3-21-2011

 

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

March 21, 2011

The Alleghany County School Board held its regular meeting on March 21, 2011 at 6:00 p.m. in the Gleason Forum Hall at Clifton Middle School, Covington, Virginia.

PRESENT: R. Joe Anderson; William W. Angle; T. Troy Barbour, Vice Chairman; Stacey P. Bryant, Chairman; Patsy G. McKinney; and Norman L. Persinger. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Robert A. Fridley

Chairman Bryant called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Bryant announced the following addition to the agenda:

Agenda item #11-207, “Policy Revisions”. The board will consider approval of Policies JEC-R and JEC-R-F1. This item will be inserted after agenda item #11-203 and will be an action item.

(11-180) APPROVAL OF MINUTES OF FEBRUARY 21, 2011 REGULAR MEETING

MOTION: That the board approve the minutes of the February 21, 2011 regular meeting.

MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-181) APPROVAL OF MINUTES OF MARCH 14, 2011 WORK SESSION

MOTION: That the board approve the minutes of the March 14, 2011 work session.
MOTION: Mr. Barbour
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(11-182) OPENING REMARKS AND WELCOME BY BRENDA SIPLE, PRINCIPAL, CLIFTON MIDDLE SCHOOL

Mrs. Siple welcomed everyone to Clifton Middle school and stated it was a pleasure to host the meeting. She thanked the school board for their hard work during these difficult budget years. Ms. Siple also thanked the staff, parents, and students for their efforts.

(11-183) SPECIAL PRESENTATION BY CAST OF CLIFTON MIDDLE SCHOOL: PRODUCTION OF A YEAR WITH FROG AND TOAD

Cast members of “A Year with Frog and Toad” offered a brief presentation. The play will be held on Friday, April 8 at 8:00 p.m.; Saturday, April 9 at 3:00 p.m. and 8:00 p.m.; and Sunday, April 10 at 3:00 p.m.Tickets are purchased for the specific show that you want to attend.

(11-184)REMARKS BY DAPHNE LIVESAY, VICE-PRESIDENT, CLIFTON MIDDLE SCHOOL PTA

Ms. Livesay welcomed everyone to Clifton Middle School. She reported on activities that had been sponsored by the PTA. These activities included a teacher breakfast during American Education Week, and a year-end picnic to take place in May. Ms. Livesay thanked the school board for their continued support and hard work.

(11-185) SCHOOL BOARD COMMENDATIONS

SIX PILLARS OF CHARACTER COUNTS

Adam Vess, Bibhas Amatya, and Victoria Sydenstricker

CHAMBER OF COMMERCE TEACHER OF THE YEAR AND NOMINEES

Mr. Barbour and the principals of each school presented certificates of commendation to the following Chamber of Commerce Teacher of the Year finalists: Alleghany High School, Stephen Hodges; Clifton Middle School, Katy Yohn; Boiling Spring Elementary, Brenda Wallace; Falling Spring Elementary, Martha Nicholson; and Sharon Elementary, Connie Puckett.

Mr. Barbour and Mrs. Nancy Moga, principal of Callaghan Elementary School, presented a certificate of commendation to Mrs. Cynthia Morgan as the Chamber of Commerce Teacher of the Year winner.

(11-186) SCHOOL BOARD MEMBER COMMENTS

Mr. Anderson thanked Mrs. Siple for hosting the meeting. He stated he is proud of all the teachers who received a nomination as Teacher of the Year.

Mr. Persinger congratulated everyone on their commendations. He thanked the cast members for their special play presentation.

Mrs. McKinney thanked Mrs. Siple for her hospitality and congratulated all the teachers for their nominations. She praised the students for their play presentation.

Mr. Angle congratulated Cindy Morgan on being awarded the division Teacher of the Year. He commended the students who received certificates for the Character Counts program. Mr. Angle also stated he is looking forward to seeing the play.

Mr. Barbour thanked Mrs. Siple and congratulated everyone on their commendations.

Dr. Campbell echoed board members comments and stated she is proud of all the teachers for their continued dedication to the students.

Mrs. Bryant commended the 155 students who received a 600 on their SOL tests. She stated that she and her children are looking forward to seeing the play. Ms. Bryant thanked Ms. Livesay for her comments and work with the PTA and she congratulated the Teacher of the Year nominees. She stated Dr. Campbell would formally present the budget for approval later in the meeting.

BUDGET AND FINANCE

(11-187) BUDGET REPORT

School Operating Fund

$3,147,347.88

School Textbook Fund

$768,963.75

Alleghany Foundation Nursing Grant

$149,046.10

Governor’s School

$80,139.96

Scholarship

$82,391.13

Alleghany Foundation Mental Health Initiative

$6,568.83

Grand Total

$4,234,457.65

(11-188) PAYMENT OF BILLS

MOTION: That the board approve the payment of bills, as presented.
MOTION:Mr. Barbour
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(11-189) ANNUAL SCHOOL DIVISION AUDIT

Keven Rice, Director of Budget and Finance, presented the 2010 financial audit conducted by Robinson, Farmer, Cox Associates. He explained that the school division had ended the year in conformity with accounting principles generally accepted in the United States of America. Mr. Rice explained that one minor recommendation had been noted and that this was due to the division’s failure to comply with the Davis-Bacon Act as it related to the window replacement project at Alleghany High School. He further explained that because a portion of the project had been paid with federal stimulus funds compliance with the Davis-Bacon Act was required. Mr. Rice reported that The Davis-Bacon Act mandates that prevailing wages be paid for workers on construction projects funded, in whole or in part, with Federal funds. With regard to Alleghany County Public Schools, he stated the administration failed to request payroll reports from the contractor to verify the wage rates that were being paid. Based upon information provided by the Virginia Department of Education Mr. Rice said the administration felt the division was compliant given that the bid document clearly stated that compliance with Davis-Bacon was required, given that the prevailing wage rates for the area were included in the bid document, and given that the general contractor for the project executed an appendix document to the bid whereby they attested their intent to comply with Davis-Bacon. Mr. Rice concluded by stating that the division was not aware that actual payroll reports of the contractor were required.

(11-190) CAFETERIA REPORT

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He noted an ending net cash balance of $391,822.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(11-191) CALENDAR INFORMATION

Dr. Campbell reminded the board of the following meetings:

- 6 p.m. Tuesday, March 22 – Joint budget work session with Board of Supervisors at County
Government Complex
-Monday, April 4 – VSBA Blue Ridge Regional Forum at Radford
-6 p.m. Monday, April 11 – Regular meeting at Mountain View Elementary School
-6 p.m., April 19 - Joint Board of Control at JRTC
-April monthly calendar

(11-192) AUTHORIZE COMMENDATIONS FOR 155 Clifton Middle School STUDENTS WHO
SCORED 600 ON THEIR FIRST SEMESTER SOL TESTS

MOTION: That the board approve the commendations for the 155 CMS students who scored 600 on the SOL tests.
MOTION: Mr. Barbour
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(11-193) APPROVAL OF 2011-2012 CONTRACT FOR HEALTH INSURANCE SERVICES

Keven Rice presented the proposed 2011-2012 rate increase from The Local Choice for health insurance and recommended approval of them as our health insurance provider. He explained that the school division selected The Local Choice health benefits program as our health insurance provider for the 2010-2011 coverage year. Mr. Rice said The Local Choice is a purchasing organization for governmental entities of the Commonwealth of Virginia for the provision of health, dental, and vision insurance and that The Local Choice was initially selected with the hope that the rate of annual escalation in health insurance premiums would be lessened when compared with our historical experience as a standalone provider. Mr. Rice also stated that the decision to join The Local Choice was a good one given that the 2011-2012 total premium contribution requirements represent a combined increase of 2.8% (3.1% for Key Advantage Expanded and 1.9% for Key Advantage 1000) over the current year. He concluded by noting that the health insurance committee met to review the rates and associated plan benefits, and that the committee recommended approval of the proposal by The Local Choice as did the division insurance consultant Sara Zook.

MOTION: That the board approve The Local Choice as the 2011-2012 health insurance provider, as presented.
MOTION: Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-194) APPROVAL OF COMPUTER LAB UPGRADE AT CALLAGHAN AND BOILING SPRING
ELEMENTARY SCHOOLS

Mary Jane Mutispaugh, Director of Instruction, requested approval for the purchase of computer lab replacements for Boiling Spring Elementary School and Callaghan Elementary School. She explained that state technology funds will be used to fund this Dell purchase and that the total cost is $56,835.76.

MOTION: That the board approve the purchase of computer lab upgrades at Callaghan and Boiling
Spring Elementary Schools, as presented.
MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-195) APPROVAL OF prE-LABOR DAY OPENING

Mary Jane Mutispaugh requested the board approve a pre-Labor Day opening of school for the 2011-2012 academic year in accordance with the Code of Virginia §22.1-79.1. She explained that Alleghany County Public Schools had met the criteria for opening prior to Labor Day because schools have been closed an average of 10.6 days during five of the past eight years.

MOTION: That the board approve a pre-Labor Day opening for the 2011-2012 academic year, as presented.
MOTION: Mr. Angle
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(11-196) APPROVAL OF SOFTWARE AND SERVERS PURCHASE FOR COMPUTER PROGRAM

Mary Jane Mutispaugh requested that the board approve the purchase of Compass Learning as the benchmark and remedial path system for grades 1-8. She noted the package includes benchmark assessments, remedial paths, software and servers and that the total cost is $74,153.00 with a recurring annual cost of $19,700.00.

MOTION: That the board approve the purchase of software and servers from Compass Learning, as presented.
MOTION:Mr. Barbour
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(11-197) MOUNTAIN VIEW ELEMENTARY TITLE I SCHOOL IMPROVEMENT UPDATE

An update on school improvement at Mountain View Elementary School was presented by Mary Jane Mutispaugh. She noted that the school has received a school improvement grant in the amount of $50,000 to be used over a two year period for data disaggregation, staff development, and software purchases.

(11-198) APPROVAL OF PURCHASE TO UPGRADE KEYBOARDING LAB AT CLIFTON MIDDLE SCHOOL

Jan Hobbs, Director of Student Programs, requested approval from the board to purchase new computers and software to replace the keyboarding lab at Clifton Middle School. Perkins money, local vocational money and technology money will pay for the lab, she noted. Ms. Hobbs recommended the purchases be made through Dell at a total cost of $35,835.59.

MOTION: That the board approve the purchase of computers and software from Dell for the keyboarding
lab at Clifton Middle School, as presented.
MOTION: Mr. Angle
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(11-199) RESULTS OF FALL, 2010 YOUTH RISK BEHAVIOR SURVEY

Dr. Kerry Redican, professor of Public Health, College of Veterinary Medicine at Virginia Tech, presented information on the Youth Risk Behavior Survey that was given to students in grades 8, 10, and 12 in November.He explained that complete copies of the results are located at Clifton Middle School, Alleghany High School, the Nurse’s Station at Alleghany High School, and the School Board Office.A synopsis of the report is on the school system’s website and attached to these minutes. Dr. Redican stated that overall the results are positive.

(11-200) APPROVAL OF BID FOR FACILITY REPAIR AT ALLEGHANY HIGH SCHOOL

Mr. Higgins requested South End Construction be awarded the bid for the beam repair at Alleghany High School at a cost of $51,328.55. Mr. Angle asked when the work would begin and Mr. Higgins replied administration would determine the best time to complete the work to ensure the least amount of interruption to the students and staff but a date has not been set.

MOTION: That the board approve South End Construction, Inc. for the beam repair at Alleghany High School,
as presented.
MOTION: Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-201) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins reported a bid package would be going out on April 1 for new floor tiles at Clifton Middle School. He also informed the board of a request from Clifton Forge Little League asking for easement of property to put water in at the Sharon location. Mr. Higgins also noted that bus bids and fuel bid packages were ready to be sent out.

(11-202) PROPOSED 2011-2012 SCHOOL DIVISION BUDGET

Dr. Sarah Campbell, Superintendent, reviewed the school board’s proposed 2011-2012 operating budget via a PowerPoint presentation. She noted that the priorities for the budget included protecting the instructional program, avoiding any layoffs, and offering some form of compensation to employees. She explained that the budget had been built on an enrollment of 2,685 which is 45 fewer students than the current budgeted enrollment. Dr. Campbell explained the proposed budget includes requesting an additional $200,000 from the Board of Supervisors and that the budget will be presented to the Board of Supervisors on March 22. She explained that the budget includes the school board assuming the cost of the increase in health insurance premiums, a one-time 3% bonus to all employees to be paid with the Federal Education Jobs Funds, and a step increase for those employees who have not reached the top of their respective salary scale. Dr. Campbell stressed that the step increase is contingent upon the additional funding from the Board of Supervisors.

MOTION:That the board approve the 2011-2012 school division budget, as presented.
MOTION: Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

FIELD TRIP REQUESTS:

(11-203) 44 CLIFTON MIDDLE SCHOOL SCA/PEER HELPER STUDENTS TO NEW YORK CITY,
NY, JUNE 13-16, 2011

MOTION:That the board approve the field trip request, as presented.
MOTION:Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

POLICY REVISIONS:

(11-207) CONSIDER APPROVAL OF REVISED POLICIES JEC-r AND JEC-r-F1

MOTION: That the board approve the revisions to Policies JEC-R and JEC-R-F1, as presented.
MOTION: Mr. Anderson
SECOND: Mr. Barbour
VOTE: Unanimous

(11-204) COMMUNICATIONS

- Classified Advisory Committee
- Minority Advisory Committee
- Parent Advisory Committee
- Teacher Advisory Committee

CLOSED SESSION

(11-205) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, LEGAL MATTERS 2.2-3711.A.7, AND
CONSOLIDATION 15.2-2907.D.

MOTION: That the school board enter closed session to discuss Personnel, Legal Matters and
Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.7,
and 15.22907.D.
MOTION:Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 7:58 p.m.

MOTION: That the school board return to open session from closed session.
MOTION: Mr. Anderson
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous
TIME: 8:19 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the school board.

MOTION:Mr. Barbour
SECOND: Mr. Angle
ROLL CALL VOTE: Mr. Anderson - YES Mr. Fridley - ABSENT
Mr. Angle - YESMrs. McKinney - YES
Mr. Barbour - YES Mr. Persinger - YES
Mrs. Bryant – YES
6 -YES 1 - ABSENT 0 - NO
TIME: 8:20 p.m.

________________________________________ __________________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(11-206) PERSONNEL ACTIONS

MOTION: That the board approve all personnel actions, as recommended by the Superintendent.
MOTION: Mr. Barbour
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(11-207)ADDITIONS to agenda

There were no further additions to the agenda.

ADJOURNMENT

MOTION: That the March 21, 2011 regular meeting of the Alleghany County School
Board be adjourned.
MOTION: Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 8:22 p.m.

_______________________________________ __________________________________

Chairman, Alleghany County School BoardClerk