would be presented at the next meeting.

(11-85) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins reported the windows and doors were caulked at the high school. He stated the gym floor at the high school has a few small holes that will be repaired over the holiday break in December. He also reported he had spoken with the architect regarding the recommendations for future renovations at Alleghany High School. Mr. Higgins noted that the architect recommends doing electrical upgrades next so that air conditioning, electrical boxes, fiber optics, intercoms, new fire alarms, and lighting can be added as funds become available. Mr. Higgins also informed the board of a faulty ceiling beam in one of the classrooms at the high school.

(11-86)COMMUNICATIONS

Dr. Campbell stated the following material was provided in the packet for information purposes.
-Teacher Advisory Committee to the Superintendent
-Parent Advisory Committee to the Superintendent
-Classified Employee Advisory Committee to the Superintendent
-Minority Advisory Committee
-Board Bits

CLOSED SESSION

(11-87) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND STUDENT MATTERS 2.2-3711.A.2,

MOTION: That the school board enter closed session to discuss Personnel and Student Matters, as
authorized by the Code of Virginia Sections 2.2-3711A.1 and 2.2-3711.A.2.
MOTION: Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 7:05 p.m.

MOTION: That the school board return to open session from closed session.
MOTION:Mr. Anderson
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 8:47 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the school board.

MOTION:Mr. Angle
SECOND:Mr. Barbour
ROLL CALL VOTE:

Mr. Anderson –YES Mr. Fridley- ABSENT
Mr. Angle - YES Mrs. McKinney - YES
Mr. Barbour - YES Mr. Persinger - YES
Mrs. Bryant – YES
6-YES1 - ABSENT0 -NO


TIME: 8:48 p.m.

________________________________________________________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(11-88) PERSONNEL ACTIONS

MOTION: That the board approve all personnel actions, as recommended by the Superintendent.
MOTION:Mr. Angle
SECOND:Mrs. McKinney
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(11-89) DISPOSITION OF PUPIL PERSONNEL CASES

MOTION: That the board approve the pupil personnel actions in cases #11-08, #11-09, and #11-11,
as discussed in closed session.
MOTION: Mr. Angle
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(11-90) ADDITION to agenda

Agenda items #11-90, “Report on accreditation status of Alleghany County Public Schools under the Regulations Establishing Standards for Accrediting Virginia Public Schools”, pupil personnel case #11-11, and #11-91, “VASS Legislative Update” were added at the start of the meeting.

(11-91) VASS LEGISLATIVE UPDATE

Dr. Campbell stated she had attended the Virginia Association of School Superintendents (VASS) Legislative Conference the week before and received the following information.

1. The employer share of VRS could increase from 8% to as much as 24% by 2014.

2. The federal government is in the process of reauthorizing the school lunch program. This reauthorization could include a requirement that school divisions charge the federal reimbursement rate for a school lunch.

3. Governor McDonnell recommends school divisions not spend the Federal Job Restoration funds because those funds may be needed to backfill the state budget and, therefore, become part of basic state aid.

4. When Governor Kaine signed to accept the federal State Fiscal Stabilization Funds, the state of Virginia agreed to provide data to the federal government showing how local school divisions were linking SOL performance to teacher and principal evaluations.

ADJOURNMENT

MOTION: That the October 18, 2010 regular meeting of the Alleghany County School Board be adjourned.
MOTION:Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 9:07 p.m.

_______________________________________ ________________________________

Chairman, Alleghany County School BoardClerk