5-16-2011

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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

May 16, 2011

The Alleghany County School Board held its regular meeting on May 16, 2011 at 6:00 p.m. at Alleghany High School, Covington, Virginia.

PRESENT: R. Joe Anderson; William W. Angle; T. Troy Barbour, Vice Chairman; Stacey P. Bryant, Chairman; Robert A. Fridley; and Norman L. Persinger. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Patsy G. McKinney

Chairman Bryant called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance, led by Grant Cogar, SCA President.

Chairman Bryant announced the following addition/change to the agenda:

1. Agenda item #11-262 “Field Trip Request” will be inserted after agenda item #11-255 and is an action
item.
2.
Under agenda item #11-258, “Closed Session”, pupil personnel case #11-28 will not be discussed.

(11-230) APPROVAL OF MINUTES OF APRIL 11, 2011 REGULAR MEETING

MOTION: That the Board approve the minutes of the April 11, 2011 regular meeting.
MOTION:Mr. Barbour
SECOND:Mr. Angle
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(11-231) OPENING REMARKS AND WELCOME BY FRED VAUGHAN, PRINCIPAL, ALLEGHANY HIGH SCHOOL

Mr. Vaughan welcomed everyone to Alleghany High School. He thanked the board for their investments into the facility and he stated that he is proud to be a part of the faculty. Mr. Vaughan also noted 209 students would graduate on June 4 and that over $50,000 was awarded in local scholarships to the graduates. He concluded by thanking the school board for its continued support.

(11-232) REMARKS BY TONYA HOLLEY, ALLEGHANY HIGH SCHOOL PTSO

Mrs. Tonya Holley introduced herself as the treasurer of the Alleghany High School PTSO. She thanked the school board for supporting our students. Ms. Holley reported on recent PTSO events, such as the faculty breakfast and the senior etiquette dinner.

(11-233) REMARKS BY GRANT COGAR, SCA PRESIDENT

Mr. Grant Cogar introduced himself as a senior and president of the Alleghany High School Student Cooperative Association. Mr. Cogar stated that he appreciates the recent renovations of new windows, new doors, the new gym floor and the new gym bleachers. He thanked the school board for its support and for maintaining all sport programs during the past few years.

(11-234) SCHOOL BOARD COMMENDATIONS

SELECTIONS FOR GIRLS’ STATE CONFERENCE:
Erin Durham, Tabitha Green, and Rebecca Vaughan

SELECTIONS FOR BOYS’ STATE CONFERENCE:
Jeremy Evans, Will Mason, and Jared Wallace

SELECTIONS TO SUMMER RESIDENTIAL GOVERNOR’S SCHOOL:
Shannon Allen, Will Mason, and Derek Ratliff
ALLEGHANY HIGH SCHOOL ALL-VIRGINIA CHOIR:
Cody Ratliff
ALLEGHANY HIGH SCHOOL REPRESENATIVE FOR HUGH O’BRIAN YOUTH LEADERSHIP SEMINAR: Kassie Hall
VIRGINIA HEALTH OCCUPATIONS STUDENT ASSOCATION STATE COMPETITION AWARD:
Katherine Wolfe

VIRGINIA SKILLS USA STATE COMPETITION AWARDS:
Alan Leach and Bryan Milledge

REGIONAL WINNERS OF THE VIRGINIA ECON-CHALLENGE:
Seth Bradley, Robert Carpenter, Mark Tembo, Jr., and Maurice Nelson

(11-235) CERTIFICATE OF APPRECIATION BY THE YOUTH FOR UNDERSTANDING STUDENT EXCHANGE PROGRAM: RICHARD VANLEAR Mr. Van Lear presented a certificate of appreciation to Chairman Bryant and Dr. Campbell on behalf of the Youth for Understanding student exchange program. He thanked the school board and administration for supporting the program. Mr. Van Lear gave a brief overview of the program and introduced the three exchange students as Wiebke Brodersen from Germany, Shane Wish Pintavirooj from Thailand, and Marla Stuart, also from Germany. Each of the exchange students expressed their appreciation to the School Board and Alleghany High School staff and students for their support and the wonderful opportunity they were given to be exchange students.

(11-236) SCHOOL BOARD MEMBER COMMENTS

Mr. Fridley stated it was pleasing to see all the renovations being done on the building and that he appreciated the hard work of the custodial staff, students, and faculty with regard to taking care of the building. Mr. Fridley stated that he realizes the building is over forty years old and that he hopes the future will hold good things for the school. He congratulated everyone on their awards. Mr. Fridley concluded by stating that he is pleased that employees will receive a step and a bonus next year and he thanked everyone for the tremendous job they do in educating the students.

Mr. Anderson stated it had been a “fun night” handing out the many commendations to the students and that he hoped each one will continue their education beyond high school. Mr. Anderson encouraged students and parents to take advantage of the Jackson River Governor’s School.

Mr. Angle thanked Mr. Vaughan for his hospitality and the building tour. He thanked the teachers and staff and he stated the School Board is doing the best it can for its employees. Mr. Angle congratulated the students who received awards. He commended the students who were accepted for the Summer Residential Governors School and stated that it shows their dedication to their education to be willing to give up a big portion of their summer break to attend.

Mr. Persinger thanked everyone for attending the meeting. He congratulated everyone for their accomplishments. Mr. Persinger also thanked the teachers, students, and staff for their hard work.

Mr. Barbour echoed the comments of other Board members and stated the Jackson River Governor’s School is a great opportunity for our students.

Dr. Campbell congratulated all the students on their awards and commended the teachers for another “well done” school year.

Mrs. Bryant thanked Mr. Vaughan and staff for a warm welcome to the high school. She stated the building renovations look good and that the high school is still a priority to the School Board. Ms. Bryant commended the students for taking advantage of the opportunities available to them. She also thanked Mr. Van Lear for his hard work and dedication to the student exchange program.

BUDGET AND FINANCE

(11-237) BUDGET REPORT

School Operating Fund

$2,676,565.94

School Textbook Fund

$766,549.64

Alleghany Foundation Nursing Grant

$101,384.60

Governor’s School

$106,423.50

Scholarship

$82,417.36

Alleghany Foundation Mental Health Initiative

$6,417.19

Grand Total

$3,739,758.23

(11-238) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION:Mr. Barbour
SECOND:Mr. Anderson
ROLL CALL VOTE: Unanimous

(11-239) APPROVAL OF RFP FOR BANKING SERVICES

Mr. Keven Rice, Director of Budget and Finance, informed the School Board that a request for proposals for banking services was issued on February 4, 2011. The term of services is from July 1, 2011 through June 30, 2016. Four proposals were received and subsequently reviewed and scored by a committee assembled for such purpose. The four proposals were also reviewed with Anna Fox, Treasurer of Alleghany County. Based upon the scoring criteria provided in the request for proposal document, the committee selected First Citizens Bank and BB&T to proceed to the negotiations phase of the selection process. Upon completion of negotiations with both banks, BB&T emerged as the bank whose proposal provides the greatest benefit to Alleghany County Public Schools. As a result, Mr. Rice recommended that BB&T be approved as our banking services provider effective July 1, 2011.

MOTION: That the Board approve BB&T as the banking services provider, effective July 1, 2011, as presented.
MOTION:Mr. Fridley
SECOND:Mr. Angle
ROLL CALL VOTE: Unanimous

(11-240) MARCH 31 STUDENT MEMBERSHIP REPORT

Mr. Rice reported that the final submission date to the Virginia Department of Education for our March 31, 2011 average daily membership (ADM) was April 21, 2011. The average daily membership is a cumulative average of our division-level enrollment from the first day of school through March 31. It incorporates prorated membership for students who leave or enroll in the division during the year. The March 31, average daily membership is a major component in the process by which the Virginia Department of Education computes our annual funding. Our final March 31, 2011 average daily membership for the division was 2,728.06 which reflects a decrease in membership of 44.25 (1.6%) from one year ago. Our 2011 budget was based upon 2,730, so we were very accurate in our enrollment forecasting.

(11-241) CAFETERIA REPORT

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He noted an ending net cash balance of $434,078. He noted he would report at the next meeting about increased lunch prices for the 2011-2012 academic year.

PUBLIC COMMENT

(11-242) ARMILDA HAYES

Ms. Hayes read the following statement: “Ladies and gentlemen of the School Board and Dr. Campbell:I come before you tonight to ask the Board to consider the retirees when paying the 3% onetime bonus from the government incentive payment received during the 2010–2011 school year. Employees who have opted to retire at the end of this school year have worked, as has the entire school district, without a pay increase for the past three years, and in some cases, even suffered pay cuts due to increased insurance costs and stipend cuts. The upcoming retirees, along with the rest of the district, stood by the school in the hard times and it would seem to be terribly unfair to penalize them by denying them the 3% onetime bonus. I realize this payment is scheduled to be paid during the 2011-2012 school year, but with consideration from the Board, some exception could be made to keep the retirees on payroll or pay this 3% bonus with their final pay distribution. Thank you for your time and consideration in this matter.”

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(11-243) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

Friday, June 3 – VSBA Workshop: School Law Update at Charlottesville Omni

6 p.m. June 27 – Regular meeting at Central office complex

11:45 a.m., June 28 – Joint Board of Control at JRTC

6 p.m. July 11 – Year-end close-out, annual re-organization, and regular meeting at

Central office complex

June monthly calendar

(11-244) AUTHORIZATION OF SIGNATURES IN ABSENCE OF SUPERINTENDENT

Dr. Campbell explained that the Virginia Department of Education requires the school board to annually designate two individuals to sign forms in the absence of the superintendent. Dr. Campbell recommended Ms. Jan Hobbs, Director of Human Resources and Pupil Personnel, and Mrs. Mary Jane Mutispaugh, Director of Instruction, to be authorized to sign state reports in the superintendent’s absence.

MOTION: That the Board approve Ms. Jan Hobbs and Mrs. Mary Jane Mutispaugh to serve
as signature designees in the absence of the superintendent, as presented.
MOTION:Mr. Angle
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-245) APPROVAL OF SMART TABLE INTERACTIVE LEARNING CENTER

Dr. Elizabeth Heath, Director of Special Education, presented the proposal to purchase SMART Table 230i Interactive Learning Centers. The SMART Table is an interactive table, hands-on technology tool which enables elementary teachers to access over 5,000 teacher-created and SMART created strategies and activities. These activities are correlated to curriculum standards and grade levels from kindergarten through fifth grade. The system offers interactive features along with engaging content. This tool will provide differentiated instructional activities with the added component of encouraging multiple students to work cooperatively to problem solve promoting social skills and higher order thinking skills. The system also includes a SMART lesson activity toolkit providing teachers with customizable tools and templates for creating their own lessons.

MOTION: That the Board approve the purchase of SMART Table Interactive Learning Center, as presented.
MOTION:Mr. Fridley
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(11-246) APPROVAL OF MOBILE WIRELESS LAPTOP LABS FOR CLIFTON MIDDLE
AND MOUNTAIN VIEW ELEMENTARY SCHOOLS

Mary Jane Mutispaugh, Director of Instruction, presented a request for the approval of the purchase of three mobile laptop wireless labs. These labs will be used at Clifton Middle School and Mountain View Elementary School. The total cost of the purchase is $140,637.51. State technology funds will be used for this purchase.

MOTION: That the Board approve the purchase of mobile wireless laptop labs for Clifton Middle
and Mountain View Elementary Schools, as presented.
MOTION:Mr. Barbour
SECOND:Mr. Anderson
ROLL CALL VOTE: Unanimous

(11-247) APPROVAL OF LOCAL PLAN FOR THE EDUCATION OF THE GIFTED

Mrs. Mutispaugh presented the Local Plan for the Education of the Gifted for board approval. It was reviewed and approved by the ACPS Local Advisory Committee for the Education of the Gifted.

MOTION: That the Board approve the Local Plan for the Education of the Gifted, as presented.
MOTION:Mr. Angle
SECOND:Mr. Fridley
ROLL CALL VOTE: Unanimous

(11-248) APPROVAL OF SCHOOL BUS PURCHASES

Mr. Higgins recommended the purchase of two buses from Kingmor Supply, Inc. at a total cost of $164,580.

MOTION: That the Board approve the purchase of two school buses from Kingmor
Supply at a total cost of $164,580, as presented.
MOTION:Mr. Fridley
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-249) APPROVAL OF BUS FUEL MILEAGE REIMBURSEMENT

Mr. Higgins recommended the fuel mileage reimbursement rate of $1.00 per mile for 2011-2012.

MOTION: That the Board approve the fuel mileage reimbursement rate of $1.00 per mile
for 2011-2012, as presented.
MOTION:Mr. Angle
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-250) APPROVAL OF VEHICLE FUEL AND HEATING OIL BIDS FOR 2011-2012

Mr. Higgins presented the bid results for the provision of fuel and heating oil for 2011-2012. Two bids were received with Whiting Jamison being the lowest responsive bidder. Mr. Higgins recommended approval of Whiting Jamison with an estimated annual cost of $816,017. He noted this amount is approximately $41,000 over the amount that was allotted in the 2011-2012 budget and the funds will be taken out of the school bus line or lottery funds next year.

MOTION: That the Board approve Whiting Jamison Oil Company to provide vehicle fuel and
heating oil services for 2011-2012, as presented.
MOTION:Mr. Fridley
SECOND:Mr. Anderson
ROLL CALL VOTE: Unanimous

(11-251) APPROVAL OF TILE INSTALLATION AT CLIFTON MIDDLE SCHOOL

Mr. Higgins noted carpet would be removed from all hallways at Clifton Middle School and replaced with tile. He noted that carpet will remain in the office, library, and a few classrooms. The total cost of the project will be $25,500.

MOTION: That the Board approve Alleghany Tile and Carpet to install tile flooring at Clifton
Middle School, at a total cost of $25,500, as presented.
MOTION:Mr. Angle
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-252) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins reported on the following upcoming projects: The drainage ditch at the Alleghany High School football field will start at the end of May; a bid will go out for recoating of the Alleghany High School roof; and looking into working on the track at Clifton Middle School.

FIELD TRIP REQUESTS:

Chairman Bryant asked if Board members had any objection to approving the four field trips with one motion instead of each one separately. There was no objection.

MOTION:That the Board approve field trip requests #11-253, #11-254, #11-255, and #11-262, as presented.
MOTION: Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-253) UP TO 50 AHS BIOLOGY STUDENTS TO THE NATIONAL AQUARIUM,
BALTIMORE, MD, JUNE 3, 2011

(11-254) UP TO 12 AHS STUDENTS TO GIRLS BASKETBALL CAMP AT VIRGINIA
TECH, BLACKSBURG, VA JUNE 22-24, 2011

(11-255) 40 PLAYERS OF AHS FOOTBALL TEAM TO HAGERSTOWN, MD,
JULY 10-13, 2011

(11-262) UP TO 16 AHS YEARBOOK STUDENTS TO JOSTEN’S VIRGINIA SUMMER
YEARBOOK WORKSHOP, UNIVERSITY OF RICHMOND,
JULY 19-21, 2011

POLICY REVISIONS:

(11-256) REVISIONS TO POLICY IZ “STUDENT GRADING, EVALUATION AND REPORTING”

This policy change would result in the recognition of a valedictorian and salutatorian beginning with the graduating class of 2012.

MOTION: That the Board approve the revisions to Policy IZ, as presented.
MOTION:Mr. Anderson
SECOND:Mr. Barbour
VOTE: Unanimous

(11-257) COMMUNICATIONS

- Classified Advisory Committee

- Parent Advisory Committee

- Minority Advisory Committee

- Teacher Advisory Committee

CLOSED SESSION

(11-258) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, AND STUDENT MATTERS 2.2-3711.A.2

MOTION: That the School Board enter closed session to discuss Personnel and Student Matters,
as authorized by the Code of Virginia Sections 2.2-3711A.1, and 2.2-3711.A.2.
MOTION: Mr. Anderson
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous
TIME: 7:07 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION:Mr. Angle
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 9:07 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Barbour
SECOND:Mr. Angle
ROLL CALL VOTE: Mr. Anderson - YES Mr. Fridley - YES
Mr. Angle - YES Mrs. McKinney - ABSENT
Mr. Barbour - YES Mr. Persinger - YES
Mrs. Bryant – YES
6 -YES 1 - ABSENT 0 - NO
TIME:9:10 p.m.

_____________________________________ _________________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(11-259) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as recommended by the Superintendent.
MOTION:Mr. Anderson
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-260) SUMMER SCHOOL STAFF APPOINTMENTS

MOTION: That the Board approve the summer school staff appointments, as presented.
MOTION: Mr. Barbour
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(11-261) DISPOSTION OF PUPIL PERSONNEL CASES

MOTION: That the Board approve the pupil personnel actions in cases #11-22,#11-37,
#11-46, #11-47,#11-48 and #11-49, as discussed in closed session.
MOTION:Mr. Fridley
SECOND:Mr. Angle
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(11-262) ADDITIONS to agenda

Mr. Anderson requested the Board consider the request by Armilda Hayes regarding the onetime employee bonus. Chairman Bryant asked for a motion to table the item to the next Board meeting.

MOTION: That the Board table discussions regarding the employee bonuses to the next
School Board meeting.
MOTION: Mr. Anderson
SECOND: Mr. Fridley
ROLL CALL VOTE: Mr. Anderson - YES Mr. Fridley - YES
Mr. Angle - YES Mrs. McKinney - ABSENT
Mr. Barbour - YES Mr. Persinger - YES
Mrs. Bryant – YES

ADJOURNMENT

MOTION: That the May 16, 2011 regular meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. Angle
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous
TIME: 9:15 p.m.

___________________________________ _________________________________
Chairman, Alleghany County School Board Clerk